Notice is hereby given that a Meeting of the Community and Policy Committee will be held on:

 

Date:                            

Time:

Meeting Room:

Venue:

 

Wednesday, 15 November 2017

11am

Council Chambers

15 Forth Street, Invercargill

 

Community and Policy Committee Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Julie Keast

 

 

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Paul Duffy

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

Nick Perham

 

 

IN ATTENDANCE

 

Group Manager - Community and Futures

Rex Capil

 

Committee Advisor

Alyson Hamilton

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 Terms of Reference – Community and Policy Committee

 

The Community and Policy Committee is responsible for:

·                 Assessing and providing advice to Council on:

-      Key strategic issues affecting the District and Council;

-      Community development issues affecting the District and Council;

-      The service needs of the District’s communities and how these needs might best be met;

-      Resource allocation and prioritisation processes and decisions.

·                 Developing and recommending strategies, plans and policies to the Council that advance the Council’s vision and goals, and comply with the purpose of the Local Government Act.

·                 Monitoring the implementation and effectiveness of strategies, plans and policies.

·                 Developing and approving submissions to government, local authorities and other organisations.

·                 Advocating Council’s position on particular policy issues to other organisations, as appropriate.

·                 Considering recommendations from Council’s Subcommittees and make decisions where it has authority from Council to do so, or recommendations to Council where a Council decision is required.

 

The Community and Policy Committee is also responsible for community partnerships and engagement.  This includes:

·                 Monitoring the progress, implementation and effectiveness work undertaken by Venture Southland in line with the Venture Southland Heads of Agreement and specific Service Level Agreement between Southland District Council and Venture Southland.

·                 Allocations of grants, loans, scholarships and bursaries in accordance with Southland District Council policy. 

·                 International relations. 

·                 Developing and overseeing the implementation of Council’s community engagement and consultation policies and processes. 

 

The Community and Policy Committee shall have the following delegated powers and be accountable to Council for the exercising of these powers:

 

(a)            Approving all submissions made by Southland District Council to other councils, central government and other bodies.

 

(b)           To approve scholarships, bursaries, grants and loans within Council policy and annual budgets. 

 

(c)            Monitor the performance of Venture Southland in the delivery against its Business Plan and Council’s letter of expectation. 

 

The Community and Policy Committeehas authority to consider and make recommendations to Council regarding strategies, policies and plans.


Community and Policy Committee

15 November 2017

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                5

2             Leave of absence                                                                                                                                                5

3             Conflict of Interest                                                                                                                                             5

4             Public Forum                                                                                                                                                         5

5             Extraordinary/Urgent Items                                                                                                                        5

6             Confirmation of Minutes                                                                                                                               5

Reports for Resolution

7.1         Community Initiatives Fund Financial Report and Application Summary                    15

7.2         Sport NZ Rural Travel Fund Financial Report and Application Summaries - November 2017                                                                                                                                                                          29

7.3         District Heritage Fund Financial Report and Application Summaries - November 2017                                                                                                                                                                                    32

Reports for Recommendation

8.1         Southland Regional Heritage Heads of Agreement 2017-2024                                            32

Reports

9.1         Southland District Council Creative New Zealand Communities Scheme Grants Awarded October 2017                                                                                                                                                      32

9.2         Financial and Reserve Contribution Fund Financial Report to 30 September 2017 32

 

 


 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)            the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)            that item is a minor matter relating to the general business of the local authority; and

(ii)           the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1         Meeting minutes of Community and Policy Committee, 27 September 2017


sdclogo

 

 

Community and Policy Committee

 

OPEN MINUTES

 

 

Minutes of a meeting of Community and Policy Committee held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 27 September 2017 at 11am.

 

present

 

Chairperson

Julie Keast

 

 

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

Paul Duffy

 

 

John Douglas

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Chief Executive (Steve Ruru), Group Manager, Community and Futures (Rex Capil), Group Manager, Environmental Services (Bruce Halligan), Group Manager, Services and Assets (Ian Marshall), Manager, Governance and Democracy (Clare Sullivan), Communications Manager (Louise Pagan) Committee Advisor (Alyson Hamilton).

 

 

 

 

 

 

 

 


1          Apologies

 

Moved Cr Dillon, seconded Cr Frazier and resolved:

That the Community and Policy Committee accept the apology for non-attendance from Councillor Perham.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There was no Public Forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Cr Kremer, seconded Cr Frazer  and resolved:

That the minutes of Community and Policy Committee meeting held on 9 August 2017 be confirmed as a true and correct record.

 

Reports

 

7.1

Community Governance Project Update

Record No:         R/17/9/22043

 

Clare Sullivan (Manager Governance and Democracy) presented the report.

Ms Sullivan advised the purpose of the report is to provide an update from the Elected Representative Working Group and information on the process for engagement.

 

Ms Sullivan informed the Elected Representative Working Group met recently and received an update on the project plan for the Community Governance Project and Representation Review.

 

The Committee noted the Working Group acknowledged that Council has an appetite for change and that there is a need for a future focus, a structure that is efficient and effective and that is affordable and value for money.

 

Ms Sullivan advised the representation review will be the focus of the community conversations to be held in November 2017. 

 

 

 

Ms Sullivan explained information will be sent out to a large number of stakeholder organisations seeking their input in October 2017 and staff will be available to attend meetings as requested.

 

The Committee noted the public will be encouraged to share their ideas between now and the start of February 2018. A discussion with Councillors, Community Board and Community Development Area Subcommittee Chairs and Deputy Chairs will also be held in November 2017 with the opportunity after that to attend meetings as needed.

 

Mr Capil explained in detail the processes to date in regards the Community Governance Project and the Representation Review Update and further outlined the processes to be undertaken going forward.

 

Cr Kremer suggested staff prepare a timeline highlighting the steps undertaken to date and the steps going forward to be circulated to Committee members and shared with Community Board and Community Development Area Subcommittee Chairs.   Staff to arrange for this work to be undertaken.

 

Mayor Tong expressed appreciation at the work undertaken by staff on this project to date.

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Macpherson  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Community Governance Project Update”.

