Orepuki Community Development Area Subcommittee

 

OPEN MINUTES

 

 

Minutes of a meeting of Orepuki Community Development Area Subcommittee held in the Colac Bay Hall, 14 Manuka Street, Colac Bay on Tuesday, 24 October 2017 at 6.08pm.

 

present

 

Chairperson

Brian McGrath

 

Members

Alastair McCracken

 

 

Jeanette Sellwood

 

 

Penny Sonnenberg

 

 

Councillor Harpur

 

 

IN ATTENDANCE

 

 

Mayor Tong

 

 

Councillor Baird

 

Governance and Democracy Manager

Clare Sullivan

 

Management Accountant

Robert Tweedie

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

 


Orepuki Community Development Area Subcommittee

24 October 2017

 

1             Apologies

 

Moved Member Sellwood, seconded Member Sonnenberg and resolved:

That the Orepuki Community Development Area Subcommittee accept the apologies for non-attendance from Members Calder and Brammer.

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Sellwood, seconded Member McCracken  and resolved:

That the minutes of Orepuki Community Development Area Subcommittee meeting held on 1 August 2017 be confirmed as a true and correct record.

 

            The Chair wished it noted that whilst he acknowledged Monkey Island is not included within the subcommittee boundary he expressed disappointment that in regards to the suggestions forwarded from the subcommittee for upgrade work to this area no future planning has been put in place.

 

 

Reports

 

 

7.1

Council Report

Record No: R/17/9/22798

 

Simon Moran, Community Partnership Leader, presented the report.

 

Mr Moran advised the purpose of the report is  to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

Mr Moran informed the report highlighted various issues of interest including;

 

§  SoRDs

§  Climate Change Issues

§  Freshwater National Policy Statement

§  Three Waters Review

§  Milford Opportunities Project

§  Land and Water plan Implementation

§  Roading Contracts

§  Welcoming communities

§  Community Governance review update

§  Community Futures 2040 Project

§  Long Term Plan 2018-2028

§  Local Electoral System Update

§  Community leadership Plans

 

 

Resolution

Moved Member Sonnenberg, seconded Member McCracken  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)            Receives the report titled “Council Report” dated 13 October 2017.

 

The meeting considered Item 7.3 - Strategic Framework 2018 - 2028 Long Term Plan next.

 

7.3

Strategic Framework 2018 - 2028 Long Term Plan

Record No: R/17/9/23137

 

Simon Moran, Community Partnership Leader, presented the report.

 

Mr Moran advised the purpose of this report is to update Community Development Area Subcommittees on the revised Strategic Framework that has been developed by Council for the2018-2028 Long Term Plan.

 

Mr Moran explained the report presents the framework for information and highlights the key changes to the Council’s intended areas of focus in response to the key strategic challenges facing Southland District over the next twenty years.

 

 

Resolution

Moved Chairperson McGrath, seconded Member McCracken  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)            Receives the report titled “Strategic Framework 2018 - 2028 Long Term Plan” dated 9 October 2017.

 

The meeting considered Items 8.2 - Mayoral Update and Item 8.3 - Councillor’s Report next.

 

8.2

Mayor Tong

 

Mayor Tong gave a brief update on activities he has been involved, which included;

§  SoRDs Update

§  Central Government update

§  Southland District Council update

8.3

Councillor's Report

 

Councillor Harpur reported on matters from the District Council table which included;

§  Heartland Ride - proposed option for route from Mossburn to Invercargill

§  SoRDS submission closed

§  Changes to Freedom Camping Bylaw - Lumsden

§  Southland District Community Facilities Assessment

 

NOTE: Mayor Tong left the meeting at 7pm.

 

The meeting considered Item 7.2 - Financial Report to Orepuki Community Development Area Subcommittee for the year ended 30 June 2017 next.

 

7.2

Financial Report to Orepuki Community Development Area Subcommittee for the year ended 30 June 2017

Record No: R/17/8/19360

 

Simon Moran, Community Partnership Leader, presented the report.

 

Mr Moran advised the that the report was to update Members on the financial report for the Orepuki CDA to the year ended 30 June 2017.

 

Members queried location of the baleage monies as it was thought to have its own business unit.   In response Mr Tweedie advised the baleage monies is included in the general reserve for Orepuki.

