Tuatapere Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Tuatapere Community Board held in the Waiau Hotel, 47 Main Street, Tuatapere on Tuesday, 17 October 2017 at 5.00pm.

 

present

 

Chairperson

Margaret Thomas

 

Deputy Chairperson

Anne Horrell

 

Members

Stephen Crack

 

 

Blayne De Vries

 

 

Maurice Green

 

 

Councillor George Harpur

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

Finance Manager

Sheree Marrah

 

Community Development Planner

Megan Nunns

 

 


Tuatapere Community Board

17 October 2017

 

1             Apologies

 

Moved Member Crack, seconded Member De Vries and resolved:

That the Tuatapere Community Board accept the apology for non-attendance from Member Sanford .

 

2             Leave of absence

 

There were no requests for leave of absence.

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

4             Public Forum

 

Helen and Val McKay

 

Mr and Mrs McKay addressed the meeting expressing their concern at the possible removal of cabbage trees situated along King Street.

 

Mrs McKay advised the trees were gifted to Val and herself by the Manapouri Native Plant Nursery twenty seven years ago and they in turn agreed to donate them to the Tuatapere Promotions Group for beautification of the town.

 

Mrs Mckay explained it was no easy task to plant the trees as they had to dig the holes in river stones and boulders.

 

Mrs McKay further advised the trees were lightly trimmed some years ago and suggested the Board go with this option.

 

The Chair expressed appreciation to Mr and Mrs McKay on their attendance at the meeting and presentation to the Board and advised that the item regarding the trees will be discussed later in the meeting.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6             Confirmation of Minutes

 

Resolution

Moved Member Crack, seconded Deputy Chairperson Horrell  and resolved:

That the minutes of Tuatapere Community Board meeting held on 15 August 2017 be confirmed as a true and correct record.

 


 

Reports

 

7.1

Council Report

Record No: R/17/9/21163

 

Simon Moran, Community Partnership Leader, presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland district, as well as high level local issues from various Council units.

 

Mr Moran informed the report highlighted various issues of interest including:

 

§  Civil Defence Review

§  Southland Regional Development Strategy (SoRDs)

§  Venture Southland update going forward

§  Future of Local Government

§  Customer Service Delivery Scoping Project

§  Rebranding update

§  Open spaces Project Update

§  Venture Southland - Community Development

§  Customer Support

§  Library Services

§  Community Futures 2040 Project

§  Local Electoral System update

§  Community Governance Review update

§  Community Leadership Plans

§  Building Control

§  Forestry Update

§  Finance Update

 

§  Railway Station

Mr Moran advised staff are liaising with Mr Colin Brown to discuss the Board suggestion toward a possible solution to sort the leasing situation.

 

Members requested staff progress this action and to keep the Board informed of any discussion.

 

 

Resolution

Moved Member De Vries, seconded Member Green  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Council Report” dated 5 October 2017.

 

7.2

Financial Report to Tuatapere Community Board for the year ended 30 June 2017

Record No: R/17/9/21019

 

Simon Moran, Community Partnership Leader, presented the report.

 

Mr Moran advised the purpose of the report is to update the Board on the financial results for the year ended 30 June 2017.

 

Mr Moran advised there was no application from the Pool Committee to uplift the pool grant and this has been transferred to the pool reserves.

 

The Meeting was advised that the Pool Committee are aware of the fund but did not wish to make an application at this time.

 

Councillor Harpur queried the income received from the felling of trees at the Elder Park Reserve, noting it is not included in the schedule of reserve balances.

 

Mrs Marrah responded advising the monies is included in the Tuatapere General Reserve.

 

 

Resolution

Moved Deputy Chairperson Horrell, seconded Cr Harpur  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Financial Report to Tuatapere Community Board for the year ended 30 June 2017” dated 9 October 2017.

 

7.3

Strategic Framework 2018 - 2028 Long Term Plan

Record No: R/17/9/23127

 

Simon Moran, Community Partnership Leader, presented the report.

 

Mr Moran advised the purpose of this report is to update Community Boards, Community Development Area Subcommittees and other local Council committees on the revised Strategic Framework that has been developed by Council for the Long Term Plan 2018-2028.

 

Mr Moran explained the report presents the framework for information and highlights the key changes to the Council’s intended areas of focus in response to the key strategic challenges facing Southland District over the next twenty years.

 

 

Resolution

Moved Member Green, seconded Member Crack  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Strategic Framework 2018 - 2028 Long Term Plan” dated 9 October 2017.

 

7.4

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/23591

 

Sheree Marrah, Financial Manager, presented the report.

Mrs Marrah advised that the purpose of the report was to recommend to Council the local budgets for the 2018-2028 Long Term Plan and provides an overview of the local activities and services for Tuatapere for 2018-2028 which are provided under the governance of the Tuatapere Community Board. 

 

 

The Meeting noted that the report also details the estimated costs of these activities over the 10 years as well as the draft rates.

