sdclogo

 

 

Notice is hereby given that a Meeting of the Lumsden Community Development Area Subcommittee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 14 August 2017

6pm

SDC Office,
18 Diana St, Lumsden

 

Lumsden Community Development Area Subcommittee Agenda

 

OPEN

 

 

 

MEMBERSHIP

 

Chairperson

Rob Scott

 

Deputy Chairperson

Alf Maclean

 

Members

Kevin Skoropada

 

 

Carolyn Smith

 

 

Greg Tither

 

 

Morris Williams

 

 

 

 

Councillor

John Douglas

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Community Partnership Leader

Kelly Tagg

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


Terms of Reference - Community Development Area Subcommittees

 

Community Development Area Subcommittees are delegated the following responsibilities by the Southland District Council.

·                 Represent and act as an advocate for the interest of its community.

·                 Consider and reporting on all matters referred to it by the Southland District Council, or any matter of interest or concern to the Community Development Area Subcommittee;

·                 Maintain an overview of services provided by the Southland District Council within the community;

·                 Consider annual estimates for expenditure within the community and recommend these to Council;

·                 Communicate with community organisations and special interest groups within the community;

·                 Undertaking any other responsibilities that are delegated to it by the Southland District Council.

 

In addition to these activities, Community Development Area Subcommittees will consider how best to provide for our communities, and the people who live there, into the future.  

 

Community Development Area Subcommittees will provide leadership by:

·                 Positively representing their community and the Southland District;

·                 Identifying key issues that will affect their community’s future and work with Council staff and other local representatives to facilitate multi-agency collaborative opportunities.

·                 Promote a shared vision for the wider community of interest area and develop ways to work with others to achieve positive outcomes

 

Community Development Area Subcommittees will adopt a strategic focus that will enable members to:

·                 Provide local representation and guidance on wider community issues, initiatives and projects.

·                 Contribute to the development and promotion of community cohesion, by developing and supporting relationships across a range of stakeholders at a local, regional and national level.

·                 Take part in local community forums, meetings and workshops.

·                 Inform local residents and ratepayers on issues that affect them.

 

Community Development Area Subcommittees shall have the following delegated powers and be accountable to Council for the exercising of these powers.

 

Engagement and representation

·                Facilitating the Council’s consultation with local residents and community groups on local issues and local aspects of district wide issues including input into the Long-term Plan, Annual Plan, and policies that impact on the Board’s area.

·                Engaging with council officers on local issues and levels of service, including infrastructural, recreational, community services and parks, reserves and cemetery matters.

·                Representing the interests of the community at Council, Committee or Subcommittee meetings when a motion under debate relates to a matter that the Board considers to be of particular interest to the residents within its community.

·                Monitoring and keeping the Council informed of community aspirations and the level of satisfaction with services provided.

 

Financial

·                Approving expenditure within the limits of annual estimates.

·                Approving unbudgeted expenditure for locally funded activities up to the value of $10,000.

 

Rentals and leases

·                In relation to all leases of land and buildings within their own area, on behalf of Council;

§    Accepting the highest tenders for rentals of $10,000; or less per annum.

§    Approving the preferential allocation of leases where the rental is $10,000 or less per annum.

 

Local assets and facilities

·                  Overseeing the management of local halls and community centres which are owned by Council and where no management committee exists.  This will occur by way of relationship with officers of Southland District Council. 

·                  Appoint a local liaison person responsible for community housing.

 

The Community Development Area Subcommittees can make recommendations to Council on:

 

Assets and Facilities

·                Annually providing feedback on any asset management plans or community services strategies applicable to the community for which the Community Development Area Subcommittee is responsible.

 

Rentals and leases

·                In relation to all leases of land and buildings within their own area, on behalf of Council;

§    Recommending rentals in excess of $10,000 per annum to the Group Manager Services and Assets.

§    Recommending the preferential allocation of leases where the rental is in excess of $10,000 per annum to the Group Manager Services and Assets.

 

Contracts/Tenders

·                Recommending tenders less than $200,000 to the Group Manager Services and Assets.

·                Recommending tenders in excess of $200,000 to the Services and Assets Committee. 

·                Recommending tenders to the Services and Assets Committee where preference is not for acceptance of the highest tenderer,

 

Financial

·                Recommending annual estimates to Council

·                Recommending unbudgeted expenditure in excess of $10,000 to the Services and Assets Committee.

 

Local Policy

·                Considering matters referred to it by officers, the Council, its committees or subcommittees, including reports and policy and bylaw proposals relating to the provision of council services within the Board’s area; and

·                Making submissions or recommendations in response to those matters as appropriate. 

·                Appoint a local liaison person responsible for community housing.

 

The Chairperson of each Community Development Area Subcommittee is delegated with the following additional responsibilities:

·                 Approval of leases, rental agreements and the rollover of existing contracts under $1,000;

·                 Engaging with Community Development Area Subcommittee members to make submissions to the Council on behalf of the Community Development Area Subcommittee where a submission period is outside of the Community Development Area Subcommittee meeting cycle.  Where a Chairperson is unable to base a submission on a consensus among Community Development Area Subcommittee members, a Community Development Area Subcommittee meeting must be held. 

 


Lumsden Community Development Area Subcommittee

14 August 2017

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TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

Procedural

1          Apologies                                                                                                                        7

2          Leave of absence                                                                                                           7

3          Conflict of Interest                                                                                                         7

4          Public Forum                                                                                                                  7

5          Extraordinary/Urgent Items                                                                                          7

6          Confirmation of Minutes                                                                                               7

Reports

7.1       Lumsden Railway Precinct Upgrade                                                                         15

 

7.2       Request from Lumsden Emergency Services Centre to obtain additional land for a new shed and additional training space.                                                                  33

 

7.3       Council Report                                                                                                             43   

 

updates

8.1       Chairperson’s Report

            The Chairperson, Member Scott, to report on matters with which he has been involved since the subcommittee’s last meeting.

 

8.2       Committee Reports

            Works & Cemetery – Kevin Skoropada

            Hall – Alf Maclean

            Community Housing –Morris Williams

            Information Centre – Carolyn Smith

            Nth Sld Development Fund Allocation – Rob Scott & Greg Tither

            Nth Sld Development Charitable Trust - Rob Scott & Carolyn Smith

 

 

8.3       Councillor’s Report

 

            Councillor Douglas to report on activities from the District Council table. 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3          Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)    the reason why the item was not on the Agenda, and

(ii)        the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)   that item may be discussed at that meeting if-

(i)         that item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6          Confirmation of Minutes

6.1         Meeting minutes of Lumsden Community Development Area Subcommittee, 12 June 2017


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Lumsden Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Lumsden Community Development Area Subcommittee held in the SDC Office, 18 Diana Street, Lumsden on Monday, 12 June 2017 at 6pm.

 

present

 

Chairperson

Rob Scott

 

Deputy Chairperson

Alf Maclean

 

Members

Kevin Skoropada

 

 

Carolyn Smith

 

 

Greg Tither

 

 

Morris Williams

 

 

Councillor

 

John Douglas

 

 

IN ATTENDANCE

 

Group Manager

Environmental Services

Committee Advisor

Bruce Halligan

 

 

Rose Knowles

 

Manager, Environment Health

Community Partnership Leader

Michael Sarfaiti

 

Kelly Tagg

 

 


1          Apologies

 

There were no apologies received.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Smith, seconded Member Skoropada

That the Lumsden Community Development Area Subcommittee confirms the minutes of Lumsden Community Development Area Subcommittee meeting held on 10 April 2017 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Council Report

Record No:         R/17/5/11555

Community Partnership Leader – Kelly Tagg was in attendance for this item.