 

The meeting further queried when the stormwater maintenance is to be undertaken.   Members noted that stormwater maintenance has been included in 2018/2019 Long Term Plan at $1,000 per annum (inflated after 2018/2019).

 

 

Resolution

Moved Member Sellwood, seconded Member McCracken  and resolved:

That the Orepuki Community Development Area Subcommittee:

a)            Receives the report titled “Financial Report to Orepuki Community Development Area Subcommittee for the year ended 30 June 2017” dated 16 October 2017.

 

Item 7.3 - Strategic Framework 2018 - 2028 Long Term Plan was considered earlier in the meeting.

 

Note: Member Sellwood left the meeting at 7.15pm.

 

7.4

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/23617

 

Simon Moran, Community Partnership Leader, presented the report.

 

 

Mr Moran advised that the purpose of the report was to recommend to Council the local budgets for the 2018-2028 Long Term Plan and provides an overview of the local activities and services for Orepuki for 2018-2028 which are provided under the governance of the Orepuki Community Development Area Subcommittee.

The Meeting noted that the report also details the estimated costs of these activities over the 10 years as well as the draft rates.

Mr Moran informed the draft budgets will be incorporated into the Council’s draft Long Term Plan (LTP) 2018-2028 which will be released for consultation in March 2018.  Once the plan is finalised (and subject to any changes resulting from submissions), the budgets shown for 2018/2019 will be used to set rates for the year beginning 1 July 2018 (referred to as LTP year 1).

 

Following discussion on the overview of the rates it was agreed that the Hall hire fees be amended and that the fees and charges for the year commencing 1 July 2018 be updated accordingly.            

 

 

 

Resolution

Moved Chairperson McGrath, seconded Member McCracken  recommendations a to d, with a new e as indicated (with strikethrough and underline) and f and resolved:

That the Orepuki Community Development Area Subcommittee:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 17 October 2017.

b)           Determines that this matter be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Recommends to Council that the following rates and charges (including GST) for the year commencing 1 July 2018 be included in the 2018-2028 Long Term Plan.

 

Rate

Rate GST inclusive

Orepuki CDA rate

$9,425

Orepuki Hall rate

$9,376

 

e)            Requests Council sets the fees and charges (including GST) for the year commencing 1 July 2018, subject to the following amendments;

Fee Description

Fee (GST Incl)

Funerals

$69.00

Cabarets, Socials. Weddings

$172.50

All day hire (8 hours)

$115.00

All day and night hire

$287.50

Interclub bowls

$69.00

Sport lounge (per night)

$5.75

Private function (Resident)

$46.00

Private function (Non-resident)

$92.00

Children’s Disco

$17.25

Pot luck tea, farewells

No charge

Meetings, gifts, afternoons, cards

$9.20

Chairs (Each)

$0.60

Tables (Each)

$3.45

Kitchen

$9.20

Cutlery (Base rate)

$23.00

Bond (no GST)

$250.00

 

Fee Description

Fee (GST Incl)

 

 

Hall

 

Half day or night (3 hours and under)

$65.00

All Day Hire or night (over 3 hours either)

$115.00

All Day & Night Hire

$290.00

Sports Clubs

$6.00

 

 

Lounge

 

Private Functions: (Residents)

$40.00

(Non Residents)

$70.00

 

 

Hire

 

Chairs

$.60

Tables

$4.00

Heater - User will be charged for replacement fuel Heater not for hire or removal from Hall

 

 

 

Bond

$250.00

 

 

Special Conditions

 

No Overnight Stays

 

Hirer of community centre is responsible for all cleaning - if extra cleaning required Hirer will be charged extra accordingly.

 

Storage room must be locked at all times for safety purposes.

 

 

f)          There were no issues/priority projects for the local area that need to be included in the 2018-2028 Long Term Plan consultation process.

 

 

 

 

8.1

Chairperson's Report

 

The Chair, Member McGrath reported on activities with which he has been involved since the Subcommittee’s last meeting.   This included the following:

§  Community Governance Working Group update

§  Representation Review update

§  Proposed Township beautification/plantings

§  Proposed Township signage upgrade

 

 

 

The meeting concluded at 8pm.                            CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orepuki Community Development Area Subcommittee HELD ON TUESDAY, 24 OCTOBER 2017

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:..................................................

 

 

 

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