 

7.9

Southland Open Spaces Priority Setting Report

Record No:         R/17/9/21938

 

Simon Moran (Community Partnership Leader) and Paul Wilson (Xyst Limited) presented the report.

 

Mr Moran advised the purpose of the Open Space Priority report seeks to provide a strategic approach to the management of the open spaces managed by Council with the focus on ensuring the needs and expectations of residents and visitors are met.

 

Mr Wilson addressed the Committee advising the open spaces managed by the Council are important for the health and well-being of local residents and make a significant contribution to visitor’s experience of Southland.

 

Mr Wilson explained the key challenges facing the Council in the management and development of its open space are:

 

1.    Providing appropriate community facilities that are fit for purpose and are relevant for the needs of local communities for the future.

 

2.    Determining the best approach for freedom camping for Southland. Freedom  camping is likely to continue to be a popular way to experience Southland.  There is potential to develop many of the Council’s reserves as freedom camping sites however this would come at considerable on-going cost to ratepayers with uncertain economic benefits.

 

3.    Funding the development, maintenance and renewal of infrastructure to meet the needs of local communities and visitors.

Members agreed while it is a well prepared report queried where to from here?Mr Moran responded advising Council will need to consider how it will use the information provided in the Southland Open Spaces Priority Setting Report to meet the Vision and Objectives of its Open Spaces Strategy 2014.     Mr Moran added any decision to improve the level of service will require investment which will need to be signalled in the Long Term Plan.

 

The Committee agreed with Mr Ruru that a copy of the report be circulated to Community Board and Community Development Area Subcommittee members at the next round of meetings.

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Southland Open Spaces Priority Setting Report” dated 19 September 2017.

 


7.2

The Southland District Story Launch

Record No:         R/17/9/20920

 

Louise Pagan (Communications Manager) presented the report.

 

Mrs Pagan advised the purpose of the report is to update the Committee on progress of the Southland District Story which is now in the final stages for the public launch scheduled for Monday, 2 October 2017.

 

Mrs Pagan informed staff are finalising the signage for all area offices and libraries and the Welcome to Southland District signage. This will be erected by Creation Signs during the weekend of 30 September 2017 - 1 October 2017.

 

Mrs Pagan advised as part of the story development, four strategies have been created namely; corporate identity, communication, engagement and digital.   Mrs Pagan added they have been combined into the Southland Story Strategy which has an action plan attached to it.

 

The Committee was advised that following the launch, timings will be attached to these actions to continue the rollout of the story.

 

Mayor Tong acknowledged the dedication and long hours of hard work by staff in undertaking the rebranding project for Council.

 

Mr Capil concurred with Mayor Tong’s comments expressing appreciation to the Communication Manager and the Communications team in the undertaking of this project which he added has created a sense of positivity amongst staff.

 

 

Resolution

Moved Cr Paterson, seconded Cr Ford  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “The Southland District Story Launch” dated 15 September 2017.

 

Cr Kremer left the Meeting at 12.01pm.

 

Cr Kremer returned to the Meeting at 12.07pm.

 

7.3

MBIE Stewart Island Community Planning Project

Record No:         R/17/8/20618

 

Mr Rex Capil (Group Manager, Community and Futures) presented the report.

 

Mr Capil advised the purpose of the report is to provide an update to the Community and Policy Committee on the Ministry of Business, Innovation and Employment (MBIE) Stewart Island Community Planning Project.

 

Mr Capil informed the project will link to a number of existing plans being undertaken, including SoRDS and Council related reviews scheduled for the next 6 months.

 

The Committee noted the consultation process will begin in late September 2017 with a draft report expected by the end of November 2017, and it is anticipated completion of the project on the Island by February 2018.

 

 

Resolution

Moved Cr Ford, seconded Cr Dillon  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “MBIE Stewart Island Community Planning Project” dated 19 September 2017.

 

b)         Endorses the Stewart Island Community Leadership Plan project, funded by way of a grant from the Ministry of Business, Innovation and Employment.

 

7.4

SDC/Venture Southland Letter of Expectation Projects Status Update

Record No:         R/17/9/21074

 

Mr Moran (Community Partnership Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an update to the Community and Policy Committee around projects identified in the Community Development Priority Projects Letter of Expectation between Southland District Council and Venture Southland.

 

Mr Moran explained Council staff and Venture Southland Community Development staff have met to have an initial discussion around projects, and identified some timeframes to work towards with the projects.

 

The Committee was advised all projects identified will involve Community Partnership Leaders providing project briefs and project management of the activities identified.

 

Members noted as project briefs are developed, finalised and projects initiated, reports will be submitted to update Members on their status at regular intervals.

Mr Moran advised the majority of projects identified will be completed by June 2018.

 

 

Resolution

Moved Cr Macpherson, seconded Cr Duffy  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “SDC/Venture Southland Letter of Expectation Projects Status Update” dated 19 September 2017.

 

7.5

Southland District Council Community Development Strategic Approach

Record No:         R/17/9/22029

 

Mr Moran (Community Partnership Leader) presented the report.

 

Mr Moran advised the purpose of the report is to update the Community and Policy Committee of a project around Southland District Council’s current and future Community Development activity, as detailed in the letter of expectation between Southland District Council and Venture Southland Community Development Priority Projects.

 

The Committee noted the purpose of the project is to define, develop and deliver on the concept of a district wide approach to community development, and to review at a strategic level, the prioritisation of projects and local and district community organisation support.

 

 

Resolution

Moved Cr Ford, seconded Cr Harpur  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Southland District Council Community Development Strategic Approach” dated 19 September 2017.

 

7.6

Welcome Ambassador Pilot

Record No:         R/17/9/22100

 

Mr Moran (Community Partnership Leader) presented the report.

 

Mr Moran advised the purpose of the report is to inform the Community and Policy Committee of a Welcome Ambassador pilot project, as detailed in the Letter of Expectation between Southland District Council and Venture Southland Community Development Priority Projects. 