Mrs Tagg took the Subcommittee through the Council report and particularly highlighted the following:

  • Civil Defence Review
  • SoRDs update
  • Land and Water Plan
  • Tourism Infrastructure Fund
  • Community Governance Project and Representation Review Project update
  • Service Delivery Scoping Project
  • District Facilities Project
  • 2017/18 Annual Plan
  • Finance report for period ended 30 April 2017

 

 

 

 

Resolution

Moved Member Maclean, seconded Member Tither

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 7 June 2017.

 

 

 

7.2

Freedom Camping

Record No:         R/17/5/11363

 

1        Environmental Health Manager, Michael Sarfaiti, and Group Manager Environmental Services, Bruce Halligan was in attendance for this item.

2        Lumsden has trialled a non-self-contained freedom camping area at the Railway Station.  It has proven to be very popular, however it has caused some division among locals.  This report provides an opportunity for the Subcommittee to decide whether it wishes to continue to provide non-self-contained freedom camping in Lumsden, and if so to resolve to make a recommendation to Council to amend the Freedom Camping Bylaw 2015 to ensure that the bylaw reflects projected camping arrangements. 

 

 

 

Resolution

Moved Member Skoropada, seconded Member Tither

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Freedom Camping” dated 7 June 2017.

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Resolves to continue to provide for non-self-contained freedom camping in Lumsden.

e)         Resolves to make a recommendation to Council to amend the Freedom Camping Bylaw 2015 in time for the next summer season, by deleting the current map “L2 Lumsden” in Schedule 2 and replacing it with the map in Attachment A.

f)          Subject to appropriate funding being confirmed, undertakes to complete the following works:        

(i)         Installation of bollards to prevent vehicle accessing the proposed area for tents.

(ii)        Installation of visual screening at the proposed area for tents.

(iii)       Sealing of the vehicle parking area.

(iv)       Marking of camping sites.

 

g)        That a report be provided to the next CDA meeting outlining the costs and funding options of (f) above including the upgrade of the public toilets.      

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Member Maclean, seconded Member Smith

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

CA.1    Lease of former Lumsden Railway Station to Five Finger Crafts Incorporated

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Lease of former Lumsden Railway Station to Five Finger Crafts Incorporated

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the staff be permitted to remain at this meeting, after the public has been excluded, namely B Halligan, M Sarfaiti, K Tagg and R Knowles because of their knowledge of the item; Lease of former Lumsden Railway Station to Five Finger Crafts Incorporated. This  knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 7.30pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

RETURN TO OPEN MEETING

 

The Board returned to Open Meeting at this point.

 

8.0     Updates

 

8.1     Chairperson’s Report

 

The Chairman, Rob Scott, reported on matters with which he has been involved since the subcommittee’s last meeting, which included;

 

·         Regional Mid-sized Tourism Facilities Grant Fund update

·         Lumsden Maternity Centre update

·         Chairs meeting in Invercargill

·         Community Conversation Meeting

·         No contact from the Recreation Grounds

·         Primary School Children project no date to meet yet

·         Freedom Camping update

·         Cycletrail update

·         Request for a footpath on Flora Road North

 

The subcommittee requested that the request for a footpath or other options be investigated by the Community Engineer.

 

 

8.2     Committee Report

 

Information Centre – Member Smith advised that the Craft Shop members are concerned with the campers cooking on the platform and are also concerned over the rodent problems with the large gaps under the doors that open onto the platform letting them in.

 

Committee Advisor will lodge a request for the Property Department to investigate.

 

Community Housing – Member Williams advised that 2 of our residents have deceased.

 

Hall – Member Maclean advised that lighting repairs have been completed at the hall and that we could use the large wooden lock up box to store project and screen.

 

8.3     Councillor’s Report

 

          Councillor Douglas reported on matters from the District Council table. These included;

 

·         Cycle trail update

·         Te Anau Wastewater update

·         Oysters issues

·         SoRDs update

·         Rate increases

·         Dog registrations   

 

 

 

 

 

 

 

The meeting concluded at 8.40pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 12 JUNE 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


Lumsden Community Development Area Subcommittee

14 August 2017

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Lumsden Railway Precinct Upgrade

Record No:        R/17/8/18134

Author:                 Kelly Tagg, Community Partnership Leader

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Purpose

1        The purpose of this report is to seek a recommendation from the Lumsden Community Development Area Subcommittee to Council that a request for unbudgeted expenditure relating to the Lumsden Visitor Management upgrade, be approved.

Executive Summary

2        Round one of MBIE’s Tourism Infrastructure Fund (TIF) opened on Thursday, 3 August; the closing date for applications is Monday, 4 September. 

3        The purpose of the TIF is to provide financial support for local tourism-related infrastructure where tourism growth (domestic and international) is placing pressure on, or potential growth is constrained by, existing infrastructure and where the local community is unable to respond in a timely way with assistance. 

4        The Lumsden CDA wishes to better manage the visitor experience to the Lumsden Railway Precinct.  The carpark at the historic railway station is well utilised by both visitors to the area and locals but has become congested due the current state of the carpark.

5        In order to better manage visitors to the Railway Precinct site the CDA wishes to re-seal the car park on the Diana Street side of the railway building, seal the carpark on the Hero Street side of the railway building, install kerb and channel and a further area for parking on a grassed area adjacent Hero Street.

6        The CDA has also identified the need for landscaping and screening in the area and for the installation of two “Big Belly Compactor Bins” in order to reduce rubbish collection costs.

7        The Railway Precinct also acts as a pick up and drop off point for the Inter City bus which travels from Te Anau to Christchurch on a daily basis.  The bus arrives into Lumsden for pick up at 8.45am and drops off people at 5.30pm.

8        The estimated cost to carry out these local works is $148,790 excl GST.  The CDA is unable to fund the local element of this project in its entirety and will need to stage the sealing of the carpark over a number of years meaning the carpark will be unable to be marked with parking spaces and the CDA will be unable to manage the visitors to the Railway Precinct.

9        The Lumsden CDA has limited local reserves, is unable to fund this project in its entirety at this time and wishes to apply to the MBIE Tourism Infrastructure Fund for a grant of $74,395 to assist with the costs of this project. 

10      Council has approved a toilet block upgrade for the Lumsden toilets as part of the 2015-25 long term plan at a cost of $220,000.  This work was scheduled to be carried out during the 2018-19 financial year. However, due to increased demand being placed on the toilet facility it is now appropriate to bring this project forward to 2017-18 financial year in conjunction with the Railway Precinct upgrade.

11      The scope of works includes the addition of two unisex wheelchair accessible toilets to the existing toilet facility along with the replacement of the interior partitions and painting,  sealing of the car park adjacent the toilets, signage, design/consultation costs and contingencies.  The total cost is anticipated to be $280,453 (excl. GST).

12      Council’s Services and Assets Committee, as a Committee of the whole, resolved at its meeting on 9 August 2017 to recommend to Council that the upgrade of toilet facilities project for Lumsden be brought forward and confirmed that an application can be made to the Tourism Infrastructure Fund in the amount of $131,226 which represents 47% of the estimated project cost.

13      Council’s Services and Assets Committee, as a Committee of the whole, also resolved at its meeting on 9 August 2017 to recommend to Council that a request for unbudgeted expenditure in the amount of $74,395 for the Lumsden Visitor Management upgrade be approved and confirmed that an application can be made to the Tourism Infrastructure Fund in the amount of $74,395 which represents 50% of the estimated local project cost. 

14      The recommendation in paragraph 13 above was contingent on the Lumsden CDA agreeing to fund the $74,395 from local reserves and it was noted that neither the toilet facilities upgrade nor the Lumsden visitor management upgrade would proceed without a successful application to the MBIE Tourism Infrastructure Fund.

