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Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday 6 September 2017

11am

Council Chambers
15 Forth Street
Invercargill

 

Council

 

OPEN MINUTES FOR CONFIRMATION

 

 

 

TABLE OF CONTENTS

ITEM                                                                                                                                   PAGE

 

5.1       Meeting minutes of Council, 19 July 2017                                                                  3

9.4       Meeting minutes of Community and Policy Committee, 21 June 2017                 17

9.5       Meeting minutes of Extraordinary Finance and Audit Committee, 3 May 2017   24

9.6       Meeting minutes of Regulatory and Consents Committee, 29 June 2017            27

9.7       Meeting minutes of Otautau Community Board, 15 June 2017                             35

9.8       Meeting minutes of Riverton/Aparima Community Board, 19 June 2017             40

9.9       Meeting minutes of Winton Community Board, 6 June 2017                                 45

9.10     Meeting minutes of Balfour Community Development Area Subcommittee, 19 April 2017                                                                                                                               50

9.11     Meeting minutes of Colac Bay Community Development Area Subcommittee, 30 May 2017                                                                                                                               58

9.12     Meeting minutes of Dipton Community Development Area Subcommittee, 10 May 2017                                                                                                                               66

9.13     Meeting minutes of Lumsden Community Development Area Subcommittee, 12 June 2017                                                                                                                               73

9.14     Meeting minutes of Manapouri Community Development Area Subcommittee, 25 March 2017                                                                                                                   79

9.15     Meeting minutes of Mossburn Community Development Area Subcommittee, 22 May 2017                                                                                                                               89

9.16     Meeting minutes of Nightcaps Community Development Area Subcommittee, 18 May 2017                                                                                                                               97

9.17     Meeting minutes of Ohai Community Development Area Subcommittee, 18 May 2017                                                                                                                                     105

9.18     Meeting minutes of Orepuki Community Development Area Subcommittee, 30 May 2017                                                                                                                             113

9.19     Meeting minutes of Riversdale Community Development Area Subcommittee, 19 April 2017                                                                                                                    121

9.20     Meeting minutes of Thornbury Community Development Area Subcommittee, 11 May 2017                                                                                                                             128

9.21     Meeting minutes of Riverton Harbour Subcommittee, 20 March 2017               136


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Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 19 July 2017 at 10am.

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Brian Dillon

 

 

John Douglas

 

 

Darren Frazer

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

Nick Perham

 

 

IN ATTENDANCE

 

Chief Executive Officer – Steve Ruru

Group Manager, Environmental Services – Bruce Halligan

Group Manager, Services and Assets – Ian Marshall

Group Manager, Community and Futures – Rex Capil

Chief Financial Officer – Anne Robson

People and Capability Manager – Janet Ellis

Communications Manager – Louise Pagan

Publications Specialist – Chris Chilton

Governance and Democracy Manager – Clare Sullivan

Committee Advisor - Fiona Dunlop

 


1          Apologies

 

There were apologies from Councillors Baird and Ford.

 

Moved Mayor Tong, seconded Cr Keast and resolved:

That Council accept the apologies.

 

 

2          Leave of absence

 

Requests for leave of absence were as follows:

 

Councillor

Dates Indicated for Leave of Absence

 

Councillor Harpur

10 August to 26 September 2017

Councillor Macpherson

28 July to 25 August 2017

Councillor Paterson

14 August to 30 August 2017

 

 

Moved Cr Dillon, seconded Cr Kremer and resolved:

That Council agree to requests for leave of absence as follows:

Councillor Harpur

10 August to 26 September 2017

Councillor Macpherson

28 July to 25 August 2017

Councillor Paterson

14 August to 30 August 2017

 

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4          Public Forum

 

There was no public forum.

 

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6          Confirmation of Council Minutes

 

Resolution

Moved Cr Frazer, seconded Cr Harpur and resolved:

That Council confirms the minutes of the Council meeting, held on 21 June 2017 as a true and correct record of that meeting.

 

 

 

Reports - Policy and Strategy

 

 

7.1

Use of Unmanned Aerial Vehicle Policy

Record No:    R/17/5/11414

 

Policy Analyst – Robyn Rout and Strategic Property Manager – Kevin McNaught were in attendance for this item.

 

Mrs Rout advised that the purpose of the report was to present the draft Use of Unmanned Aerial Vehicle Policy to Council for approval.

 

 

Resolution

Moved Cr Douglas, seconded Cr Dillon and resolved:

That the Council:

a)         Receives the report titled “Use of Unmanned Aerial Vehicle Policy” dated 4 July 2017.

 

b)         Adopts the Use of Unmanned Aerial Vehicle Policy (attached to the minutes as appendix 1).

 

 

Reports - Operational Matters

 

 

8.1

Draft Health and Safety Plan for 2017/2018

Record No:    R/17/6/12903

 

People and Capability Manager – Janet Ellis was in attendance for this item.

 

Mrs Ellis advised that the purpose of the report was to seek approval from Council for the draft Health and Safety Governance Framework and draft Health and Safety Plan for 2017/2018.

 

 

Resolution

Moved Cr Harpur, seconded Cr Keast and resolved:

That the Council:

a)         Receives the report titled “Draft Health and Safety Plan for 2017/2018” dated 20 June 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Approves the draft Health and Safety Plan for 2017/18 and notes that there will be ongoing financial implications for implementing the plan.

e)         Approves the Health and Safety Management System Governance Framework.

 

 

8.2

Approval of an Unbudgeted Grant to the Waiau Star Rugby Club

Record No:    R/17/6/13752

 

Chief Financial Officer – Anne Robson was in attendance for this item.

 

Miss Robson advised that the purpose of the report was to seek Council approval of a grant of $10,000 for the purchase of a ride on lawnmower and associated accessories by the Waiau Star Rugby Club for the mowing of the Tuatapere Domain areas.

 

 

Resolution

Moved Mayor Tong, seconded Cr Harpur and resolved:

That the Council:

a)         Receives the report titled “Approval of an Unbudgeted Grant to the Waiau Star Rugby Club” dated 10 July 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves a grant of $10,000 (gst excl) to the Waiau Star Rugby Club for the purchase of a ride on lawnmower subject to the following conditions

-         A Health and Safety Plan must be submitted to and approved by Council prior to the release of the grant.

-         If the club disbands or is unable to undertake the mowing of the domain area within 5 years of purchase, then the Waiau Rugby Club agree to gift the ride on lawnmower to the Tuatapere Axemans Athletics Society.

e)         Approves the funding of the grant from the Waiau-Aparima General reserve.

 

 

 

 

8.3

Contract 17/22 - Southland Sealed Road Drainage 2017

Record No:    R/17/7/15068

 

Roading Asset Management Engineer – Hartley Hare and Group Manager, Services and Assets – Ian Marshall were in attendance for this item.

 

Mr Hare advised that the purpose of the report was to outline the tenders received for the Southland Sealed Drainage project and seeks Council’s approval to award Contract 17/22 to the recommended tenderer.

 

 

Resolution

Moved Cr Kremer, seconded Cr Macpherson and resolved:

That the Council:

a)         Receives the report titled “Contract 17/22 - Southland Sealed Road Drainage 2017” dated 11 July 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits of advantages and disadvantages prior to making a decision on this matter.

d)         Approves the acceptance of Wilson & Keen Contracting tender price of $374,678.04 plus GST for Contract 17/22 - Southland Sealed Road Drainage 2017.

 

 

8.5

Management Report

Record No:    R/17/7/15393

 

Chief Executive – Steve Ruru was in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Perham and resolved:

That the Council:

a)         Receives the report titled “Management Report” dated 12 July 2017.

 

 

Reports - Governance

 

 

9.1

Financial Report for the month ended 31 May 2017

Record No:    R/17/6/13742

 

Management Accountant – Robert Tweedie and Chief Finance Officer – Anne Robson were in attendance for this item.

 

 

Mr Tweedie advised that the report outlined the financial results for the eight months to 31 May 2017 or 91.67% of the financial year.

 

 

Resolution

Moved Cr Kremer, seconded Cr Douglas and resolved:

That the Council:

a)         Receives the report titled “Financial Report for the month ended 31 May 2017” dated 10 July 2017.

 

 

9.2

Southland Regional Development Agency - Consultation Document

Record No:    R/17/7/15585

 

Please note that this item had a public excluded component to it and was discussed in the confidential section of the meeting.

 

Please see item C10.4 Southland Regional Development Agency – Consultation Document.

 

 

9.3

Vacancy - Athol Community Development Area Subcommittee

Record No:    R/17/6/13830

 

The Meeting noted that the purpose of the report was to seek Council approval to grant a dispensation to the Athol Community Development Area Subcommittee to operate with a member from outside the boundary and to approve the recommendation that Arthur Innes be a member of the Subcommittee.

 

 

Resolution

Moved Cr Douglas, seconded Cr Paterson and resolved:

That the Council:

a)         Receives the report titled “Vacancy - Athol Community Development Area Subcommittee” dated 26 June 2017.

 

b)         Grants a dispensation to the Athol Community Development Area Subcommittee to operate with a member from outside their boundary as identified at their meetings.

 

c)         Confirms the Athol Community Development Area Subcommittee recommendation that Mr Arthur Innes be appointed to fill the vacancy on the Subcommittee.

 

 

9.4

Gorge Road and Districts Community Development Area Subcommittee - New Members

Record No:    R/17/6/14300

 

The Meeting noted that the purpose of the report was to approve the recommendation that Helen O’Connor and Rex Botting be members of the Gorge Road and Districts Community Development Area Subcommittee.

 

Resolution

Moved Deputy Mayor Duffy, seconded Cr Kremer and resolved:

That the Council:

a)         Receives the report titled “Gorge Road and Districts Community Development Area Subcommittee - New Members” dated 9 July 2017.

b)         Confirms that Helen O’Connor and Rex Botting be members of the Gorge Road and Districts Community Development Area Subcommittee.

 

 

9.5

Minutes of the Community and Policy Committee Meeting dated 17 May 2017

Record No:    R/17/6/14634

 

 

 

Resolution

Moved Cr Macpherson, seconded Cr Paterson and resolved:

That Council receives the minutes of the Community and Policy Committee meeting held 17 May 2017 as information.

 

 

9.6

Minutes of the Regulatory and Consents Committee Meeting dated 17 May 2017

Record No:    R/17/6/14824

 

 

 

Resolution

Moved Cr Macpherson, seconded Cr Paterson and resolved:

That Council receives the minutes of the Regulatory and Consents Committee meeting held 17 May 2017 as information.

 

 

9.7

Minutes of the Thornbury Community Development Area Subcommittee Meeting dated 9 March 2017

Record No:    R/17/6/14633

 

 

 

Resolution

Moved Cr Macpherson, seconded Cr Paterson and resolved:

That Council receives the minutes of the Thornbury Community Development Area Subcommittee meeting held 9 March 2017 as information.

 

 


 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Perham, seconded Cr Keast and resolved:

 

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Finance and Audit Committee - External Representative

C10.2 Southland Regional Development Strategy Implementation

C10.3 Public Excluded Minutes of the Community and Policy Committee Meeting dated 17 May 2017

C10.4 Southland Regional Development Agency – Consultation Document

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Finance and Audit Committee - External Representative

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Southland Regional Development Strategy Implementation

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Community and Policy Committee Meeting dated 17 May 2017

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Southland Regional Development Agency - Consultation Document

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive Officer, Group Manager, Environmental Services, Group Manager, Services and Assets, Group Manager, Community and Futures, Chief Financial Officer, People and Capability Manager, Communications Manager, Publications Specialist, Governance and Democracy Manager and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Finance and Audit Committee - External Representative, C10.2 Southland Regional Development Strategy Implementation, C10.3 Public Excluded Minutes of the Community and Policy Committee Meeting dated 17 May 2017 and C10.4 Southland Regional Development Agency – Consultation Document. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 10.54am.

 

The meeting returned to open session at 12.37pm.

 

 

8.4

Pyramid Bridge Replacement Options

Record No:    R/17/7/15616

 

Roading Asset Management Engineer – Hartley Hare and Group Manager, Services and Assets – Ian Marshall were in attendance for this item.

 

Mr Hare advised that the purpose of the report was to obtain support from the Council to proceed with the design and tender of two replacement options for the Pyramid Bridge.  Option one consists of a single lane bridge at a width of 4.5 metres and option two consists of a two lane option, 8 metres in width.

 

 

Resolution

Moved Cr Dillon, seconded Cr Kremer and resolved:

That the Council:

a)         Receives the report titled “Pyramid Bridge Replacement Options” dated 12 July 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Supports the option for two designs (Single and Two Lane Options) to be completed and tendered.

e)         Resolves that the outcome of the tender result be reported back to Council.

 

 


 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

 

The meeting concluded at 12.39pm.             CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 19 JULY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


 

Appendix 1


 


 


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Community and Policy Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Community and Policy Committee held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 21 June 2017 at 11am.

 

present

 

Acting Chairperson

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Group Manager, Community and Futures (Rex Capil), Group Manager, Environmental Services (Bruce Halligan), Group Manager, Services and Assets (Ian Marshall), Manager, Governance and Democracy (Clare Sullivan), Communications Manager (Louise Pagan) Committee Advisor (Alyson Hamilton).

 

 


Election of Acting Chairperson

 

Due to the absence of the Chair the Committee Advisor called for nominations for an Acting Chairperson for the Community and Policy Committee meeting.

 

Nominee                              Moved                                    Seconded

Mayor Tong                         Councillor Dillon                     Councillor Baird

 

There were no further nominations.

 

Mayor Tong was declared Acting Chairperson of the Community and Policy meeting.

 

The meeting adjourned at 11.00am and to reconvene at the conclusion of the Services and Assets meeting.

 

The meeting reconvened at 11.30am

 

1          Apologies

 

Moved Cr Frazer, seconded Cr Dillon and resolved:

That the Community and Policy Committee accept the apologies for non-attendance from Councillors Kremer, Keast, Duffy and Perham.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There was no public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Cr Dillon, seconded Cr Ford  and resolved:

That the minutes of Community and Policy Committee meeting held on 17 May 2017 be confirmed as a true and correct record.

 


 

Reports

 

7.1

Southland District Council Resident Survey

Record No:    R/17/5/11564

 

Shannon Oliver (Planning and Reporting Analyst) and Liz Morley (Research First) presented the report.

 

Ms Oliver advised the Residents’ Opinion and Satisfaction Surveys (‘ROSS’) provides useful feedback to Council on residents’ perception of Council services. 

 

Ms Oliver informed currently the survey is conducted every three years.

 

Ms Oliver explained the purpose of the Resident Survey is;

 

§  To measure and monitor residents’ opinions and satisfaction levels and to assist in providing effective services.

 

§  The outcome of this survey is used to measure progress towards the key performance indicators identified in Southland District Council’s (SDC) long term plan (LTP).

 

§  The survey results are also used by (SDC) to identify areas for improvement for activity managers.

 

Ms Oliver advised the 2017 survey was predominantly conducted by landline phone.

Ms Oliver added an online channel for the survey was also introduced in 2017.

 

Members noted the online completion option is important as it helps to minimise non-response error by increasing the response rate.

 

Ms Oliver explained the questionnaire was redesigned for 2017 to increase the ease of completion for respondents and to increase the quality of the data collected. A number of questions and question scales have been kept consistent to allow for trend analysis and performance against Key Performance Indicators.

 

The Committee was advised an independent firm undertook the survey as it was viewed as important that the survey is conducted independently in an objective manner.   Ms Oliver added the survey company chosen was Research First.

 

Ms Morley explained key service areas tested in the 2017 residents’ survey were:

 

§  Council facilities and services

§  Contacting the Council

§  Information services and consultation

§  Organisational performance

 

Ms Morley advised key results identified from residents highlighted the top 5 priority areas for Council this being; roading, water and waterways, cycle trails, meeting community needs and rates and finance.

 

Ms Morley commented on the key results obtained for each of the Wards; the results highlighted areas where improvements could be made, areas where residents were more positive and priority areas for Council action.

The Committee noted the results will be forwarded to the Community Development Area Subcommittees and Community Boards for their information and the final results report will be added to the website for members of the public to view the results.

 

 

Resolution

Moved Cr Harpur, seconded Cr Douglas  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Southland District Council Resident Survey ” dated 14 June 2017.

 

7.2

Community Conversations

Record No:    R/17/6/12326

 

Louise Pagan (Communications Manager) presented the report.

 

Mrs Pagan advised the purpose of the report is to provide an update on the results of the recent Community Conversations held in various townships around the District.

 

Mrs Pagan advised of good attendance at all meetings, although Te Anau was markedly down from last year’s event. Numbers of attendees at each meeting ranged from 17 to 50.

 

Mrs Pagan informed Council members encouraged the meeting attendees to consider the future and Mrs Pagan commented most groups did that, with key topics of conversations covering tourism and its impacts, representation and amalgamation, and the environment including oil and gas exploration. 

Mrs Pagan explained Council highlighted the need for the public to think district-wide and to work together for Southland’s future.  Mrs Pagan added it was important for the public to look at how services can be provided smarter to a population that is more transient.

The Committee was advised the next round of Community Conversations will be in October-November, with a focus on representation and long term plan issues.

 

Mayor Tong expressed appreciation to staff for their attendance at the Community Conversations meetings stressing that it is crucial there is communication with the public.

 

Mr Capil concurred with Mayor Tong’s comments and also expressed appreciation to all Councillors for their attendance and support at the meetings.

 

 

Resolution

Moved Cr Ford, seconded Cr Frazer  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Community Conversations” dated 14 June 2017.

 


 

7.3

Long Term Plan 2018-2028 Project Update

Record No:    R/17/6/12418

 

Nicole Taylor (Project Co-ordinator Corporate Planning) presented the report.

 

Ms Taylor advised the purpose of the report is to provide an update on the development of the Long Term Plan (LTP) 2018-2028 and advise elected members of the key workshop and meetings dates.

 

Ms Taylor informed Councils are required to produce an LTP every three years.  Ms Taylor added the LTP sets out the priorities for the following 10 years that have been agreed between the Council and the community.

 

Ms Taylor explained the purpose of the Southland District Council LTP 2018-2028 is to:

 

·          Describe the activities of the Council.