 

Mr Moran explained the pilot, has already gained initial interest and support from the local Community Family Worker in Te Anau.  Mr Moran added although facilitated initially through Council, the intention is to have a fully community-led and sustainable project continue in Te Anau and beyond, without further need for Council involvement.

 

The Committee noted the pilot will involve a small number of public meetings to gauge interest and support in this project, and the establishment of a steering group to move the pilot forward.

 

 

 

Resolution

Moved Mayor Tong, seconded Cr Douglas  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Welcome Ambassador Pilot” dated 19 September 2017.

 

7.7

Community Leadership Plans Phase Two Update

Record No:         R/17/9/21075

 

Mr Moran (Community Partnership Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an update on the progress of the Community Leadership Plan phase two.

 

Mr Moran advised phase two will see engagement with key stakeholders being undertaken through a series of workshops held in Mossburn, Gore, Otautau, Wallacetown and Invercargill.

 

Mr Moran explained these workshops will build on phase one of the community leadership planning and draw out common themes and ideas from stakeholders.

 

The Committee noted Stakeholders will include representatives (regional and local) from a variety of sectors such as health, education, recreation, social service, religious based, service groups, emergency services and central government agencies.

 

The Committee was advised that following completion of Phase two workshops a summary of the key issues and opportunities identified will be made available to all those who participated so that each group involved is made aware of the feedback from across the District as a whole.   Mr Moran added the summary will also be available to Councillors separately.

 

 

Resolution

Moved Cr Kremer, seconded Cr Paterson  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Community Leadership Plans Phase Two Update” dated 19 September 2017.

 

7.8

Southland District Community Facilities Assessment Report

Record No:         R/17/9/21867

 

Mr Moran (Community Partnership Leader) and Ms Amy Bird (Community Development Planner) presented the report.

 

Mr Moran advised the purpose of the report is to advise that the Southland District Community Facilities report undertaken by Venture Southland’s Community Development Team has been completed and highlights the key findings.

 

Ms Bird explained information was gathered over two rounds of consultation using electronic surveys on SurveyMonkey and one to one interviews. 

 

Ms Bird added the first round of consultation was conducted with facility managers, and the second with facility users.

 

The Committee was advised that whilst the general public was not consulted in this research, in the interviews facility managers and users were invited to “put their community hat on” in response to questions about changes in their community and its facility needs.

 

The Committee noted the data that has been gathered for this report will provide information for discussions with communities and will also link into the strategic planning work that the Council’s property team will be undertaking.

 

 

Resolution

Moved Cr Dillon, seconded Cr Duffy  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Southland District Community Facilities Assessment Report” dated 19 September 2017.

 

Item - 7.9. Southland Open Spaces Priority Setting Report - was considered earlier in     the meeting.

 

7.10

Venture Southland Quarterly Report June 2017

Record No:         R/17/9/21563

 

Mr Paul Casson (Chief Executive, Venture Southland) spoke to the report.

 

Mr Casson advised the quarterly report contains a complete breakdown of Venture Southland’s Business Plan Key Objectives/Performance measures for 2016/2017.

 

Mr Casson explained the key points highlighted in the report including;

 

×          Provision of international satellite and spare services

×          Funds allocated to Southland businesses

×          Wood Energy South Initiative

×          Tourism Product Development

×          Attracting and Retaining a skilled Workforce

×          Community Development

 

Mr Casson commented on the recent success of the Southland Pop-Up Job Shop opening in Invercargill advising people are able to look up job listings and obtain employment advice. 

 

Mr Casson added the initiative is a collaboration between Venture Southland, Southern Directionz Career Consultants and the Southland Chamber of Commerce.

 

Mr Casson circulated copies of the Venture Southland Year in Review 2016-2017 for members information.

 

 

Resolution

Moved Cr Baird, seconded Cr Douglas  and resolved:

That the Community and Policy Committee:

a)         Receives the report titled “Venture Southland Quarterly Report June 2017” dated 19 September 2017.

 

 

 

The meeting concluded at 1.20pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Community and Policy Committee HELD ON WEDNESDAY, 27 SEPTEMBER 2017.

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


Community and Policy Committee

15 November 2017

 

Community Initiatives Fund Financial Report and Application Summary

Record No:             R/17/10/25845

Author:                      Bronwyn Affleck, Administration Manager

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

Community Initiatives Fund financial report and summary of applications received in the funding round closing 30 September 2017

1        Grant recommendations provided for review and approval.

 

Purpose of the Community Initiatives Fund

2        The Southland District Council Community Initiatives Fund is available for the development of community facilities and amenities including: community centres/ halls, War Memorials, local reserves and picnics areas, walkways and tracks, sports fields, swimming pools and changing room facilities.  Sport and recreational opportunities. Community programmes, activities or events.

 

 

Recommendation

That the Community and Policy Committee:

a)            Receives the report titled “Community Initiatives Fund Financial Report and Application Summary” dated 2 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approve the allocation of funds for the Community Initiatives Fund as per the attached schedule including any amendments made during the review.

 

 

Attachments

a             Southland District Council Community Initiatives Fund Financial Report and Application Summaries - November 2017    

 


Community and Policy Committee

15 November 2017

 

Community Initiatives Fund Financial Report

 


 

 

 

 


 

Community Initiatives Fund

 

Application Summaries

 

 

Funding Available $80,081                      Total of Recommendation $65,475

 

 

1

Alex McKenzie Memorial Arboretum

 

Request assistance towards costs associated with completing a new planting of trees with name plaques and stands

 

Total Project Cost  $2,000

 

 

 

Amount Requested           $1,800

Recommendation

$1,000

 

 

2

Aparima Taekwondo Club In

 

Request assistance towards the purchase of electronic foot socks in five different sizes.

 

From 2018 all Taekwondo tournaments will use electronic scoring.  Purchasing the foot socks will provide members the opportunity to compete at tournaments.

 

Total Project Cost  $369

 

 

 

Amount Requested           $300

Recommendation

$300

 

 

3

Athol Sports and Recreation Group Inc

 

Request assistance towards costs associated with the purchase and installation of an electronic community notice board to be strategically positioned to capture the attention of motorists to provide civil defence instructions as required, as well as informing locals of club and community activities taking place.

