Winton Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Winton Community Board held in the SDC Office, Winton on Monday, 9 October 2017 at 5.30pm.

 

present

 

Chairperson

Brian Somerville

 

Deputy Chairperson

Geoffrey Jukes

 

Members

Natasha Mangels

 

 

Doreen McNaught

 

 

Neville McPherson

 

 

Peter Schmidt

 

 

Councillor Neil Paterson

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Michelle Stevenson

 

Financial Accountant

Jacobus Meyer

 


Winton Community Board

09 October 2017

 

1             Apologies

 

There were no apologies.

 

2             Leave of absence

 

Moved Member Schmidt, seconded Member Mangels and resolved:

That the Winton Community Board agree to the request for leave of absence from the Chairperson, Member Somerville, for the period Tuesday, 14 November 2017 to Thursday, 7 December 2017.

 

3             Conflict of Interest

 

Member Schmidt declared an interest in any discussions regarding the Rotary Track or the Central Southland Community Pool as he is a member of both Committees and the Board liaison person. He wold not be taking part or voting on the matter.

 

4             Public Forum

 

There was no public forum.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Paterson, seconded Member McPherson  and resolved:

That the minutes of Winton Community Board meeting held on 7 August 2017 be confirmed as a true and correct record.

 

Reports

 

7.1

Winton Air Quality

Record No: R/17/9/22110

 

Michelle Stevenson, Community Partnership Leader, presented the report.

Ms Stevenson advised the purpose of the report is for the Board to consider the results of the air quality survey and to make decisions on any actions considered necessary. 

 

Ms Stevenson informed at the previous meeting of the Board Members considered an Air Quality report which advised of the level of smoke pollution in the town that is being monitored by Environment Southland and it was requested that Council undertake a survey of Winton residents presenting the facts to the community and options available.

 

 

 

The Board noted 211 responses were received by the close off date of 25 September 2017 which highlighted that residents are supportive of actions being taken to improve air quality in the town.   The top three most important issues arising from the survey included;

 

1.       The burning of only dry wood would have a significant effect on smoke pollution in the town.

 

2.       Upgrading insulation, or installing new insulation, has the potential to make many homes significantly warmer and more energy efficient equals less smoke.

 

3.       There are hot spots that require attention.

 

Following discussion the Board agreed to support the option to seek actions to reduce smoke pollution in the township and requested Council consider investigating implementing a clean air loan scheme in Winton.

 

 

 

Resolution

Moved Member Mangels, seconded Member McNaught  and resolved:

That the Winton Community Board:

a)            Receives the report titled “Winton Air Quality” dated 2 October 2017.

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Requests Environment Southland to promote the Good Wood scheme in Winton. 

e)            Requests Environment Southland and Southland District Council to increase awareness of subsidies available, promote the free home health checks, and complete educational initiatives. 

f)             Requests Environment Southland to consider allocating resourcing for compliance activity in regard to irresponsible polluters who fail to abate excessive smoke emissions. 

g)           Endorses the extension of the Southland District Council wood burner free building consent incentives scheme. 

 

h)           Request the Southland District Council investigate implementing a clean air loan scheme in Winton.

 


 



7.2

Council Report

Record No: R/17/9/20958

 

Michelle Stevenson, Community Partnership Leader, presented the report.

 

Ms Stevenson advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Ms Stevenson informed the report highlighted various issues of interest including;

 

§  Civil Defence Review

§  Southland Regional Development Strategy (SoRDs)

§  Venture Southland update going forward

§  Future of Local Government

§  Customer Service Delivery Scoping Project

§  Rebranding update

§  Open spaces Project Update

§  Venture Southland - Community Development

§  Customer Support

§  Library Services

§  Community Futures 2040 Project

§  Local Electoral System update

§  Community Governance Review update

§  Community Leadership Plans

§  Building Control

§  Forestry Update

§  Finance Update

 

 

Resolution

Moved Member McPherson, seconded Member Schmidt  and resolved:

That the Winton Community Board:                                                                                                         

a)            Receives the report titled “Council Report” dated 2 October 2017.

 

7.3

Financial Report to Winton Community Board for the year ended 30 June 2017

Record No: R/17/8/19237

 

Jacobus Meyer, Financial Accountant, presented the report.

 

Mr Meyer advised the purpose of the report is to update the Board on the financial results for the year ended 30 June 2017.

 

Members sought clarification on the Hall budget querying an amount of $9K which they felt should be available for maintenance work. Staff to follow-up and email Members a response in due course.