 

·          Describe the community outcomes desired for the District.

 

·          Provide integrated decision-making (between Council and the community) and
co-ordination of resources.

 

·          Provide a long term focus for Council’s decisions and activities.

 

·          Provide a basis for accountability to the District community.

 

·          Provide an opportunity for community participation in planning for the future.

The Committee noted the LTP 2018-2028 must be adopted by 30 June 2018.

 

Ms Taylor advised an LTP project plan has been prepared that outlines the key stages of the plan preparation and associated timetable.

 

Ms Taylor informed this report provides an update on the progress that has been made and any changes to date.

 

The Committee was advised the timetable includes provision for a number of workshops and meetings to assist elected members and officers to discuss and understand details around the plan and to confirm and adopt aspects of the plan.

Ms Taylor confirmed officers are planning to schedule workshops either on Council/Committee days where possible or the following day if additional time is needed.

 

Resolution

Moved Cr Paterson, seconded Cr Macpherson  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Long Term Plan 2018-2028 Project Update” dated 13 June 2017.

 


 

7.4

Stewart Island Rakiura Community Facilities Assessment

Record No:    R/17/6/12478

 

Michelle Stevenson (Community Partnership Leader) presented the report.

 

Ms Stevenson advised the purpose of this report is to submit to the Committee the Stewart Island Rakiura Community Facilities Assessment, commissioned by Southland District Council to be undertaken as part of the Letter of Expectation to Venture Southland Community Development. 

 

Ms Stevenson informed the research was subcontracted to Impact Consulting by Venture Southland with additional funds sought and approved in September 2016 by the Venture Southland Joint Committee from the Impetus Fund to engage an external consultant.

 

Ms Stevenson advised the purpose of this research was to investigate the public community facilities on Stewart Island to gain an understanding of the current use and future sustainability of the facilities.

 

Ms Stevenson explained the research would also investigate if current community facilities were fit-for-purpose, and identify any planned community facilities for the Island.

 

The Committee noted the primary objective of this research was to provide an operational and financial assessment of the current use and likely future demand for facilities, and how this could be met in a sustainable and affordable way by the Stewart Island community.

 

Ms Stevenson advised the cost of the research was allocated according to the Letter of Expectation between Southland District Council and Venture Southland 2016/17.

 

Ms Stevenson added additional funds were sought by Venture Southland and approved from the Venture Southland Joint Committee Impetus Fund to engage an external consultant to complete this project.

 

 

 

Resolution

Moved Cr Ford, seconded Cr Harpur  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Stewart Island Rakiura Community Facilities Assessment” dated 14 June 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Endorses Council staff to assess the recommendations and findings identified from the research and determine any future opportunities in relation to Council activities and work streams.

e)         Acknowledges and supports that additional work identified (where appropriate) to be undertaken on behalf of Southland District Council by Venture Southland as part of the Letter of Expectation 2017/18 priority Community Development projects.

 

 

The meeting concluded at 12.15pm              CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Community and Policy Committee HELD ON WEDNESDAY, 21 JUNE 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


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Extraordinary Finance and Audit Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Extraordinary Finance and Audit Committee held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 3 May 2017 at 11.01am.

 

present

 

Chairperson

Ebel Kremer

 

 

Mayor Gary Tong

 

Councillors

John Douglas

 

 

Paul Duffy

 

 

IN ATTENDANCE

Councillor Julie Keast

Councillor Neil Paterson

Chief Executive - Steve Ruru

Group Manager, Services and Assets - Ian Marshall

Chief Financial Officer – Anne Robson

Group Manager, Community and Futures – Rex Capil

Communications Manager – Louise Pagan

Committee Advisor – Fiona Dunlop

 


1          Apologies

 

There were no apologies.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum                

 

There was no public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

There were no minutes to confirm.

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Mayor Tong, seconded Cr Duffy and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C6.1 Around the Mountains Cycle Trail - Issues and Options

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Around the Mountains Cycle Trail - Issues and Options.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive, Group Manager - Services and Assets, Chief Financial Officer, Group Manager - Community and Futures, Communications Manager and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C6.1 Around the Mountains Cycle Trail - Issues and Options. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 11.02am.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 11.30am.             CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Audit Committee HELD ON WEDNESDAY 3 MAY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Regulatory and Consents Committee

 

OPEN MINUTES

 

 

Minutes of a meeting of Regulatory and Consents Committee held in the Council Chambers, 15 Forth Street, Invercargill on Thursday, 29 June 2017 at 9.03am.

 

present

 

Chairperson

Gavin Macpherson

 

Councillors

Brian Dillon

 

 

Paul Duffy

 

 

Darren Frazer

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Group Manager, Environmental Services, (Bruce Halligan), Environmental Health Manager (Michael Sarfaiti), Team Leader, Building Solutions (Michael Marron), Team Leader, Resource Management (Marcus Roy), Policy Analyst (Robyn Rout), Publications Specialist (Chris Chilton) and Committee Advisor, (Alyson Hamilton).

 

 


1          Apologies

 

Moved Cr Dillon, seconded Cr Paterson and resolved:

That the Regulatory and Consents Committee accept the apologies for non-attendance from Mayor Tong and Councillor Keast.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There was no public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Cr Frazer, seconded Cr Dillon  and resolved:

That the minutes of Regulatory and Consents Committee meeting held on 17 May 2017 be received as a true and correct record.

 

Reports for Recommendation

 

7.1

Objection to Disqualification from owning a dog - Scott Skilling

Record No:    R/17/6/12107

 

Michael Sarfaiti (Environmental Health Manager) advised that due to the failure of Mr Scott Skilling being present at the meeting and on advice from Council’s Legal Advisor, the Committee agreed this report and the associated hearing be deferred to the next meeting of the Committee scheduled for Tuesday, 15 August 2017 which will allow Mr Skilling a further opportunity to speak in support of his objection to disqualification from owning a dog.

 

 

 

Resolution

Moved Cr Dillon, seconded Cr Frazer  and resolved:

That the Regulatory and Consents Committee:

a)         Defers the report titled “Objection to Disqualification from owning a dog - Scott Skilling ” to its next meeting scheduled 15 August 2017.

 


 

7.2

Proposed Amendment to the Dog Control Rules in Otautau

Record No:    R/17/5/10914

 

Robyn Rout, Policy Analyst, presented the report.

Ms Rout advised this report proposes an amendment the Dog Control Bylaw and the Dog Control Policy altering the dog control rules in Otautau.

 

Ms Rout advised the dog access rules for the Southland District are outlined in the Policy and the Bylaw. These documents currently state that in the Alex McKenzie Memorial Arboretum (the Arboretum) in Otautau, dogs are required to be on a leash.

 

Ms Rout explained the Otautau Community Board has requested that a change be made to the dog access rules in the Arboretum, that dogs be allowed to exercise, without being on a leash, in the west part of the Arboretum.

 

The Committee was advised dog owners have expressed concerns regarding lack of suitable dog exercise areas in the Otautau township.  Ms Rout added there are currently two designated dog exercise areas both of which are part of the railway reserve. Feedback from the public has been received that these areas are not particularly suitable for exercising dogs as they are bordered by a railway line with irregular traffic, and there is also an adjacent busy road.

 

Staff sought endorsement from the Committee for both the draft Policy and Bylaw, and comment on whether it would be more appropriate to notify the public that an amendment has been made, or consult with the public about this amendment.

 

Following discussion the Committee agreed that the draft Bylaw and Policy be released for public consultation and endorses the Statement of Proposal that is included in the report.

 

The Committee sought confirmation from staff on the location of the public toilets at the Arboretum suggesting that if they are located within the proposed dog exercise area that the facility be fenced off. Staff to clarify and action this request if required.

 

 

 

Resolution

Moved Cr Dillon, seconded Cr Paterson  and resolved:

That the Regulatory and Consents Committee:

a)         Receives the report titled “Proposed Amendment to the Dog Control Rules in Otautau” dated 19 June 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Determines that the proposed Bylaw is the most appropriate way to address the perceived problem, and the most appropriate form of bylaw.

e)         Determines that the Bylaw only imposes reasonable limits on the rights and freedoms contained in the New Zealand Bill of Rights 1990, which can be reasonably justified in a free and democratic society.

f)          Endorses the draft Dog Control Bylaw and draft Dog Control Policy and EITHER:

a)   Recommends to Council that the draft Bylaw and Policy be adopted (this would involve notifying members of the public in Otautau after the change has been made); OR

b)   i)    Releases the draft Bylaw and Policy for consultation; AND

ii)        Endorses the Statement of Proposal that is included in the report.

 

7.3

Proposed Amendments to the Freedom Camping Bylaw

Record No:    R/17/6/12832

 

Robyn Rout, Policy Analyst, and Mr Rob Scott (Chairperson, Lumsden Community Development Area Subcommittee) were in attendance for the report.

Ms Rout advised the purpose of the report is to propose an amendment to the Freedom Camping Bylaw 2015, proposing to alter the freedom camping area in Lumsden.

 

Ms Rout informed the current rules permit self-contained camping anywhere within the town boundary on Council controlled land for a maximum of three days in any 30 day period.

 

Ms Rout advised the Lumsden Community Development Area Subcommittee (CDA) is requesting that Council amend the Bylaw for Lumsden, in time for the next summer season.

 

×          Ms Rout explained the CDA plans to encourage self-contained freedom campers to park in designated areas outside of the immediate railway station area, by guiding campers there through on-site signage.  Moving the self-contained campers to nearby sites will allow more capacity (around the immediate railway station area) for non-self-contained campers around the toilet and wash facilities.

 

Ms Rout sought Committee endorsement that the draft Bylaw be released for public consultation in accordance with the special consultative procedure.  Ms Rout explained the requirements include:

 

×          that Council must adopt a statement of proposal;

×          that the statement of proposal is made widely available;

×          that those interested in the proposal are provided with a reasonable opportunity to present their views;

×          that the public must be able to provide feedback over a minimum of a one month period;

×          that people have the right to make an oral submission to Council.

Ms Rout added that should the Committee endorse the amended Bylaw and recommend it be released for public consultation, the local community will have opportunity to submit on the proposal and to be heard by Council.

 

Mr Rob Scott (Chair, Lumsden CDA) responded to members queries relating to laundry facilities, which he advised are currently not available in the township however there is a possibility for private enterprise in the future.   It was noted the local Camping Ground has advertised in the Freedom Camping area showering and washing facilitates at a cost.

 

Members queried current numbers of Freedom Campers in the area and Mr Scott responded advising of twelve to fifteen tents/vehicles over the previous 2 nights however it is anticipated these numbers will reduce over the winter period.

 

 

 

Resolution

Moved Cr Duffy, seconded Cr Frazer  and resolved:

That the Regulatory and Consents Committee:

a)         Receives the report titled “Proposed Amendments to the Freedom Camping Bylaw” dated 14 June 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Determines that the amendment to the Bylaw is necessary to protect the area, and to protect the health and safety of the people who may visit the area, and to protect access to the area.

e)         Determines that the amendment to the Bylaw is the most appropriate and proportionate way to address the perceived problem in relation to the area, and the most appropriate form of bylaw.

f)          Determines that the amendment to the Bylaw only imposes reasonable limits on the rights and freedoms contained in the New Zealand Bill of Rights 1990, which can be reasonably justified in a free and democratic society.

g)         Endorses the proposed amendment to the Freedom Camping Bylaw 2015.

h)         Endorses the Statement of Proposal that is included in the report.

i)          Releases the proposed amendment for public consultation in accordance with Special Consultative Procedure.

 


 

Reports

 

8.1

Alcohol renewal applications backlog

Record No:    R/17/5/11477

 

Michael Sarfaiti, Environmental Health Manager, presented the report.

 

Mr Sarfaiti advised concerns have been raised by licensees regarding the length of time for their alcohol renewal applications to be processed, and suggesting that more resources may be required for alcohol licensing.

 

Mr Sarfaiti advised staff agreed with these concerns and a priority has been placed on processing the applications with Licensing Inspectors undertaking to clear the backlog by 30 June 2017 this year.

 

Mr Sarfaiti explained there are two main reasons for this backlog:

(a)      Council is one of a small number of councils that have discounted the national alcohol licensing fees (30% reduction in the annual fee) creating a lean business unit. This was welcomed by the industry, following previous Annual Plan submissions about concerns about the statutory increase in alcohol licensing fees in 2015. The consequence of this is a backlog of renewal applications; however it is to be emphasised that the backlog has no adverse effect on licensees, as under the Sale and Supply of Alcohol Act, they are able to continue to trade under their existing licence while their renewal is processed.

 

(b)      There have been significant increases in the volume of alcohol licensing work from 2015 to 2016 - 36% increase in special licences, 43% increase in new licensees (mainly transfers), 65% increase in new managers applications.

The Committee noted an increase of premises renewal applications i.e. 69 premises in 2016, compared to 15 in 2015.

 

Mr Sarfaiti advised the current list of outstanding renewal applications mainly requires responses from the Licensees on various issues prior to staff being able to complete the application.

 

 

Resolution

Moved Cr Paterson, seconded Cr Dillon  and resolved:

That the Regulatory and Consents Committee:

a)         Receives the report titled “Alcohol renewal applications backlog” dated 13 June 2017 as information.

 


 

 

 

The meeting concluded at 10am                   CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Regulatory and Consents Committee HELD ON THURSDAY, 29 JUNE 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Otautau Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Otautau Community Board held in the Southland District Council Office,176 Main Street, Otautau on Thursday, 15 June 2017 at 2pm.

 

present

 

Chairperson

André Bekhuis

 

Deputy Chairperson

Peter Gutsell

 

Members

David Cowie

 

 

Maureen Johnston

 

 

Amber Joyce

 

 

Bill Marshall

 

 

Councillor Stuart Baird

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Kelly Tagg

 

Community Development Planner

Kathryn Cowie

 

 


1          Apologies

 

There were no apologies.

 

2          Leave of absence

 

Member Marshall advised of a leave of absence for the Community Board meeting scheduled Thursday, 17 August 2017.

 

Moved Member Joyce, seconded Member Gutsell and resolved that the Otautau Community Board agree to the request for leave of absence from Member Marshall for the meeting scheduled Thursday, 17 August 2017.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Roger Scott

 

Mr Scott addressed the meeting advising he is Chairperson of the Otautau Heritage Trust and sought the board to consder a rates contribution, from the Otautau Ward, for ongoing costs to maintain the Former Courthouse building.

 

Mr Scott explained the building is of particular importance as it is Otautau’s only Heritage listed building classified under the Heritage Places, Pouhere Taonga, category 2 listed building.

 

Mr Scott advised funding is available through the Southland District Heritage Fund and the Southland Regional Heritage Fund, and confirmed the Trust will pursue these funding options.  However Mr Scott added there is no guarantee of what funding may be received.

 

Mr Scott informed without a contribution from the rates it is possible that the only Heritage Listed Building in Otautau may fall into disrepair.

 

Mr Scott advised the Trust is seeking approximately $2.00 - $5.00 per rateable property per annum, to be retained by the Community Board for distribution to the Otautau Heritage Trust as required for ongoing building maintenance.

 

The Chair, Member Bekhuis expressed appreciation to Mr Scott for his attendance at the meeting advising that the Board will undertake discussions on this matter at a workshop following the meeting and he will be advised of the outcome in due course.

 

Colin Lawry

 

Mr Lawry introduced himself to the meeting advising he is the President of the Otautau Community Swimming Pool Committee and provided an update on a proposed upgrade being undertaken to the solar heating system and a re-roofing project at the pool.

 

Mr Lawry advised the heating system is the old style solar panels which only covers 40 to 50 percent of the pool surface area. He commented the technology is outdated and not effective.  He added the solar heating project is expected to cost between $80K to 95K, and re-roofing of the pool is expected to cost $98K. 

 

Mr Lawry explained various fundraising activities are being planned by the committee and he is liaising with staff at Venture Southland to investigate funding options.

 

Mr Lawry confirmed of community support toward this project.

 

Mr Lawry commented it is important for small communities to keep their pools and whilst the Otautau pool is open over the summer period it is intended to open for a longer period once the upgrades have been completed.

 

Members questioned Mr Lawry on various issues relating to pool income vs pool numbers, effectiveness and cost efficiency of solar heating.

 

The Chair, Member Bekhuis expressed appreciation to Mr Lawry for his attendance at the meeting.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Cowie, seconded Member Marshall  and resolved:

That the minutes of Otautau Community Board meeting held on 20 April 2017 be confirmed as a true and correct record.

 

Reports

 

7.1

Council Report

Record No:    R/17/5/11561

 

Kelly Tagg (Community Partnerships Leader) presented the report.

 

Mrs Tagg advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Mrs Tagg informed the report highlighted various issues of interest including;

 

§  Havelock North Water Inquiry

§  Civil Defence Review

§  Land and Water Plan

§  Rural Fire

§  Nightcaps Community Library has now moved to a Book Bus service

§  Te Anau Wastewater Discharge Project

§  Community Governance Project and Representation Review Project Update

§  Service Delivery Scoping Project

§  Dog Registrations

§  Freedom Camping Bylaw

 

Mrs Tagg advised the sealing of accessways and footpath capital expenditure work in Mary Street has recently been completed as has the sealing of the Otautau Combined Sports Complex carpark.

 

Mrs Tagg added the kerb extension and car park works opposite the Otautau Volunteer Fire Station has begun however the sealing will now not take place until after winter.

 

Mrs Tagg commented the Community Engineer is working with the Board to confirm the location to install two new picnic tables on Main Street.

 

Member Gutsell provided a copy of the proposed picnic table for members information. Further discussions on this project to be undertaken at the workshop following this meeting.

 

The meeting was advised that ongoing beautification of the Main Street concrete garden plots is underway with hebes and flaxes being removed to allow for better visibility in some instances. New plantings of perennials and annuals have been carried out to provide colour to these gardens.

 

Mrs Cowie advised the Venture Southland Development team have been working with local groups in Otautau providing funding and governance advice to the Otautau Skate Park Committee, Otautau Community Pool Committee and the Otautau Museum and Heritage Trusts.

 

 

Resolution

Moved Member Gutsell, seconded Member Joyce  and resolved:

That the Otautau Community Board:

a)         Receives the report titled “Council Report” dated 7 June 2017.

