Nightcaps Community Development Area Subcommittee





Minutes of a meeting of Nightcaps Community Development Area Subcommittee held in the Nightcaps Hall, 13 Johnston Road, Nightcaps on Tuesday, 25 July 2017 at 7.15pm.





Bev Evans


Deputy Chairperson

Wayne Williams



Annette Blackler



Bill Brown



Donald Mcleod



Jamie Shepherd



Councillor Nick Perham





Committee Advisor

Alyson Hamilton


Community Partnership Leader

Kelly Tagg



Nightcaps Community Development Area Subcommittee

25 July 2017



1          Apologies


There were no apologies received.


2          Leave of absence


There were no requests for leave of absence.


3          Conflict of Interest


There were no conflicts of interest declared.


4          Public Forum


            Robyn Guyton – South Coast Environment Society


Mrs Guyton addressed the meeting advising of a new initiative being undertaken by the South Coast Environment Society the first of its type in New Zealand. Mrs Guyton explained the project incorporates a network of heritage orchard parks throughout Southland.


Mrs Guyton advised that following many years of work and research the Society have visited over 100 of the oldest orchard remnants of 19th century and early 20th century orchards in Southland and now have 600 grafted trees growing in a nursery situation ready for transplanting back into the communities from which they came.


The meeting was advised that the Society are seeking assistance from Council through Community Boards and Community Development Area Subcommittee to assist the Society in locating permanent homes for the tree varieties of which will be planted in the original family orchard sets.


Mrs Guyton advised the trees will be permanently labelled with brass or etched wood numbers/names with information to be published in an informative booklet with photos and stories of the orchards, the settlers and trees that are planted.


Mrs Guyton confirmed that the Society is prepared to donate the trees, offer maintenance advice, as well as erecting appropriate plaques pertaining to the community.


Members queried if the trees could be planted on roadsides; Mrs Guyton felt a park is the better option with better protection for the trees.


The Chair expressed appreciation to the Mrs Guyton on her attendance at the meeting.


Members proceeded to discuss suitable sites within Nightcaps township for a proposed orchard. It was agreed that the subcommittee liaise with Mrs Guyton on a suitable area for the establishment of an orchard.



5          Extraordinary/Urgent Items


There were no Extraordinary/Urgent items.


6          Confirmation of Minutes



Moved Deputy Chairperson Williams, seconded Member Mcleod  and resolved:

That the minutes of Nightcaps Community Development Area Subcommittee meeting held on 18 May 2017 be confirmed as a true and correct record.





Council Report

Record No:         R/17/7/15749


Kelly Tagg (Community Partnerships Leader) presented the report.


Mrs Tagg advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various council units.


Mrs Tagg informed the report highlights various issues of interest including;


§  Bonamia Ostreae Response

§  Civil Defence Review

§  Fire and Emergency Management New Zealand

§  Open Spaces Strategy

§  Tourism Infrastructure Fund

§  Service Delivery scoping

§  Local Government Survey

Mrs Tagg advised the findings from the latest survey reinforce the need for the sector as a whole to continue to focus on looking at ways to lift its performance and to also engage with communities about work it does.. The strategic priorities that Council has developed locally are constant with this overall theme.


§  Representation Review

Mrs Tagg informed planning is underway to meet both the statutory requirements of Representation Review and to inform and engage with the people of Southland.


§  Around the Mountain Cycle Trail

The meeting was advised that work is underway to look at how Council might progress development of the business case and are looking at options for the completion of the Around the Mountains Cycle Trail.


The Chair raised the issue of the monies received from the Black Diamond Mines pointing out the monies are currently placed in the Nightcaps McGregor Park reserve and at this point can only be used for that purpose.


The subcommittee felt it is appropriate the funds be held in a general reserve account to allow for funding projects other than McGregor Park. 


It was agreed staff review the option of placing of monies received from the Black Diamond mines and be held in a general reserve account.




Moved Member Shepherd, seconded Member Brown  and resolved:

That the Nightcaps Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 17 July 2017.


b)         Requests staff investigate the option of placing the funds received from the Black Diamond Mines in a general reserve account to allow for the subcommittee to access the fund on projects within the entire township.



Chairperson's Report


The Chair, Member Evans, reported on matters with which she has been involved since the subcommittee’s last meeting. These included;

×          Bookbus is scheduled in Nightcaps township four weekly at the time of 9.30am to 10.30am - it was suggested the bookbus hours be reviewed as it is too early for local residents. Staff to liaise with the District Library Manager and report back to the subcommittee.


×          Advice of meeting with the Council Graphics team regarding the progress of the cemetery information panel and update on progress of the “Butchers Heritage Corner”.


×          Advice of a meeting with the newly appointed Chief Executive of the Black Diamond mines and a subsequent tour of the mines area.  Member Evans advised the Chief Executive indicated ongoing support of the Nightcaps and Districts Children’s Christmas party, however Member Evans advised further monetary support will be required and these will be applied for through Venture Southland staff.


Member Williams raised the issue of repair work to the Dray to be placed in the Heritage area.  Member Williams provided an estimation of costings to repair the Dray prior to placement in the Heritage area.


The subcommittee agreed that further investigation be undertaken in regards to the costings and funding options for the repair work required to the dray prior to placement in the Heritage Corner.



Moved Member Williams, seconded Member Evans  and resolved:

That the Nightcaps Community Development Area Subcommittee:

a)            Requests staff investigate options in regards to costings and funding for the repair work required to the Dray prior to placement in the Heritage Corner and present a formal report to the subcommittee of its fundings.




Councillor's Report


Councillor Perham reported on matters from the District Council table which included;

×          SoRDS Southland Regional Development Strategy

×          Long Term Plan workshops

×          Council tour in north east area of Council where topics discussed included;

Ø  Halls - costs vs benefit and underutilized

Ø  Heritage sites and Museums

Ø  Community Housing

Ø  Roading



The meeting concluded at 8.15pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Nightcaps Community Development Area Subcommittee HELD ON TUESDAY, 25 JULY 2017.