 

 

Resolution

Moved Member Schmidt, seconded Deputy Chairperson Jukes  and resolved:

That the Winton Community Board:

a)            Receives the report titled “Financial Report to Winton Community Board for the year ended 30 June 2017” dated 2 October 2017.

 

7.4

Strategic Framework 2018 - 2028 Long Term Plan

Record No: R/17/9/22142

 

Michelle Stevenson, Community Partnership Leader, presented the report.

 

Ms Stevenson advised the purpose of this report is to update Community Boards, Community Development Area Subcommittees and other local Council committees on the revised Strategic Framework that has been developed by Council for the Long Term Plan 2018-2028.

 

Ms Stevenson explained the report presents the framework for information and highlights the key changes to the Council’s intended areas of focus in response to the key strategic challenges facing Southland District over the next twenty years.

 

Cr Paterson provided an update on his attendance at workshops relating to the strategic framework to the Long Term Plan advising of hard work undertaken by staff and Councillors alike.

 

 

Resolution

Moved Member McNaught, seconded Member McPherson  and resolved:

That the Winton Community Board:

a)            Receives the report titled “Strategic Framework 2018 - 2028 Long Term Plan” dated 2 October 2017.

 

7.5

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/9/21841

 

Jacobus Meyer (Financial Accountant) presented the report

Mr Meyer advised that the purpose of the report was to recommend to Council the local budgets for the 2018-2028 Long Term Plan and provides an overview of the local activities and services for Winton for 2018-2028 which are provided under the governance of the Winton Community Board. 

The Meeting noted that the report also details the estimated costs of these activities over the 10 years as well as the draft rates.

Mr Meyer informed the draft budgets will be incorporated into the Council’s draft Long Term Plan (LTP) 2018-2028 which will be released for consultation in March 2018.  Once the plan is finalised (and subject to any changes resulting from submissions), the budgets shown for 2018/2019 will be used to set rates for the year beginning 1 July 2018 (referred to as LTP year 1).

Member Schmidt declared an interest and took no part in discussions or voting on the issue relating to the Winton Pool.

 

 

Following discussion on the overview of the rates Members agreed to an increase of the local rate by $8.00 per household per annum and to raise the pool rate by $2.00 per household per annum.

 

 

 

Resolution

Moved Deputy Chairperson Jukes, seconded Member McNaught  recommendations a to c, d with changes as indicated (with strikethrough and underlining) and e and f and resolved:

That Winton Community Board:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 2 October 2017.

b)           Determines that this matter be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Recommends to Council that the following rates and charges (including GST) for the year commencing 1 July 2018 be included in the 2018-2028 Long Term Plan Consultation Document, subject to;

 

§  Increase to the Winton Community Board local rate $8.00 per unit per annum

§  Increase to the Winton Pool Rate $2.00 per unit per annum

 

Rate

Rate GST inclusive

Winton CB Rate

$389,298 $410,618

Winton Hall Rate

$25,285

Winton Pool Rate

$15,712 $18,035

 

e)            Requests the setting of the hall fees and charges (including GST) for the year commencing 1 July 2018, for inclusion in the 2018-2028 Long Term Plan Consultation Document as follows:

Memorial Hall Fees and Charges

Fee Description                                                                                               Rate (GST Incl)

Weddings/Birthdays/Other Social Functions                                        $400.00

Full day (bond required)

 

(Hall not available for birthday functions for 25 Year old and under)

 

Other Functions                                                                                                       $200.00

Full day (bond required)

School/Education Related Events                                                                    $50.00

Full day (bond required)

 

Bowls & Dancing (eg ballet, Scottish dancing)                                         $25.00

Half day (bond required)

Bowls & Dancing (eg ballet, Scottish dancing)                                         $50.00

Full day (bond required)

Funeral/Church Services/Meetings                                                                 $75.00

Full day (bond required)

Commercial Users (eg private sales)                                                            $200.00

Half day (bond required)

Commercial Users (eg private sales)                                                            $400.00

Full day (bond required)

Bond – Regular users (no GST)                                                                        $200.00

12 month duration for bond,

reviewed and renewed every 12 months

 

Bond - Casual/One Off Users (no GST)                                                         $400.00

RSA Hall Fees and Charges

Fee Description Rate (GST Incl)

ANZAC Lounge                                                                                                            $30.00

Half day (bond required)

ANZAC Lounge                                                                                                            $60.00

Full day (bond required)

Weddings                                                                                                                     $150.00