 

8.1

Chairperson's Report

 

The Chair, Member Bekhuis reported on activities he has been involved. These included:

§  Attendance at the Community Governance project and Representation Review Project workshop

§  Attendance at Community Board and CDA Chairperson’s meeting

§  Attendance at meeting with K.G.R Architectural Design and staff to discuss the plans and specifications for the proposed alterations to the Holt Park Ablution Block

Member Gutsell provided a copy of a letter forwarded to Environment Southland expressing his concerns relating to emergency preparedness in the Otautau Township in the event of a disaster.   Member Gutsell also provided a letter of response from Environment Southland for members information.

 


 

8.2

Councillor's Report

 

Councillor Baird reported on activities from the District Council table. These included:

§  Adoption of Annual Plan

§  Update on transition process to merge Rural Fire Authorities with the New Zealand Fire Service to create Fire and Emergency Management New Zealand (FENZ)

§  Southland Regional Development Strategy update

§  Around the Mountain Cycle Trail update

§  Freedom Camping update and the effect on local camping grounds

 

 

The meeting concluded at 2.50pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Otautau Community Board HELD ON THURSDAY, 15 JUNE 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Riverton/Aparima Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Riverton/Aparima Community Board held in the SDC Office, Riverton, 117 Palmerston Street, Riverton on Monday, 19 June 2017 at 5.30pm.

 

present

 

Chairperson

Blair Stewart

 

Deputy Chairperson

Jan Breayley

 

Members

Neil Linscott

 

 

Corey Mennell

 

 

Graeme Stuart

 

 

Andrew Wilson

 

 

Councillor Nick Perham

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

 


1          Apologies

 

Moved Member Linscott, seconded Member Breayley and resolved:

That the Riverton/Aparima Community Board accept the late apology from Member Mennell.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

NOTE: Member Mennell arrived at this point 5.34pm

 

4          Public Forum

 

Trevor Colyer, Beth Hine and Mr and Mrs ??

 

Mr Colyer addressed the meeting advising that he along with Beth Hine are members of the Beautification Group and are seeking monetary support from the Board in trialling hanging baskets and wooden planter boxes along Palmerton Street.

 

Mr Colyer advised the cost for ten hanging baskets is $500 (incl GST) this includes the flowers, soil and planter costs.

 

Mr Colyer further advised it is intended to replace the concrete troughs with wooden planters and the cost for ten wooden troughs is $1,500 (incl GST).

 

Mr Colyer added the cost for soil and suitable plantings for the wooden planters is $600 (incl GST).

 

Board Members expressed concern at placing hanging baskets along Palmerston street siting watering and wind issues.  Mr Colyer responded advising it is intended to trial the baskets outside Hammer Hardware to ascertain if it will be successful prior to placing around the township.

 

Members also queried the replacing of the concrete troughs with wooden planters.  Mr Colyer responded by stating it will give the main street a sharper look.

 

In discussing this issue the Board agreed that prior to making any decision the Beautification Group provides a plan of the main street highlighting the locations of the proposed planter boxes and hanging baskets.

 

Mr Colyer agreed to forward a plan as requested by the Board in due course.

 

The Chair expressed appreciation to Mr Colyer and Mrs Hine for their attendance at the meeting and presentation to the Board.


 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Linscott, seconded Member Stuart  and resolved:

That the minutes of Riverton/Aparima Community Board meeting held on 10 April 2017 be confirmed as a true and correct record.

 

Reports

 

7.1

Council Report

Record No:    R/17/5/11562

 

Simon Moran (Community Partnerships Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mr Moran informed the report highlighted various issues of interest including;

 

§  Havelock North Water Inquiry

§  Civil Defence Review

§  Southland Regional Development Strategy (SoRDS)

§  Rural Fire update

§  Te Anau Waste Water Discharge Project

§  Around the Mountains Cycle Trail update

 

§  Land and Water Plan

Mr Moran explained Council has lodged a comprehensive submission to the Environment Southland (ES) on the proposed Land and Water Plan.  Mr Moran advised ES are now moving into the formal hearings process with a requirement for detailed evidence to be submitted by 12 May 2017 although they have granted time extensions for some submitters.  Mr Moran added officers have lodged, in conjunction with the Gore District and Invercargill City Councils the evidence needed to support the submission previously approved by Council. The Councils are due to present their evidence at a hearing in September 2017.

 

§  Tourism Infrastructure Fund

Mr Moran advised of $25 million per annum available to assist with co-funding of tourism related facilities within the district that meet the relevant criteria.  Members commented on the opportunity to progress the Dump station project and the possibility of this project meeting the criteria of the fund.

 

§  Water Structures

The Board noted the licence agreements with private berth owners at Riverton Harbour is progressing with a majority signed and returned.

 

 

§  District Facilities Project

Mr Moran informed Venture Southland are undertaking the District Facilities project on Council’s behalf and are currently in the process of surveying both the operators and a representative sample of users.  Mr Moran added the project will assist Council in understanding the type, range and location of facilities in the District as well as the level of use they get.

 

§  Venture Southland

Members noted Kathryn Cowie has been working with local groups in the Riverton area providing funding and governance advice, and assisting with projects where required ie Thornbury Vintage Tractor and Implement Club, Southland Heritage and Building Preservation Trust (Kohi Kohi’s Cottage) and the Riverton Arts Trust.

 

§  Riverton Water Supply

Members expressed concern at the delay in the new water intake scheme becoming operational. Mr Moran responded advising filters are having to be returned to America again for assessment by the supplier for a fault.   Members noted this is at no cost to the Board.

 

 

Resolution                                                                                                                        

Moved Member Stuart, seconded Member Linscott  and resolved:

That the Riverton/Aparima Community Board:

a)         Receives the report titled “Council Report” dated 12 June 2017.

 

8.1

Chairperson's Report

 

The Chairperson, Member Stewart reported on activities with which he has been involved since the Board’s last meeting.  This included the following:

§  Query regarding Riverton projects to be included in the Long Term Plan. Request for staff to provide list for the members information.

§  Fence to be erected at Taramea Bay this week.

§  Building consent granted for Grandstand.

§  Plantings to be undertaken at Taramea Bay this month.

§  Appreciation to shop owners for taking pride in their shop window displays.

 

8.2

Councillor's Report

 

Councillor Perham reported on activities from the District Council table.  These included:

§  Southland Regional Development Strategy (SoRDS) update

§  Feedback from recent Community Conversation discussions included;

Ø  Location of headquarters

Ø  Freedom camping issues

§  Council tour and workshop coming up July 2017

§  Ward funding $70K available this financial year

 


 

 

 

The meeting concluded at 6.30pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton/Aparima Community Board HELD ON MONDAY, 19 JUNE 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Winton Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Winton Community Board held in the Southland District Council Office, Wemyss Street, Winton on Tuesday, 6 June 2017 at 5.30pm.

 

present

 

Chairperson

Brian Somerville

 

Deputy Chairperson

Geoffrey Jukes

 

Members

Natasha Mangels

 

 

Doreen McNaught

 

 

Neville McPherson

 

 

Peter Schmidt

 

 

Councillor Neil Paterson

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Michelle Stevenson

 

 


1          Apologies

 

There were no apologies received.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Jeannette Topham and Suzanne Hanning

 

Mrs Topham and Mrs Hanning introduced themselves to the meeting advising that they are involved in forming Catchment Groups (currently 18 in total)  which are spread all over Southland with the view of being proactive in protecting local waterways as opposed to what is being proposed in the Environment Southland Land and Water Plan.

 

Mrs Topham explained that representatives from each of the 18 groups meet two monthly and also meet bimonthly with staff from Environment Southland to discuss issues raised within particular areas and seeking suggestions from Environment Southland staff.

 

Mrs Topham advised the Groups purpose is protecting local waterways and finding solutions that work in the Southland area as opposed to the draft plan which places unreasonable demands on land owners.

 

Mrs Topham added it is intended to collate all information from community level and communicate to the public with the view of there being cohesion between all groups within Southland so everyone is doing the same thing.

 

Member noted it is intended to keep discussions at community level (non-political).

 

A question / answer forum took place with Mrs Topham and Mrs Hanning responding to queries from the Board.

 

The Chair, Member Somerville, expressed appreciation to Mrs Topham and Mrs Hanning for their presentation and attendance at the meeting.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.


 

6          Confirmation of Minutes

 

Resolution

Moved Deputy Chairperson Jukes, seconded Member Mangels  and resolved:

That the minutes of Winton Community Board meeting held on 3 April 2017 be confirmed as a true and correct record.

 

Reports

 

7.1

Council Report

Record No:    R/17/5/11062

 

 

Community Partnerships Leader, Michelle Stevenson presented the report.

 

Ms Stevenson advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Ms Stevenson informed the report highlighted various issues of interest including;

 

§  Te Anau Wastewater Discharge Project

§  Southland Regional Development Strategy (SoRDS)

§  Fresh Water Management

§  Building Control

§  New Dog Registration Discounts

§  Freedom Camping Bylaw

§  Notice of Requirement (Realign State Highway 1 - Edendale)

§  Community Governance Project and Representation Review Project Update

§  Stewart Island Wharves

 

Ms Stevenson advised two pieces of research recently undertaken have been completed; the Stewart Island Community Facilities Assessment and the Community Organisation and Volunteer sector research.  Ms Stevenson explained once these have been received by Council they will be made available to the wider public and interested parties. 

 

The Board was informed the Community Development team are organising free workshops for volunteers “Surviving and Thriving as a Volunteer Organisation” in June/July in partnership with Southland Community Law.   Members noted the Winton workshop is scheduled for 21 June 2017 from 6.30 - 9pm.

 

Members noted the Winton cemetery levelling and lichen spraying of footpaths has been completed, and stormwater renewals completed at $15,000. RSA gates painting has also now been completed.

 

Ms Stevenson advised the Winton Rising Watermain Project (that commenced in early November 2016) is nearing completion.   Ms Stevenson explained this project entailed the installation of almost 5 kilometres of pipeline to assist with providing a reliable and robust water supply to the Winton consumers.

The Board was informed the project has been delayed overall by approximately 4 weeks; this was due to material supply from Hamilton and on-site resources.

The project is set to be completed prior to 1 July 2017 and will be delivered $100K below budget.  The meeting noted the total value of this project is just under $1M.

Ms Stevenson advised the Winton Stormwater renewal project (between Eglington and De Joux Road) will be extended to an investigation scope of $80,000 from the original budget of $50,000.  Ms Stevenson explained the condition of the main is poor and Council staff determine as much information as possible will be needed to inform a competitive contract price.

Ms Stevenson added any loan required for this extended scope may be off-set by the $34,000 underspent in the Meldrum Street project.

 

 

 

Resolution

Moved Member Mangels, seconded Member Schmidt  and resolved:

That the Winton Community Board:

a)         Receives the report titled “Council Report” dated 23 May 2017.

 

 

 

8.1

Chairperson's Report

 

 

The Chair, Member Somerville, reported on activities he has been involved since the Board’s last meeting.  This included the following:

 

×          Attendance at recent Community Board and CDA Chairperson’s meeting held in the Invercargill office.

×          Representation Review and Community Governance Project update.

×          Fill the Gaps meeting update.

×          Memorial Hall Hire rates revisited by the Board to be effective 1 July 2017.

×          Appreciation to Member McPherson for making trolleys for the Hall.

×          Update on Emergency Management workshop.

×          Update on items for Winton to be included in the Long Term Plan (LTP).

×          Update on meeting with Matt Keil (Senior Projects Engineer, Water and Waste) regarding the stormwater project and funding of same.

 

Member Schmidt presented a copy of draft designs of proposed signage for the three entrances to the township for members perusal.

 

It was agreed that further discussions on design options be undertaken at the next workshop scheduled for the Board.

 

8.2

Councillor's Report

 

Councillor Paterson reported on activities from the District Council table. These included:

×          Advice the Hokonui Hall is closing, tables and chairs are available for collection to interested parties

×          Request from Oreti Hall at the possibility of obtaining the old tables from the Winton Hall (situated under the stage)

×          Around the Mountain Cycle Trail update

×          Adoption of Annual Plan

Councillor Paterson sought feedback from Members that he can report back to the Council table.

 

 

The meeting concluded at 7.05pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Winton Community Board HELD ON TUESDAY, 6 MAY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Balfour Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Balfour Community Development Area Subcommittee held in the Balfour Hall, 68 Queen Street, Balfour on Wednesday, 19 April 2017 at 8pm.

 

present

 

Chairperson

Ryan McMaster

 

 

 

 

Members

Paul Eaton

 

 

Jamie Maginn

 

 

Christopher  Owens

 

 

 

 

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Community Partnership Leader

Kelly Tagg

 

 


1          Apologies

 

Apologies were received from Councillor Dillon and Member Roy

 

Moved Member Eaton, seconded Member Owens and resolved;

 

That the apologies be accepted.

 

 

2          Election of Chair and Deputy Chair

           

            Record No:    R/17/4/7353

 

            Kelly Tagg called for nominations for Chair of the Balfour Community Development Area Subcommittee.

 

            Paul Eaton nominated Ryan McMaster and Jamie Maginn seconded the nomination.

 

            There were no other nominations and the nomination of Ryan McMaster for the Chair of the Balfour Community Development Area Subcommittee was PUT and declared CARRIED.

 

            Kelly Tagg call for nominations for Deputy Chair of the Balfour Community Development Area Subcommittee.

 

            Paul Eaton nominated Ziggy Roy and Christopher Owens seconded the nomination.

 

            There were no other nominations and the nomination of Ziggy Roy for the Deputy Chair of the Balfour Community Development Area Subcommittee was PUT and declared CARRIED.

 

            Resolution

           

            Moved Member Eaton, seconded Member Owens and resolved:

 

            That the Balfour Community Development Area Subcommittee:

            a)    Receives the report titled “Election of Chair and Deputy Chair” dated 3 April 2017.

 

            b)    Elects a Ryan McMaster to be Chair of the Subcommittee for the 2017/2020 Triennium.

 

            c)    Elects a Ziggy Roy to be Deputy Chair of the Subcommittee for the 2017/2020 Triennium.

 

            At this point Kelly Tagg handed the chairing of the meeting over to Ryan McMaster.

 

 

3          Leave of absence

 

There were no requests for leave of absence.

 

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

There was no public forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

Resolution

Moved Member Eaton, seconded Member Owens

That the Balfour Community Development Area Subcommittee confirms the minutes of Balfour Community Development Area Subcommittee meeting held on 1 March 2017 as a true and correct record of that meeting.

 

Reports

 

 

8

General Explanation from Chief Executive

Record No:    R/17/4/7354

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the content of the report explained the various parts of the legislation that as a Member of the Balfour Community Development Area Subcommittee need to be aware of.

 

 

 

Resolution

Moved Member Owens, seconded Member Eaton and resolved:

That the Balfour Community Development Area Subcommittee:

1.       Receives the report titled “General Explanation from Chief Executive” dated 3 April 2017.

 

 

 

9

Terms of Reference and Delegations 2017/2020

Record No:    R/17/4/7355

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

 

 

 

Resolution

Moved Member Eaton, seconded Chairman McMaster

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 3 April 2017.

 

b)         Note the Terms of Reference and Delegations for Community Development  Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

 

 

10

Standing Orders

Record No:    R/17/4/7356

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the purpose of the report was to advise the Subcommittee that the Standing Orders were adopted by Southland District Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Standing Orders have been adopted by Council for use at all meetings of the Council, Committees, Subcommittee, Community Board and Community Development Area Subcommittees.

 

 

 

Resolution

Moved Member Eaton, seconded Chairman McMaster and resolved:

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 7 April 2017.

 

b)         Note that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

 

 

11

Elected Members Code of Conduct

Record No:    R/17/4/7357

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Code of Conduct was adopted by Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected member (Councillors, Community Board and Community Development area Subcommittees when they are acting under Council delegations.

 

 

 

 

Resolution

Moved Owens, seconded Member Maginn

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 5 April 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Subcommittee is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

 

 

12

Schedule of Meetings for 2017

Record No:    R/17/4/7358

 

1        Committee Advisor – Rose Knowles was in attendance for this item. She advised that the purpose of the report is to approve a schedule of meeting dates for 2017 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

2        The adoption of a meeting schedule allows for reasonable public notice preparation and planning for meeting agendas.  The Local Government Official Information and Meetings Act 1987 which has requirements for Local Authorities to follow for public notification of meetings.         

4        Southland District Council approved the Terms of Reference for the Community Development Area Subcommittees at its meeting on 26 October 2016.  In the approved terms of reference was the frequency of meetings was noted as being the same as the 2014/2017 triennium. 

 

 

 

Resolution

Moved Member Maginn, seconded Member Eaton

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Schedule of Meetings for 2017” dated 4 April 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees to meet at the Balfour Hall, Balfour at 8pm on the following dates in 2017:

 

·         Wednesday 26 July 2017

·         Wednesday 25 September 2017

·         Wednesday 20 November 2017

 

 

 

13

Community Liaison Persons

Record No:    R/17/4/7414

Committee Advisor – Rose Knowles was in attendance for this item.

Mrs Knowles advised that the purpose of the report is to appoint Balfour Community Development Area Subcommittee members as liaison persons to numerous entities in the Balfour Community.

 

 

 

Resolution

Moved Member Eaton, seconded Member Maginn

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Community Liaison Persons” dated 4 April 2017.

 

b)         Agrees to appoint Subcommittee members for the 2016/2019 triennium as liaison persons for the following:

·        Works – Jamie Maginn & Christopher Owens

·        Recreation Grounds – Ryan McMaster

·        Cemetery – Paul Eaton

·            Community Hall – Ziggy Roy

 

 

 

 

 

 

 

 

14

Council Report

Record No:    R/17/3/6878

Community Partnerships Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg took the Subcommittee through the Council report and particularly highlighted the following:

 

·                 Around the Mountain Cycle Trail

·                 Southland Regional Development Strategy

·                 Fresh water management

·                 New dog registration discounts

·                 Freedom camping

·                 Community Governance and Representation Review

·                 Community Leadership Plan workshops

·                 Community Conversations

·                 People and Capability

·                 Finances

 

 

 

Resolution

Moved Member Owens, seconded Chairman McMaster

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 5 April 2017.

