Edendale-Wyndham Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Edendale-Wyndham Community Board held in the Edendale Presbyterian Church, Corner of Melvin and Brydone Streets, Edendale on Tuesday, 24 October 2017 at 7.32pm.

 

present

 

Chairperson

Pam Yorke

 

Deputy Chairperson

Denise Fodie

 

Members

David McKenzie

 

 

Andrew Roy (8.11pm – 11.19pm)

 

 

Melanie Shepherd

 

 

Calvin Wood

 

 

IN ATTENDANCE

Councillor Keast

Committee Advisor

Fiona Dunlop

 

Community Partnership Leader

Michelle Stevenson

 

 


Edendale-Wyndham Community Board

24 October 2017

 

1             Apologies

 

Apologies for absence were received from Councillor Duffy and for lateness from Andrew Roy.

 

Moved Deputy Chairperson Fodie, seconded Member McKenzie and resolved:

That the Edendale-Wyndham Community Board accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Brent Shepherd, Jenny Coyle and Rebecca Boutherway of the Edendale Community Pool Society addressed the Board regarding their Annual Report.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Deputy Chairperson Fodie, seconded Member Shepherd and resolved:

That the Edendale-Wyndham Community Board Confirms the minutes of the meeting held on Tuesday 22 August 2017 as a true and accurate record of that meeting.

 

 

Reports

 

 

7.1

Edendale Community Pool Society Annual Report

Record No: R/17/10/23395

 

The Board noted that members of the Pool Society had addressed the Board in public forum regarding their Annual Report.

 

 

 

Resolution

Moved Member McKenzie, seconded Deputy Chairperson Fodie and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Edendale Community Pool Society Annual Report” dated 3 October 2017.

 

b)           Receives the Annual Report of the Edendale Community Pool Society.

 

 

7.2

Strategic Framework 2018 - 2028 Long Term Plan

Record No: R/17/9/23139

 

Community Partnership Leader – Michelle Stevenson was in attendance for this item.

 

(During discussion Andrew Roy joined the meeting at 8.11pm.)

 

Miss Stevenson advised that the purpose of the report was to update the Community Boards on the Strategic Framework that has been developed by Council for the 2018-2028 Long Term Plan.

 

The Board noted that the framework presents for information and highlights the key changes to the Councils intended areas of focus in response to the key strategic challenges facing Southland District over the next twenty years.

 

 

Resolution

Moved Deputy Chairperson Fodie, seconded Member McKenzie and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Strategic Framework 2018 - 2028 Long Term Plan” dated 9 October 2017.

 

 

7.3

Financial Report to Edendale Wyndham Community Board for the year ended 30 June 2017

Record No: R/17/9/21318

 

Management Accountant – Susan McNamara was in attendance for this item.

 

Miss McNamara advised that the report was to update the Board on the financial report to the year ended 30 June 2017.

 

 

Resolution

Moved Chairperson Yorke, seconded Deputy Chairperson Fodie and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Financial Report to Edendale-Wyndham Community Board for the year ended 30 June 2017” dated 17 October 2017.

 

 

7.4

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/23593

 

Management Accountant – Susan McNamara was in attendance for this item.

 

 

Miss McNamara advised that the purpose of the report was to recommend to Council the local budgets for the 2018-2028 Long Term Plan and provides an overview of the local activities and services for Edendale and Wyndham communities for 2018-2028 which are provided under the governance of the Edendale-Wyndham Community Board. 

The Meeting noted that the report also details the estimated costs of these activities over the 10 years as well as the draft rates.

Miss McNamara also advised that the draft budgets will be incorporated into the Council’s draft 2018-2028 Long Term Plan which will be released for consultation in March 2018.  Once the plan is finalised (and subject to any changes resulting from submissions), the budgets shown for 2018/2019 will be used to set rates for the financial year beginning 1 July 2018.

 

 

Resolution

Moved Member McKenzie, seconded Member Shepherd recommendations a to c, d with changes as indicated (with strikethrough and underlining), recommendation e and f with changes as indicated (with strikethrough and underlining) and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 17 October 2017.

b)           Determines that this matter be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Recommends to Council that the following rates and charges (including GST) for the year commencing 1 July 2018 be included in the 2018-2028 Long Term Plan.

