Otautau Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Otautau Community Board held in the Southland District Council Office , 176 Main Street, Otautau on Thursday, 19 October 2017 at 2pm.

 

present

 

Chairperson

André Bekhuis

 

Deputy Chairperson

Peter Gutsell

 

Members

David Cowie

 

 

Maureen Johnston

 

 

Amber Joyce

 

 

Bill Marshall

 

 

Councillor Stuart Baird

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Kelly Tagg

 

Finance Manager

Sheree Marrah

 

 


Otautau Community Board

19 October 2017

 

1             Apologies

 

There were no apologies.

 

2             Leave of absence

 

There were no requests for leave of absence.

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

4             Public Forum

 

There was no public forum.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6             Confirmation of Minutes

 

Resolution

Moved Member Joyce, seconded Member Johnston  and resolved:

That the minutes of Otautau Community Board  meeting held on 17 August 2017 be confirmed as a true and correct record.

 

Reports for Recommendation

 

7.1

Review of how local rates are assessed

Record No: R/17/10/23524

c

Sheree Marrah (Finance Manager) presented the report.

Mrs Marrah advised the purpose of this report is to review the Local Targeted Rates setting for the Otautau Community Board for the 2018-2028 Long Term Plan.

Mrs Marrah advised the review of the 2018-2028 Long Term Plan currently underway Council has an opportunity to achieve consistency in the way it sets rates for local communities.

Mrs Marrah explained local rating can be undertaken by way of targeted rates that are set either as a uniform or differential rate on property value and/or a Uniform Targeted Rate (UTR) per rating unit or Separately Used or Inhabited Part (SUIP).

Members noted currently, Council applies a rate in the dollar (RID) on land value for some local rates and others are set as a UTR by way of a fixed amount per rating unit.  In some instances there are also differentials applied, whereby the rate is applied differently depending on land use (ie residential, commercial or rural).

Mrs Marrah pointed out council has eight Community Board (CB) rates, five of these are collected as UTR and only three are collected as a RID on land value.  Otautau is one of the three communities currently collecting their local rate as a RID on land value.

Mrs Marrah advised for the 2017/2018 year, the Otautau CB rate is set to collect a total of $187,084 (GST exclusive) from 685 rateable assessments.  Members noted the amount each assessment is liable to pay varies from $10.00 (GST incl) to $8,379.32 (GST incl) depending on the value of the land.  Changing to a UTR could result in all ratepayers paying an equal $331.12 (GST incl) per rateable assessment. 

The recommendation of this report is that the Otautau Community Board Rate be set and assessed as a Uniform Targeted Rate effective from 1 July 2018.

 

Mrs Marrah confirmed the decision made by the Board will be consulted on with the community as part of the 2018-2028 Long Term Plan.

 

 

 

Resolution

Moved Member Joyce, seconded Member Johnston  and resolved:

That the Otautau Community Board:

a)            Receives the report titled “Review of how local rates are assessed” dated 8 October 2017.

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Recommends to Council that the Otautau Community Board Rate to be set and assessed as a Uniform Targeted Rate with no differentials, effective from 1 July 2018, and this be consulted on with the community as part of the 2018-2028 Long Term Plan.

 

Reports

 

8.1

Financial Report to Otautau Community Board for the year ended 30 June 2017

Record No: R/17/8/19363

 

Kelly Tagg ( Community Partnership Leader) presented the report.

Mrs Tagg advised the purpose of the report is to advise the financial results for the year ended 30 June 2017.

 

Resolution

Moved Member Joyce, seconded Member Cowie  and resolved:

That the Otautau Community Board:

a)         Receives the report titled “Financial Report to Otautau Community Board for the year ended 30 June 2017” dated 8 October 2017.

8.2

Strategic Framework 2018 - 2028 Long Term Plan

Record No: R/17/9/23133

 

Kelly Tagg ( Community Partnership Leader) presented the report.

Mrs Tagg advised the purpose of the report is to update Community Boards, Community Development Area Subcommittee and other local Council committees on the revised Strategic Framework that has been developed by Council for the Long Term Plan 2018-2028.