 

 

15

Recently Adopted Policies

Record No:    R/17/3/4049

Community Partnerships Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg advised that the report was to inform the Subcommittee of policies that had been adopted by Council.

 

 

 

Resolution

Moved Member Maginn, seconded Member Eaton

That the Balfour Community Development Area Subcommittee:

a)         Receives the report titled “Recently Adopted Policies” dated 5 April 2017.

b)         Notes that the Council has recently adopted three new policies, two of which came into effect on the 23rd of February 2017.

 

 

 

 

 

16        Councillor’s Report

 

            Councillor Dillon was absent hence no report.

 

 

 

The meeting concluded at 9.15pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Balfour Community Development Area Subcommittee HELD ON 10 APRIL 2017

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Colac Bay Community Development Area Subcommittee

OPEN MINUTES

 

 

Minutes of a meeting of Colac Bay Community Development Area Subcommittee held in the Colac Bay Hall, 14 Manuka Street, Colac Bay on Tuesday, 30 May 2017 at 7.05pm.

 

present

 

Members

Lynley Barclay

 

 

Ian Brinsdon

 

 

Donna Cleaver

 

 

Nathan Cleaver

 

 

Graeme McKenzie

 

 

Juliana O'Connell

 

 

Councillor George Harpur

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

 


1          Apologies and Welcome

 

Councillor Harpur opened the meeting and welcomed the Members to the Inaugural meeting of the Colac Bay Community Development Area Subcommittee for the 2016 – 2019 triennium.

 

Councillor Harpur congratulated the Members present on being elected to the Colac Bay Community Development Area Subcommittee for the ensuing three year term.

 

Councillor Harpur advised there were no apologies received.

 

2

Election of Chair and Deputy Chair

Record No:    R/17/5/9006

 

Councillor Harpur called for nominations for the position of Chairperson of the Colac Bay Community Development Area Subcommittee.

 

Nominee                                 Moved                                  Seconded

 

Lynley Barclay                         Ian Brinsdon                         Nathan Cleaver

 

There were no further nominations.

 

The nomination of Lynley Barclay for Chairperson of the Colac Bay Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Lynley Barclay was duly elected Chair of the Colac Bay Community Development Area Subcommittee for the 2016-2019 term.

 

Councillor Harpur then called for nominations for the Deputy Chairperson of Colac Bay Community Development Area Subcommittee.

 

Nominee                                  Moved                                  Seconded

 

Graeme McKenzie                  Lynley Barclay                     Donna Cleaver

 

There were no further nominations.

 

The nomination of Graeme McKenzie for Deputy Chairperson of the Colac Bay Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Graeme McKenzie was duly elected Deputy Chairperson of the Colac Bay Community Development Area Subcommittee for the 2016-2019 term.

 

 

Resolution

Moved Member Cleaver, seconded Member O'Connell  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)         Receives the report titled “Election of Chair and Deputy Chair” dated 1 May 2017.

 

b)         Elects Lynley Barclay to be Chair of the Subcommittee for the 2016/2019 Triennium.

 

c)         Elects Graeme McKenzie to be Deputy Chair of the Subcommittee for the 2016/2019 Triennium.

 

Councillor Harpur vacated the seat and the Chair, Lynley Barclay proceeded to chair the meeting from this point.

 

3          Leave of absence

 

There were no requests for leave of absence.

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

Julie Guise

 

Mrs Guise addressed the meeting on the following issues;

 

    Update on Colac Bay Foreshore Road erosion issues in particular, concern expressed at the delays with the resource consent application.

 

    Enquired whether any progress has been made in regards to ownership of the boat ramp and if there is any proposed maintenance to be undertaken.

 

Mr Moran responded the Property Manager has confirmed Council is not the responsible owner of the boat ramp and that an approach had been made to the Colac Bay Progress League to ascertain their interest in ownership of the ramp.

 

However concerns had been raised by the Progress League at the possible high costs of ongoing maintenance of the ramp and it was suggested the subcommittee consider taking ownership of the ramp.

 

Mr Moran suggested that prior to the Subcommittee consider taking ownership of the ramp an assessment be made of the ramp in terms of maintenance both short and long term and that costings be obtained prior to any decision of ownership being made.

 

×          Enquired whether any progress has been made in regards to the kitchen upgrade, which Mrs Guise felt funding up to the amount of $6,000 has been allowed in the 2016/2017 financial year.  It was agreed that staff clarify this matter and liaise with the Chair in due course.

 

×          Enquired whether any progress has been made in regards to the proposed access to the beach by way of steps to be situated at the “T” intersection of Colac Bay and Colac Bay Foreshore Road. Mrs Guise advised the resource consent application lodged by the Southland District Council in regards to the Colac Bay Foreshore Road included access to the beach.   Mr Moran advised the resource consent application has yet to be approved by Environment Southland.

 

The Chair expressed appreciation to Mrs Guise for her presentation to the subcommittee.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

 

Resolution

Moved Member McKenzie, seconded Member Brinsdon  and resolved:

That the minutes of Colac Bay Community Development Area Subcommittee meeting held on 23 March 2017 be confirmed as a true and correct record.

 

Reports

 

8

General Explanation from Chief Executive

Record No:    R/17/5/9054

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that Clause 21(5) of Schedule 7 of the Local Government Act 2002 requires the Chief Executive Officer to provide an explanation to elected members on certain legislation which controls the way in which the Council’s business may be conducted and the laws affecting elected members.

 

The Subcommittee noted the contents of the report and Mrs Hamilton explained the various parts of the legislation that Members of the Colac Bay Community Development Area Subcommittee need be aware of.

 

 

Resolution

Moved Member McKenzie, seconded Member Brinsdon  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)         Receives the report titled “General Explanation from Chief Executive” dated 2 May 2017.

 

9

Terms of Reference and Delegations 2017/2020

Record No:    R/17/5/9055

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by Southland District Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted the roles and responsibilities as delegated by the Southland District Council to CDA members.

 

 

Resolution

Moved Member McKenzie, seconded Member Brinsdon  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 2 May 2017.

 

b)         Note the Terms of Reference and Delegations for Community Development Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

10

Standing Orders

Record No:    R/17/5/9057

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the Subcommittee that the Southland District Council adopted Standing Orders at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted the Standing Orders have been adopted for use at all meetings of the Council, Committees, Subcommittees and Community Boards and Community Development Area Subcommittees.

 

 

Resolution

Moved Member McKenzie, seconded Member Brinsdon  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 2 May 2017.

 

b)         Notes that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

11

Elected Members Code of Conduct

Record No:    R/17/5/9060

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Elected Members Code of Conduct (the Code) was adopted by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected members (Councillors, Community Board and Community Development Area Subcommittees) when they are acting under Council delegations.

 

 

Resolution

Moved Member O’Connell, seconded Member Cleaver  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 2 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Board is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

12

Council Report

Record No:    R/17/5/8950

 

Simon Moran (Community Partnerships Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Mr Moran informed the report highlighted various issues of interest.  Particular highlights included:

 

§  Te Anau Wastewater Discharge project

§  Fresh Water Management

§  Digitisation Project

§  New Dog Registration Discounts

§  Freedom Camping

§  Leadership Plan Workshops

§  Community Conversations update

 

§  Community Governance Project and Representation Review Project update

Mr Moran commented the community governance project and representation review projects are aimed at enhancing community involvement so council governance structures are fit for the future and fit for the purpose.

 

§  Emergency Management

Mr Moran advised Emergency Management Southland is updating tsunami information boards to inform the public, including visitors, about the warning signs of a tsunami and what to do.

The signs also include maps that show where tsunamis of a particular height may reach.

 

Mr Moran explained the signage will be provided without any cost to the Subcommittee.

Following discussion it was agreed the Community Engineer investigate the location of the current signage, whether they are situated in the appropriate location and liaise with Environment Southland to arrange installation of the replacement signage.

 

§  Hall Signage

Mr Moran provided copies of the layout of four options of new signage for the Colac Bay Hall seeking feedback from the Subcommittee on their preferred option.

 

Following discussion Members agreed on option two (6x1.5 ACM (2panels) - Colac Bay Text 400mm high Volunteer text 290 mm high) being the preferred option and members were advised it is expected to be in place within a couple of weeks of being approved.

 

§  Creek clean-out

Mr Moran advised that following enquiries from the Subcommittee on the possible cleaning out of Hauraki Creek, staff have obtained planning advice on the rules that govern this activity and are now following up with Environment Southland.

In regards to finance Mr Moran advised Colac Bay expenditure is lower than budgeted due to the fact that minimal costs have been incurred for the hall and the playground to date.

Mr Moran advised no Capital Expenditure has been incurred due to the Subcommittee placing the footpath project on hold and that more design being needed for the information board before it is completed.

Following discussion on the proposed information panel it was agreed Members to meet informally to discuss options, placement and in regards to funding for this project an approach be made to Kathryn Cowie, Community Planner.

 

 

Resolution

Moved Member Cleaver, seconded Member McKenzie  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 22 May 2017.

 

13

Recently Adopted Policies

Record No:    R/17/3/4044

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the subcommittee of policies that had been adopted by the Southland District Council.

 

The subcommittee noted the bylaws referred to include the Easter Sunday Shop Trading Policy, the Stewart Island/Rakiura Visitor Levy Policy and the Remission and Postponement of Rates on Maori Freehold Land Policy.

 

 

Resolution

Moved Member O'Connell, seconded Member Cleaver  and resolved:

That the Colac Bay Community Development Area Subcommittee:

a)         Receives the report titled “Recently Adopted Policies” dated 23 May 2017.

b)         Notes that the Council has recently adopted three new policies, two of which came into effect on the 23rd of February 2017.

 

14

Chairperson's Report

 

The Chair, Member Barclay, reported on activities with which she has been involved since the Subcommittee’s last meeting. These included;

§  Four members of the Subcommittee attended the Community Leadership Plan Workshop held recently in Tuatapere along with representatives from the Tuatapere, Riverton/Aparima Community Boards and Orepuki and Thornbury Community Development Area Subcommittees.

 

§  Suggestion of community working bees be undertaken on minor projects within the township.

 

15

Councillor's Report

 

Councillor Harpur reported on issues from the Council table which included;

§  Te Anau waste water update

§  Representation Review update

§  Community Conversations update

§  Tour of Dipton Forest

§  Increase in Tourist funding from the Government

§  Around the Mountain Cycle Trail update

 

 

The meeting concluded at 8.12pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Colac Bay Community Development Area Subcommittee HELD ON TUESDAY, 30 MAY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Dipton Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Dipton Community Development Area Subcommittee held in the Dipton Hall, 2022 Dipton Lumsden Highway, Dipton on Wednesday, 10 May 2017 at 6.07pm.

 

present

 

Chairperson

Mike Smith

 

Deputy Chairperson

Sue Melvin

 

Members

Adrian Harris

 

 

Brian Russell

 

 

Colin Smith

 

 

Councillor Darren Frazer

 

 

IN ATTENDANCE

 

Committee Advisor

Fiona Dunlop

 

Community Partnership Leader

Michelle Stevenson

 

 


1          Apologies and Welcome

 

Councillor Frazer welcomed those present and advised that there are apologies from Kathleen English.

 

Moved Councillor Frazer, seconded Member Mike Smith and resolved:

That Dipton Community Development Area Subcommittee accept the apology.

 

 

2

Election of Chair and Deputy Chair

Record No:    R/17/4/7878

 

 

Councillor Frazer called for nominations for the position of Chair of the Dipton Community Development Area Subcommittee.

 

Mike Smith was nominated by Brian Russell and Adrian Harris seconded the nomination.

 

There were no other nominations and the nomination of Mike Smith for the Chair of the Dipton Community Development Area Subcommittee was PUT and declared CARRIED.

 

(Sue Melvin joined the meeting at 6.13pm.)

 

Councillor Frazer called for nominations for the position of Deputy Chair of the Dipton Community Development Area Subcommittee.

 

Sue Melvin was nominated by Adrian Harris and Brian Russell seconded the nomination.

 

There were no other nominations and the nomination of Sue Melvin for the Deputy Chair of the Dipton Community Development Area Subcommittee was PUT and declared CARRIED.

 

 

Resolution

Moved Councillor Frazer, seconded Member Colin Smith  and resolved:

That the Dipton Community Development Area Subcommittee:

a)         Receives the report titled “Election of Chair and Deputy Chair” dated 7 April 2017.

 

b)         Elects Mike Smith to be Chair of the Subcommittee for the 2017/2020 Triennium.

 

c)         Elects Sue Melvin to be Deputy Chair of the Subcommittee for the 2017/2020 Triennium.

 

At this point Councillor Frazer handed the meeting over to Mike Smith as newly elected Chair to chair the meeting.

 

 

3          Leave of absence

 

There were no requests for leave of absence

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

There was no public forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

 

Resolution

Moved Deputy Chairperson Melvin, seconded Member Harris 

That the Dipton Community Development Area Subcommittee confirms the minutes of the meeting held on 22 March 2017 as a true and correct record of that meeting.

 

8

General Explanation from Chief Executive

Record No:    R/17/4/7879

 

Committee Advisor – Fiona Dunlop was in attendance for this item.  She advised that the content of the report explained the various parts of the legislation that as a Member of the Dipton Community Development Area Subcommittee need to be aware of.

 

 

Resolution

Moved Deputy Chairperson Melvin, seconded Member Harris and resolved:

That the Dipton Community Development Area Subcommittee:

1.       Receives the report titled “General Explanation from Chief Executive” dated 7 April 2017.

 

 

9

Terms of Reference and Delegations 2017/2020

Record No:    R/17/4/7880

 

Committee Advisor – Fiona Dunlop was in attendance for this item.  She advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

 

Resolution

Moved Member Colin Smith, seconded Member Russell and resolved:

That the Dipton Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 7 April 2017.

 

b)         Note the Terms of Reference and Delegations for Community Development Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

 

10

Standing Orders

Record No:    R/17/4/7882

 

Committee Advisor – Fiona Dunlop was in attendance for this item.  She advised that the purpose of the report was to advise the Subcommittee that the Standing Orders were adopted by Southland District Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted that the Standing Orders have been adopted by Council for use at all meetings of the Council, Committees, Subcommittee, Community Board and Community Development Area Subcommittees.

 

 

Resolution

Moved Deputy Chairperson Melvin, seconded Member Harris and resolved:

That the Dipton Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 7 April 2017.

 

b)         Note that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

 

11

Elected Members Code of Conduct

Record No:    R/17/4/7881

 

Committee Advisor – Fiona Dunlop was in attendance for this item.  She advised that the Code of Conduct was adopted by Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected members (Councillors, Community Board and Community Development Area Subcommittees) when they are acting under Council delegations.

 

 

Resolution

Moved Member Colin Smith, seconded Deputy Chairperson Melvin and resolved:

That the Dipton Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 10 April 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Board is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

 

12

Council Report

Record No:    R/17/5/8951

 

Community Partnerships Leader – Michelle Stevenson was in attendance for this item.

 

Miss Stevenson took the Subcommittee through the Council report and particularly highlighted the following:

 

·                 Te Anau Wastewater Discharge Project

·                 Southland Regional Development Strategy

·                 Fresh water management

·                 New dog registration discounts

·                 Freedom camping

·                 Edendale State Highway 1 realignment - notice of requirement

·                 Community Governance and Representation Review

·                 Community Leadership Plan workshops

·                 Community Conversations

·                 People and Capability

·                 Closing of Nightcaps Library

·                 Alternative Coastal route improvement programme

 

Deputy Chair Sue Melvin advised that the spouting had been fixed on the west side of the Hall following a complaint from the adjoining landowner.

 

 

Resolution

Moved Member Harris, seconded Member Colin Smith and resolved:

That the Dipton Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 3 May 2017.

 

 

7.7

Recently Adopted Policies

Record No:    R/17/3/4045

 

Community Partnerships Leader – Michelle Stevenson was in attendance for this item.

 

Miss Stevenson advised that the report was to inform the Board of policies that had been adopted by Council.

 

 

Resolution

Moved Deputy Chairperson Melvin, seconded Member Russell and resolved:

That the Dipton Community Development Area Subcommittee:

a)         Receives the report titled “Recently Adopted Policies” dated 2 May 2017.

b)         Notes that the Council has recently adopted three new policies, two of which came into effect on the 23rd of February 2017.

 

Chair’s Report

 

The Chair reported on the Community Leadership Planning Workshop that had been held in Winton on 3 April 2017.  He also advised that he had attended a Chairs meeting for Community Boards and Community Development Area Subcommittee.  A copy of Officers presentation on the Community Governance Project was shown to the Subcommittee and an electronic version would be circulated to all members.

 

The Subcommittee had a discussion on the Dipton Public Toilet issues.

 

Councillor's Report

 

Councillor Frazer reported on matters which he has been involved with since the Subcommittee’s last meeting.

 

Next Meeting

 

The Board agreed that the next meeting would be held on Wednesday 2 August 2017 at 6pm.

 

The meeting concluded at 7.52pm.               CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Dipton Community Development Area Subcommittee HELD ON WEDNESDAY 10 MAY 2017.

 

DATE:...................................................................

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Lumsden Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Lumsden Community Development Area Subcommittee held in the SDC Office, 18 Diana Street, Lumsden on Monday, 12 June 2017 at 6pm.

 

present

 

Chairperson

Rob Scott

 

Deputy Chairperson

Alf Maclean

 

Members

Kevin Skoropada

 

 

Carolyn Smith

 

 

Greg Tither

 

 

Morris Williams

 

 

Councillor

 

John Douglas

 

 

IN ATTENDANCE

 

Group Manager

Environmental Services

Committee Advisor

Bruce Halligan

 

 

Rose Knowles

 

Manager, Environment Health

Community Partnership Leader

Michael Sarfaiti

 

Kelly Tagg

 

 


1          Apologies

 

There were no apologies received.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Smith, seconded Member Skoropada

That the Lumsden Community Development Area Subcommittee confirms the minutes of Lumsden Community Development Area Subcommittee meeting held on 10 April 2017 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Council Report

Record No:    R/17/5/11555

Community Partnership Leader – Kelly Tagg was in attendance for this item.