Full day (bond required)

Other Functions                                                                                                          $80.00

Full day (bond required)

 

(ANZAC Hall not to be hired for birthday functions for 25 Years and under)

Kip McGrath (own lock up room)                                                                   $300.00

Regular/consistent

(Monthly charge bond required)

Regular Users (eg dancing, yoga, church services)                               $15.00

Half day (bond required)

Regular Users (eg dancing, yoga, church services)                               $30.00

Full day (bond required)

Commercial Users (eg private sales)                                                              $50.00

Half day (bond required)

Commercial Users (eg private sales)                                                            $100.00

Full day (bond required)

Bond – Regular users (no GST)                                                                        $100.00

 

12 month duration for bond, reviewed and renewed every 12 months

Bond - Casual/One Off Users (no GST)                                                         $200.00

f)             There are no issues/priority projects for the local area that need to be included in the 2018-2028 Long Term Plan consultation process.

 

 

7.6

Merging of Winton Community Board Reserve Funds

Record No:             R/17/9/22218

 

Jacobus Meyer (Financial Accountant) presented the report.

Mr Meyer advised the purpose of the report is to explain the history of the Birthing Centre, Medical Centre Equipment and Medical Centre General Reserve and consider if they can be merged, further to a request from the Board.

Mr Meyer outlined that the Winton Community Board at its meeting of the 7 August 2017 requested that Council staff investigate how the Birthing Centre, Medical Centre Equipment and Medical Centre General Reserve came about and if they can be merged.

Mr Meyer explained the report outlines the background to each reserve and notes that no conditions exist that restricts the merging of these reserves.

 

 

 

Resolution

Moved Member McPherson, seconded Member McNaught  and resolved:

That the Winton Community Board:

a)            Receives the report titled “Merging of Winton Community Board Reserve Funds” dated 2 October 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves the merging of the Birthing Centre Reserve and Winton Medical Centre Equipment Reserve with the Medical Centre General Reserve.

 

7.7

Winton Business Association - request for funding

Record No:             R/17/10/23265

 

Alyson Hamilton, Committee Advisor, presented the report.

 

Mrs Hamilton advised the purpose of the report is for the Winton Community Board to consider a request from the Winton Business Association seeking support for cost of the Band at the annual Winton Open Day to be held Sunday, 19 November 2017.

 

Mrs Hamilton explained the Winton Business Association is again hosting the Winton Open Day, an annual event held in Winton which involves the local businesses and members of the public.

1                

The Meeting noted the Business Association has written to the Board seeking financial support for the cost of the Band at the Open Day which is expected to cost $600.00 (GST Excl).   Mrs Hamilton confirmed there is sufficient monies in the Winton General Reserve.

 

Mrs Hamilton advised the Community Board contributed toward the costs associated with the Band at the Winton Open day in 2016.

 

Following discussion the Board agreed to contribute $600.00 toward the cost of the band at the Winton Open Day scheduled Sunday, 19 November 2017.

 

 

Resolution

Moved Member McNaught, seconded Deputy Chairperson Jukes  and resolved:

That the Winton Community Board:

a)            Receives the report titled “Winton Business Association - request for funding” dated 2 October 2017.

 

b)           Approves the request from the Winton Business Association for a contribution of $600.00 toward the cost of the Band for Winton Open Day to be held Sunday, 19 November 2017.

 

8.1

Chairperson's Report

 

The Chair, Member Sommerville , reported on activities with which he has been involved since the Board’s last meeting.   This included the following:

§  Attendance at the Winton Returned Services Association meeting.

§  Attendance at Winton Senior Citizens meeting.

§  Advice that maintenance is required at the skatepark prior to compliance being issued by the Council - following compliance being issued ongoing maintenance will be undertaken by the Board.

§  Advice that maintenance to the walking track is nearly completed - on completion ongoing maintenance will be undertaken by the Board.

§  Advice that Garden Art is to be placed within the boundary of the Anglican Church.

 

8.2

Councillors Report

 

Cr Paterson commented on the success of the skatepark and suggested that Mrs Dawn Brocks as the organiser deserved recognition for all her efforts.   Members to discuss a suitable recognition for her.

§  Upcoming Long Term Plan (LTP) workshops

§  Advice that suitable sites to be investigated for future sewerage schemes for Winton

§  Rebranding for Southland District Council has been very successful

 

 

 

The meeting concluded at 7.40pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Winton Community Board HELD ON MONDAY, 9 OCTOBER 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................