Riverton/Aparima Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Riverton/Aparima Community Board held in the SDC Office, Riverton, 117 Palmerston Street, Riverton on Monday, 16 October 2017 at 5.38pm.

 

present

 

Chairperson

Blair Stewart

 

Deputy Chairperson

Jan Breayley

 

Members

Neil Linscott

 

 

Corey Mennell

 

 

Andrew Wilson

 

 

Councillor Nick Perham

 

 

IN ATTENDANCE

 

Project & Programme Manager

Bevan McKenzie

 

Accountant

Shelley Dela Llana

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

 


Riverton/Aparima Community Board

16 October 2017

 

1             Apologies

 

Moved Member Linscott, seconded Member Breayley  and resolved:

That the Riverton/Aparima Community Board accept the apology for non-attendance from Member Stuart.

 

2             Leave of absence

 

There were no requests for leave of absence.

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

4             Public Forum

 

Aparima College Tree Project

 

Lyn Grove, Zara Heath, Mr Abernathy, Brook Grimwood addressed the meeting advising of a proposed beautification project on the College grounds following the felling of a block of trees.  The area bounders the Riverton recreation reserve.

 

Mrs Grove explained the trees had to be felled due to Health and Safety issues which gave the students and teachers an opportunity to be involved in planning beautification of the area.

 

Mrs Grove advised the students have a vision for the area which includes plantings of native trees and shrubs and a meandering pathway of approximately 800 meters through the area.  Students ideas for the future include a bicycle track, wooden play park, pergola and barbeque areas.

 

Mrs Grove outlined a progress plan which included;

 

§  Phase 1 - November 2017 to April 2018 which includes chipping waste branches, contour land and construct a meandering pathway.

Ø  13 working bees (estimate)

Ø  Estimated cost $15,000

Ø  Funds so far $2,000 from Fonterra Grassroots Fund (some to be spent on trees)

Ø  $2,000 from felled trees

Ø  Application to Southland District Council Initiatives Fund (pending)

 

§  Phase 2 - April 2018 to November 2018 - picnic tables, benches, construct information boards, prepare ground and plant trees.

Ø  Estimated cost $10,000

 

§  Phase 3 - December 2018 onwards - schedule of maintenance

Ø  Estimated cost $1,000 per annum

 

                Mrs Grove sought Board support for the project suggesting the Board may wish to work in with the College in continuing the beautification along the recreation reserve area.

The Board agreed to support the Aparima College walkway project in principle, and further agreed to work with the College in regards continuation of the beautification along the recreation reserve area.  The Board requested the Group provide a plan of the proposed walkway to be presented to the Board for further discussion.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6             Confirmation of Minutes

 

Resolution

Moved Member Linscott, seconded Member Breayley  and resolved:

That the minutes of Riverton/Aparima Community Board, meeting held on 21 August 2017 be confirmed as a true and correct record.

 

Reports for Recommendation

 

7.1

Review of how local rates are assessed

Record No: R/17/10/23329

 

Shelley Dela Llana, Accountant, presented the report.

Mrs Dela Llana advised the purpose of this report is to review the Local Targeted Rates setting for the Riverton/Aparima Community Board for the 2018-2028 Long Term Plan.

 

Mrs Dela Llana informed with the review of the 2018-2028 Long Term Plan currently underway Council has an opportunity to achieve consistency in the way it sets rates for local communities.

 

Mrs Dela Llana explained local rating can be undertaken by way of targeted rates that are set either as a uniform or differential rate on property value and/or a Uniform Targeted Rate (UTR) per rating unit or on Separately Used or Inhabited Part (SUIP) of a rating unit.

 

The Board was advised that currently, Council applies a rate in the dollar (RID) on land value for some local rates and others are set as a UTR by way of a fixed amount per rating unit.  In some instances the rate is applied differently depending on land use (ie residential, commercial or rural).

 

Members noted Council has eight Community Board (CB) rates, five of these are collected as UTR and only three are collected as a RID on land value.  Riverton/Aparima is one of the three communities currently collecting their local rate as a RID on land value.

 

Mrs Dela Llana advised for the 2017/2018 year, the Riverton/Aparima CB rate is set to collect a total of $552,382 (GST exclusive) from 1,457 rateable assessments.  The amount each assessment is liable to pay varies from $26.87 (GST incl) to $2,935.21 (GST incl) depending on the value of the land.  Changing to a UTR could result in all ratepayers paying an equal $418.24 (GST incl) per rateable assessment.  A differential factor can still be applied to a UTR rate.