 

Recommendation

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Lumsden Railway Precinct Upgrade ” dated 9 August 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Recommends to Council that the unbudgeted expenditure for the Lumsden Visitor Management Upgrade project at an estimated cost of $74,395 be approved subject to the Lumsden CDA Subcommittee resolving to fund this amount in total from their local funds and reserves at their meeting scheduled for 14 August 2017.  The remaining 50% ($74,395) to be funded by applying to the MBIE Tourism Infrastructure Fund.

e)         Recommends to Council that the unbudgeted expenditure of $74,395 for the Lumsden Visitor Management Upgrade be approved subject to the application to the Tourism Infrastructure Fund being successful.

 


 

Content

Background

15      Visitor numbers to Lumsden have been increasing in recent times.  Data collected by Venture Southland via the Geo Zone app (an App used by Free Independent Travellers) concerning routes travelled around the region suggest that 10,004 vehicles visited Lumsden in 2015.  In 2016, this figure that increased by almost 50% to 14,978 vehicles.

16      NZTA has also provided Council with per day vehicle counts around Lumsden.  In 2015 approximately 10,000 vehicles travelled through Lumsden each day on their way to/from Five Rivers, Mossburn, Winton and Gore.  In 2016 this figure has risen to almost 11,500 vehicles per day.

17      The Lumsden Railway Precinct site is a popular stop over point for visitors to the town due to the public toilets and the large parking and recreational area. 

18      Staff in the Lumsden office report that during the period October – April up to five tour buses stop at the Lumsden Toilets each day.  

19      It has been increasingly difficult to manage the car park as a large portion of the car park is unsealed meaning the marking of parks is not possible.

20      The Lumsden CDA wishes to better manage the parking spaces and the visitor experience to the Railway Precinct in general.  To do this, the CDA wishes to seal the entire car park, install kerb and channel, compacting rubbish bins (to decrease the frequency with which the bins currently require emptying) install some screens/plantings and parking spaces on a grassed area adjacent Hero Street.

21      An upgrade to the public toilets is included in the 2015-25 Long Term Plan with works scheduled to be carried out in 2018-19.  Due to the increased number of visitors to the area it is now appropriate to bring this project forward to 2017-18 in order to complete the upgrade of the Railway Precinct at the same time to cater for increased visitors to the town.

Issues

22      Congestion of vehicles at the Lumsden Railway Precinct has become an issue and the CDA wishes to improve the parking area in order to address this problem.

Factors to Consider

Legal and Statutory Requirements

23      The MBIE Tourism Infrastructure funding round closes on 4 September. 

24      Council’s Services and Assets Committee, as a Committee of the whole of Council, has resolved to recommend to Council approval for unbudgeted expenditure for the Lumsden Toilet upgrade and the Lumsden visitor management upgrade subject to the Lumsden CDA agreeing to fund their half of the project (totalling, $74,395) from local reserves.

25      Council’s Services and Assets Committee has also resolved that an application may be made to the MBIE Tourism Infrastructure fund for a grant to assist with the costs of the Lumsden Toilet upgrade and also the Lumsden visitor management upgrade.  The recommendation further states that neither project may proceed without a successful outcome to the MBIE Tourism Infrastructure Fund application.

26      Council will be asked to give retrospective approval for this project at its meeting scheduled for 6 September 2017 in order for officers to submit this application to MBIE TIF which closes on 4 September.  

Community Views

27      The Lumsden CDA has expressed support for applying to the MBIE Tourism Infrastructure Fund previously.  

Costs and Funding

28      The Lumsden CDA has limited local general reserves (approx. $80,000 forecast for 2017/18) and is unable to fund the total cost of this project locally and wishes to apply to the Tourism Infrastructure Fund in order to offset the costs of the project. 

29      The Lumsden CDA discussed applying to the Tourism Infrastructure Fund at a workshop held earlier this year and is supportive of an application being prepared on their behalf.

30      The costs and proposed funding for the Lumsden visitor management upgrade are as follows;

Analysis

Options Considered

31      The Lumsden Community Development Area Subcommittee has two options as below:

Analysis of Options

Option 1 – Recommends to Council that the unbudgeted expenditure for the “Lumsden Visitor Management Upgrade” project at an estimated to cost of $74,395 be approved.  The costs to be funded from the Lumsden General Reserve. The remaining 50% to be funded by applying to the MBIE Tourism Infrastructure Fund.

Advantages

Disadvantages

·        Officers are able to proceed with the preparation of the application to the MBIE Tourism Infrastructure Fund.

·        Officers are not able to proceed with the preparation of the application to the MBIE Tourism Infrastructure Fund and the project will not be able to proceed at this present point in time. 

 

Option 2 – Lumsden Community Development Area Subcommittee does not  recommend to Council that the unbudgeted expenditure for the “Lumsden Visitor Management Upgrade” project at an estimated to cost of $74,395 be approved.  

Advantages

Disadvantages

·        Nil

·        Work to address the visitor congestion issues at the Lumsden Railway Precinct is not able to proceed. 

 

Assessment of Significance

32      This matter is not deemed to be significant.

Recommended Option

33      Option one is the recommended option.

Next Steps

34      As per the Venture Southland Letter of Expectation 2017-2018 Community Development Priority Projects Southland District Council officers to have Venture Southland staff prepare and complete a joint funding application to the MBIE Tourism Infrastructure Fund for the Lumsden Facilities Upgrade and Visitor Management Upgrade. 

35      If the outcome of the application is successful, work will commence as soon as the necessary consents are arranged.

36      If the funding application is unsuccessful, officers will investigate how best to proceed with these projects and will provide a further update with options to Council.

 

Attachments

a         TIF application form - FINAL(2)    

 


Lumsden Community Development Area Subcommittee

14 August 2017

 


 


 


 


 


 


 


Lumsden Community Development Area Subcommittee

14 August 2017

 


 


Lumsden Community Development Area Subcommittee

14 August 2017

 


 


 

 


Lumsden Community Development Area Subcommittee

14 August 2017

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Request from Lumsden Emergency Services Centre to obtain additional land for a new shed and additional training space.

Record No:        R/17/8/18028

Author:                 Kevin McNaught, Strategic Manager Property

Approved by:       Ian Marshall, Group Manager Services and Assets

 

  Decision                              Recommendation                         Information

 

  

 

Purpose

1        To consider a request from the Lumsden Emergency Services Centre to obtain more land and if agreeable to make the relevant recommendation to Council.

Executive Summary

2        In 1989 the former railway land in Lumsden owned by Council was subdivided and part defined as the site as the Lumsden Emergency Services Centre. The site is currently owned by the Fire Service, Police and St John.

3        Recently a request was received from the NZ Fire Service on behalf of the Emergency Services Centre for an additional 22m of land west of the existing building’s as the site for a new shed and additional training space.

4        If the sub committee are of a mind to agree with the request then a recommendation needs to be made to Council

 

Recommendation

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Request from Lumsden Emergency Services Centre to obtain additional land for a new shed and additional training space.” dated 8 August 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Recommends to the Southland District Council that 880 square metres of land adjoining the Lumsden Emergency Services Centre on Elbow Lane be transferred to the owners of that property for $1.00 on the basis that the applicants pay all costs associated with the transfer.

 


 

Content

Background

5        In 1989 the former railway land in Lumsden owned by Council was subdivided and part defined as the site as the Lumsden Emergency Services Centre. The site is currently owned by the Fire Service, Police and St John.

6        Recently a request was received from the NZ Fire Service on behalf of the Emergency Services Centre for an additional 22m of land west of the existing building’s as the site for a new shed and additional training space. See attachment to the report.

7        If the Board are agreeable to the request then a recommendation needs to be made to Council.

Issues

8        No issues are identified at this stage however that is not to say that some may not arise as the proposal gets through the system.