 

Mrs Marrah informed the draft budgets will be incorporated into the Council’s draft Long Term Plan (LTP) 2018-2028 which will be released for consultation in March 2018.  Once the plan is finalised (and subject to any changes resulting from submissions), the budgets shown for 2018/2019 will be used to set rates for the year beginning 1 July 2018 (referred to as LTP year 1).

 

Mrs Marrah raised the possibility of removal of the differential factor for the Tuatapere rating area suggesting a uniform annual charge for the area.   The Board agreed that further information is required on this issue and requested that it be reviewed at the next Long Term Plan meeting of the Community Board.

 

 

Resolution

Moved Deputy Chairperson Horrell, seconded Member De Vries  recommendations a to c, d with changes as indicated (with strikethrough and underlining) and e and f and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 10 October 2017.

b)           Determines that this matter be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Requests that the following rates and charges (including GST) for the year commencing 1 July 2018 be included in the 2018-2028 Long Term Plan, subject to the following;

 

§   Commercial differential rate be added with a (1.00) factor (currently included in the residential component of the Community Board rate).

 

Rate

Rate GST inclusive

Tuatapere CB Total Rate

$92,779

Residential (1.00)

$75,625

Rural (0.20)

$17,154                                                                                                                                  

Commercial (1.00)

 

Tuatapere Hall Rate

$16,085

Tuatapere Pool Rate

$11,656

 

 

e)            Requests Council sets the fees and charges (including GST) for the year commencing 1 July 2018 as follows:

Tuatapere Hall

Fee Description                                                                                            Fee (GST Incl)

Weddings                                                                                                          $115.00

Sports Team                                                                                                      $11.50

f)             There were no issues/priority projects for the local area that need to be included in the 2018-2028 Long Term Plan consultation process to encourage feedback from the local community.

 


7.5

Quote for upgrade of Returned Services Association (RSA) rooms at Tuatapere Hall

Record No: R/17/9/23248

 

Mr Moran, Community Partnership Leader presented the report.

 

Mr Moran advised staff have been requested to obtain quotes to upgrade the RSA rooms at the Tuatapere Hall.

 

The Chair explained the reason for this work is because of continual flooding of the RSA rooms due to blockage of the spouting/downpipes.

 

The Meeting was advised that quotes received are for a heat pump (Inside Systems $3,798), lighting upgrade (Riverton Electrical $1,121) and painting (Barry Bennett $4,100).  It was further noted a carpet upgrade has not been included in the quote.

 

Members noted the total cost of the project is $9,019 (plus GST).

 

Mr Moran advised that the work is to be funded from the Tuatapere hall reserve which currently has a balance of $20,587.

 

 

Resolution

Moved Chairperson Thomas, seconded Cr Harpur  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Quote for upgrade of RSA rooms at Tuatapere Hall” dated 10 October 2017.

 

b)           Accepts the quotes totalling $9019 plus GST from Inside Systems for a heat pump, Riverton Electrical for lighting and Barry Bennett for painting to undertake the upgrade for the RSA rooms at the Tuatapere Hall.

 

c)            Resolves that the work be funded from the Tuatapere hall reserve account.

 

8.1

Chairperson's  Report

 

The Chair, Member Thomas reported on activities she has been involved since the Board’s last meeting.  This included the following;

§  Attendance at the Rebranding meeting at Otautau

§  Advice of new township gardener

 

The Chair raised the issue of the cabbage trees situated along King Street seeking direction from the Board on either their removal or topping, with ongoing maintenance.

 

Following discussion it was agreed the Community Engineer provide the following quotes;

 

1)      removal of the cabbage trees

2)      topping of the cabbage trees and to include a cost of ongoing maintenance

 

The Meeting further agreed that due to the next formal meeting of the Board being scheduled in February 2018 and to progress this work delegated authority be given to the Chair, Members Horrell and Green to decide on which is the preferred option depending on the quotes supplied by the Community Engineer and that Members are to be advised via email of the decision made on which option is to proceed.

 

 

Resolution

Moved Cr Harpur, seconded Member De Vries  and resolved:

That the Tuatapere Community Board:

a)    Requests that an approach be made to the Community Engineer to supply quotes for 1) the removal of the cabbage trees along King Street and 2) topping of the cabbage trees to include a cost of ongoing maintenance, and that due to the next formal meeting of the Board being scheduled in February 2018 and to progress this work delegated authority be given to the Chair, Members Horrell and Green to decide on which is the preferred option depending on the quotes supplied by the Community Engineer and that Members are to be advised via email of the decision made on which option is to proceed.

 

8.2

Councillor's Report

 

Councillor Harpur reported on

§  Attendance at Lower Waiau River Care Group

§  Advice of orchard being mown

§  Update on Freedom Camping submissions - Lumsden

§  Attendance at Tourism Trade seminar

 

 

 

The meeting concluded at 7.17pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Community Board HELD ON TUESDAY, 17 OCTOBER 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................