Mrs Tagg took the Subcommittee through the Council report and particularly highlighted the following:

  • Civil Defence Review
  • SoRDs update
  • Land and Water Plan
  • Tourism Infrastructure Fund
  • Community Governance Project and Representation Review Project update
  • Service Delivery Scoping Project
  • District Facilities Project
  • 2017/18 Annual Plan
  • Finance report for period ended 30 April 2017

 

 

 

 

Resolution

Moved Member Maclean, seconded Member Tither

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 7 June 2017.

 

 

 

7.2

Freedom Camping

Record No:    R/17/5/11363

 

1        Environmental Health Manager, Michael Sarfaiti, and Group Manager Environmental Services, Bruce Halligan was in attendance for this item.

2        Lumsden has trialled a non-self-contained freedom camping area at the Railway Station.  It has proven to be very popular, however it has caused some division among locals.  This report provides an opportunity for the Subcommittee to decide whether it wishes to continue to provide non-self-contained freedom camping in Lumsden, and if so to resolve to make a recommendation to Council to amend the Freedom Camping Bylaw 2015 to ensure that the bylaw reflects projected camping arrangements. 

 

 

 

Resolution

Moved Member Skoropada, seconded Member Tither

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Freedom Camping” dated 7 June 2017.

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Resolves to continue to provide for non-self-contained freedom camping in Lumsden.

e)         Resolves to make a recommendation to Council to amend the Freedom Camping Bylaw 2015 in time for the next summer season, by deleting the current map “L2 Lumsden” in Schedule 2 and replacing it with the map in Attachment A.

f)          Subject to appropriate funding being confirmed, undertakes to complete the following works:           

(i)         Installation of bollards to prevent vehicle accessing the proposed area for tents.

(ii)        Installation of visual screening at the proposed area for tents.

(iii)       Sealing of the vehicle parking area.

(iv)       Marking of camping sites.

 

g)        That a report be provided to the next CDA meeting outlining the costs and funding options of (f) above including the upgrade of the public toilets.           

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Member Maclean, seconded Member Smith

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

CA.1    Lease of former Lumsden Railway Station to Five Finger Crafts Incorporated

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Lease of former Lumsden Railway Station to Five Finger Crafts Incorporated

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the staff be permitted to remain at this meeting, after the public has been excluded, namely B Halligan, M Sarfaiti, K Tagg and R Knowles because of their knowledge of the item; Lease of former Lumsden Railway Station to Five Finger Crafts Incorporated. This  knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 7.30pm.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

RETURN TO OPEN MEETING

 

The Board returned to Open Meeting at this point.

 

8.0       Updates

 

8.1       Chairperson’s Report

 

The Chairman, Rob Scott, reported on matters with which he has been involved since the subcommittee’s last meeting, which included;

 

·         Regional Mid-sized Tourism Facilities Grant Fund update

·         Lumsden Maternity Centre update

·         Chairs meeting in Invercargill

·         Community Conversation Meeting

·         No contact from the Recreation Grounds

·         Primary School Children project no date to meet yet

·         Freedom Camping update

·         Cycletrail update

·         Request for a footpath on Flora Road North

 

The subcommittee requested that the request for a footpath or other options be investigated by the Community Engineer.

 

 

8.2       Committee Report

 

Information Centre – Member Smith advised that the Craft Shop members are concerned with the campers cooking on the platform and are also concerned over the rodent problems with the large gaps under the doors that open onto the platform letting them in.

 

Committee Advisor will lodge a request for the Property Department to investigate.

 

Community Housing – Member Williams advised that 2 of our residents have deceased.

 

Hall – Member Maclean advised that lighting repairs have been completed at the hall and that we could use the large wooden lock up box to store project and screen.

 

8.3       Councillor’s Report

 

            Councillor Douglas reported on matters from the District Council table. These included;

 

·         Cycle trail update

·         Te Anau Wastewater update

·         Oysters issues

·         SoRDs update

·         Rate increases

·         Dog registrations   

 

 

 

 

 

 

 

The meeting concluded at 8.40pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 12 JUNE 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Manapouri Community Development Area Subcommittee

 

OPEN MINUTES

 

Minutes of a meeting of Manapouri Community Development Area Subcommittee held in the Manapouri  Hall, 11 Hall Road, Manapouri on Saturday, 25 March 2017 at 11.00am.

present

 

Deputy Mayor Paul Duffy

 

 

 

Councillor Dillon

 

 

 

Councillor Kremer

 

 

 

Allan Youldon

 

 

 

Shirley Mouat

 

 

 

Alister Burgess

 

 

 

Margaret Gerken

 

 

 

Raymund Haanen

 

 

 

Lynette Pearson

 

 

 

Bob Pearson

 

 

 

Klaske Murrell

 

 

 

Jack Murrell

 

 

 

Robert Murrell

 

 

 

Julie Burgess

 

 

 

David Hogg

 

 

 

Eileen Hatfield

 

 

 

Russell Smith

 

 

 

Shirley Smith

 

 

 

Paul Hicks

 

 

 

Ruth Shaw

 

 

 

Inga Nicholson

 

 

 

Dave Kelly

 

 

 

Lex Mouat

 

 

 

Allan Biggs

 

 

 

Joelle Nicholson

 

 

 

 

IN ATTENDANCE

 

Chief Executive

Steve Ruru

 

Group Manager, Community  and Futures

Rex Capil

 

Committee Advisor

Jenny Labruyere

 

Community Partnership Leader

Simon Moran

 

Communications Manager

Louise Pagan

 

 

 

1              Welcome and Introduction

 

Councillor Duffy welcomed all present and expressed appreciation for taking time out to participate in the local Manapouri Community Development Area election meeting.

 

Councillor Duffy informed those present that Southland District Council approved at its 26 October 2016 meeting the Community Development Area Subcommittees Terms of Reference which clearly define the scope, membership, and delegations of such subcommittees. 

 

Councillor Duffy stated that It is important to note that Community Development Area Subcommittees are subcommittees of Council and as a consequence of this they are part of the Council governance structure. Therefore as an elected representative subcommittee members represent Council and are part of Council.  He added subcommittees are not “ratepayers associations” or Council “watchdogs” but in a positive and constructive way assist in contributing to Council delivery of quality services and activities for the betterment of the communities Council serves.  Councillor Duffy commented the subcommittees operate as per the terms of reference and members are required to operate as per the Southland District Council Code of Conduct which all members for this triennium will receive as part of the first subcommittee meeting and induction process for elected members

 

Councillor Duffy also advised that as part of the process for the newly elected Community Development Area Subcommittees and Community Boards, there is a Community Leadership Plan Workshop to be held on Wednesday 12 April 2017 at 6.00pm in the Distinction Hotel, Te Anau, where members be joined by the Te Anau  Community Board.  Councillor Duffy added there are various other Workshops to be held in other locations across Southland for the remaining Community Boards and Community Development Area Subcommittees.

 

All present were asked to sign the attendance register (which is attached to these minutes).

 

 

2          Apologies

 

Apologies were received from Irene and Cliff Barnes, Glenise and Jack McNamara, Christine and Jim Sheard, Alva Pearce, Lance Shaw, Jessie Haanen, Philippa Murrell.

 

Moved Cr Kremer, seconded A Youldon and resolved:

That the  apologies be accepted.

 

 

3          Chairperson’s Report

 

Mr Allan Youldon in his capacity as the Chairman of the Manapouri Community Development Area Subcommittee for the 20133/2016 Triennium addressed the meeting and commented as follows;

 

·         The past subcommittee has worked very well together, and it is his belief that they have always held the best interests of the community paramount in all their aims and decisions.

·         View Street Car park has been up-graded, vegetation removed, levelled, new fence and two seats installed, and a wheelchair access overlooking the river.

·         A seat with wheelchair access has been placed at Pearl Harbour. 

·         The foreshore has had weed plants removed by hand in conjunction with Environment Southland, and some areas have been sprayed for weeds.

·         The visual display at the memorial rock has been upgraded with a considerable amount of work carried out by Alistair Burgess and Shirley Mouat.  The area has also been concreted and steps and handrail constructed.

·         An old Turbine from Meridian Energy has been placed at the Memorial Rock. The project still needs a lot of work to bring it to completion. 

·         50km/h speed limit on Hillside Road has been extended, and the speed limit on Frasers Beach Road has been reduced to 30km/h.

·         A dead tree was removed from in front of Waiau Street carpark and replaced with 10 plants.

·         The area of land in front of the shop has been re-contoured and re-grassed.

·         The Manapouri Hall has had the exterior walls and roof painted along with waterproofing, new double glazed windows, new guttering and flashings to some areas. The Library and Playgroup continue to be the main users. Sandra Sparrow the long term custodian has left the area and Jackie Holmes is the new custodian. 

·         The swimming pool has been drained and re-painted, and a new pool cover bought and electronic pool cleaner purchased. The Pool subcommittee has been fund raising each year to help meet expenses.

·         The unlawful cutting down of trees on the lake side of Waiau Street.

 

Projects yet to be completed, included;

-       the trees at Pearl Harbour causing problems with the footpath, the toilet roof and drains, and the road is being affected.

-       Otter seal for 100 meters down Murrell Avenue and Frasers Beach Road

-       New “Welcome to Manapouri Signs” proposed for Hillside Road and Manapouri Te Anau Road

-       Signs on Cathedral Drive and Waiau Street indicating what is available in Manapouri.

-       playground equipment for under 5 year olds

 

Mr Youldon commented that one of the main concerns of the community is in regard to the consent to discharge partially treated sewage from Te Anau at the Kepler Block and the on-going processes involved.  Mr Youldon thanked Fiordland Sewage Options Incorporated for the effort the Society put into opposing to the consent.

 

Mr Youldon thanked the subcommittee members for their support whilst he held the position of Chairperson.  Mr Youldon thanked each member individually acknowledging Shirley for her work on the gardens and the walkway to the hall; Alistair for all his work on the foreshore; Ray for looking after the Hall; Lyn for looking after the swimming pool, and Margaret for her help with Civil Defence.

 

Mr Youldon expressed his frustration with the number of changes within Southland District Council and the criteria for eligibility to be elected onto Community Development Area Subcommittee’s throughout the district.

 

Mr Youldon added that this was the fifth term he had been on the Manapouri CDA and that he viewed being Chairman of the CDA an honour and privilege, and very enjoyable.  Mr Youldon advised that he is not seeking re-election but wished the incoming committee every success and the best of luck.

 

Mr Youldon thanked the staff of Southland District Council, especially Jenny Labruyere in the Te Anau office for her help over the past 15 years.

 

  Moved Chairperson Youldon, seconded Member Pearson and resolved:

  That the Chairperson’s report be received.

 

4          Public Forum

 

            Members of the public raised the following matters;

 

A Burgess

 

Commented that he would like to see more direct involvement and reporting from staff to improve timeframes for achievement of projects, such as;

 

-        Signage on lakefront

-        Turbine installation

-        Pearl Harbour trees

 

J Murrell

 

·         Referred to CDA Boundary maps in relation to voting eligibility

·         Representation Review and the opportunity to consider the future of reserves.

 

J Nicholson

 

Mrs Nicholson expressed her concern at the expenditure on the grass mowing along the foreshore in front of the her camping ground business questioning the need for this area to be kept mowed.

 

A Youldon

 

Mr Youldon expressed his disappointment at the low number of attendees at the Triennial election and suggested Council look into why there is such a lack of interest in community governance.

 

D Kelly

 

Mr Kelly believed there is apathy within local communities and a feeling that Council is not working together with communities.  Councillor Duffy advised members of the public that Council is to take part in a Representation Review and will be considering all issues relating to local community views and how they will be represented in future.

 

S Smith

 

Mrs Smith raised her concern at the safety issue at the height of some very large trees along the top of the Waiau River bank and along the boundary of several houses on View Street in Manapouri.  Mrs Smith stated she has advised Council of her concerns however to date nothing has been addressed to rectify this potential hazard.

 

S Mouat

 

Mrs Mouat took the opportunity to thank Mr Allan Youldon for his outstanding service and commitment to the community through the 15 years of service on the Manapouri Community Development Area Subcommittee.

 

Mr Russell Smith on behalf of the ratepayers, also thanked Mr Youldon for his services to the Community Development Area Subcommittee.

 

Mr Youldon replied with his thanks to all those who have been of support during his time on the subcommittee including during his 3 terms as Chairman.

 

 

5          Election and Appointment of Scrutineers

 

Councillor Duffy called for nominations to be members of the Manapouri Community Development Area Subcommittee for the 2017/2020 term.

 

 

Nominee                 

1st Nominator

2nd Nominator

 

 

 

Alister Burgess         

Allan Youldon

Shirley Smith

Lyn Pearson

Allan Youldon

Shirley Smith

Margaret Gerken

Allan Youldon

Shirley Smith

Ray Haanen

Allan Youldon

Shirley Smith

Shirley Mouat

Allan Youldon

Shirley Smith

Robert Murrell

Inga Nicholson

Dave Kelly

Inga Nicholson

Ruth Shaw

Joelle Nicholson

 

It was noted all nominations qualified as candidates under the Community Development Area Subcommittee’s Terms of Reference. 

 

Resolution

Moved J Murrell, seconded M Gerken

That nominations be closed.

 

Councillor Duffy advised that there were seven nominations for the six positions on the subcommittee therefore an election is necessary and that scrutineers be appointed.

 

Councillor Duffy called for nominations for scrutineers of the voting papers.

 

 

 

 

Resolution

Moved A Youldon, seconded M Gerken

  and resolved that Councillor Dillon and Councillor Kremer be appointed as the      scrutineers.

 

6        Announcement of Results

 

Following the counting of the voting papers Councillor Duffy advised that the successful candidates for the Manapouri Community Development Area Subcommittee for the 2017–2020 term are as follows;

 

Alister Burgess, Margaret Gerken, Raymund Haanen, Shirley Mouat, Robert Murrell, Lyn Pearson.

 

Resolution

 

Moved Councillor Dillon seconded Councillor Kremer

 

That Alister Burgess, Margaret Gerken, Raymund Haanen, Shirley Mouat, Robert Murrell, Lyn Pearson be confirmed as the Manapouri Community Development Area Subcommittee for the 2017-2020 term.

 

Resolution

 

Moved R Haanen, seconded A Youldon

That the voting papers be destroyed.

 

 

The meeting concluded at 12.10pm              CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manapouri Community Development Area Subcommittee HELD ON 25 MARCH 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


 

 

 

 



 


sdclogo

 

 

Mossburn Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Mossburn Community Development Area Subcommittee held in the Mossburn Fire Station,, 45 Devon Street, Mossburn, Mossburn on Monday, 22 May 2017 at 6.30pm.

 

present

 

Chairperson

Jim Guyton

 

Deputy Chairperson

Lance Hellewell

 

Members

Alister Macdonald

 

 

John MacKenzie

Ged Newlands

 

 

Bruce Taylor

 

 

 

 

 

Councillor

John Douglas

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Community Partnership Leader

Kelly Tagg

 

 


1          Apologies

 

There were no apologies received.

 

2          Election of Chair and Deputy Chair

           

            Record No:    R/17/4/7353

 

            Cr Douglas called for nominations for Chair of the Mossburn Community Development Area Subcommittee.

 

            John McKenzie nominated Jim Guyton and Lance Hellewell seconded the nomination.

 

            There were no other nominations and the nomination of Jim Guyton for the Chair of the Mossburn Community Development Area Subcommittee was PUT and declared CARRIED.

 

            Cr Douglas call for nominations for Deputy Chair of the Mossburn Community Development Area Subcommittee.

 

            Bruce Taylor nominated Ged Newlands and Lance Hellewell seconded the nomination.

 

            Ged Newlands nominated Lance Hellewell and Alister Macdonald seconded the nomination.

 

            There being two nominations for the one position an election was necessary.

 

            Councillor Douglas called for nominations for scrutineers of the voting papers.

 

            Moved Jim Guyton, seconded Bruce Taylor

            and resolved that Kelly Tagg and Councillor Douglas be appointed as the scrutineers.

 

            Councillor Douglas advised that the successful nominee for Deputy Chair of the Mossburn Community Development Area Subcommittee is Lance Hellewell.

 

            Moved Jim Guyton, seconded John MacKenzie

            and resolved the voting papers be destroyed.

 

            Resolution

           

            Moved Member Mckenzie, seconded Member Taylor and resolved:

 

            That the Mossburn Community Development Area Subcommittee:

            a)    Receives the report titled “Election of Chair and Deputy Chair” dated 3 April 2017.

 

            b)    Elects a Jim Guyton to be Chair of the Subcommittee for the 2017/2020 Triennium.

 

            c)    Elects a Lance Hellewell to be Deputy Chair of the Subcommittee for the 2017/2020 Triennium.

 

            At this point Councillor Douglas handed the chairing of the meeting over to Jim Guyton.

 

3          Leave of absence

 

There were no requests for leave of absence.

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

There was no public forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

Resolution

Moved Member MacKenzie, seconded Member Hellewell

That the Mossburn Community Development Area Subcommittee confirms the minutes of Mossburn Community Development Area Subcommittee meeting held on 13 March 2017 as a true and correct record of that meeting.

 

Reports

 

 

8

General Explanation from Chief Executive

Record No:    R/17/4/7354

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the content of the report explained the various parts of the legislation that as a Member of the Mossburn Community Development Area Subcommittee need to be aware of.

 

 

 

Resolution

Moved Member Newlands, seconded Member Hellewell and resolved:

That the Mossburn Community Development Area Subcommittee:

1.       Receives the report titled “General Explanation from Chief Executive” dated 3 April 2017.

 

 

 

9

Terms of Reference and Delegations 2017/2020

Record No:    R/17/4/7355

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

 

 

Resolution

Moved Member MacKenzie seconded Member Macdonald

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 3 April 2017.

 

b)         Note the Terms of Reference and Delegations for Community Development  Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

 

10

Standing Orders

Record No:    R/17/4/7356

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the purpose of the report was to advise the Subcommittee that the Standing Orders were adopted by Southland District Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Standing Orders have been adopted by Council for use at all meetings of the Council, Committees, Subcommittee, Community Board and Community Development Area Subcommittees.