 

Rate

Rate GST inclusive

Edendale-Wyndham CB Rate

$206,296

Edendale-Wyndham Hall Rate

$11,147

Edendale-Wyndham Pool Rate

$-

Edendale Hall Rate

$-

 

New d)  Note that there are changes to be made to the rates and charges (including GST) for inclusion into the 2018/2028 Long Term Plan and will be brought back to the Board to consider at its next meeting.

 

e)            Requests Council sets the fees and charges (including GST) for the year commencing 1 July 2018 as follows:

Edendale-Wyndham Hall

Fee Description                                                                                                   Fee (GST Incl)

All day (8 hours)                                                                                                                 $80.00

Day and night hire                                                                                                  $150 - $240

Committee Room (Hourly)                                                                                           $30.00

Supper Room                                                                                                                       $30.00

Kitchen and Supper Room                                                                                           $40.00

Kitchen and Committee Room                                                                                  $40.00

Bond (May be imposed at discretion of the custodian) (no GST)  $1,000.00

 

f)             Identifies any the Hall Rate boundary as an issues/priority projects for the local area that need to be included in the 2018-2028 Long Term Plan consultation process to encourage feedback from the local community.

 

 

7.5

Council Report

Record No: R/17/10/24730

 

Community Partnership Leader – Michelle Stevenson was in attendance for this item.

 

Miss Stevenson took the Board through the Council report and particularly highlighted the following:

·            Conflicts of Interest

·            Community Centres – Edendale Hall

·            Alternative Coastal Route Seal Extension Project

·            Southland District Story Launch

·            Community Governance

·            Community Leadership Plan

·            Edendale State Highway 1 Realignment

·            Winton Air Quality

·            Health and Safety – New Motor Vehicle Policy

·            Advanced notice of retirement of Group Manager –Services and Assets

 

 

Resolution

Moved Member Roy, seconded Deputy Chairperson Fodie and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Council Report” dated 17 October 2017.

 

b)           Note the letter from Menzies College dated 28 September 2017.

 

c)            Note the letter from Wyndham Primary School dated 4 October 2017.

 

 

7.6

Update from Officers on the Wyndale Transfer Station

Record No: R/17/9/21869

 

Strategic Manager Water and Waste – Ian Evans was in attendance for this item.

 

Mr Evans advised that there had been feedback to Council regarding the opening hours for the Wyndale Transfer station.  He suggested that there be a trial of different opening hours, but not an increase in the hours that the station is open for.

 

Mr Evans would get a schedule of revised hours to the Chair and members of the Board  for them to review prior to the trialling of the new hours.

 

 

Chairs Report

 

Chair Yorke updated the Board on matters that she had been involved with since the last Board meeting.

 

She particularly highlighted:

·                Attendance at the Southland District Council re-brand launch

·                Making an oral submission at the hearings on the Southland Regional Development Strategy consultation on 13 November 2017

·                Graffiti on picnic table in Wyndham had been removed

·                Talking with officers regarding the gardens in Edendale and Wyndham townships

·                Officers had received a response on the redevelopment of the old Edendale Dump site

·                Will be attending the Community Conversation on 6 November 2017

·                Rugby Clubs in Wyndham have been nominated for Community Trust awards.

 

 

Councillors Report

 

As Councillor Duffy was not at the meeting, Councillor Keast was in attendance and addressed the Board on matters from around the District Council table and particularly highlighted the following:

·                Hearings on the submissions received to the Southland Regional Development Strategy commence on 13 November 2017

·                Meeting schedule for Council and Committee meetings have been approved

·                Attended LGNZ Zones 5 and 6 meeting.

 

 


 

Next Meeting

 

The Board noted that the next scheduled meeting of the Community Board is for Tuesday 5 December 2017 but will now be held on Monday 20 November 2017 at 7.30pm.

 

 

The meeting concluded at 11.19pm.                   CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Edendale-Wyndham Community Board HELD ON TUESDAY 24 OCTOBER 2017.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................