Orepuki Community Development Area Subcommittee





Minutes of a meeting of Orepuki Community Development Area Subcommittee held in the Orepuki Hall, 30 Oldham Street, Orepuki on Tuesday, 1 August 2017 at 5.30pm.





Brian McGrath


Deputy Chairperson

Stephen Calder



Jeanette Sellwood



Penny Sonnenberg



Councillor George Harpur





Committee Advisor

Alyson Hamilton


Community Partnership Leader

Simon Moran



Orepuki Community Development Area Subcommittee

01 August 2017



1          Apologies


Moved Chairperson McGrath, seconded Member Sellwood and resolved:

That the Orepuki Community Development Area Subcommittee accept the apologies for non-attendance from Members Brammer and McCracken.


2          Leave of absence


There were no requests for leave of absence.


3          Conflict of Interest


There were no conflicts of interest declared.


4          Public Forum


There was no Public Forum.


5          Extraordinary/Urgent Items


There were no Extraordinary/Urgent items.


6          Confirmation of Minutes



Moved Chairperson McGrath, seconded Member Calder  and resolved:

That the minutes of Orepuki Community Development Area Subcommittee meeting held on 30 May 2017 be confirmed as a true and correct record.





Council Report

Record No:         R/17/7/15751


Simon Moran (Community Partnerships Leader) presented the report.


Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.


Mr Moran informed the report highlighted various issues of interest.  Particular highlights included:


§  Bonamia Ostrae Response

§  Rural Fire

§  District Facilities Project

§  Service Delivery Scoping Project

§  2017/2018 Annual Plan

§  2018-2028 10 Year Plan

§  Dog Registrations

§  Open Spaces Strategy

Mr Moran advised it is important to recognise that theOpen Spaces Strategy will look at the priorities from a district wide perspective. He stated there is a risk that individual communities (including Community Boards and CDAs) may have a view on priorities that is different to that which is established at the district level.


§  Tourism Infrastructure Fund

Mr Moran advised the $102 million fund over four years is a boost for tourism infrastructure funding and recognises the real need some communities are facing as a result of booming visitor numbers.  Mr Moran explained that it appeared the criteria to apply to this fund is that Councils with debt are more likely to be able to access the fund than those with reserves.


§  Community Safety

Mr Moran advised earlier this year, the Government announced new investment in police. Of an extra 880 police to hit the ground over the next four years 140 are destined for rural and regional areas, a further 20 stations will have a 24/7 officer on duty and all 12 police districts are to receive more police over the four years. The Southern Region is to receive an extra 37 police on top of the 557 sworn staff already policing the Southern Region. The Southland Rural Police base is still to be confirmed.


§  Representation Review

Mr Moran advised stakeholder engagement will start to occur on the Community Governance Review and Representation Review and will be discussed at the Community Conversations in October and November.


§  Local Government Survey

Mr Moran advised the findings from this latest survey reinforce the need for the sector as a whole to continue to focus on looking at ways to lift its performance and to also engage with communities about the work that it does.


§  Gemstone Beach access improvement

Mr Moran advised the Council is currently awaiting comment from NZTA about progress on the Gemstone beach access improvement.  Mr Moran explained that due to NZTA being unable to purchase adjoining land intended for the purpose of extending the accessway to the beach it is the intension of NZTA to design and construct beach access improvements within the area of the state highway reserve.


§  Finance

Mr Moran advised where the Year to Date Budget total is different to the Annual Budget is because it has been adjusted during the year through ‘forecasting’. Forecasting looks to identify, and adjust, those areas where the spend is likely to be different to the original budget to assist Council in holding the right cash position at all times.

The subcommittee noted income is less because interest on the town reserves has not yet been included and the baleage money has not yet been received.

Members queried the process of receiving the baleage monies which currently is being managed by a previous member of the subcommittee.  It was suggested staff investigate the option of an invoice being forwarded directly to the purchaser of the baleage to ensure the funds are credited to the correct budget.


Mr Moran explained the capital expenditure is less than originally budgeted but higher than the ‘forecast’ YTD Budget because the drainage project was dropped, and work on the hall meeting room, servery, and kitchen was slightly more than budgeted.




Moved Member Sonnenberg, seconded Chairperson McGrath  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 19 July 2017.


b)         Request staff investigate the option of an invoice being forwarded directly to the purchaser of the baleage cut from the recreation reserve to ensure the funds are credited to the correct budget.



Chairperson's Report


The Chair, Member McGrath reported on issues with which he has been involved since the subcommittee’s last meeting. Items included;

§  Advice of the establishment of the Pourakino Catchment Group established by a group of farmers who share a desire to improve water quality through encouraging good maintenance practise.


§  Update of proposed new township signage and the possible involvement of Council staff to assist with design and to assist with funding of this project.   Mr Moran advised due to the heavy work load of the Graphics team he suggested if the subcommittee are keen to pursue this project members prepare a draft to be considered by the appropriate staff for consent and the necessary approvals and possibly engage outside sources to undertake this work.


§  Advice of maintenance work required at Monkey Island. It was suggested that due to Monkey Island being outside the CDA boundary that members contact staff and advise of work required through the Council RFS system; this in turn will be forwarded to the Community Engineer.


§  Update on proposed purchase of new water tank for the Hall. Members were advised that the purchase of the water tank is to be District Funded due to the main purpose of the tank is to supply water to the public toilets.  Members discussed the options of either a concrete or plastic tank and it was agreed the preferred option being a concrete tank.



Councillor's Report


Councillor Harpur reported on issues from the Council table which included;

×          Draft Health and Safety Plan

×          Council tour of North East area of Council where topics discussed included;

Ø  Halls - costs vs benefit and Halls being underutilized

Ø  Heritage sites and Museums

Ø  Community Housing

Ø  Roading

×          Tour of Environment Southland Emergency Management building

×          Long Term Plan workshops



The meeting concluded at 6.45 pm.              CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orepuki Community Development Area Subcommittee HELD ON TUESDAY 1 AUGUST 2017.