Factors to Consider

Legal and Statutory Requirements

9        Council does not delegate the decisions to dispose of property therefore the sub committee can only make a recommendation to Council. Compliance with Section 138 of the Local government Act 2002 is also required as this land is held as freehold  and is considered to meet the definition of a park. This Section states:

138Restriction on disposal of parks (by sale or otherwise)

(1)

A local authority proposing to sell or otherwise dispose of a park or part of a park must consult on the proposal before it sells or disposes of, or agrees to sell or dispose of, the park or part of the park.

(2)

In this section,—

dispose of, in relation to a park, includes the granting of a lease for more than 6 months that has the effect of excluding or substantially interfering with the public’s access to the park

park

(a)

means land acquired or used principally for community, recreational, environmental, cultural, or spiritual purposes; but

(b)

does not include land that is held as a reserve, or part of a reserve, under the Reserves Act 1977.

10     

Community Views

11      The subcommittee is elected to represent the community on many issues. The requirement to consult in Section 138 above does however mean that in this case a higher level of consultation is required like notification of the proposal to adjacent landowners and also public notification. A condition of Councils approval if the recommendations are made will be that disposal is subject to the consultation being undertaken and the decision revisited if objections are received.

Costs and Funding

12      Given the potential costs of survey, title and possibly consultation, one possibility is the applicants pay all these costs on the basis that they land value be set at $1.00 however the sub committee may think otherwise.

Policy Implications

13      Non identified

Analysis

Options Considered

14      The options are to decline the request or make the relevant recommendations to Council.

Analysis of Options

Option 1 – Decline the request

Advantages

Disadvantages

·        There is no reduction in park space in this location

 

·        The ability for the important work that the Emergency Services do may be restricted by not being able to build the shed and do the appropriate training

 

Option 2 – Recommend to Council that the land be disposed of

Advantages

Disadvantages

·        Allows growth of the Emergency services in the town

·        Reduction of a small are of park space in this location

 

 

Assessment of Significance

15      Not considered significant

Recommended Option

16      Option 2, recommend to Council that the land be disposed of.

Next Steps

17      Report to Council.

 

Attachments

a         request from Lumsden emergency services for more land    

 


Lumsden Community Development Area Subcommittee

14 August 2017

 


 


 


 


 

 


Lumsden Community Development Area Subcommittee

14 August 2017

sdclogo

 

Council Report

Record No:        R/17/7/15746

Author:                 Kelly Tagg, Community Partnership Leader

Approved by:       Rex Capil, Group Manager Community and Futures

 

  Decision                              Recommendation                         Information

 

  

 

Chief Executive

Bonamia Ostreae Response

1        There has been a significant multi-agency response in relation to the discovery of the Bonamia Ostreae parasite in two marine farms in the Big Glory Bay area of Stewart Island.  This parasite can be fatal to flat oysters and has been in New Zealand in the Nelson/ Marlborough area since 2015.

2        This response has been led by the Ministry of Primary Industries (MPI) under the Biosecurity Act 1993 and there is a controlled area notice in place which legally restricts the movement of shellfish, vessels and equipment, to seek to limit the potential for spread of the parasite to uninfected areas.

3        The response has also been utilising the facilities and support structures provided by Emergency Management Southland and the Emergency Control Centre (ECC) at North Road. MPI staff have been very complimentary regarding the ECC and the assistance from Emergency Management Southland.

4        Southland District Council has been involved in the response in two key ways.  Firstly, Mayor Tong has facilitated several key meetings involving key stakeholders/ communities at Bluff and Oban.  Secondly, the Council was asked to participate in the multi-agency response planning team. 

5        Indications are at this stage that the overall operation could take in the order of 100 days but this is obviously dependent on a range of these factors.

6        At the time of writing, phase 2 of the operation has been completed which involves the removal of the remaining cages, with a total of approximately 80 tonnes of cages having been removed by the end of Stage 2.  Stage 3 involves the uplifting and removal of ropes and strings from the marine farms.

7        Obviously, the removal operation is having a significant impact on the affected famers, families and staff and the wider community.  MPI has been working closely with the Rural Support Trust and other agencies to provide welfare services and support.

8        Testing has been occurring to establish whether the parasite is present in the wild oyster beds in Foveaux Strait. The results from this work were released on 10 July and have shown that it is not present at the moment. Further testing will occur in September.

Civil Defence Review

9        As indicated in the last Management report Central Government have decided to carry out a review of the way in which natural disasters and other emergencies are currently managed by the existing civil defence structures.

10      The review is described as: “Better responses to natural disasters and other emergencies in New Zealand”, and will be led by a Technical Advisory Group (“TAG”) which is chaired by Hon Roger Sowry. 

11      The terms of reference for the review have now been released. In the problem definition section they note that:

·      The underlying principle of “act locally, coordinate regionally, support nationally” may not be suitable in all circumstances

·      Decisions are not necessarily made by adequately skilled and experienced people, mandated at the appropriate level of government, and supported by the best information possible in the circumstances

·      Volunteers may not be adequately supported by a professional emergency management force

·      Information is not always readily available to decision makers on the scale, complexity and evolving nature of an emergency, to determine the capacity and capabilities required for the response effort

·      There is a need for timely, consistent and accurate communication to the public

·      Response capabilities are not necessarily deployed as promptly and seamlessly as possible, taking advantage of economies of scale and the experience of senior responders.

12      The overall focus of the review will be on:

·      The decision-making process and chain of command including the devolved nature of this structure from central to local government and how the response to emergencies is managed by the different agencies

·      How decisions and who has power to declare a state of emergency

·      The nature of information flows to the public and media given available technology and the nature of the resources available locally and centrally to assist

·      Capability and capacity across the system including ways and means to better deploy resources depending on priorities

·      Whether legislative changes are needed to improve the way in which emergencies are managed.

13      An initial report from the Technical Advisory Group is required to be with the Minister by 1 September 2017.

14      Officers will continue to monitor the review as it proceeds and report on any outcomes of significance to Southland. 

Rural Fire

15      The transition process to merge Rural Fire Authorities with the NZ Fire Service to create Fire and Emergency Management NZ (FENZ) was completed with the establishment of FENZ on 1 July 2017. This included the transfer of all Rural Fire Southland staff and assets into the new structure.

16      As part of the transition process Council entered into a formal agreement with FENZ to provide for the sale of the relevant firefighting equipment to FENZ for $1 as previously approved by Council. The agreement also provides for the continuation of some internal support services for a further 12 month period until FENZ is in a position to assume responsibility for these functions.  

 

 

Open Spaces Strategy

17      Council adopted, in late 2014, an Open Spaces Strategy to set a strategic framework within which the provision and planning for reserves and other open spaces owned by Council could be managed.

18      While the strategy sets the overall strategic goals within which Council is looking to manage its reserves and open spaces there is a need for more detailed planning work and a prioritised work programme to be developed to support implementation of the overall strategy.

19      Officers are now having work advanced to:

·      Assess current usage and the issues associated with our current open space network relative to community demand

·      Assess the extent to which the network is currently ‘fit for purpose’ and understand any gaps that might need to be addressed

·      Develop a prioritised work programme for the district as a whole to ensure that Council can deliver on its overall strategic goals.

20      The outputs from the prioritised work programme can be used to inform the 2018 10 Year Plan and any future grant applications that Council may wish to make.

21      It is important to recognise that the programme will look at the priorities from a district wide perspective. There is a risk that individual communities (including Community Boards and CDAs) may have a view on priorities that is different to that which is established at the district level.

LGNZ Business Plan

22      LGNZ has developed a new Business Plan for the 2017-2019 term to continue to assist achieve policy and advocacy goals.

