Athol Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Athol Community Development Area Subcommittee held in the Athol Hall, 28 Athol Five Rivers Hwy, Athol on Monday, 16 October 2017 at 5.30pm.

 

present

 

Chairperson

Steve Wilkins

 

Deputy Chairperson

Nigel Black

 

 

Annabelle Herbert

 

 

Arthur Innes

 

 

John Peterson

 

 

Esmay Raynes

Councillor Douglas

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

 

Community Partnership Leader

Strategic Manager Property

Kelly Tagg

 

Kevin McNaught

 

 


Athol Community Development Area Subcommittee

16 October 2017

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

Resolution

Moved Chairman Wilkins, seconded Member Black

That the  Athol Community Development Area Subcommittee confirms the minutes of Athol Community Development Area Subcommittee meeting  held on 29 May 2017 as a true and correct record of that meeting.

 

Reports

 

7.1

Financial Report to Athol Community Development Area Subcommittee for the year ended 30 June 2017

Record No: R/17/8/19285

Kelly Tagg, Community Partner Leader presented the report.

Mrs Tagg advised that the report was to update Members on the financial report for the Garston CDA to the year ended 30 June 2017.

 

 

 

Resolution

Moved Member Black, seconded Member Peterson

 

 

That the Athol Community Development Area Subcommittee:

a)            Receives the report titled “Financial Report to Athol Community Development Area Subcommittee for the year ended 30 June 2017” dated 6 October 2017.

 

 

7.2

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/23585

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/23324

Mrs Kelly Tagg, Community Partnership Leader presented the report.

Mrs Tagg advised the purpose of the report is to set local budgets for 2018-28 and propose rates for the year commencing 1 July 2018.

 

Mrs Tagg explained this report provides an overview of the local activities and services for

 Athol for 2018-2028 which are provided under the governance of the Athol Community

Development Area (CDA) subcommittee.  The report details the estimated costs of these

activities over the 10 years as well as the draft rates.

 

Mrs Tagg informed the draft budgets will be incorporated into the Council’s draft Long

Term  Plan (LTP) 2018-2028 which will be released for consultation in March 2018.  Once

the plan is finalised (and subject to any changes resulting from submissions), the budgets

shown for 2018/2019 will be used to set rates for the year beginning 1 July 2018 (referred

to as LTP year 1).

 

Mrs Tagg advised the information in this report and its attachments, has been sourced from previous discussions between the Committee and community partnership

leader/community engineer along with Activity Management Plans

(AMPs) that officers have prepared. The AMPs contain more detail about the activities and expenditure requirements.

 

 

 

Resolution

Moved Member Black, seconded Member Raynes

That the Athol Community Development Area Subcommittee:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 6 October 2017.

b)           Determines that this matter be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Recommends to Council that the following rates and charges (including GST) for the year commencing 1 July 2018 be included in the 2018-2028 Long Term Plan.

 

Rate

Rate GST inclusive

Athol CDA Rate

$5,018 $5541

Athol Memorial Hall Rate

$7,389 $60.00 per unit

 

e)            Requests Council sets the fees and charges (including GST) for the year commencing 1 July 2018 as follows:

Athol Memorial Hall

Fee Description                                                                                                                Rate (GST Incl)

Hall Hire                                                                                                                                               $200.00

Hall Hire (winter)                                                                                                                            $250.00

Hall only/supper room summer 2 hours                                                                             $20.00

Hall only/supper room summer 4 hours                                                                             $32.00

Hall only/supper room summer 8 hours                                                                             $45.00

Hall only/supper room winter 2 hours                                                                                 $23.00

Hall only/supper room winter 4 hours                                                                                 $40.00

Hall only/supper room winter 8 hours                                                                                 $55.00

All facilities summer 2 hours                                                                                                     $32.00

All facilities summer 4 hours                                                                                                     $45.00

All facilities summer 8 hours                                                                                                     $75.00

All facilities winter 2 hours                                                                                                         $40.00

All facilities winter 4 hours                                                                                                         $55.00

All facilities winter 8 hours                                                                                                         $93.00

Chairs                                                                                                                                                         $6.00

Tables                                                                                                                                                         $1.00

Large platter/oven dish                                                                                                                  $2.00

Small platters/salad bowls                                                                                                            $1.00

Cutlery or crockery                                                                                                                            $5.00

Bond (no GST)                                                                                                                                  $125.00

f)             Identifies the new Athol/Garston Hall rate charge that needs to be included in the 2018-2028 Long Term Plan consultation process.