 

Total Project Cost  $7,700

 

 

 

Amount Requested           $2,000

Recommendation

$2,000

 

 

4

Balfour Community Baths Fund

 

Request assistance towards costs associated with painting the inside of pool and the outside of pool.

Pool usage: Balfour School 101 students – 12 weeks p/a

Waikaia School 30 students – 6 weeks p/a

Balfour community season key holders and casual users.

 

Total Project Cost  $8,500

 

 

 

Amount Requested           $5,000

Recommendation

$3,000

 


 

5

Balfour Gun Club Inc

 

Request assistance towards the purchase and installation of automatic traps.  The existing manual traps are labour intensive, becoming out dated and a health and safety issue.

Updating the traps will benefit, grow and make the shooting environment a much safer place.

The Club is open all year round and hosts 6 official events each year, South Island Champs every  2 years and NZ Nationals every 4 years, numerous club and member practice days and 12 training days p/a.

The Club also hosts school student training sessions, Corporates, Young Framers and others.

 

Total Project Cost  $76,814

 

 

 

Amount Requested           $2,000

Recommendation

$2,000

 

 

6

Nightcaps CDA - Bev Evans

 

Request assistance towards costs associated with holding a Christmas Party for the children in Nightcaps, and Ohai.  This will include approximately 150 children.

This is a great event for the community, bringing together families at a special time of year and in particular for those families and children who are less fortunate.

 

Total Project Cost  $1,413

 

 

 

Amount Requested           $600

Recommendation

$600

 

 

7

Brydone Community Centre

 

Request assistance towards costs associated with replacing the Community Centre kitchen and meeting room windows and a broken heater.

The facility is used almost every day by the Brydone and wider community including community events, yoga and private functions.

 

Total Project Cost  $3,192

 

 

 

Amount Requested           $1,000

Recommendation

$1,000

 

 

8

Central Southland Pony Club

 

Request assistance towards costs associated with replacing jump poles and stands.

Some jumps are unsafe for both riders and ponies.

Jumping equipment is used 2-3 times a week by club members.

 

Total Project Cost  $3,320

 

 

 

Amount Requested           $2,000

Recommendation

$1,500

 





 

9

Dipton Golf Club Inc

 

Request assistance towards costs associated with replacing flagsticks, flag cups and flags on greens.  The existing ones are badly worn and cracking and move and blow out damaging greens.  It is intended to purchase shorter flagsticks to help with wind resistance.

 

Total Project Cost  $969

 

 

 

Amount Requested           $485

Recommendation

$485

 

 

10

Fiordland Area Committee St John

 

Request assistance towards costs associated with re-purposing a portion of the Ambulance Station in order to allow day and night manning of the Station.

At this stage one unused room will be furnished as a bedroom following some minor building work.

The project will enable faster response times, better coverage and related reduced fatigue.

 

Total Project Cost  $5,040

 

 

 

Amount Requested           $1,750

Recommendation

$1,750

 

 

11

Fiordland Racquets Club

 

Request assistance towards costs associated with resurfacing the existing Fiordland College courts with synthetic grass.

The existing asphalt surface is beginning to deteriorate however the fencing is still in a good state.  There is also existing lighting infrastructure in place which will enable night use during winter.  The courts will provide additional tennis court facilities allowing junior tournaments to be hosted in Te Anau.

A new synthetic grass turf will be more useful when wet, as the current asphalt surface becomes extremely slippery when wet making it unusable.  The upgraded facility would be used by Fiordland College students as well as the Hockey Club, the Netball Club and Tennis Club members.

 

Total Project Cost  $154,763

 

 

 

Amount Requested           $5,000

Recommendation

$5,000

 

 

12

Friends of Lumsden School

 

Request assistance towards costs associated with the provision of storage to house bikes and helmets.It is intended to create a bike track within the school grounds.  The bike track would be used daily by school students during school hours and would be open to family and community members out of schools hours, at weekends and holidays.

It would provide a healthy recreational choice for students and the community.  High potential for flow-on interest and use of the Around the Mountains trail.  It would develop skills and fitness and foster active lifestyle habits.

(Once established $2k would be budgeted p/a towards maintenance of the bike track.)

 

Total Project Cost  $47,000

 

 

 

Amount Requested           $2,500

Recommendation

$2,000

 

 

Subject to securing the balance of funding to enable the project to proceed

13

Garston CDA

 

Request assistance towards costs associated with constructing a Memorial Seat and an information panel in recognition of Russell Glendenning.  Russell was an engineer driver for the Kingston Flyer for over forty years.  The seat will be attached to the Railway Jigger shed and Jiggers Russell donated to the Garston District.

 

Total Project Cost  $5,324

 

 

 

Amount Requested           $2,000

Recommendation

$2,000

 

 

14

Gore High School

 

Request assistance towards costs associated with the restoration of the Gore High School Hostel Memorial Gates.  Restoration would include: water blasting the entire site, preparation of the gates for painting, straighten some bars, replacing two steel plates that have rusted and clean and re-letter marble panels.

 

Total Project Cost  $3,750

 

 

 

Amount Requested           $1,000

Recommendation

Nil

 

 

15

Heritage South Trust

 

Request assistance towards promotional costs associated with Heritage Month (March annually) hosting a range of workshops targeting professional development opportunities for those involved in the heritage sector, the majority of whom are volunteers.

 

Total Project Cost  $33,663

 

 

 

Amount Requested           $700

Recommendation

$700

 

 

16

Jelly Beans Playgroup

 

Request assistance towards the purchase of tables for the Playgroup which will be used for activities and crafts.  The tables currently being used are on loan from Southern REAP.

 

Total Project Cost  $1,440

 

 

 

Amount Requested           $720

Recommendation

$720

 

 

17

Nightcaps Playgroup

 

Request assistance towards costs associated with building a playground for under 5’s at the Nightcaps Playgroup.  It will provide an area that will encourage outdoor activity and provide variety for the under5’s.

The old playground was removed several years ago as it was unsafe and it has not been replaced.