·    Infrastructure: Ensuring infrastructure and associated funding mechanisms are in place to allow for growth and maintenance across housing, building, transport, broadband, tourism-related, three waters and flood control infrastructure.

·    Risk and resilience: Understanding and addressing risks from natural hazards and other events – both for infrastructure and to support resilience in the economy and our communities.

·    Environmental: Leading and championing policy and working alongside central government and iwi to deal with the increasing impact of environmental issues including climate change, the quality and quantity of New Zealand’s freshwater resources, and biodiversity.

·    Social: Working alongside central government, iwi and stakeholders to address social issues and needs in our communities including an ageing population, disparity between social groups, housing (including social housing) supply and quality, and community safety.

·    Economic: Developing a range of policy levers, to address and fund economic development and growth across all of New Zealand.

23      The Plan identifies as priorities the need to proactively develop responses to climate change policy and water policy.  The climate change work will build on the sector’s work around risk and resilience and the roles we will have to play in climate change adaptation and contribution to mitigation.  The work on water policy will seek to integrate the quality, quantity, infrastructure and affordability debates. 

 

 

Tourism Infrastructure Fund

24      The new Tourism Infrastructure Fund was recently announced by Tourism Minister Hon. Paula Bennett. 

25      The $102 million fund over four years is a boost for tourism infrastructure funding and recognises the real need some communities are facing as a result of booming visitor numbers.  Compared with the $12 million over four years in the Regional Mid-sized Tourism Facilities Grant Fund announced last year, the new fund adds impetus in this area.

26      The panel responsible for assessing proposals and recommending a package of infrastructure projects that best aligns with the Government’s priorities for the fund was announced by Tourism Minister Paula Bennett.

27      The panel members, appointed for a four year term, are:

·      Judy Kirk (chair), consultant and experienced director

·      Norm Thompson (deputy chair), Deputy Chair of Auckland Tourism, Events and Economic Development

·      Kauahi Ngapora, General Manager of Whale Watch Kaikoura

·      Chris Roberts, Chief Executive of Tourism Industry Aotearoa

·      Sarah Hannan, Programme Director for the Southland Regional Development Strategy

·      Iain Cossar, General Manager Tourism, Sectors, Regions and Cities at the Ministry of Business, Innovation and Employment

·      Bruce Parkes, Deputy Director-General Science and Policy at the Department of Conservation.

Community Safety

28      There have been concerns raised about police resourcing in smaller communities and there has been some movement towards redressing the balance.

29      Earlier this year, the Government announced new investment in police.  Of an extra 880 police to hit the ground over the next four years 140 are destined for rural and regional areas, a further 20 stations will have a 24/7 officer on duty and all 12 police districts are to receive more police over the four years. The Southern Region is to receive an extra 37 police on top of the 557 sworn staff already policing the Southern Region.  The Southland Rural Police base is still to be confirmed.

30      Local authorities are encouraged to continue to highlight the issues being faced by communities in their areas.  We as a Council now have an opportunity to further work with the Commissioner, our local Area Commanders and the Government to make sure the safety of our communities improves.  While four years is a long time to wait, the challenge of recruiting and training 880 new officers cannot be underestimated.

31      LGNZ and Chair of the Rural Sector Brian Hanna has met with police Commissioner Mike Bush to discuss the rollout in greater detail and the effectiveness of the regional ‘hub’ model for rural towns, which has been the source of some concern.

Local Government Survey

32      LGNZ has recently released the 2017 Local Government Survey, which is the second three yearly survey looking at how the sector is perceived by citizens and businesses across New Zealand.

33      The overall outcome from the survey is similar to the first survey completed in 2014. In summary the key results include:

·      The public and businesses consider that local government has an increasingly important role in the country’s prosperity and well-being

·      The sectors reputation remains low, and is particularly low amongst businesses

·      There have been, however, some improvements since 2014 with a small positive movement in the public’s overall satisfaction with the performance of the sector and the public and businesses are also more positive of the recent performance of Councils in their area than they are of the sector as a whole

·      Key priority areas for improvement continue to be sound financial decision making, delivering strong leadership to develop strategies for prosperity and well-being, and listening to, and acting upon, the needs of the community

·      Compared with 2014 the public and businesses are more likely to want local government to lift its performance by dealing with some of the key issues of the day including transport, infrastructure and housing.

34      The findings from this latest survey reinforce the need for the sector as a whole to continue to focus on looking at ways to lift its performance and to also engage with communities about the work that it does. The strategic priorities that Council has developed locally are consistent with this overall theme.

35      At a national level LGNZ have developed the CouncilMARK excellence programme to support the work of local authorities that are aiming to lift their performance.

CouncilMARK™ Local Government Excellence Programme and Reputation Research

36      Reports from the first group of councils to go through the programme are due to be released in July.  It has taken a lot of work from the councils involved, assessors, the Independent Assessment Board and the team at LGNZ to get to this point.  It is certainly a comprehensive and collaborative process and the outcomes are going to be effective in achieving the Programme’s goal of showing and growing local government performance.

37      This is a courageous and necessary step in the sector’s long term interest.  If we want to change our reputation and our standing with the public then as a sector we have to take action and the Programme will play a critical role in achieving this. 

Te Anau Wastewater Discharge Project

38      At its 17 May meeting Council asked officers to proceed with the development of a Business Case for the Kepler option. This decision reflects the importance of Council continuing to progress development of this option given the need to have an alternative discharge fully operational by December 2020, unless new consents can be obtained to extend use of the existing Upukerora discharge.

39      Following this decision officers have been advancing work to develop the first phase strategic business case and also scope the work needed to develop the financial and commercial business cases needed. This has included workshops to define/refine the key objectives, criteria and weightings.

40      In parallel with the work on the Kepler Business Case officers are also progressing development of potential criteria and a process via which it might identify potentially suitable alternative disposal sites. Work is underway to develop these criteria with a report back on these going to the Te Anau Wastewater Project Committee in August. As part of this work officers have undertaken some preliminary GIS work looking at the property sizes, soil classes, and physiographics of the basin.

Milford Opportunities Project

41      A strategic Business Case for the Milford Opportunities Project was submitted to the Ministry for Business, Innovation and Employment (MBIE) during June along with details of the proposed governance arrangements for the project. The business case is needed to support the funding agreement that is proposed to be signed between MBIE, the Department of Conservation (DOC) and Council for the project.

42      Over recent months there has been significant work advanced by DOC and Milford Sound Tourism looking at different aspects relating to the long term development of Milford and what those development options might mean for the infrastructure and services for which each agency is responsible. The outputs from this work will be used to inform the Milford Opportunities Project strategy work.

Using Land for Housing

43      On 17 June the Productivity Commission released a draft report on “Using Land for Housing”. While the report focuses on the processes used within major cities to provide land for housing including the issues relating to housing affordability it is of relevance to all local authorities given that it could well lead to changes within the overall planning framework within which local government works.

44      Key issues identified in the report include:

·      some of New Zealand’s cities will continue to grow rapidly in the coming years

·      cities have struggled to respond to population growth

·      the projected supply of housing in Auckland is well short of what is needed

·      allowing cities to grow matters for economic growth and individual wellbeing

·      city planning and regulation can work better

·      land readiness matters

·      infrastructure can be a major bottleneck

·      there is scope to make better use of existing funding tools

·      incentives to put land to its best use are needed.

