Riverton Harbour Subcommittee

 

OPEN MINUTES

 

 

Minutes of a meeting of Riverton Harbour Subcommittee held in the SDC Office, 117 Palmerston Street Riverton on Monday, 16 October 2017 at 4.30pm.

 

present

 

Chairperson

Nick White

Riverton Harbour Berth Owner

Members

Hayley Nelson

Riverton Harbour Berth Owner

 

Blair Stewart

Riverton/Aparima Community Board

 

Muriel Johnstone

Oraka Aparima Runaka

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Engineer

Greg Erskine

 

Environment Southland

Lyndon Cleaver

 

Environment Southland

Ian Coard

 

 


Riverton Harbour Subcommittee

16 October 2017

 

1             Apologies

 

Moved Member White, seconded Member Stewart and resolved:

That the Riverton Harbour Subcommittee accept the apologies for non-attendance from Member Stuart and Councillor Perham.

 

2             Leave of absence

 

There were no requests for leave of absence.

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

4             Public Forum

 

There was no public forum.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6             Confirmation of Minutes

 

Resolution

Moved Member Stewart, seconded Member White  and resolved:

That the minutes of Riverton Harbour Subcommittee meeting held on 24 July 2017 as a true and correct record.

 

Reports

 

7.1

Financial Report to Riverton Harbour Subcommittee for the year ended 30 June 2017

Record No: R/17/9/21018

 

Greg Erskine, Community Engineer presented the report.

 

Mr Erskine advised the purpose of the report is to update the Subcommittee on the financial results for the year ended 30 June 2017.

 

 

Resolution

Moved Member Stewart, seconded Member White  and resolved:

That the Riverton Harbour Subcommittee:

a)         Receives the report titled “Financial Report to Riverton Harbour Subcommittee for the year ended 30 June 2017” dated 9 October 2017.

 

 

7.2

Strategic Framework 2018 - 2028 Long Term Plan

Record No: R/17/9/23118

 

Greg Erskine, Community Engineer presented the report.

 

Mr Erskine advised the purpose of this report is to update Community Boards, Community Development Area Subcommittees and other local Council committees on the revised Strategic Framework that has been developed by Council for the Long Term Plan 2018-2028.

 

Mr Erskine explained the report presents the framework for information and highlights the key changes to the Council’s intended areas of focus in response to the key strategic challenges facing Southland District over the next twenty years.

 

 

Resolution

Moved Member Stewart, seconded Member Nelson  and resolved:

That the Riverton Harbour Subcommittee:

a)         Receives the report titled “Strategic Framework 2018 - 2028 Long Term Plan” dated 9 October 2017.

 

7.3

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/23576

 

Greg Erskine, Community Engineer presented the report.

 

Mr Erskine advised that the purpose of the report was to recommend to Council the local budgets for the 2018-2028 Long Term Plan and provides an overview of the local activities and services for Riverton for 2018-2028 which are provided under the governance of the Riverton Harbour Subcommittee. 

The Meeting noted that the report also details the estimated costs of these activities over the 10 years as well as the draft rates.

Mr Erskine informed the draft budgets will be incorporated into the Council’s draft Long Term Plan (LTP) 2018-2028 which will be released for consultation in March 2018.  Once the Plan is finalised (and subject to any changes resulting from submissions), the budgets shown for 2018/2019 will be used to set rates for the year beginning 1 July 2018 (referred to as LTP year 1).

4          Following discussion on the overview of the rates the Subcommittee agreed that the wharf licence fee be adjusted by inflation and that this be reviewed annually.

Mr Erskine raised the issue of the beacon light situated at Taramea (Howells Point) advising renewal is required and this work will need to be included in the Long Term Plan. 

Following discussion Members agreed that the interim repair work that has been scheduled to the beacon needs to be undertaken immediately - the Chair to liaise with subcommittee members to progress this work.

Following further discussion it was agreed to an addition of a beacon light renewal budget of $15,000 to be funded from reserves and scheduled in the 2018/2019 financial year.

 

 

 

 

Resolution

Moved Member White, seconded Member Johnstone  and resolved:

That the Riverton Harbour Subcommittee:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 9 October 2017.

b)           Determines that this matter be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Requests Council sets the fees and charges (including GST) for the year commencing 1 July 2018, subject to the following amendments:

§  Wharf licence fee be adjusted by inflation and that this be reviewed annually

 

§  Taramea (Howells Point) light renewal - $15,000 to be funded by reserves

Fee Description

Fee Amount (GST Incl)

Wharf Licence Fee (per metre)

$14.96

Transfer Fee

$154.34

 

e)            Identifies the following issues for the Riverton Harbour area that need to be included in the 2018-2028 Long Term Plan consultation process to encourage feedback from the local community;

§  Taramea (Howells Point) beacon light renewal

 

9.1

Chairperson's Report

 

The Chair, Member White reported on activities with which he has been involved since the Subcommittee’s last meeting.   This included the following:

§  Request for staff to arrange an Informal meeting to further discuss the subcommittee decision of Living on Boats in Riverton Harbour.  Property staff to be in attendance.

§  Advice of berth owners undertaking repair work to the wharves as per the Emtech report.  The Chair advised the wharves are looking good.

§  Advice that “T-wharf” requires new plank work. Staff to arrange for work to be actioned.

§  Advice that loose planks at pleasure boat ramp have been repaired.

§  Advice that minor repair work is required to the Lead Lights.  Staff to arrange for work to be actioned.

§  Advice that the beacon light situated at Taramea (Howells Point) requires urgent repair work.     Staff to arrange for work to be actioned.

§  Advice that Berth L35 which belongs to the Harbour subcommittee is no longer in use - the Leasee has vacated the site. The Chair to liaise with property staff to progress the tender of the berth L35.

The issue of the electricity was raised and it was agreed that this matter be discussed at a workshop to include the Chair, Kevin McNaught, Greg Erskine, Colin Pemberton, Nick White and Hayley Nelson.

 

 Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Member Stewart, seconded Member White  and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C8.1   Riverton Harbour Update

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Riverton Harbour Update

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

That the Committee Advisor, Community Engineer and Environment Southland Staff be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C8.1 Riverton Harbour Update. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 5.25pm.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 


 

 

The meeting concluded at 5.33pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton Harbour Subcommittee HELD ON MONDAY, 16 OCTOBER 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................