Invercargill North Rotary Club are supporting this project and will provide volunteer labour to create the playground once funding has been secured to purchase the equipment.

 

Total Project Cost  $20,814

 

 

 

Amount Requested           $5,000

Recommendation

$5,000

 

18

Northern Southland Community Resource Centre Charitable Trust

 

Request assistance towards costs associated with continuing to run community programmes which include: the community garden project, the MenzShed, youth programmes, senior’s programmes, Cycle and Celebrate and hosting guest speakers.

 

Total Project Cost  $15,640

 

 

 

Amount Requested           $2,000

Recommendation

$2,000

 

 

19

Northern Southland Regional Dancing Society

 

Request assistance towards costs associated with bringing judges, writers and pipers to Lumsden for the annual highland dance event.

Approximately 40 dancers from throughout Southland compete in age group events.

 

Total Project Cost  $1,970

 

 

 

Amount Requested           $330

Recommendation

$330

 

 

20

Otautau Flowers, Quilts and Crafts Day

 

Request assistance towards costs associated with replacing the table coverings which are worn and torn from previous use.

The Flowers, Quilts and Crafts Day is an annual event held at the end of February.

 

Total Project Cost  $600

 

 

 

Amount Requested           $300

Recommendation

$300

 

 

21

Riverton Community Garden

 

Request assistance towards costs associated with the purchase and installation of an irrigation system, soil and trees.

The goal is to create a self-funding, sustainable Community Garden model.

We want to ensure the garden generates enough sales to cover the expenses of maintaining the garden to an excellent standard for growing and producing good quality vegetables and fruit.

 

Total Project Cost  $1,944

 

 

 

Amount Requested           $1,000

Recommendation

$1,000

 

 

22

Riverton Heritage and Tourist Centre Trust

 

Request assistance towards costs associated with replacing the roof in the historic courthouse area of the Museum.

 

Total Project Cost  $12,412

 

 

 

Amount Requested           $5,000

Recommendation

$3,000

 

 

Subject to securing the balance of funding to enable the project to proceed

 


 

23

South Catlins Charitable Trust

 

Request assistance towards costs associated with connecting the water tanks to the pipeline to service the pressure requirements for the sprinkler system in the new Heritage Centre building.

The Trust has spent $39k installing the 100mm water line to provide pressure for the fire sprinklers.  This additional work is now required to connect to two other water tanks to ensure the required amount of water as fire protection.

 

Total Project Cost  $4,300

 

 

 

Amount Requested           $2,000

Recommendation

$2,000

 

 

24

South Coast Environment Society

(a)

Request assistance towards costs associated with holding the Annual Harvest Festival to be held in April 2018.  This includes: tutor fees and travel costs, hall hire, advertising, printing and stationery.

The 8th and 9th Annual Harvest Festivals were attended by 3,000-4,000 people from throughout Southland and further afield.

 

Total Project Cost  $6,200

 

 

 

Amount Requested           $2,500

Recommendation

$2,500

 

 

(b)

Request assistance towards costs associated with creating a “Community Manual for caring for your area’s Heritage Orchard Park”.

There are eight community orchard parks planted out now.  These represent a ‘living archive’ of the early settler’s trees.  There will be four more by 2019.

These have been gifted to the community.  The Manual would give the communities the skills, knowledge and confidence to enjoy the process of “owning and caring for tie community park”.

 

Total Project Cost  $1,075

 

 

 

Amount Requested           $500

Recommendation

$500.00

 

 

25

Takitimu Swimming Club

 

Request assistance towards subsidising swimming lessons to make it affordable to all including the Opio and Eastern Bush community

 

Total Project Cost  $4,690

 

 

 

Amount Requested           $1,490

Recommendation

$1,490

 

 

26

Toi Tois Lions Club

 

Request assistance towards costs associated with upgrading the Waipohatu Falls walking track, located in the Haldane bush area of the Catlins Forest Park.  Members of the Lions Club maintain this DOC track.  The Lions Club has pledged 1/3 of the proceeds from their Hay and Bale=age competition towards this project. 

 

Total Project Cost (Est)     $30,000

 

 

 

Amount Requested           $

Recommendation

$

 

Awaiting further information re ownership/responsibility–to be discussed at the meeting

27

Tokanui Memorial Hall

 

Request assistance towards costs associated with repairs to the south end wall.

The concrete block pointing is crumbling and creating gaps for rain and moisture to get into building.

The wall requires plaster and panting to seal it to the weather.

 

Total Project Cost  $8,757

 

 

 

Amount Requested           $4,400

Recommendation

$2,000

 

 

28

Tree Project Committee – Aparima College

 

Request assistance towards costs associated with creating a meandering walkway through the piece of land adjacent to the Aparima Estuary month and the College sports fields.  The path will be gravelled and contoured.  This is Phase I of a larger landscaping project to replant the area with trees and add picnic tables, benched and signage.

This project will help to decrease the impact of erosion on the banks of the river.

 

Total Project Cost  $320,000

Committee to Discuss

 

Amount Requested           $15,000

Recommendation

$

 

 

29

Venture Southland

(a)

Water Treatment Course

Request assistance towards subsidising the cost of attending a Water Treatment Course for community and school pool groups (20 people)

 

Total Project Cost  $5,950

 

 

 

Amount Requested           $3,500

Recommendation

$3,500

 

(b)

Riverton Anglican Church Roll of Honour Boards Restoration

Request assistance towards costs associated with the restoration of the above Roll of Honour boards.

 

The Boards are badly bora ridden and damaged and require urgent repair before they need the wording fully rewritten.

 

Total Project Cost  $500

 

 

 

Amount Requested           $300

Recommendation

$300

 

(c)

2018 Arts Festival

Request assistance towards costs associated with taking 2018 Arts Festival Shows to towns around the District.

Creative New Zealand has changed its criteria and the Arts Festival can no longer access CNZ CCS funding as the Arts Festival is deemed to be a Council activity.