 

 

 

Resolution

Moved Member Macdonald, seconded Member MacKenzie and resolved:

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 7 April 2017.

 

b)         Note that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

 

11

Elected Members Code of Conduct

Record No:    R/17/4/7357

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Code of Conduct was adopted by Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected member (Councillors, Community Board and Community Development area Subcommittees when they are acting under Council delegations.

 

 

 

Resolution

Moved Member Newlands, seconded Member Hellewell

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 5 April 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Subcommittee is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

 

12

Schedule of Meetings for 2017

Record No:    R/17/4/7358

 

1        Committee Advisor – Rose Knowles was in attendance for this item. She advised that the purpose of the report is to approve a schedule of meeting dates for 2017 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

2        The adoption of a meeting schedule allows for reasonable public notice preparation and planning for meeting agendas.  The Local Government Official Information and Meetings Act 1987 which has requirements for Local Authorities to follow for public notification of meetings.         

4        Southland District Council approved the Terms of Reference for the Community Development Area Subcommittees at its meeting on 26 October 2016.  In the approved terms of reference was the frequency of meetings was noted as being the same as the 2014/2017 triennium. 

 

 

 

Resolution

Moved Member MacKenzie seconded Member Taylor

That the Mossburn Community Development Area Subcommittee:

a)         Receives the report titled “Schedule of Meetings for 2017” dated 4 April 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees to meet at the Mossburn Fire Station, Mossburn at 6.30pm on the following dates in 2017:

 

§ Monday, 7 August 2017

§ Monday, 20 November 2017

 

 

13

Council Report

Record No:    R/17/3/6878

Community Partnerships Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg took the Subcommittee through the Council report and particularly highlighted the following:

 

·                 Around the Mountain Cycle Trail

·                 Southland Regional Development Strategy

·                 Fresh water management

·                 New dog registration discounts

·                 Freedom camping

·                 Community Governance and Representation Review

·                 Community Leadership Plan workshops

·                 Community Conversations

·                 People and Capability

·                 Claycrete Trail

·                 Finances

 

 

 

Resolution

Moved Member Mackenzie, seconded Member Macdonald

That the Lumsden Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 5 April 2017.

 

 

 

14

Community Liaison Persons

Record No:    R/17/5/9179

Committee Advisor – Rose Knowles was in attendance for this item.

Mrs Knowles advised that the purpose of the report is to appoint Mossburn Community Development Area Subcommittee members as liaison persons to numerous entities in the Mossburn Community.

 

 

 

Resolution

Moved Member Taylor, seconded Member Macdonald

That the Mossburn Community Development Area Subcommittee:

a)      Receives the report titled “Community Liaison Persons” dated 17 May  2017.

 

b)       Agrees to appoint Subcommittee members for the 2016/2019 triennium as liaison persons for the following:

·                   Works  - Members Macdonald, Hellewell, Newlands

·                   Cemetery – Members Newlands, Chairman Guyton

·                   Community Centre – Members Taylor, MacKenzie

·                    N S Development Fund Allocation – Members Hellewell, Chairman Guyton

·                   N S Development Charitable Trust – Chairman Guyton

 

 

15        Updates

 

15.1     Councillor’s Report

 

            Councillor Douglas reported on matters from the District Council table. These included;

 

·         Cycle trail update

·         Te Anau Wastewater update

·         CDA Elections

·         Claycrete trials

·         Maternity Home Lumsden update

·         Tourist Funding

 

The meeting concluded at 8.30pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Mossburn Community Development Area Subcommittee HELD ON 22 MAY2017

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Nightcaps Community Development Area Subcommittee

OPEN MINUTES

 

 

Minutes of a meeting of Nightcaps Community Development Area Subcommittee held in the Nightcaps Hall, 13 Johnston Road, Nightcaps on Thursday, 18 May 2017 at 6pm.

 

present

 

Members

Bev Evans

 

 

Annette Blackler

 

 

Bill Brown

 

 

Jamie Shepherd

 

 

Wayne Williams

 

 

Councillor George Harpur

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Kelly Tagg

 

 


1          Apologies and Welcome

 

Councillor Harpur opened the meeting and welcomed the Members to the Inaugural meeting of the Nightcaps Community Development Area Subcommittee for the 2016 – 2019 triennium.

 

Councillor Harpur congratulated the Members present on being elected to the Nightcaps Community Development Area Subcommittee for the ensuing three year term.

 

Councillor Harpur advised an apology has been received from Councillor Perham and Member McLeod.

 

Moved Member Blackler, seconded Member Brown and resolved:

That the Nightcaps Community Development Area Subcommittee accept the apologies for non-attendance from Councillor Perham and Member McLeod.

 

2

Election of Chair and Deputy Chair

Record No:    R/17/5/9002

 

Councillor Harpur called for nominations for the position of Chairperson of the Nightcaps Community Development Area Subcommittee.

 

Nominee                                 Moved                                  Seconded

 

Bev Evans                               Wayne Williams                   Bill Brown

 

There were no further nominations.

 

The nomination of Bev Evans for Chairperson of the Nightcaps Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Bev Evans was duly elected Chair of the Nightcaps Community Development Area Subcommittee for the 2016-2019 term.

 

Councillor Harpur then called for nominations for the Deputy Chairperson of Nightcaps Community Development Area Subcommittee.

 

Nominee                                  Moved                                  Seconded

 

Wayne Williams                       Bev Evans                           Jamie Shepherd

 

There were no further nominations.

 

The nomination of Wayne Williams for Deputy Chairperson of the Nightcaps Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Wayne Williams was duly elected Deputy Chairperson of the Nightcaps Community Development Area Subcommittee for the 2016-2019 term.

 

 

 

Resolution

Moved Member Williams, seconded Member Shepherd  and resolved:

That the Nightcaps Community Development Area Subcommittee:

a)         Receives the report titled “Election of Chair and Deputy Chair” dated 1 May 2017.

 

b)         Elects Bev Evans to be Chair of the Subcommittee for the 2016/2019 Triennium.

 

c)         Elects Wayne Williams to be Deputy Chair of the Subcommittee for the 2016/2019 Triennium.

 

 

Councillor Harpur vacated the seat and the Chair, Bev Evans proceeded to chair the meeting from this point.

 

3          Leave of absence

 

There were no requests for leave of absence.

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

There was no Public Forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

 

Resolution

Moved Chairperson Evans, seconded Member Blackler  and resolved:

That the minutes of Nightcaps Community Development Area Subcommittee meeting held on 14 March 2017 be confirmed as a true and correct record.

 

Reports

 

8

General Explanation from Chief Executive

Record No:    R/17/5/9011

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that Clause 21(5) of Schedule 7 of the Local Government Act 2002 requires the Chief Executive Officer to provide an explanation to elected members on certain legislation which controls the way in which the Council’s business may be conducted and the laws affecting elected members.

 

The Subcommittee noted the contents of the report and Mrs Hamilton explained the various parts of the legislation that Members of the Nightcaps Community Development Area Subcommittee need be aware of.

 

 

Resolution

Moved Member Shepherd, seconded Member Blackler  and resolved:

That the Nightcaps Community Development Area Subcommittee:

a)            Receives the report titled “General Explanation from Chief Executive” dated 1 May 2017.

 

9

Terms of Reference and Delegations 2017/2020

Record No:    R/17/5/9012

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by Southland District Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted the roles and responsibilities as delegated by the Southland District Council to CDA members.

 

 

Resolution

Moved Deputy Chairperson Williams, seconded Member Brown  and resolved:

That the Nightcaps Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 1 May 2017.

 

b)         Notes the Terms of Reference and Delegations for Community Development Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

10

Standing Orders

Record No:    R/17/5/9013

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the Subcommittee that the Southland District Council adopted Standing Orders at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted the Standing Orders have been adopted for use at all meetings of the Council, Committees, Subcommittees and Community Boards and Community Development Area Subcommittees.

 

 

Resolution

Moved Chairperson Evans, seconded Member Blackler  and resolved:

That the Nightcaps Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 1 May 2017.

 

b)         Notes that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

11

Elected Members Code of Conduct

Record No:    R/17/5/9014

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Elected Members Code of Conduct (the Code) was adopted by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected members (Councillors, Community Board and Community Development Area Subcommittees) when they are acting under Council delegations.

 

 

Resolution

Moved Deputy Chairperson Williams, seconded Member Brown  and resolved:

That the Nightcaps Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 1 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Board is acting under its delegations approved by Council at its meeting on 26 October 2016.

 


 

12

Council Report

Record No:    R/17/5/8966

 

Kelly Tagg (Community Partnerships Leader) presented the report.

 

Mrs Tagg advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Mrs Tagg informed the report highlighted various issues of interest.  Particular highlights included:

 

§  Te Anau Wastewater Discharge project

§  Fresh Water Management

§  Digitisation Project

§  New Dog Registration Discounts

§  Freedom Camping

§  Leadership Plan Workshops

 

§  Community Governance Project and Representation Review Project update

Mrs Tagg commented the representation review project is aimed at ensuring there is fair and effective representation across the district.

 

§  Community Conversations update

Mrs Tagg advised over the months of May and June Mayor Tong, Councillors and staff will be continuing conversations with the community.  Mrs Tagg added these conversations as an opportunity to update the community on what has been going on across Council, and to hear from communities about some of the big picture challenges and opportunities coming up for the district.

 

In regard to finances Mrs Tagg advised income for Nightcaps is up $10,000 due to grants received from the Community Initiatives fund and higher than budgeted rental income for McGregor Park.  Mrs Tagg added the amount is correct however the budget needs to be increased going forward to reflect the correct amount of income being received.

 

Mrs Tagg informed overall expenditure is tracking below budget however there have been some overspends in the areas of operating costs and street works.  This is due to the installation of the sign at the butchers shop corner, building of a fence, repairs to a seat and increased demand for the empting of litter bins in the township.

 

The subcommittee was advised the capital expenditure budget is for the acquisition of books for the Nightcaps library but as this is now closing will no longer be required.

 

 

Resolution

Moved Chairperson Evans, seconded Deputy Chairperson Williams  and resolved:

That the Nightcaps Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 11 May 2017.

 


 

13

Recently Adopted Policies

Record No:    R/17/3/4052

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the subcommittee of policies that had been adopted by the Southland District Council.

 

The subcommittee noted the bylaws referred to include the Easter Sunday Shop Trading Policy, the Stewart Island/Rakiura Visitor Levy Policy and the Remission and Postponement of Rates on Maori Freehold Land Policy.

 

 

Resolution

Moved Member Shepherd, seconded Deputy Chairperson Williams  and resolved:

That the Nightcaps Community Development Area Subcommittee:

a)         Receives the report titled “Recently Adopted Policies” dated 12 May 2017.

b)         Notes Easter Sunday Shop Trading Policy and the Stewart Island/Rakiura Visitor Levy Policy came into effect on the 23rof February 2017.

 

c)         Notes that the Remission and Postponement of Rates on Maori Freehold             Land Policy will come into effect on 1 July 2017.

 

14

Chairperson's Report

 

The Chairperson, Member Evans, reported on activities with which she has been involved since the Subcommittee’s last meeting.  These included:

§  Update on progress of cemetery information panels

§  Update on progress of “Butchers Corner” Heritage area

§  Suggestion to laminate and place an anti-tagging cover over the information panels to be placed at the Cemetery and Heritage corner

§  Advice of disestablishment of Nightcaps library situated at the Takitimu Primary School, trial visits by the Library bookbus for a six month period commencing in June 2017.    Request for letter of appreciation to be forwarded to the Manager of Library Services and support staff for covering the library over the years at the School

§  Advice of increase to Hall Hire fees

§  Advice of Hall sprayed for cluster flies

§  Advice of Dray to be repaired

§  Suggestion of forming committee with members of the community with the view of encouraging activities at the Hall for children, adults and senior citizens.

§  Concern expressed at neglected empty sections and houses within the Township and the lack of staff control through Bylaws

 

15

Councillors Report

 

Councillor Harpur reported on issues from the Council table which included;

×          Working together with other CDA’s and CB’s

×          Hall Hire

×          Te Anau waste water update

×          Representation Review update

 

 

The meeting concluded at 7pm.                    CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Nightcaps Community Development Area Subcommittee HELD ON THURSDAY, 18 MAY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


 

 

Ohai Community Development Area Subcommittee

OPEN MINUTES

 

 

Minutes of a meeting of Ohai Community Development Area Subcommittee held in the Ohai Hall, Richmond Street, Ohai on Thursday, 18 May 2017 at 7.30pm.

 

present

 

Members

Martin Anderson

 

 

Kelly Day

 

 

Christopher Mangion

 

 

Wilfred Peard

 

 

Ivan Sunde

 

 

Councillor George Harpur

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Kelly Tagg

 

 


1          Apologies and Welcome

 

Councillor Harpur opened the meeting and welcomed the Members to the Inaugural meeting of the Ohai Community Development Area Subcommittee for the 2016 – 2019 triennium.

 

Councillor Harpur congratulated the Members present on being elected to the Ohai Community Development Area Subcommittee for the ensuing three year term.

 

Councillor Harpur advised an apology has been received from Councillor Perham.

 

Moved Member Sunde, seconded Member Mignon and resolved:

That the Ohai Community Development Area Subcommittee accept the apology for non-attendance from Councillor Perham.

 

2

Election of Chair and Deputy Chair

Record No:    R/17/5/9000

 

Councillor Harpur called for nominations for the position of Chairperson of the Ohai Community Development Area Subcommittee.

 

Nominee                                 Moved                                  Seconded

 

Christopher Mangion               Kelly Day                             Ivan Sunde

 

There were no further nominations.

 

The nomination of Christopher Mangion for Chairperson of the Ohai Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Christopher Mangion was duly elected Chair of the Ohai Community Development Area Subcommittee for the 2016-2019 term.

 

Councillor Harpur then called for nominations for the Deputy Chairperson of Ohai Community Development Area Subcommittee.

 

Nominee                                  Moved                                  Seconded

 

Ivan Sunde                              Wilfred Peard                       Kelly Day

 

There were no further nominations.

 

The nomination of Ivan Sunde for Deputy Chairperson of the Ohai Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Ivan Sunde was duly elected Deputy Chairperson of the Ohai Community Development Area Subcommittee for the 2016-2019 term.

 

 

 

 

Resolution

Moved Member Mangion, seconded Member Peard  and resolved:

That the Ohai Community Development Area Subcommittee:

a)         Receives the report titled “Election of Chair and Deputy Chair” dated 1 May 2017.

 

b)         Elects Christopher Mangion to be Chair of the Subcommittee for the 2016/2019 Triennium.

 

c)         Elects Ivan Sunde to be Deputy Chair of the Subcommittee for the 2016/2019 Triennium.

 

Councillor Harpur vacated the seat and the Chair, Christopher Mangion proceeded to chair the meeting from this point.

 

3          Leave of absence

 

There were no requests for leave of absence.

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

There was no public forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

 

Resolution

Moved Deputy Chairperson Sunde, seconded Member Day  and resolved:

That the minutes of Ohai Community Development Area Subcommittee meeting held on 14 March 2017 be confirmed as a true and correct record.

 

Reports

 

8

General Explanation from Chief Executive

Record No:    R/17/5/9007

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that Clause 21(5) of Schedule 7 of the Local Government Act 2002 requires the Chief Executive Officer to provide an explanation to elected members on certain legislation which controls the way in which the Council’s business may be conducted and the laws affecting elected members.

The Subcommittee noted the contents of the report and Mrs Hamilton explained the various parts of the legislation that Members of the Ohai Community Development Area Subcommittee need be aware of.

 

 

Resolution

Moved Deputy Chairperson Sunde, seconded Member Day  and resolved:

That the Ohai Community Development Area Subcommittee:

a)             Receives the report titled “General Explanation from Chief Executive” dated 1 May 2017.

 

9

Terms of Reference and Delegations 2017/2020

Record No:    R/17/5/9008

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by Southland District Council at its meeting on Wednesday, 26 October 2016.

 

The Subcommittee noted the roles and responsibilities as delegated by the Southland District Council to CDA members.

 

 

Resolution

Moved Deputy Chairperson Sunde, seconded Member Day  and resolved:

That the Ohai Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 1 May 2017.

 

b)         Notes the Terms of Reference and Delegations for Community Development Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

10

Standing Orders

Record No:    R/17/5/9009

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the Subcommittee that the Southland District Council adopted Standing Orders at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted the Standing Orders have been adopted for use at all meetings of the Council, Committees, Subcommittees and Community Boards and Community Development Area Subcommittees.

 

 

Resolution

Moved Deputy Chairperson Sunde, seconded Member Day  and resolved:

That the Ohai Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 1 May 2017.

 

b)         Notes that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

11

Elected Members Code of Conduct

Record No:    R/17/5/9010

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Elected Members Code of Conduct (the Code) was adopted by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected members (Councillors, Community Board and Community Development Area Subcommittees) when they are acting under Council delegations.

 

 

Resolution

Moved Deputy Chairperson Sunde, seconded Member Mangion  and resolved:

That the Ohai Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 1 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Board is acting under its delegations approved by Council at its meeting on 26 October 2016.

 


 

12

Council Report

Record No:    R/17/5/8969

 

Kelly Tagg (Community Partnerships Leader) presented the report.

 

Mrs Tagg advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Mrs Tagg informed the report highlighted various issues of interest.  Particular highlights included:

 

§  Fresh Water Management

§  Digitisation Project

§  New Dog Registration Discounts

§  Freedom Camping

§  Leadership Plan Workshops

 

§  Community Governance Project and Representation Review Project update

Mrs Tagg commented the representation review project is aimed at ensuring there is fair and effective representation across the district.

 

§  Community Conversations update

Mrs Tagg advised over the months of May and June Mayor Tong, Councillors and staff will be continuing conversations with the community.  Mrs Tagg added these conversations as an opportunity to update the community on what has been going on across Council, and to hear from communities about some of the big picture challenges and opportunities coming up for the district.

 

In regard to finances Mrs Tagg advised income for Ohai is slightly down on the forecast budget due to the recent rating sale of a property in Ohai and the subsequent rating adjustment that was carried out for unpaid rates on the property.

 

Mrs Tagg informed overall expenditure is tracking well and within budget.  Beautification is slightly over budget year to date but this will even out over the upcoming winter months.