Mrs Tagg informed the report presents the framework for information and highlights the key changes to the Council’s intended areas of focus in response to the key strategic challenges facing Southland District over the next twenty years.

 

Resolution

Moved Member Gutsell, seconded Member Marshall  and resolved:

That the Otautau Community Board:

a)         Receives the report titled “Strategic Framework 2018 - 2028 Long Term Plan” dated 9 October 2017.

 

8.3

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/23592

 

Sheree Marrah (Finance Manager) presented the report.

Mrs Marrah advised that the purpose of the report was to recommend to Council the local budgets for the 2018-2028 Long Term Plan and provides an overview of the local activities and services for Otautau for 2018-2028 which are provided under the governance of the Otautau Community Board. 

The Meeting noted that the report also details the estimated costs of these activities over the 10 years as well as the draft rates.

Mrs Marrah explained the draft budgets will be incorporated into the Council’s draft Long Term Plan (LTP) 2018-2028 which will be released for consultation in March 2018.  Once the plan is finalised (and subject to any changes resulting from submissions), the budgets shown for 2018/2019 will be used to set rates for the year beginning 1 July 2018 (referred to as LTP year 1).

 

 

 

Resolution

Moved Member Johnston, seconded Member Gutsell  recommendations a to c, d with changes as indicated (with strikethrough and underlining) and resolved:

That the Otautau Community Board:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 12 October 2017.

b)           Determines that this matter be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Recommends to Council that the following rates and charges (including GST) for the year commencing 1 July 2018 be included in the 2018-2028 Long Term Plan subject to:

§  The removal of the annual $15,000 toward the Otautau stormwater reserve.

 

§  Remove $38,000 of footpath projects in 2018/2019 and the associated loan

 

§  Removal of the commercial, residential and rural rate due to the Board recommending to Council that the rate be set and assessed as a Uniform Targeted Rate with no differentials.

Rate

Rate GST inclusive

Otautau CB Rate - Total

$206,081 $191,081

Otautau CB Rate – Commercial (2.00)

$63,448

Otautau CB Rate – Residential (1.00)

$133,617

Otautau CB Rate – Rural (0.001)

$9,016

Otautau Pool Rate

$13,683

e)            Identifies any issues/priority projects for the local area that need to be included in the 2018-2028 Long Term Plan consultation process to encourage feedback from the local community (to be discussed at the meeting, and advised if any).

§  Cemetery Kiosk

§  Ongoing footpath renewals

§  Moving to UTR for local rate

 

8.4

Council Report

Record No: R/17/10/24621

 

Kelly Tagg ( Community Partnership Leader) presented the report.

Mrs Tagg advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mrs Tagg informed the report highlighted various issues of interest including

§   Conflicts of Interest

§   Alternative Coastal Route Seal Extension Project

§   Southland District Story Launch

§   Community Governance

§   Community Leadership Plan

§   Edendale State Highway 1 Realignment

§   Winton Air Quality

§   Health and Safety – New Motor Vehicle Policy

§   Advanced notice of retirement of Group Manager –Services and Assets

 

 

Resolution

Moved Member Gutsell, seconded Member Marshall  and resolved:

That the Otautau Community Board:

a)            Receives the report titled “Council Report” dated 13 October 2017.

 

9.1

Chairperson's Report

 

The Chair, Member Bekhuis reported on activities he has been involved. These included:

§  Attendance at the Water Catchment meeting

§  Attendance at Community Governance workshop

 

9.2

Councillor's Report

 

Councillor Baird reported on activities from the District Council table. These included:

§  Adoption of Annual Plan

§  Update on proposed amendment to the dog control rules for Otautau

§  Update on proposed changes to the Freedom Camping Bylaw for Lumsden

§  Southland Regional Development Strategy (SoRD’s) update

 

 

 

The meeting concluded at 4.10pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Otautau Community Board HELD ON THURSDAY, 19 OCTOBER 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................