 

Total Project Cost  $

 

 

 

Amount Requested           $3,000

Recommendation

$3,000

 


 

(d)

‘Welcome Ambassadors’ Programme – Te Anau

 

Request assistance towards costs associated with establishing a ‘Welcome Ambassadors’ programme in Te Anau.  Funding is sought for resources, hosting events, catering and administration costs. 

Rather than focus on the migrant or newcomer the programme is designed to empower the host community.

The programme is aligned with the ‘Welcoming Communities’ pilot but is separate.

 

Total Project Cost  $5,000

Committee to Discuss

 

Amount Requested           $5,000

Recommendation

$

 

 

30

Waimatuku Highland Pipe Band Inc

 

Request assistance towards the purchase of new percussion instruments for the Pipe Band.  The new instruments will be much more suited to marching than the current ones.

 

Total Project Cost  $6,370

 

 

 

Amount Requested           $1,000

Recommendation

$1,000

 

 

31

Waitangi Day 2018 – Te Anau Committee

 

Request assistance towards costs associated with celebrating Waitangi Day 2018 with a variety of activities and celebrations in Te Anau.

A comprehensive day of activities aimed at encouraging local people, communities and tourists to reflect on New Zealand’s history and culture and to celebrate our country and its people.

 

Total Project Cost  $4,770

 

 

 

Amount Requested           $2,000

Recommendation

$2,000

 

 

32

Wallacetown Community Centre Society Inc

 

Request assistance towards the purchase of 100 new chairs for events such as weddings and funerals.  Currently for any event larger than 150 people chairs need to be borrowed from other organisations.

The Wallacetown Community Centre is used at least four times a week by local groups, the school and outside hirers for meetings, funerals, sports functions etc.

 

Total Project Cost  $6,733

 

 

 

Amount Requested           $4,733

Recommendation

$2,000

 

 

33

Winton A&P Assn

 

Request assistance towards costs associated with ground rental of the Winton Racecourse where the 104th Annual Winton A&P Show will be held in January 2018.

 

Total Project Cost  $46,688

 

 

 

Amount Requested           $4,000

Recommendation

$1,500

 


 

34

Winton Central Bowling Club

 

Request assistance towards costs associated with continuing the development of the Pavilion and Club facilities and in particular external building maintenance and improvement.

The facility is used in summer for lawn bowls and in the winter for Pavilion bowls and social activities.

 

 

Total Project Cost  $

 

 

 

Amount Requested           $4,500 (paint cost)

Recommendation

$2,000

 

 

35

Wyndham Pony Club

 

Request assistance towards costs associated with replacing old wood and steel jumps with plastic jumps.  Plastic jumps are safer for the rider and horsed and they are also a lot lighter to lift so easier to set up and dismantle.  The plastic jumps come with a 5 year guarantee.

 

Total Project Cost  $6,469

 

 

 

Amount Requested           $2,000

Recommendation

$2,000

 

 

36

Wyndham Rugby Football Club

 

Request assistance towards costs associated with upgrade and modernise the kitchen and redesign to increase storage space and assist ease of use.

Replace 2 old ovens with a large gas oven and install a bench top dishwasher for the more hygienic set-up.

 

Total Project Cost – in process of getting quotes

 

 

 

Amount Requested           $5,000

Recommendation

$2,000

 

 

37

Southland Life Education Trust

 

Request assistance towards costs associated with continuing our much needed fun-filled health based modules including: social relationships, food and nutrition, self-esteem, body systems and substances, peer pressure and bullying for Year 1 to Year 8 students.

In particular funding is sought for resources and materials and take home workbooks.

 

Total Project Cost $3,070   (Annually approximately $100,00)

 

 

Amount Requested           $2,000

Recommendation

$2,000

 


Community and Policy Committee

15 November 2017

 

Sport NZ Rural Travel Fund Financial Report and Application Summaries - November 2017

Record No:             R/17/10/25866

Author:                      Bronwyn Affleck, Administration Manager

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Sport NZ Rural Travel Fund financial report and summary of applications received in the funding round closing 30 September 2017

1        Recommendations provided as per the funding formula based on the number of kilometres travelled, for review and approval.

 

Purpose

2        The SportNZ Rural Travel Fund is to assist with transport costs associated with participating in regular local competitions.  Sports clubs and school based clubs with young people aged between 5 – 19 years are eligible to apply.

3        $13,000 available for distribution per annum.

 

Recommendation

That the Community and Policy Committee:

a)            Receives the report titled “Sport NZ Rural Travel Fund Financial Report and Application Summaries - November 2017” dated 6 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter

 

d)           Approve the allocation of funds for the SportNZ Rural Travel Fund as per the attached schedule including any amendments made during the review.

 

 

Attachments

a             SPORT NZ Rural Travel Fund - Financial Report and Application Summaries - November 2017    

 


Community and Policy Committee

15 November 2017

 

SPORT NZ Rural Travel Fund - Financial Report

 

SPORT NZ Rural Travel Fund Application Summary

 

Funding Available $13,674                                         Total of Recommendations $5,100

 

1

Fiordland Athletics Club

 

Request assistance towards travel costs associated with participating in regular local competition.

       Kms = 5,000

Recommendation as per travel formula

$900

 

2

Fiordland Swimming Club

 

Request assistance towards travel costs associated with participating in regular local competition.

         Kms = 7,600

Recommendation as per travel formula

$1,200

 

3

Northern Southland College – Equestrian, Tennis and Cricket Teams

 

Request assistance towards travel costs associated with participating in regular local competition.

         Kms = 2,100

Recommendation as per travel formula

$600

 

4

Otara Pony Club

 

Request assistance towards travel costs associated with participating in regular local competition.

        Kms = 7,000

Recommendation as per travel formula

$900

 

5

Riversdale Tennis Club

 

Request assistance towards travel costs associated with participating in regular local competition.

        Kms = 700

Recommendation as per travel formula

$300

 

6

Riversdale Rugby Football Club

 

Request assistance towards travel costs associated with participating in regular local competition.

        Kms = 700

Recommendation as per travel formula

$300

 

7

Winton Cricket Club

 

Request assistance towards travel costs associated with participating in regular local competition.