 

The subcommittee was advised that no capital expenditure budget has occurred to date as the $26,000 budget relates to the planned Hall upgrade.  Quotes for replacement double-glazed windows, painting and decorating, lighting and a new zip totalling $39,199 have been received.  Mrs Tagg added an application for additional funding has been made to the Ohai Railway Fund and will be considered at its meeting scheduled for 26 May 2017.

 

The Chair raised the issue of the proposed upgrade to the Hall explaining that the Hall is in need of renovations or it will be a lost asset to the community he advised complaints have been received from users of the Hall stating it being draughty and in need of a new zip and an upgrade.

 

The Chair explained funding for this project has been obtained subject to a grant from the Ohai Railway Fund and if a grant is received the renovations can commence.

 

The Chair added the upgrade work to the Hall will benefit all users of the hall and become an asset to not only the Ohai township but all the Community.

Members queried the cost of the renovations in relation to how often the Hall is used and if public consultation had been undertaken for this project.   Members concurred that the Hall requires an upgrade however Members felt the Hall fees should not rise because of the renovations.

 

Member Sunde outlined the process undertaken by the previous subcommittee in relation to the Hall upgrade advising that initially the subcommittee had agreed to the upgrade including window replacement and painting, it was further agreed that the work be expanded to include lighting and a new zip.

 

Mrs Tagg queried the Hall upgrade advising it is a significant amount of monies to spend on the upgrade and whether this is the best value for money in relation to the number of Hall users and the income received from these users.  Mrs Tagg added the operating budget for the Hall is significantly higher than the income received.

 

Mrs Tagg further queried if the subcommittee has considered the possibility of usage of other assets within the Township as a meeting facility.

 

Discussion was had on whether to proceed with the upgrade to the Ohai Hall with the Chair requesting an indication from all members on their position on this project, each member was given an opportunity to cast their vote. The vote was three in favour of the project proceeding and two against.

 

 

Resolution

Moved Deputy Chairperson Sunde, seconded Member Peard  and resolved:

That the Ohai Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 11 May 2017.

 

b)         Agrees to proceed with the upgrade of the Ohai Hall.

 

13

Recently Adopted Policies

Record No:    R/17/3/4053

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the subcommittee of policies that had been adopted by the Southland District Council.

 

The subcommittee noted the bylaws referred to include the Easter Sunday Shop Trading Policy, the Stewart Island/Rakiura Visitor Levy Policy and the Remission and Postponement of Rates on Maori Freehold Land Policy.

 

 

Resolution

Moved Deputy Chairperson Sunde, seconded Member Day  and resolved:

That the Ohai Community Development Area Subcommittee:

a)         Receives the report titled “Recently Adopted Policies” dated 12 May 2017.

b)         Notes Easter Sunday Shop Trading Policy and the Stewart Island/Rakiura Visitor Levy Policy came into effect on the 23rof February 2017.

c)         Notes that the Remission and Postponement of Rates on Maori Freehold             Land Policy will come into effect on 1 July 2017.

 

14

Chairperson's Report

 

The Chair requested staff arrange for the purchase of a zip due to no hot water being available at the Hall for users.  Property staff to action the request.

Mrs Tagg presented to the meeting correspondence received from three local Community Groups expressing concern at the Hall hire increase to $15.00 (GST incl) per hour following the annual plan meeting where the change was discussed.

 

Mrs Tagg advised all correspondents indicated their concern at the increase and with their reducing memberships it was suggested a lower charge for these local groups be considered.

 

NOTE:  The meeting adjourned at 8.39pm and reconvened at 8.50pm.

 

Following discussion Members agreed that an additional Hall hire fee be added to the schedule for the Ohai Hall for Non-Profit Organisations, set at $10.00 (GST incl) per hour.  It was further noted this lesser charge be for local groups only.

 

 

Resolution

Moved Member Peard, seconded Deputy Chairperson Sunde  and resolved:

That the Ohai Community Development Area Subcommittee:

a)         Agrees that an additional Hall hire fee be added to the Fees and Charges schedule for the Ohai Hall for Non-Profit Organisations (local groups only) to be set at $10.00 (GST incl) per hour.

 

15

Councillors Report

 

Councillor Harpur reported on issues from the Council table which included;

×          Working together with other CDA’s and CB’s

×          Hall hire fees and usage

×          Te Anau waste water update

×          Representation Review update

×          Freedom Camping

 

The meeting concluded at 9.15pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ohai Community Development Area Subcommittee HELD ON THURSDAY, 18 MAY 2017.

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Orepuki Community Development Area Subcommittee

OPEN MINUTES

 

 

Minutes of a meeting of Orepuki Community Development Area Subcommittee held in the Orepuki Hall, 30 Oldham Street, Orepuki on Tuesday, 30 May 2017 at 5.30pm.

 

present

 

Members

Colin Brammer

 

 

Stephen Calder

 

 

Brian McGrath

 

 

Jeanette Sellwood

 

 

Penny Sonnenberg

 

 

Councillor George Harpur

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

 


1          Apologies and Welcome

 

Councillor Harpur opened the meeting and welcomed the Members to the Inaugural meeting of the Orepuki Community Development Area Subcommittee for the 2016 – 2019 triennium.

 

Councillor Harpur congratulated the Members present on being elected to the Orepuki Community Development Area Subcommittee for the ensuing three year term.

 

Councillor Harpur advised an apology has been received from Member McCracken.

 

Moved Member McGrath, seconded Member Calder and resolved:

That the Orepuki Community Development Area Subcommittee accept the apology for non-attendance from Member McCracken.

 

2

Election of Chair and Deputy Chair

Record No:    R/17/5/9000

 

Councillor Harpur called for nominations for the position of Chairperson of the Orepuki Community Development Area Subcommittee.

 

Nominee                                 Moved                                  Seconded

 

Brian McGrath                         Colin Brammer                    Jeanette Sellwood

 

There were no further nominations.

 

The nomination of Brian McGrath for Chairperson of the Orepuki Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Brian McGrath was duly elected Chair of the Orepuki Community Development Area Subcommittee for the 2016-2019 term.

 

Councillor Harpur then called for nominations for the Deputy Chairperson of Orepuki Community Development Area Subcommittee.

 

Nominee                                  Moved                                  Seconded

 

Stephen Calder                        Brian McGrath                     Colin Brammer

 

There were no further nominations.

 

The nomination of Stephen Calder for Deputy Chairperson of the Orepuki Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Stephen Calder was duly elected Deputy Chairperson of the Orepuki Community Development Area Subcommittee for the 2016-2019 term.

 

 

 

 

Resolution

Moved Member Sellwood, seconded Member Sonnenburg  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)         Receives the report titled “Election of Chair and Deputy Chair” dated 1 May 2017.

 

b)         Elects Brian McGrath to be Chair of the Subcommittee for the 2016/2019 Triennium.

 

c)         Elects Stephen Calder to be Deputy Chair of the Subcommittee for the 2016/2019 Triennium.

 

Councillor Harpur vacated the seat and the Chair, Brian McGrath proceeded to chair the meeting from this point.

 

3          Leave of absence

 

There were no requests for leave of absence.

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

There was no public forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

 

Resolution

Moved Member Brammer, seconded Chairperson McGrath  and resolved:

That the minutes of Orepuki Community Development Area Subcommittee meeting held on 23 March 2017 be confirmed as a true and correct record.

 

Reports

 

8

General Explanation from Chief Executive

Record No:    R/17/5/9046

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that Clause 21(5) of Schedule 7 of the Local Government Act 2002 requires the Chief Executive Officer to provide an explanation to elected members on certain legislation which controls the way in which the Council’s business may be conducted and the laws affecting elected members.

 

 

The Subcommittee noted the contents of the report and Mrs Hamilton explained the various parts of the legislation that Members of the Orepuki Community Development Area Subcommittee need be aware of.

 

 

Resolution

Moved Chairperson McGrath, seconded Member Sonnenberg  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)             Receives the report titled “General Explanation from Chief Executive” dated 2 May 2017.

 

9

Terms of Reference and Delegations 2017/2020

Record No:    R/17/5/9047

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by Southland District Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted the roles and responsibilities as delegated by the Southland District Council to CDA members.

 

 

Resolution

Moved Chairperson McGrath, seconded Member Calder  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 2 May 2017.

 

b)         Note the Terms of Reference and Delegations for Community Development Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

10

Standing Orders

Record No:    R/17/5/9049

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the Subcommittee that the Southland District Council adopted Standing Orders at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted the Standing Orders have been adopted for use at all meetings of the Council, Committees, Subcommittees and Community Boards and Community Development Area Subcommittees.

 

 

Resolution

Moved Chairperson McGrath, seconded Member Sellwood  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 2 May 2017.

 

b)         Notes that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

11

Elected Members Code of Conduct

Record No:    R/17/5/9053

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Elected Members Code of Conduct (the Code) was adopted by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected members (Councillors, Community Board and Community Development Area Subcommittees) when they are acting under Council delegations.

 

 

Resolution

Moved Member Brammer, seconded Member Calder  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 2 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Board is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

 

 

12

Council Report

Record No:    R/17/5/8970

 

Simon Moran (Community Partnerships Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Mr Moran informed the report highlighted various issues of interest.  Particular highlights included:

 

§  Te Anau Wastewater Discharge project

§  Fresh Water Management

§  Digitisation Project

§  New Dog Registration Discounts

§  Freedom Camping

§  Leadership Plan Workshops

§  Community Conversations update

 

§  Community Governance Project and Representation Review Project update

Mr Moran commented the community governance project and representation review projects are aimed at enhancing community involvement so council governance structures are fit for the future and fit for the purpose.

 

The Chair updated on his attendance at a recent meeting off community governance and representation review projects.

 

§  Emergency Management

Mr Moran advised Emergency Management Southland is updating tsunami information boards to inform the public, including visitors, about the warning signs of a tsunami and what to do. The signs also include maps that show where tsunamis of a particular height may reach.

Mr Moran explained the signage will be provided without any cost to the Subcommittee.

Following discussion it was agreed the Community Engineer investigate the location of the current signage, whether they are situated in the appropriate location and liaise with Environment Southland to arrange installation of the replacement signage.

 

§  Gemstone Beach access

Mr Moran advised NZTA has advised of funding for this project but as yet have not advised specific timing for when it will be completed.

 

In regard to finances Mr Moran advised income for Orepuki income is down due mainly to the income from the railway land not having been received as yet.

Mr Moran advised expenditure is lower than budgeted due to slightly less expenditure in a number of cost centres and capital expenditure is significantly lower than budgeted due to the removal of the Stormwater renewal project.

 

 

 

Resolution

Moved Chairperson McGrath, seconded Member Brammer  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 22 May 2017.

 

13

Recently Adopted Policies

Record No:    R/17/3/4054

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the subcommittee of policies that had been adopted by the Southland District Council.

 

The subcommittee noted the bylaws referred to include the Easter Sunday Shop Trading Policy, the Stewart Island/Rakiura Visitor Levy Policy and the Remission and Postponement of Rates on Maori Freehold Land Policy.

 

 

Resolution

Moved Chairperson McGrath, seconded Member Sonnenberg  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)         Receives the report titled “Recently Adopted Policies” dated 23 May 2017.

b)         Notes Easter Sunday Shop Trading Policy and the Stewart Island/Rakiura Visitor Levy Policy came into effect on 23 February 2017.

 

c)         Notes that the Remission and Postponement of Rates on Maori Freehold              Land Policy will come into effect on 1 July 2017.

 

14

Chairperson's Report

 

The Chair, Member McGrath, provided a written report which he circulated to the meeting.  Items included;

§  Upgrade to township entrance signage

§  Beautification to the council reserve

§  Playground maintenance and extension

§  New water tank for the Hall

§  Maintenance of existing footpaths

§  Foot access to the beach from Denbigh Street

§  Picnic tables to be placed at Aropaki reserve

 

15

Councillor's Report

 

Councillor Harpur reported on issues from the Council table which included;

§  Te Anau waste water update

§  Representation Review update

§  Tour of Dipton Forest

§  Increase in Tourist funding from the Government

§  Around the Mountain Cycle Trail update

 

 

The meeting concluded at 6.42pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orepuki Community Development Area Subcommittee HELD ON TUESDAY, 30 MAY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Riversdale Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Riversdale Community Development Area Subcommittee held in the Riversdale Community Centre, Riversdale on Wednesday, 19 April 2017 at 6pm.

 

present

 

Chairperson

Paul Langford

 

 

 

 

Members

Richard Clarkson

 

 

Barry O'Connor

 

 

 

 

Daryl Will

 

 

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Community Partnership Leader

Kelly Tagg

 

 


1          Apologies

 

Apologies were received from Councillor Dillon, Member Kelso and Member Horrell

 

Moved Member Will, seconded Member Langford and resolved;

 

That the apologies be accepted.

 

 

2          Election of Chair and Deputy Chair

           

            Record No:    R/17/4/7353

 

            Kelly Tagg called for nominations for Chair of the Riversdale Community Development Area Subcommittee.

 

            Daryl Will nominated Paul Langford and Barry O’Connor seconded the nomination.

 

            There were no other nominations and the nomination of Paul Langford for the Chair of the Riversdale Community Development Area Subcommittee was PUT and declared CARRIED.

 

            Kelly Tagg call for nominations for Deputy Chair of the Riversdale Community Development Area Subcommittee.

           

            There were no nominations for the Deputy Chair of the Riversdale Community Development Area Subcommittee.

 

            Resolution

           

            Moved Member Will, seconded Member O’Connor and resolved:

 

            That the Riversdale Community Development Area Subcommittee:

            a)    Receives the report titled “Election of Chair and Deputy Chair” dated 3 April 2017.

 

            b)    Elects Paul Langford to be Chair of the Subcommittee for the 2017/2020 Triennium.

           

            At this point Kelly Tagg handed the chairing of the meeting over to Paul Langford.

 

 

3          Leave of absence

 

There were no requests for leave of absence.

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

There was no public forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

Resolution

Moved Member Will, seconded Member O’Connor

That the Riversdale Community Development Area Subcommittee confirms the minutes of Riversdale Community Development Area Subcommittee meeting held on 1 March 2017 as a true and correct record of that meeting.

 

Reports

 

8

General Explanation from Chief Executive

Record No:    R/17/4/7354

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the content of the report explained the various parts of the legislation that as a Member of the Riversdale Community Development Area Subcommittee need to be aware of.

 

 

 

Resolution

Moved Chairman Langford, seconded Member O’Connor and resolved:

That the Riversdale Community Development Area Subcommittee:

1.       Receives the report titled “General Explanation from Chief Executive” dated 3 April 2017.

 

 

9

Terms of Reference and Delegations 2017/2020

Record No:    R/17/4/7355

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

 

 

Resolution

Moved Chairman Langford, seconded Member Will

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 3 April 2017.

 

b)         Note the Terms of Reference and Delegations for Community Development  Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

10

Standing Orders

Record No:    R/17/4/7356

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the purpose of the report was to advise the Subcommittee that the Standing Orders were adopted by Southland District Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Standing Orders have been adopted by Council for use at all meetings of the Council, Committees, Subcommittee, Community Board and Community Development Area Subcommittees.

 

 

 

Resolution

Moved Member Clarkson, seconded Member Will and resolved:

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 7 April 2017.

 

b)         Note that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

 

 

11

Elected Members Code of Conduct

Record No:    R/17/4/7357

Community Partnership Leader – Kelly Tagg was in attendance for this item. She advised that the Code of Conduct was adopted by Council at its meeting on Wednesday 26 October 2016.

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected member (Councillors, Community Board and Community Development area Subcommittees when they are acting under Council delegations.

 

 

 

Resolution

Moved Chairman Langford, seconded Member O’Connor

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 5 April 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Subcommittee is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

 

 

12

Schedule of Meetings for 2017

Record No:    R/17/4/7358

 

1        Committee Advisor – Rose Knowles was in attendance for this item. She advised that the purpose of the report is to approve a schedule of meeting dates for 2017 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

2        The adoption of a meeting schedule allows for reasonable public notice preparation and planning for meeting agendas.  The Local Government Official Information and Meetings Act 1987 which has requirements for Local Authorities to follow for public notification of meetings.         

4        Southland District Council approved the Terms of Reference for the Community Development Area Subcommittees at its meeting on 26 October 2016.  In the approved terms of reference was the frequency of meetings was noted as being the same as the 2014/2017 triennium. 

 

 

 

Resolution

Moved Member Clarkson, seconded Member Will

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Schedule of Meetings for 2017” dated 4 April 2017.

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Agrees to meet at the Riversdale Community Centre, Riversdale at 6pm on the following dates in 2017:

 

·         Wednesday 26 July 2017

·         Monday 25 September 2017

·         Wednesday 29 November 2017

 

 

13

Community Liaison Person

Record No:    R/17/4/7414

Committee Advisor – Rose Knowles was in attendance for this item.

Mrs Knowles advised that the purpose of the report is to appoint a Riversdale Community Development Area Subcommittee member as liaison person to the Community Housing in Riversdale

 

 

 

Resolution

Moved Member O’Connor, seconded Chairman Langford

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Community Liaison Persons” dated 4 April 2017.

 

b)         Agrees to appoint Member Will for the 2016/2019 triennium as liaison persons for the Community Housing in Riversdale.

 

 

 

14

Council Report

Record No:    R/17/3/6878

Community Partnerships Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg took the Subcommittee through the Council report and particularly highlighted the following:

 

·                 Around the Mountain Cycle Trail

·                 Southland Regional Development Strategy

·                 Fresh water management

·                 New dog registration discounts

·                 Freedom camping

·                 Community Governance and Representation Review

·                 Community Leadership Plan workshops

·                 Community Conversations

·                 People and Capability

·                 Finances

 

 

 

Resolution

Moved Chairman Langford, seconded Member O”Connor

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 5 April 2017.

 

 

 

15

Recently Adopted Policies

Record No:    R/17/3/4049

Community Partnerships Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg advised that the report was to inform the Subcommittee of policies that had been adopted by Council.

