Dipton Community Development Area Subcommittee







Minutes of a meeting of Dipton Community Development Area Subcommittee held in the Dipton Hall, 2022 Dipton Lumsden Highway, Dipton on Wednesday, 2 August 2017 at  6pm.




Deputy Chairperson

Sue Melvin



Kathleen English



Adrian Harris



Brian Russell





Colin Smith


Darren Frazer









Committee Advisor

Gary Tong

Rose Knowles


Community Partnership Leader

Michelle Stevenson



Dipton Community Development Area Subcommittee

02 August 2017



1          Apologies


Apology received from Chairman Smith.


Moved Member Melvin, seconded Member English and resolved;


That the apology be accepted.

2          Leave of absence

There were no requests for leave of absence.


3          Conflict of Interest


There were no conflicts of interest declared.


4          Public Forum


There were no Extraordinary/Urgent items


5          Extraordinary/Urgent Items


There were no Extraordinary/Urgent items.


6          Confirmation of Minutes


Moved Member Smith, seconded Member Harris

That the Dipton Community Development Area Subcommittee confirms the minutes of the meeting held on 10 May 2017 as a true and correct record of that meeting with the inclusion of discussion on Dipton Public Toilet being added to the Chairman’s report.





Council Report

Record No:         R/17/7/15744

Community Partnerships Leader – Michelle Stevenson was in attendance for this item.

Miss Stevenson took the Subcommittee through the Council report and particularly highlighted the following:

·         Representation Review

·         Community Conversations

·         District Facilities Project

·         Service Delivery/Scoping Project

·         Venture Southland Community Development

·         Dog Registrations

·         Notice of requirement Edendale

·         Township Finance

Mayor Tong updated the Subcommittee on the Havelock North water issues.

Member Melvin advised that the Hall Committee enquired whether the hall should have a Warrant of Fitness for the building displayed and if there were templates for Health and Safety for Halls.

Committee Advisor will follow up on the hall enquires.





Moved Member Melvin, seconded Member Russell

That the Dipton Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 26 July 2017.



Chair’s Report


The Deputy Chair Sue Melvin in the absence of the Chair advised the Subcommittee of the following written report by the Chair:


·         Informal meeting held at conclusion of last CDA meeting discussed, freedom camping, Public Toilet, meeting format and relevance of formal meetings.

·         Meeting with Engineer to discuss toilet issues

·         Enquiry from farmer concerning the restrictions on the Benmore bridge

·         Attended to the playground fence

·         Water seepage behind toilet is unrelated to toilet, and will be excavated in the Spring to remove the problem.

·         Hall carpark gravel removal is work in progress.

·         Communication from the  Community of Dipton in the UK was forwarded to the school and is being followed up.


Deputy Chair Melvin advised that the Hall committee AGM is on Wednesday 31st August with a community wide flyer being distributed also following up with Property Department and builder re the additional quote for bathrooms for the hall.


Councillor's Report


Councillor Frazer reported on matters which he has been involved with since the Subcommittee’s last meeting:


·         District Tour

·         Community Halls

·         Safe Cycling Committee

·         Civil Defence update

·         Venture Southland meetings


Mayor Report


Mayor Gary Tong reported on Council matters which included the following:


·         Overview of what’s happening in Southland

·         Water Quality

·         Changes over the district



The meeting concluded at 8pm                     CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Dipton Community Development Area Subcommittee HELD ON 2 AUGUST 2017