        Kms = 6,400

Recommendation as per travel formula

$900

      


Community and Policy Committee

15 November 2017

 

District Heritage Fund Financial Report and Application Summaries - November 2017

Record No:             R/17/10/25933

Author:                      Bronwyn Affleck, Administration Manager

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

District Heritage Fund Financial Report and Application Summary

1        Recommendations provided for review and approval.

 

Purpose

2        The Southland District Council Heritage Fund is to support the conservation of heritage collections and encourage the development and application of professional museum standards to heritage collections.  The Fund is available to assist with the day-to-day running of local museums, heritage centres or similar type organisations within the Southland District Council boundaries.

3        $60,000 available for distribution per annum.

 

Recommendation

That the Community and Policy Committee:

a)            Receives the report titled “District Heritage Fund Financial Report and Application Summaries - November 2017” dated 2 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter

 

d)           Approve the allocation of funds for the District Heritage Fund as per the attached schedule including any amendments made during the review.

 

 

Attachments

a             District Heritage Fund - Financial Report and Application Summaries - November 2017    

 


Community and Policy Committee

15 November 2017

 

District Heritage Fund - Financial Report

 

 


District Heritage Fund

 

Application Summaries

 

 

Funding Available $43,541                              Total of Recommendation $42,900

 

1

Riverton Heritage & Tourist Centre Trust – Te Hikoi

 

Request assistance towards operational costs including:  power, cleaning, office overheads, insurance.

 

Total Project Cost  $122,561

Eligible costs $36,200

 

 

 

Amount Requested           $23,500

Recommendation

$22,000

 

 

2

Switzers Museum Inc - Waikaia

 

Request assistance towards operational costs including:  insurance, power, computer related costs, e-hive subscription.

 

Total Project Cost  $10,350

 

 

 

Amount Requested           $6,500

Recommendation

$6,200

 

 

3

Thornbury Vintage Tractor & Implement Club

 

 

Request assistance towards operational costs including: power, insurance, rates etc

 

Total Project Cost  $4800

 

 

 

Amount Requested           $4,000

Recommendation

$3,000

 

 

4

Waikawa Museum

 

Request assistance towards operational costs including: insurance, internet, Eftpos fees and rental, power, phone.

 

Total Project Cost  $14,414

 

 

 

Amount Requested           $14,414

Recommendation

$8,700

 

 

5

Wyndham & Districts Historical Society

 

Request assistance towards operational costs including: insurance, rent, power, phone, pest control.

 

Total Project Cost  $4750

 

 

 

Amount Requested           $4,000

Recommendation

 $3,000

 

 

 

 


Community and Policy Committee

15 November 2017

 

Southland Regional Heritage Heads of Agreement 2017-2024

Record No:             R/17/10/26081

Author:                      Bronwyn Affleck, Administration Manager

Approved by:         Bruce Halligan, Group Manager Environmental Services

 

  Decision                                        Recommendation                                  Information

 

 

Purpose

1        The Southland Regional Heritage Committee Heads of Agreement established in 2005 is due for renewal this year.

Executive Summary

2        The Southland Regional Heritage Committee Advisory Group; Jim Geddes, Jo Massey, Paul Horner, Peggy Peek, Bruce Halligan and Bobbi Brown, and Committee Chair, Cr Paul Duffy met to review and update the Southland Regional Heritage Committee Heads of Agreement 2017-2024 document.

3        The Southland Regional Heritage Committee approved the Draft Southland Regional Heritage Committee - Heads of Agreement 2017-2024 at a meeting held 20 October 2017.

 

Recommendation

That the Community and Policy Committee:

a)            Receives the report titled “Southland Regional Heritage Heads of Agreement 2017-2024” dated 7 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Recommends that  the revised “ Southland Regional Heritage Heads of Agreement 2017-2024” be approved and executed by the Council, or

 

e)            That if the Committee identifies additional matters which it considers should be added to or altered in the draft Heads of Agreement, then these be referred back to the Southland Regional Heritage Committee for reconsideration.

 


 

Background

4        In 2003 Venture Southland was asked to address Museum funding which had been a contentious issue between the three territorial local authorities for a number of years.

5        A new approach was needed to break the impasse of funding for the Southland Museum. The approach taken was to look at museums and collections in terms of their relevance and value in the context of preserving and promoting Regional Heritage regardless of location within the Southland region; while also adopting the generally accepted principle that it is more relevant to portray history and heritage close to the location at which the events occurred.

6        An assessment was made of the value of various collections and displays, including those at Gore and other locations in the Region. A funding formula for supporting and maintaining these collections was developed and agreed to by the local authorities.

7        An additional initiative to develop and preserve regional heritage in the context of the “Story of Southland” was developed to be initiated and overseen by a Regional Heritage Group.

8        The development of regional heritage and the “Story of Southland” offered the scope to develop major tourism visitor attractions as well as raising regional and local awareness and pride. There would be significant potential benefits to all communities.

Factors to Consider

Legal and Statutory Requirements

9        The Heads of Agreement document is due for review in accordance with the timeframes specified in the current agreement.

Community Views

10      There is no statutory requirement for specific community consultation in relation to the adoption of the proposed amended Heads of Agreement 2017-2024.

Costs and Funding

11      In addition to the ongoing funding (CPI adjusted) to maintain existing collections, additional funding was provided to be distributed by the Committee. There were three elements to this annual funding:

a)   $10,000 per annum for the Committee to use to obtain advice or assistance in assessing applications or projects.

b)   $40,000 per annum to provide funding assistance for smaller collections relevant in a Regional Heritage context, for cataloguing and preservation.

c)   $100,000 per annum to support initiatives that are in the context of Regional Heritage and contribute to developing the “Story of Southland” concept.

12      The available funding for distribution has continued at this level however for ease of administration the funding was combined into one pot in 2012.

Proposed changes to the Draft 2017-2024 Southland Regional Heritage Committee Heads of Agreement

Length of Term:

13      The first Southland Regional Heritage Committee Heads of Agreement was for the period
2005-2012, the second 2012-2017.