45      In response to these issues the Commission have proposed a number of recommendations including:

·      allowing large cites to undertake integrated spatial planning as an alternative to current statutory planning mechanisms. This is consistent with recommendations made through previous reviews of the RMA that all regions be required to undertake spatial planning exercises

·      remove regulations that prevent the efficient use of land for housing eg mandatory balconies for apartment

·      give greater priority to cities and housing in the RMA

·      more user charges, particularly for water services, and the removal of prohibitions on tolling and congestion charges

·      greater use of targeted rates to fund infrastructure required to support growth

·      levy rates on Crown-owned land

·      identify and pursue opportunities to develop Crown and local authority land in high growth cities.

46      The draft report has been released for public consultation until 4 August. Following consideration of any submissions received the Commission will release a final report which will be considered by central Government. 

Southland Regional Development Strategy 

47      Work has continued with the development of the proposed Council Controlled Organisation (CCO) to lead regional development activity, including the implementation of the SoRDS Action Plan.

48      The size of the challenge facing Southland Region was reflected in the Foreward from the Mayoral Forum in the Action Plan where the four Mayors/Chair indicated:

“The comprehensive development of the region and reversing the loss of population from the demographic time bomb facing us is a challenge at another order of magnitude compared to those we have faced previously.”

49      Given the challenge it is clear that the region needs to significantly lift its performance in advancing development of the region as a whole. While the SoRDS Action Plan provides an overall direction it needs a ‘whole of region’ entity to take it and the broader regional development work needed forward. The need for this was summarised in the SoRDS Action Plan as follows:

“But the challenges SoRDS is addressing are major, long term and require a strong united regional effort on a scale even Southland has not before achieved.”

50      If progress is to be made in addressing the challenges facing the Region then it is important that Southland District and the region as a whole be prepared to do things differently to the way in which they have been done in the past. Retention of the status quo will not achieve the changes the SoRDS Action Plan indicated as being necessary.

51      The work completed to look at a proposed new model has highlighted some differences between the four Councils and other community stakeholders which will need to be addressed as we look at moving forward with the development of a new implementation model.

Community and Futures

Representation Review  

52      Planning is underway to meet both the statutory requirements of the Representation Review and to inform and engage with the people of Southland.

53      The first part of the process will be for Council to consider at meetings in September and October decisions regarding the electoral system to be used for the 2019 and 2022 local authority elections (First Past the Post or Single Transferrable Vote) and whether it wants to consider establishing a Maori ward in the district. These decisions are both required in the legislation.

54      Stakeholder engagement will start to occur on the Community Governance Review and Representation Review will be discussed at the Community Conversations in October and November. The issue of representation has already begun to be raised at the April Community Conversations meetings.

SOLGM Workshop

55      Officers recently attended the Representation Review Forum run by the Society for Local Government Managers for councils who will be undertaking a Review in 2018.  Fifty seven councils are completing reviews.  This was a timely reminder about the processes to consider, an opportunity to hear best practice examples, and get advice from the Local Government Commission on their expectations. The learnings from this forum will feed into the planning for the Representation Review.  

Community Conversations

56      Council has just completed its second round of Community Conversations in Riverton, Te Anau, Tokanui, Wyndham, Lumsden, Winton, Otautau and Stewart Island. Good numbers turned out at every conversation and there was a wide range of topics discussed. The key topics included connectivity, tourism and freedom camping, environmental bottom lines, representation, technology and the changing world.

57      Most groups were actively looking to the future and wanted to talk about ensuring their community kept up with the change that is happening. Council plans to hold the next round of Community Conversations in late October-early November, with a focus on community governance and representation and the upcoming Long Term Plan.

Residents Survey

58      The Resident survey has been completed with a report presented to the Community and Policy meeting in June for information.  The research company presented an overview of the results to the committee.  Workshops will be held in July with the council activity managers to discuss the results and create any required improvement plans. The final results report will be added to the website and sent to the CDAs and CBs.

District Facilities Project

59      We have received the third interim report and have met with Venture Southland’s, Amy Bird to agree the style of the report and the expectations around the type of analysis. The final report is due by the end of August and will be reported to Council.

Te Anau Community Consultation

60      The Board continues to refine the list the community created and will have another workshop on 10 July to continue advancement. The end result will then go back out to the community for a further opportunity to comment.

Stewart Island Wharves update

61      The community engagement into the Stewart Island wharves owned by Southland District Council and Golden Bay wharf (currently owned by Southport NZ) is about to conclude. 

62      The independent consultant will have her report completed and submitted to Council by mid-July.  Following this Council staff will present the report to the August Council meeting.  The engagement process has been well acknowledged and received 102 survey submissions, 3 days of one-to-one interviews on the island, an evening conversation café, and numerous stakeholder interviews on the island and in Invercargill.  Preliminary responses indicate there are some common themes coming through from stakeholders and the community that Council may investigate following the report being presented to Council in August.

63      The wharves are an important transport link on Stewart Island, and have been described by the community as their SH1.  They accommodate commercial, tourism and recreational users.

Service Delivery Scoping Project

64      The purpose of this project is to consider future Council service delivery options for communities in the Southland District with demand from residents, ratepayers and visitors being the primary focus. 

65      Consultant Rebecca McElrea has been engaged to undertake this process and has been working closely with staff to create an appropriate engagement strategy for the project which includes inviting the public to complete surveys, observations of demand for services in the Council offices and libraries around the district and conducting interviews with customer support staff and other Council staff.  Once this part of the process is complete, drop-in sessions will be held around the District to discuss the findings and invite further feedback. This project will culminate in a report being presented to Council to discuss the future options for service delivery across the District.

2017/2018 Annual Plan

66      The Annual Plan was adopted by Council at its meeting on 7 June and a copy of the final document is available from the Council’s website and offices.

67      The final plan resulted in a District Rate increase of 3.63%. The actual rates changes for individual properties will differ depending on the services received, location, land-use and land value. The final Annual Plan document includes details of the different rates from page 67 as well as a table showing rates for a range of sample properties on pages 91 and 92.

68      The final plan forecasts a surplus of around $1.4 million. In adopting the plan, Council also confirmed its fees and charges for the 2017/2018. An updated fees and charges schedule is also available from the Council’s website and offices.  Officer have sent replies letters to those who provided feedback on the Annual Plan letting them know Council’s decisions on the matters they raised. Any feedback related to local Community Board or CDA projects have been forwarded on to these committees and their Community Partnership Leaders/Community Engineers to consider.

2018 - 2028 10 Year Plan

69      Work is well underway on the programme of work related to the 2018 - 2028 10 Year Plan. This is the main activity planning and budgeting document for Council. It sets out what services and activities Council will provide, who will pay (and how) and how Council will measure its performance. The purpose of the plan is to:

·    Describe the activities of Council

·    Describe the desired community outcomes (the outcome Council aims to achieve in meeting the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions)

·    Provide for integrated decision-making and co-ordination of resources

·    Provide a basis for accountability

·    Provide a long-term focus for decisions and activities

·    Provide an opportunity for community participation in these decisions.

70      As the plan covers a ten year period (30 years for infrastructure-related assets), the process of preparing the plan is also about considering how the community (and therefore what the community needs from Council) may change in the future. This is then used to identify any key issues and decisions about Council’s activities and services with any options identified and the community consulted before final decisions are made.

71      Officers have spent the past three months focussed on reviewing Activity Management Plans which underpin the thinking behind what is needed to be done over the next ten years for each key activity area. This has also involved preparing budgets for the next ten years and, as part of this, Council’s Community Partnership Leaders have been talking to local Community Boards and CDA Subcommittees about any local projects for that period that they are considering which need to be allowed for in the budgets. Once this work is completed officers will review the financials and the ability to deliver on the work programme and discuss this with Council and local committees in the coming months.

72      Workshops are also planned with councillors over August, September and October to discuss the draft Activity Management Plans and budgets and get input into options being considered. An overview of the key stages of the process are shown in Work Plan below. Officers are working through the process and aim to have a draft of the documents prepared by the end of 2018 ready for audit in January 2018 with community consultation in March/April 2018.