 

Mrs Dela Llana advised this rate currently also applies a differential, however it only specifies a residential and rural differential category.  Commercial properties are rated as part of the residential sector.  Other communities have commercial as a separate category. 

Mrs Dela Llana explained to achieve some consistency it is recommended that a commercial differential category be added to Riverton/Aparima CB Rate on the same factor as residential (1.0) to remove any ambiguity.

8          The Board noted the recommendation of this report is that the Riverton/Aparima Community Board Rate be set and assessed as a Uniform Targeted Rate effective from 1 July 2018 and no differentials be applied.

 

 

 

Resolution

Moved Member Wilson, seconded Member Mennell  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Review of how local rates are assessed” dated 9 October 2017.

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Recommends to Council that the Riverton/Aparima Community Board Rate be set and assessed as a Uniform Targeted Rate with no differentials, effective from 1 July 2018, and this be consulted on with the community as part of the 2018-2028 Long Term Plan.

 

Reports

 

8.1

Council Report

Record No: R/17/9/21160

 

Simon Moran, Community Partnership Leader, and Bevan Mckenzie, Project and Programme Manager, presented the report.

 

Mr Moran advised the purpose of the report is  to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mr Moran informed the report highlighted various issues of interest including;

 

§  SoRDs

§  Freshwater National Policy Statement

§  Milford Opportunities Project

§  Land and Water plan Implementation

§  Roading Contracts

§  Welcoming communities

§  Community Governance review update

§  Community leadership Plans

§  Bath Road

Mr Moran advised Council has confirmed in writing to LINZ that the work at the causeway has been completed to Council’s satisfaction allowing the transfer of ownership to take place.

 

§  Taramea Sound-shell site

Mr Moran informed construction has begun on the BBQ shelter and much of the landscape planting has been completed although there may be a need for some further infill/ground cover planting to reduce the amount of weeding the area will require.

 

Havelock Street

§  Mr Moran advised Council has asked Opus, its roading consultant, to undertake an assessment of the Havelock Street area to identify how the stormwater issue can be managed. The key issue is how the stormwater that would be collected by any Kerb and Channel can then be disposed of.

 

§  Riverton Grandstand

The Board was informed the construction of the Riverton Grandstand is nearly completed.

 

§  Mitchell’s Bay

Members were advised of an approach from the Surf Riders Club seeking a general tidy up of the area around the changing sheds. Council’s community engineer will be working with this group to undertake some improvement work in the area.

 

§  Riverton Water Supply

Mr McKenzie advised the plant was changed over to the bore water on Tuesday 26th September 2017.   Mr Mckenzie added the membranes are working well, the water out of the nano filtration membrane plant having lower conductivity indicating that they are working correctly.

 

Mr McKenzie explained two lots of samples were sent to a lab to test the hardness of the water and those results show that it has been significantly reduced to the levels that Council was aiming for.

Members were advised that staff have kept a close watch on the plant operation over the last two weeks and it continues to operate as it should.

 

 

Resolution

Moved Member Linscott, seconded Member Mennell  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Council Report” dated 6 October 2017.

 


 

8.2

Request from Te Hikoi for an increase of Funding for the Information Centre Services

Record No: R/17/10/24121

 

Simon Moran, Community Partnership Leader, presented the report.

 

Mr Moran advised the purpose of the report is for the Board to consider an increase to the level of funding that is currently provided to support Te Hikoi Heritage Centre.

 

Following discussion the Board agreed to an increase of $2,000 per annum to assist with operational expenses.

 

 

Resolution

Moved Chairperson Stewart, seconded Member Wilson  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Request from Te Hikoi for an increase of Funding for the Information Centre Services” dated 6 October 2017.

 

b)           Agrees to provide an additional $2,000 per annum of funding to Te Hikoi to assist with operational expenses.

 

8.3

Financial Report to Riverton/Aparima Community Board for the year ended 30 June 2017

Record No: R/17/8/19242

 

Shelley Dela Llana, Accountant presented the report.

 

Mrs Dela Llana advised the purpose of the report is to update the Board on the financial results for the year ended 30 June 2017.

 

 

Resolution

Moved Chairperson Stewart, seconded Cr Perham  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Financial Report to Riverton/Aparima Community Board for the year ended 30 June 2017” dated 9 October 2017.

 

8.4

Strategic Framework 2018 - 2028 Long Term Plan

Record No: R/17/9/23121

 

Simon Moran, Community Partnership Leader, presented the report.