 

 

 

Resolution

Moved Member O’Connor, seconded Chairman Langford

That the Riversdale Community Development Area Subcommittee:

a)         Receives the report titled “Recently Adopted Policies” dated 5 April 2017.

b)         Notes that the Council has recently adopted three new policies, two of which came into effect on the 23rd of February 2017.

 

16        Councillor’s Report

 

            Councillor Dillon was absent hence no report.

 

 

 

 

The meeting concluded at 7.15pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riversdale Community Development Area Subcommittee HELD ON 10 APRIL 2017

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


sdclogo

 

 

Thornbury Community Development Area Subcommittee

OPEN MINUTES

 

 

Minutes of a meeting of Thornbury Community Development Area Subcommittee held in the Thornbury Hall, 14 Broderick Street, Thornbury on Thursday, 11 May 2017 at 5.30pm.

 

MEMBERSHIP

 

Members

Iain Bulling

 

 

Neville Hancox

 

 

Stuart Shaw

 

 

Robert Shearing

 

 

Dianne Wilson

 

 

Councillor Stuart Baird

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

 

PUBLIC GALLERY

 

Annette Horrell

 

 

 

 

 

 

 

 

 

 


1          Apologies and Welcome

 

Councillor Baird opened the meeting and welcomed the Members to the Inaugural meeting of the Thornbury Community Development Area Subcommittee for the 2016 – 2019 triennium.

 

Councillor Baird congratulated the Members present on being elected to the Thornbury Community Development Area Subcommittee for the ensuing three year term.

 

Councillor Baird advised an apology has been received from Member Irwin.

 

Moved Member Bulling, seconded Member Shearing and resolved:

That the Thornbury Community Development Area Subcommittee accept the apology from Member Irwin.

 

2

Election of Chair and Deputy Chair

Record No:    R/17/5/8995

 

Councillor Baird called for nominations for the position of Chairperson of the Thornbury Community Development Area Subcommittee.

 

Nominee                                 Moved                                  Seconded

 

Iain Bulling                               Dianne Wilson                      Stuart Shaw

 

There were no further nominations.

 

The nomination of Iain Bulling for Chairperson of the Thornbury Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Iain Bulling was duly elected Chair of the Thornbury Community Development Area Subcommittee for the 2016-2019 term.

 

Councillor Baird then called for nominations for the Deputy Chairperson of Thornbury Community Development Area Subcommittee.

 

Nominee                                  Moved                                  Seconded

 

Dianne Wilson                          Iain Bulling                           Neville Hancox

 

There were no further nominations.

 

The nomination of Dianne Wilson for Deputy Chairperson of the Thornbury Community Development Area Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Dianne Wilson was duly elected Deputy Chairperson of the Thornbury Community Board for the 2016-2019 term.

 

 

 

Resolution

Moved Robert Shearing, seconded Neville Hancox  and resolved:

That the Thornbury Community Development Area Subcommittee:

a)         Receives the report titled “Election of Chair and Deputy Chair” dated 1 May 2017.

 

b)         Elects Iain Bulling to be Chair of the Thornbury Subcommittee for the 2016/2019 Triennium.

 

c)         Elects Dianne Wilson to be Deputy Chair of the Thornbury Subcommittee for the 2016/2019 Triennium.

 

Councillor Baird vacated the seat and the Chair, Iain Bulling proceeded to chair the meeting from this point.

 

3          Leave of absence

 

There were no requests for leave of absence.

 

4          Conflict of Interest

 

There were no conflicts of interest declared.

 

5          Public Forum

 

There was no public forum.

 

6          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

7          Confirmation of Minutes

 

Resolution

Moved Member Shaw, seconded Member Wilson  and resolved:

That the minutes of Thornbury Community Development Area Subcommittee Triennial Public Meeting, held on 9 March 2017 be confirmed as a true and correct record subject to the correct mover and seconders to the nominees being noted in the minutes.

 

Reports

 

8

General Explanation from Chief Executive

Record No:    R/17/5/8996

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that Clause 21(5) of Schedule 7 of the Local Government Act 2002 requires the Chief Executive Officer to provide an explanation to elected members on certain legislation which controls the way in which the Council’s business may be conducted and the laws affecting elected members.

The Subcommittee noted the contents of the report and Mrs Hamilton explained the various parts of the legislation that Members of the Thornbury Community Development Area Subcommittee need be aware of.

 

 

Resolution

Moved Member Shaw, seconded Member Wilson  and resolved:

That the Thornbury Community Development Area Subcommittee:

a)             Receives the report titled “General Explanation from Chief Executive” dated 1 May 2017.

 

9

Terms of Reference and Delegations 2017/2020

Record No:    R/17/5/8997

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Terms of Reference and Delegations that were before the Subcommittee for noting had been approved by Southland District Council at its meeting on Wednesday, 26 October 2016.

 

The Subcommittee noted the roles and responsibilities as delegated by the Southland District Council to CDA members.

 

 

Resolution

Moved Member Shaw, seconded Member Wilson  and resolved:

That the Thornbury Community Development Area Subcommittee:

a)         Receives the report titled “Terms of Reference and Delegations 2017/2020” dated 1 May 2017.

 

b)         Notes the Terms of Reference and Delegations for Community Development Area Subcommittee approved by Council at its meeting on Wednesday 26 October 2016.

 

10

Standing Orders

Record No:    R/17/5/8998

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the Subcommittee that the Southland District Council adopted Standing Orders at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted the Standing Orders have been adopted for use at all meetings of the Council, Committees, Subcommittees and Community Boards and Community Development Area Subcommittees.

 

 

Resolution

Moved Member Shaw, seconded Member Wilson  and resolved:

That the Thornbury Community Development Area Subcommittee:

a)         Receives the report titled “Standing Orders” dated 1 May 2017.

 

b)         Notes that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

11

Elected Members Code of Conduct

Record No:    R/17/5/8999

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Elected Members Code of Conduct (the Code) was adopted by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

The Subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected members (Councillors, Community Board and Community Development Area Subcommittees) when they are acting under Council delegations.

 

 

Resolution

Moved Member Shaw, seconded Member Wilson  and resolved:

That the Thornbury Community Development Area Subcommittee:

a)         Receives the report titled “Elected Members Code of Conduct” dated 1 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Subcommittee is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

 

 

12

Council Report

Record No:    R/17/5/8972

 

Simon Moran (Community Partnerships Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units. 

 

Mr Moran informed the report highlighted various issues of interest.  Particular highlights included:

 

§  Te Anau Wastewater Discharge project

§  Fresh Water Management

§  Digitisation Project

§  New Dog Registration Discounts

§  Freedom Camping

 

The Chair commented on the representation review highlighting its importance for the Thornbury township due to the restrictive area of the current boundary.  Member Bulling suggested the possibility of arranging a public meeting with further discussions with the community to discuss the proposed representation review.

 

Mr Moran responded advising community engagement is to be undertaken over the next nine months which will assist with providing information toward the Representation Review project.  Mr Moran presented to the meeting a map highlighting the Thornbury Hall boundary and the Thornbury township boundaries area for members information.

 

The meeting was advised Council is preparing a formal agreement with the new owner of the Thornbury Hotel to supply water and power to the playground toilets.

 

Mr Moran commented the new gravel areas and tables at the Thornbury reserve have been well received by campers.  It was decided not to put in specific camp fire places and this has worked out with most of the campers using their own facilities.

 

In regard to finances expenditure is down slightly primarily due to the fact that less maintenance has been needed to be undertaken on the hall than budgeted.

 

Mr Moran raised the issue of the proposed hall heating project advising that an assessment of the heating requirements was undertaken due to the estimated cost having increased from the original quote of $4,274.55 to $8,075.54 (excl GST).   Mr Moran explained the key issue is the need to upgrade the wiring and the distribution board in order to cope with the additional circuit loading.

 

Mr Moran explained that the subcommittee requires to consider whether to proceed with the project given the additional costing.

 

The subcommittee was reminded that funding for the project had been obtained via grants from funding agencies and reserves.

 

Following the discussion the meeting agreed that the Hall heating project proceed and that the Community Partnerships Leader investigate the possibility of obtaining further funding from appropriate funding agencies for this project, which the meeting noted will delay the work proceeding.

 

It was further agreed that if no there are no funding agency options available then the balance of the funding required for the project is to be funded from reserves.

 

Members also suggested that in addition to the upgrade of heating to the Hall, costings be obtained for improved heating in the meeting room. The Community Partnership Leader to action this request.

 

Following further discussion it was agreed that the subcommittee delegate authority to the chairperson and deputy chairperson to progress this project and have power to act in regards to funding options and that the full subcommittee is informed of any decisions made.

 

 

Resolution

Moved Member Hancox, seconded Member Shaw  and resolved:

That the Thornbury Community Development Area Subcommittee:

a)         Receives the report titled “Council Report” dated 5 May 2017.

 

b)        Agrees that the Hall heating project proceed and requests that the             Community Partnerships Leader confirm if further funding is available             from funding agencies for the Hall heating project.

 

c)       Delegates authority to the Chairperson and Deputy Chairperson to make the decisions required (including any funding) to progress this project as outlined in (b) and inform the subcommittee on the decision made.

 

13

Recently Adopted Policies

Record No:    R/17/3/4056

 

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the subcommittee of policies that had been adopted by the Southland District Council.

 

The subcommittee noted the bylaws referred to include the Easter Sunday Shop Trading Policy, the Stewart Island/Rakiura Visitor Levy Policy and the Remission and Postponement of Rates on Maori Freehold Land Policy.

 

 

 

Resolution

Moved Member Bulling, seconded Member Wilson  and resolved:

That the Thornbury Community Development Area Subcommittee:

a)         Receives the report titled “Recently Adopted Policies” dated 2 May 2017.

b)         Notes Easter Sunday Shop Trading Policy and the Stewart Island/Rakiura Visitor Levy Policy came into effect on the 23rof February 2017.

 

c)         Notes that the Remission and Postponement of Rates on Maori Freehold             Land Policy will come into effect on 1 July 2017.

 

 

 

14

Chairperson's Report

 

 

The Chairperson, Member Bulling, reported on activities with which he has been involved since the Subcommittee’s last meeting.  These included:

§  Attendance at Community Board/CDA Chairperson’s meeting - representation review update.

§  Suggestion for tractor rims to be placed and secured at the bridge reserve for campers to use to light fires.

The Chair presented a report from Member Irwin suggesting items for the subcommittee’s consideration. These being;

×          A proposed book swap depository to be based at the Hall.

×          Beautification of Thornbury township with possible further tree planting.

×          Suggestion of picnic tables placed at the Bridge reserve to be bolted to the ground.

×          Suggestion of speed bumps to be situated near the school due to a possible safety issue with the “blind” corner.

In response the Meeting agreed that Member Irwin liaise with the Thornbury School Board of Trustees as members   felt the book swap may already be undertaken at the school.

It was noted that staff have programmed the picnic tables at the reserve to be refitted with bolts and agreed the Community Partnerships Leader follow-up with the Safe Network Engineer in regards to the blind corner situated near the school.

In regards to beautification of the Township discussions to be undertaken with the Community Engineer at an upcoming workshop.

 

15

Councillor's Report

 

Councillor Baird reported on issues from the Council table which included;

§  Update on Te Anau Wastewater Discharge Project

§  Update on 2017/2018 Annual Plan -  nine groups/individual submissions

 

 

The meeting concluded at 6.55pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Thornbury Community Development Area Subcommittee HELD ON THURSDAY, 11 MAY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Riverton Harbour Subcommittee

 

OPEN MINUTES

 

 

Minutes of a meeting of Riverton Harbour Subcommittee held in the SDC Office, Riverton, 117 Palmerston Street, Riverton on Monday, 20 March 2017 at 4.30pm.

 

present

 

Members (Acting Chair)

Blair Stewart

Riverton/Aparima Community Board

 

Graeme Stuart

Riverton/Aparima Community Board

 

Hayley Nelson

Riverton Harbour Berth Owner

 

Muriel Johnstone

Oraka Aparima Runaka

 

Ian Coard

Environment Southland

 

Lyndon Cleaver

Environment Southland

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Engineer

Greg Erskine

 

Property Asset Management Officer

Colin Pemberton

 

 


1          Apologies

 

Moved Member Stewart, seconded Member Stuart and resolved:

That the Riverton Harbour Subcommittee accept the apologies for non-attendance from Member White and Councillor Perham.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There was no Public Forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Member Stuart, seconded Member Stewart  and resolved:

That the minutes of Riverton Harbour Subcommittee meeting held on 12 December 2016 be confirmed as a true and correct record.

 

Reports

 

8.1

Action Sheet

 

Mr Greg Erskine (Community Engineer) presented this report.

 

Issues reported to the subcommittee included;

 

Removal of Railway Irons

The meeting was advised Environment Southland has indicated resource consent is required for the removal of the railway irons situated in the river. Staff progressing this application.

 

Berth L37 repair work

Mr Pemberton advised a reminder has been forwarded to the berth owner to undertake the necessary repair work.

 

Causeway repair work (old railway bridge)

The meeting was advised the contract to undergo the repair work to the causeway was awarded to Fulton Hogan.  Mr Erskine advised it is expected the work to be completed within a couple of weeks.

 

7.1

Riverton Harbour - Living on Boats

Record No:    R/17/2/3527

 

Colin Pemberton (Property Asset Management Officer) presented the report.

Mr Pemberton advised the purpose of the report is to seek subcommittee consideration to put in place rules for people staying/living on board vessels berthed at wharves in Riverton Harbour.

 

Mr Pemberton explained as part of the resource consent and licences for the structures in Riverton Harbour, Environment Southland has raised the issue of people living on vessels berthed at wharves.

 

Mr Pemberton advised Environment Southland has indicated that Council may well be in breach of its consent, if people are in fact living on vessels.

 

Mr Pemberton explained the activities allowed under both the resource consent AUTH-20158262 held by Council and the licences issued by Council to individual wharf owners, do not include anything in relation to staying/living on the vessels.

The subcommittee was advised the resource consent states;

 

If sewage (polluting substance) or a mixture of sewage and greywater is discharged from a vessel while they are at the wharf this would breach consent AUTH-20158262 condition 3 (b)”.

 

Mr Pemberton advised this would also breach the Resource Management (Marine Pollution) Regulations 1998, Rule 11 (2) (a) and potentially Rule 11 (2) (c) which states:

 

On or after 1 July 2000, no person may discharge sewage in the coastal marine area from a ship or offshore installation unless that discharge occurs —

 

(a) more than 500 metres (0.27 nautical miles) seaward from mean high water springs; and

 

(c) in water depths greater than 5 metres;

 

Members further noted that the resource consent states,

 

“There is the potential that the vessels being lived in are in breach of consent AUTH-20158262 and the Marine Regulations 1998.

 

Mr Pemberton advised as Council is the consent holder any breach of the consent by a vessel means that Council are also in breach of the consent.

 

Mr Pemberton explained the license states the purpose of the occupation is to allow the Licensee to use and maintain the Wharf for berthing of vessels and for the purpose of loading and unloading passengers and freight from those vessels.”

 

Mr Pemberton advised Environment Southland has received reports of people living on board vessels berthed at Riverton Harbour wharves and has asked Council to investigate this and put in place some rules around if and when such an activity is allowed.

Mr Pemberton informed Council indicated that 5 nights might be an acceptable length of time. This would cover occasions when fishing boats returned to port to unload and were heading out again within a couple of days. Likewise a similar situation could apply to a charter vessel.

 

Mr Pemberton confirmed Environment Southland has accepted a maximum of 5 nights for any one stay.

 

Mr Pemberton advised if vessel owners suggest there is a need for a greater length of stay, the response should be that Riverton has suitable accommodation options and opportunities available.

 

Members were advised Council does not want to be deemed to be in breach of the Environment Southland granted consent.

 

Following discussion members queried enforcement of the proposed five night length of stay on vessels in the harbour.

 

Mr Pemberton responded Council will undertake enforcement of the proposed ruling.

 

The subcommittee noted a toilet is available at the wharf for vessel users.

 

Member Nelson queried Environment Southland stance on vessels being delayed at the wharf due to weather conditions and whether this will be considered a breach of the resource consent.

 

Mr Pemberton responded it is expected common sense will prevail in situations where vessels experience delays due to weather conditions and it is also expected that vessels will have sufficient holding tanks for sewage and grey water.

 

Member Stewart queried the ruling at other ports/harbours of people living on vessels and requested this report be deferred pending further information to be obtained by staff on this matter to be presented to the subcommittee at its next meeting.

 

 

 

Resolution

Moved Member Stewart, seconded Member Stuart  and resolved:

That the Riverton Harbour Subcommittee:

a)         Receives the report titled “Riverton Harbour - Living on Boats” dated 13 March 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

 

f)          Requests this report be deferred pending further information being sought by staff in regards to the ruling and policing at other harbour/ports of boat owners living on vessels.

 

8.1

Chairperson's Report

 

  • Member Nelson raised the issue of the procedure for oil spills which is included in the resource consent issued by Environment Southland to berth owners which is advice that they are to be contacted in the first instance to advise of any spill and prior to the use of any disbursements.

 

Member Nelson suggested the subcommittee consider the purchase of an oil spill containment boom to be made available for harbour users in the event of a spill as this may be a quicker option than having to wait for a response from Environment Southland staff.

 

Members concurred with Members Nelson’s comment requesting staff obtain costings for an oil spill containment boom to be presented to the next meeting of the subcommittee for further consideration.

 

§   The meeting was advised berth owners are waiting for marine timber (H6) to commence maintenance work to the marine piles and berths.  It was noted this timber is specially treated for prolonged immersion in sea water and is difficult source.

 

§   The meeting was advised the fence work surrounding the lead light at Taramea (Howells Point) is due to be removed and Riverton Engineering has been tasked to raise the beacon.  It was noted a verbal estimate of the engineers cost is expected to be $1,000 (excl GST), a written quote to be provided to the Community Engineer in due course.

 

 

Resolution

Moved Member Stewart, seconded Member Stuart  and resolved:

That the Riverton Harbour Subcommittee:

a)      Requests staff obtain costings for the possible purchase of an oil spill containment boom to be presented to the next meeting of the subcommittee for further consideration.

 

 

The meeting concluded at 5.10pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton Harbour Subcommittee HELD ON MONDAY, 20 MARCH 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................