Stewart Island/Rakiura Visitor Levy Policy

73        Later this year, Council staff will commence a review of the Stewart Island Rakiura Visitor Levy. This will include a thorough review of all parts of the Levy, including reviewing the Stewart Island Rakiura Visitor Levy Policy. As part of this work, Council will be engaging with people in the District to get community views on the Levy and how it should be used.

Venture Southland Community Development

74      A successful workshop for volunteer and community organisations was held in Mossburn this month, with 11 representatives of Mossburn and Lumsden area groups in attendance. The workshop was organised by Venture Southland in partnership with Southland Community Law and was a highly interactive workshop covering a range of governance and volunteer management issues.

75      A discussion at the end of the workshop about the challenge of the existing community engaging the new workers and their families who move into the area to work on farms led to the a follow up working group being formed, and involved the Lumsden Trust which has done a lot of work in this welcoming/migrant support area previously.  A community open day was organised and held on Sunday 23rd July.  This was a very successful event with over 100 people in the wider Northern Southland area including Lumsden gathering to meet, share food and interact in fun activities.

76      The Lumsden Heritage Trust are undertaking restoration work on the A Class 1896 Passenger Carriage located at the Lumsden Railway Precinct.  Venture Southland are meeting with them to discuss the next phase of the project which involves erecting a structural awning.  The purpose of the awning is to protect the carriage from the weather elements, reduce deterioration, and keep the restoration in good order for an extended period of time.   Venture Southland are liaising with them about where they may apply for funding support for this.

77      The Venture Southland Community Development team has also been conducting an assessment of all facilities available for community use or hire across the District on behalf of Southland District Council. Over the past few months, the team have been in contact with facility managers and users in the Lumsden area and have gained valuable feedback on what is available and community needs. We are very appreciative of the community’s assistance with this process. The community consultation has now ended and the final report – with information that will hopefully be useful for facility planning to meet current and future needs by Council and the community -  is due to be submitted to SDC at the end of August.

 

Environmental Services

Resource Management Act Amendments

78      Now that the Resource Management Act amendments have been enacted, staff are working through the implications of these. A report was presented to Council at its meeting on 21 June 2017 explaining the key changes.

79      It will be important to ensure that the Council’s RMA delegations to staff accurately reflect the new provisions of the Act. A report seeking approval for consequential amendments to these delegations is being developed.  This is important to enable staff to give effect to new provisions such as streamlined processing times for simple consents.

80      The Ministry for the Environment presented a seminar on the new National Planning Templates under the amended legislation at ICC on 21 June 2017, which a number of staff attended, although these are in their early stages and the information provided was hence fairly general.

Earthquake Prone Amendments to the Building Act 2004

81      As previously advised the Building (Earthquake-prone Buildings) Amendment Act 2016 No. 22 have now taken effect from 1 July 2017. 

82      Key elements of this can be briefly summarised as setting timeframes for assessing buildings identified as potentially earthquake prone, and timeframes for strengthening such identified buildings. The assessments are based on the risk zone within which they are located (Southland District contains High, Medium and Low zones), the use of the buildings and their potential for collapse on key thoroughfares.

83      Council’s Team Leader Building Solutions Michael Marron and Senior Building Inspector Peter Meikle are developing an action plan for giving effect to these legislative amendments.

National Policy Statement for Fresh Water

84      On 5 July a number of officers and elected representatives attended a briefing and interactive discussion on the National Policy Statement for Fresh Water from the Deputy Secretary for the Environment and other senior Ministry for the Environment staff, at Environment Southland.  Officers also attended a focused session on the same topic earlier on the same day, which was more focused around discussing the implications of the delivery of this National Policy Statement for territorial authorities.

Building Control

85      The issued consents for May 2017 are down by 17%.  However, this is in the lower level consent processing category.  New houses and house alterations are up slightly.  Heating units are back significantly on the same period as last year.  The value of consented work is up by 38% which would reflect the complexity of work associated with processing the consents. 

86      There is a spike in the average cost of a new home up by 65% to $219,512 on the same period as last year. The average house area (m2) has increased 41% from 2016 to 223.66 m2

87      June has shown an increase on the number of consents issued for the same period last year.  There is a noted rise in the number of consents issued for new dwellings up from 8 to 16.  This represented an additional two to three days of consent processing time.  The team also carried out 300+ inspections for the month. 

88      There were three cowsheds consented this month and none for the same period last year and farm buildings increased from 12 to 24 over the same period.  There appears to be a slight increase on farm building consents over the past few months. 

89      The size and complexity of the houses issued this month appears to be predominantly simple in design and smaller in size, this type of dwelling is typically associated with a second home or a rental property more than a large retirement or dream home. 

90      The consents issued this month will generate 414 inspections over the coming year if all work is completed in a 12 month period. 

91      Overall, the 2016/2017 financial year has proven to be similar to last year in relation to the number of consents issued - only down by 4% however the value of work has increased by 4%.  This is a reflection on the greater complexity of work being consented. 

Dog Registrations

92      Officers have been with dog registration renewals, with a number of queries being received concerning the new discount regime.  Most dog registrations are expected to be processed by around August.  Immediate benefits are expected to be high levels of compliance with the microchipping requirement, and in time a reduced rate of wandering dogs and dog nuisance. 

Food Act

93      All food businesses that were required to transfer to the new Food Act 2014 regime by 30 June 2017 have done so.  The Ministry of Primary Industries has a transfer timetable in place and it is in three phases over a three year period ending in early 2019.  The first large group of businesses, those with alcohol on-licences, have successfully transferred over.  Officers are focussing on the next group of food businesses that are required to transfer by mid-2018, a group including food service businesses without on-licences (eg some cafés and restaurants).

Combined Local Alcohol Policy

94      Gore District, Invercargill City, and Southland District Councils are starting discussions on the review of the Combined Local Alcohol Policy that is due next year.  It was adopted in 2016 and its key content was setting hours of business for alcohol licences in the region.  The other Southern Councils have yet to adopt a Local Alcohol Policy.

Rakiura Heritage Centre

95      Resource consent was lodged on 1 March to construct a heritage centre at 6 Argyle Street, Oban.  This application has been limited notified to adjoining residents and two submissions have been received in support.  As no submissions were received in opposition a decision can be made under delegated authority without the need for a hearing.

Notice of Requirement (Edendale)

96      The submission on the proposal to realign State Highway 1 closed on 11 May.  A total of 18 submissions were received and an indicative timeframe for holding a hearing will be late August.  An Independent Commissioner will hold the hearing and make a decision on the application.

District Plan Appeals

97      The Environment Court mediation on the Proposed District Plan will be held between 8-11 August.  All five appeals will be discussed with the aim of resolving these appeals without going to a court hearing, provided that can be achieved without compromising key environmental bottom lines.

Non-notified Resource Consents and Other RMA Items

98      Resource consent application numbers being lodged with Council remain steady, with some moderate to large scale development such as Golden Bush Mine, petrol stations and a new Wrightson’s store currently occurring or proposed in the District.  Most consents are being processed within the statutory processing timeframes.

 

 

Services and Assets

Around the Mountains Cycle Trail - Business Case

99      Work is underway to look at how we might progress development of the business case looking at options for the completion of the Around the Mountains Cycle Trail.

100    The initial phase of the business case development will be an Investment Logic Mapping (ILM) workshop.  This is a workshop through which we will work through a process to identify the key problem issues and identify the options and benefits.

101    The latter part of the process develops the costs and risks of each option and so allows for the full business case to be drafted.  At this stage it is anticipated that the business case will be presented towards the end of the 2017 year.