14      The Southland Regional Heritage Committee proposes changing the term of the Heads of Agreement back to seven years, 2017-2024.

15      The reason for this proposed change is that a five year term would require the Heads of Agreement to be renewed in the same year as TLA Elections. This would cause difficulty due to the timing of Elections relative to the Heads of Agreement expiry date (November).

6.1      Clause Amendment

16      After discussion the Committee agreed the Southland Regional Heritage Committee Chair and Deputy Chair would be elected / re-elected after each TLA triennial election. There is no timeline in existing Heads of Agreement for these positions to be elected / re-elected.

7.5      Clause Amendment

17      After discussion the Committee agreed annual contributions would be automatically adjusted using the Local Government Cost Index, rather than the Consumer Price Index. It was agreed the LGCI provided a more accurate adjustment rate.

8.1.5  Amendment

18      Invercargill City Council requested the timeline to present annual accounts be extended from three months to six months post 30 June to ensure the Audit NZ annual report would be available within the prescribed timeframe.

Appendix I and Appendix II - Removed

19      The Southland Regional Heritage Committee and Advisory Group agreed to remove          Appendix I and II from the Southland Regional Heritage Committee Heads of Agreement document.

20      The information contained within these Appendices in the existing agreement is useful for the Committee and Advisory Group. However, it can cause confusion in the public domain. Financial information does not remain relevant for the term of the Agreement.

21      The information contained in Appendix I and II would continue to be available to the Committee, Advisory Group and participating Councils on request.

22      A “blue line” version of the document identifying changes for Committee members’ information is included as Appendix 1 to this report.


 

From the Minutes of the Southland Regional Heritage Committee Meeting held
20 October 2017.

The Southland Regional Heritage Committee resolved as follows with respect to this matter at its meeting on 20th October, at which Crs Duffy and MacPherson were present as SDC representatives:

 

Moved Cr Rebecca Amundsen, seconded Cr Gavin Macpherson

and RESOLVED:

(a)   That the Southland Regional Heritage Committee approve the draft Southland Regional Heritage Committee - Heads of Agreement 2017-2024 document.

(b)   That the draft Southland Regional Heritage Committee - Heads of Agreement
2017-2024 be submitted to Southland District Council, Invercargill City Council and Gore District Council for adoption and signing.

 

Policy Implications

23       No specific Policy implications have been identified. However, this Heads of Agreement is an important foundation document for Regional Heritage.

Analysis

Options Considered - Analysis of Options

Option 1 – Recommend to Council that draft be approved and executed

Advantages

Disadvantages

·        Regional Heritage has future certainty

·        Regional Heritage is operating under a current agreement 

·        None identified

Option 2 – Recommend to the Council that draft not be approved and executed

Advantages

Disadvantages

·        If there was a desire for a separate discussion around the future of regional heritage, this could be a catalyst for this

·        Regional Heritage would have reduced future certainty

·        Regional Heritage would not be operating under a current agreement

Option 3 – Recommend that draft be referred back to Regional Heritage Committee for further consideration if Committee wishes to see changes

Advantages

Disadvantages

·        Would provide an opportunity for the draft Heads of Agreement 2017-2024 to be amended if the Community and Policy Committee considered that changes are required

Would delay the adoption of an amended 2017-2024 Heads of Agreement

Assessment of Significance

24      This matter is not considered significant in terms of Section 76 of the Local Government Act 2002. It is a proposed renewal , with suggested amendments,  of an existing agreement.

Recommended Option

25      Option 1 – that the Committee recommends to the Council that the revised Heads of Agreement be adopted. However, it would seem appropriate that if such recommended changes are significant, these be referred back the Regional Committee for consideration in the first instance, being Option 3.

Next Steps

26      Referral to the Council for approval and endorsement, or referral back to the Regional Heritage Committee for reconsideration if recommended changes propose to significantly alter the draft agreement .

Attachments

a             Draft Southland Regional Heritage Heads of Agreement 2017-2024 - Tracked Changes - September 2017    

 


Community and Policy Committee

15 November 2017

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Community and Policy Committee

15 November 2017

 

Southland District Council Creative New Zealand Communities Scheme Grants Awarded October 2017

Record No:             R/17/10/25954

Author:                      Bronwyn Affleck, Administration Manager

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

Creative Communities Scheme Community Committee

1        The Creative Communities Scheme Community Committee met on 20 October 2017 to consider applications received in the funding round closing 30 September 2017 and award grants.

 

Grants awarded are as follows;

Applicant

Project

Awarded

Toi Rakiura

Concert

$216

Toi Rakiura

Concert

$466

 

Jodi Wright, Toad Productions

Southland Buskers Festival, hula hooping and performance Workshop

$500

Waitangi Day 2018, Te Anau Committee

Celebrations for Waitangi Day

$3,770

Southern REAP

Korowai Workshop

$303

Riverton Community Arts Centre

John Husband, A Retrospective

$5,119

Stewart Island Promotion Association

Rakiura Art Programme

$2750

Shakespeare in the Park Charitable Trust

As You Like It, Shakespeare in the Park production 2018

$495

ILT Stadium Southland

Christmas at the Stadium

$2000

 

 

 

Total Available for Distribution $18,084

Total Grants Awarded

$15,619

 

 

Recommendation

That the Community and Policy Committee:

a)            Receives the report titled “Southland District Council Creative New Zealand Communities Scheme Grants Awarded October 2017” dated 2 November 2017.

 

 

Attachments

There are no attachments for this report. 

 


Community and Policy Committee

15 November 2017

 

Financial and Reserve Contribution Fund Financial Report to 30 September 2017

Record No:             R/17/10/25999

Author:                      Bronwyn Affleck, Administration Manager

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Financial and Reserve Contribution Fund financial report to 30 September 2017

1        There are no applications or project requests for funding to this Fund in the application round closing 30 September 2017.

 

Recommendation

That the Community and Policy Committee:

a)            Receives the report titled “Financial and Reserve Contribution Fund Financial Report to 30 September 2017” dated 2 November 2017.

 

 

Attachments

There are no attachments for this report. 

 

Financial Report