 

Mr Moran advised the purpose of this report is to update Community Boards, Community Development Area Subcommittees and other local Council committees on the revised Strategic Framework that has been developed by Council for the Long Term Plan 2018-2028.

 

Mr Moran explained the report presents the framework for information and highlights the key changes to the Council’s intended areas of focus in response to the key strategic challenges facing Southland District over the next twenty years.

 

Resolution

Moved Member Linscott, seconded Member Mennell  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Strategic Framework 2018 - 2028 Long Term Plan” dated 9 October 2017.

 

8.5

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/23589

 

Shelley Dela Llana, Accountant, presented the report.

Mrs Dela Llana advised that the purpose of the report was to recommend to Council the local budgets for the 2018-2028 Long Term Plan and provides an overview of the local activities and services for Riverton for 2018-2028 which are provided under the governance of the Riverton/Aparima Community Board. 

The Meeting noted that the report also details the estimated costs of these activities over the 10 years as well as the draft rates.

Mrs Dela Llana informed the draft budgets will be incorporated into the Council’s draft Long Term Plan (LTP) 2018-2028 which will be released for consultation in March 2018.  Once the plan is finalised (and subject to any changes resulting from submissions), the budgets shown for 2018/2019 will be used to set rates for the year beginning 1 July 2018 (referred to as LTP year 1).

In discussing the planned projects the Meeting agreed that the proposed walking track project from Taramea (Howells Point) around the Coast at a cost of $200k be deferred and revisited at a later date.

 

Following discussion on the overview of the rates it was agreed to an increase of funding of the annual allocation to Te Hikoi Heritage Centre of $2,000 to be funded by rates.  An addition of a general beautification budget of $20,000 to be funded by general reserves and that it be proposed to collect the total rates required for the Riverton Pool being  $37,902.

 

 

 

Resolution

Moved Member Linscott, seconded Member Mennell  recommendations a to c, d with changes as indicated (with strikethrough and underlining) and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 9 October 2017.

b)           Determines that this matter be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Recommends to Council that the following rates and charges (including GST) for the year commencing 1 July 2018 be included in the 2018-2028 Long Term Plan subject to;

 

§  Te Hikoi Heritage Centre -increase of annual allocation of $2,000 to be funded by rates.

§  General beautification - $20,000 to be funded by general reserves

§  Riverton Pool rate - collect the actual amount in totality $37,902

 

Rate

Rate GST inclusive

Riverton/Aparima CB Rate

$490,087 $492,087

Riverton/Aparima Pool Rate

$37,902

 

e)            Identifies the following projects for the local area that need to be included in the 2018-2028 Long Term Plan consultation process to encourage feedback from the local community. These being:

 

§  Footpath upgrade ongoing

§  Uniform Targeted Rate with no differentials

 

9.1

Chairperson's Report

 

The Chair, Member Stewart reported on activities with which he has been involved since the Board’s last meeting.   This included the following:

§  Advice of upcoming Christmas Parade.

§  Letter from Janice Templeton seeking a response to her letter regarding the Waipango Memorial Gates.   Letter to be forwarded to Property Staff for response.

§  Letter from Janice Templeton seeking a response to her letter regarding the Railway reserve.   Letter to be forwarded to Property Staff for response.

§  Approach from Beautification Group for purchase of whirly gigs - the Board agreed to the purchase of 8 whirly-gigs at a cost of $300 to be placed in the concrete garden plots along Palmerston Street.

§  Request for Letter of appreciation to Riverton Lions in the placement of a garden seat adjacent the Rowing Club.

§  Advice that posts and rope to be put up as a barrier at Mores Reserve.

§  Advice that basketball poles to be placed at Taramea Bay along with the shelter lined and to be painted.

 

Moved Chairperson Stewart, seconded Member Breayley  and resolved:

That the Riverton/Aparima Community Board:

a)      Requests a letter of appreciation be forwarded to the Riverton Lions Club for the placement of a garden seat adjacent the Rowing Club.

 

b)     Agrees to the purchase of 8 whirly gigs to be placed in the concrete garden plots situated along Palmerston Street at a total cost of $300 (incl GST) to be funded from the general budget.

9.2

Councillor's Report

 

Councillor Perham reported on activities from the Council table. These included:

§  Attendance at numerous workshops on Long Term Plan.

§  Rebranding for Southland District has been very successful.

 

 

 

The meeting concluded at 7.37pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton/Aparima Community Board HELD ON MONDAY, 16 OCTOBER 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................