Around the Mountains Cycle Trail - MBIE Improvements Funding

102    The Ministry for Business Innovation and Employment (MBIE) has been discussing with officers options for providing assistance to fund ‘safety’ improvements to the cycle trail on the section of road between Walter Peak and Mavora Lakes.  They have proposed a scenario where because of safety concerns for cyclists being caught in bad weather the MBIE will find the full cost of the improvements.  This will be subject to agreement with Council about future work and conditions around future funding requests. Discussions will progress with MBIE on this in the second week of July.  A teleconference is set down for Monday 10th July 2017.

Te Anau Airport - Manapouri

103    Runway works in the form of repair and maintenance is a subject that will addressed during the winter months with crack sealing commencing in the warmer summer months.  This will ensure that we get the most out of the overlay seal on the older portion of the runway.  Along with the crack sealing, runway markings will be renewed in portions of the runway effected by crack sealing and other areas that are becoming unserviceable.

104    Management staff attended the Invercargill Airport Emergency Exercise during June with some positive lessons learnt which will be incorporated into our Airport Emergency Plan.  All staff are through their refresher training ready for the upcoming summer season from the beginning of September through to the end of May. 

105    The following statistics look over the last six years of operations and provides a steady level of overall growth in aircraft movements:

·    Large Aircraft:  On average, we get 49 movements during the summer season or just under 1.5 movements per week.  In the peak months, we get up to three movements per week and in the shoulder seasons we get one.  The percentage increase in aircraft movements over the six year period is approximately 10%.

·    Small Aircraft:  On average, we get 246 movements during the summer season or just under seven movements per week.  The season doesn’t have many highs and low and is mainly constant due to proximity of training organisations in Dunedin and Invercargill, helicopter transit flights from Queenstown and two resident commercial transport operations.  There is a slight decline in small aircraft movements this summer season of approximately 6%.  This is due to commercial transport operators using larger aircraft which is reflected in a slightly higher revenue take relating to higher landing charges.  Less private aircraft owners have additional discretionary income which has been reported by several small aerodromes adding to this decline.

 

Forestry (IFS)

106    Harvesting continues with 40,000 tonnes harvested to the end of May.  Log prices and yields continue to improve against budget, with a healthy net position forecast by year’s end of $2.9M.

 

Community Centres

107    Edendale hall is on the market for disposal by way of a fixed price given that only one tender was received, which was significantly lower than the market analysis.  No action taken yet on the disposal of the Hokonui hall.  Menzies Ferry is in a similar situation, however work has commenced to survey out the local war memorial to be retained by Council, prior to starting the local community consultation about closing the hall.

Community Housing

108    Occupancy still reasonably high across the district with the external painting project at Wyndham and Edendale completed.

Public Conveniences

109    Predominantly, business as usual when it comes to operations, however the budgets clearly show an increase in costs for those toilets situated on the main tourist routes.  The upgrade project at Colac Bay has been deferred until the Foreshore Road access issues have been resolved.

110    A project is currently underway to identify Council facilities that have wash basins or taps connected to non-Council provided water supplies. Once identified then the appropriate signage about its use will be provided.

Water Structures

111    Plans are underway to do some initial investigations of the Waiau River boat ramps to identify any urgent issues to be included in this Long Term Plan.  A more detailed inspection will be undertaken prior to the next Long Term Plan.

112    Licence Agreements with private berth owners at Riverton is progressing with a majority signed and returned.  The outstanding ones will be followed up.

Curio Bay Project

113    Ongoing with Council’s waste water project and Department of Conservation’s carpark completed.  The South Catlins Trust has the new camping amenities building operational as well as commencing construction on the new heritage building.  An ancillary project has resulted from all this development and the three parties in conjunction with other interest groups, are involved in a planting programme on the reserve to increase the habitat for the Yellow Eyed Penguins.

 

Land and Water Plan Implementation

114    Under the National Policy Statement for Freshwater Management (NPS-FM) water quality and quantity are to be maintained and improved, and any over allocation to be phased out over time. Environment Southland (ES) is required to set environmental limits by 2025, with all “communities” required to meet those limits in due course.  They are progressing this work via their proposed Water and Land Plan.

115    To assist with addressing the impacts of these changes on local authority infrastructure ES have formed a 3 Waters Officer Working Group.  The objectives of the Group are to work through the implications of the new freshwater standards, develop an agreed approach to the re-consenting of local authority infrastructure and ensure that the organisational objectives are aligned.

116    Council staff, consultants and legal counsel have now prepared evidence for presentation at a hearing in September where submissions on the proposed Water and Land Plan will be heard.  Evidence has been prepared in conjunction with both Gore District and Invercargill City Councils given that the range of issues arising from the plan are likely to have an impact on each Territorial Local Authorities.

Havelock North Drinking Water Inquiry

117    The Government established an Inquiry into the issues relating to the contamination of the Havelock North Water Supply last year.  The inquiry was originally due to report back to Government by 31 March 2017.  The report back date has now been extended and split into two separate phases.

118    Stage 1 will address matters relating directly to the Havelock North water contamination incident and the response to that incident.  It will include findings of fact and fault.  Stage 1 findings were released in May.  Key findings include:

·      Contamination of drinking water was confirmed as the source of the outbreak

·      Contamination is understood to have arisen from inundation of neighbouring paddocks resulting in water from a pond entering the aquifer around 90m from the bore identified as the source

·      Failings on the part of both the District Council and Regional Council, although not directly responsible for the outbreak, were definitely a contributory factor

·      Lack of contingency planning by the District Council

·      Failure of technical advisers to adequately assess and report on security of the bore heads.

119    Water and Waste staff are currently working through understanding the implications of the findings in relation to the 12 community water supplies for which Council has responsibility.

120    Stage 2 will address the broader systemic issues and provide recommendations about managing water supply across New Zealand.  It will examine the existing statutory and regulatory regimes involved in delivering drinking-water to see if improvements can be made.  Stage 2 of the Inquiry is now due to be reported back by 8 December 2017.

121    The recommendations coming out of Stage 2 of the Inquiry are expected to be of significance for all local authorities.

 

Alternative Coastal Route Seal Extension Project

122    A sod-turning and blessing for the commencement of the Alternative Coastal Route Seal Extension Project was held in May.  

123    There is a high level of ‘enthusiasm’ and support from the local community for the project, which is making it easier for the contractors undertaking the work.

District-Wide Resurfacing Contract

124    The Services and Assets Committee have approved the release of tenders for two three-year road resurfacing contracts. The decision to combine the work into three year contracts was made to try and achieve better value for money and mitigate the ‘peak and trough’ variables which come from having single year contracts.

Finance

125    Year to date income remains slightly ahead of budget year to date due to the increase in hall hire income and a grant of $3,000 from Meridian Energy for the upgrade of the Lumsden Hall.  Interment income is also ahead of budget year to date.  The interest calculation for the CDA’s reserves are still be calculated as part of Council’s year-end financial processes which will see the year to date income increase further.

126    The income business unit “Operating Costs” shows a debit, this is due to rates adjustments having been completed.

127    With regards to expenditure, the CDA was advised at its last meeting that the overall year to date expenditure was approximately $7,000 over budget.  Since that time Council has undertaken a “reforecasting” process which looks to identify and adjust areas where the spend is likely to be different to the originally forecast budget.  In the case of Lumsden, the overall annual expenditure budget has been revised up $4,000 from $414,680 to $145,552 to reflect increased costs in the areas of refuse collection, beautification and playgrounds.

128    Unfortunately, as part of this reforecasting process, the budget for capital expenditure works at the Lumsden Cemetery has been removed.  Members should note that this work has in fact been completed and will be paid for from reserves as previously agreed.

 

 

Recommendation

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 9 August 2017.

 

 

Attachments

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