 

 

7.3

Strategic Framework 2018 - 2028 Long Term Plan

Record No: R/17/9/23119

Kelly Tagg, Community Partner Leader, and Councillor Douglas presented the report.

Mrs Tagg advised the purpose of this report is to update Community Development Area Subcommittees on the revised Strategic Framework that has been developed by Council for the 2018-2018 Long Term Plan.

Councillor Douglas explained the report presents the framework for information and highlights the key changes to the Council’s intended areas of focus in response to the key strategic challenges facing Southland District over the next twenty years.

 

 

 

Resolution

Moved Member Black, seconded Member Herbert

That the Athol Community Development Area Subcommittee:

a)            Receives the report titled “Strategic Framework 2018 - 2028 Long Term Plan” dated 3 October 2017.

 

 

 

7.4

Council Report

Record No: R/17/9/22762

Council Report

Record No: R/17/9/22765

Kelly Tagg, Community Partner Leader presented the report.

Mrs Tagg advised the purpose of the report is to provide an overview of key issues         across the Southland District, as well as high level local issues from various Council        units.

·         Southland Regional Development Strategy (SoRDS)

·         Civil Defence Review

·         Te Anau Wastewater Discharge Project

·         Three Waters Review

·         Community Governance

·         Community Leadership Plan

·         Open Spaces Report

·         Waituna Partnership

·         CDA Finance report

 

 

Resolution

Moved Member Black, seconded Member Raynes

That the Athol Community Development Area Subcommittee:

a)      Receives the report titled “Council Report” dated 6 October 2017.

 

Councillor’s Report

 

Councillor Douglas reported on matters from the District Council table which included;

 

·         Freedom Camping

·         Te Anau Wastewater consent

·         Claycrete Trials

·         Cycletrail  update

·          Rural Water Schemes

·          LTP

 

 

 

7.5

Athol Hall Rating Boundary Review

Record No: R/17/8/19251

Kevin McNaught (Strategic Manager Property) presented the report.

Mr McNaught advised that the report is for the Athol/Garston Community Development Area Subcommittees to consider and make a recommendation to Council, regarding merging the proposed historic Garston hall boundary with the Athol Hall boundary.

Mr M Mr McNaught advised that historically Council rated for the Garston hall.  In 2014 the Garston Hall Committee contacted Council and requested that the hall rate cease to be collected from 1 July 2015 as the hall was in a condition unsuitable for public use. As a result of the closure the Garston community have been hiring the Athol hall.

4          Mr McNaught advised the rate for Athol hall is currently considerably higher than the historic Garston Hall rate.  This predominantly is because it is in a superior condition and accordingly incurs a number of additional operational costs. 

5          Mr McNaught advised this report considers the options around merging the two hall boundaries and the associated implications.  Any change to rating boundaries is required to be undertaken as part of the Long Term Plan.  Any proposed changes to rating boundaries will be consulted on with the community as part of the 2018-2028 Long Term Plan. The proposed changes will be highlighted in the consultation document and the detail and maps will be available on Council’s website.

Chairman Naylor tabled a letter of support for the merging of the hall boundaries and a update on discussions on the  future of the old Garston Hall from the Garston Hall Committee.

The subcommittees agreed after a discussion that the Athol and Garston Hall Boundaries be merged.

 

The subcommittees agreed that a second liaison person be appointed from the Garston Area to work alongside Member Raynes (Athol CDA liaison person for the Athol Hall).

 

 

 

Resolution

Moved Member Raynes, seconded Member Herbert

That the Athol Community Development Area Subcommittee:

a)            Receives the report titled “Athol Hall Rating Boundary Review” dated 5 October 2017.

b)           Determines that this decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Recommends to Council that the Athol Hall Boundary be revised to include the historic Garston Hall boundary effective from 1 July 2018, and this be consulted on with the community as part of the 2018-2028 Long Term Plan.

e)            Recommends to Council that the new Athol/Garston Hall rate be set at $60.00.

 

8.1      Chairperson’s Report

 

The Chairman, Steve Wilkins, reported on matters with which he has been involved since the subcommittee’s last meeting, which included;

 

·         Fencing at the sports ground has been completed

·         Submission for Venture Southland (SWORDS)

·         Higher usage of the Hall

·         Railway project progressing with communication with LINZ

 

 

 

 

The meeting concluded at 7pm                             CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Athol Community Development Area Subcommittee HELD ON 16 OCTOBER 2017.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................