Notice is hereby given that a Meeting of the Ohai Railway Fund Subcommittee will be held on:

 

Date:                            

Time:

Meeting Room:

Venue:

 

Friday, 10 November 2017

9am

Southland District Council Office

176 Main Street, Otautau

 

Ohai Railway Fund Subcommittee Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Sue Adams

 

Deputy Chairperson

Bill Mather

 

Members

Kevin Dixon

 

 

Caroline Reed

 

 

Councillor Stuart Baird

 

 

Councillor George Harpur

 

 

Councillor Nick Perham

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Kelly Tagg

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


Ohai Railway Fund Subcommittee

10 November 2017

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                3

2             Leave of absence                                                                                                                                                3

3             Conflict of Interest                                                                                                                                             3

4             Public Forum                                                                                                                                                         3

5             Extraordinary/Urgent Items                                                                                                                        3

6             Confirmation of Minutes                                                                                                                               3

Reports

7.1         Ohai Railway Fund Subcommittee-Term of Reference                                                              19

7.2         Financial Report to 30 September 2017                                                                                             27

7.3         Tertiary Application Summary                                                                                                                31

7.4         Organisation Application Summary                                                                                                    35

7.5         Grants schedule                                                                                                                                                37


 

 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Subcommittee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)            the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)            that item is a minor matter relating to the general business of the local authority; and

(ii)           the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1         Meeting minutes of Ohai Railway Fund Subcommittee, 26 May 2017

 


sdclogo

 

 

Ohai Railway Fund Subcommittee

 

OPEN MINUTES

 

 

Minutes of a meeting of Ohai Railway Fund Subcommittee held in the Southland District Council Office, Otautau, 176 Main Street Otautau on Friday, 26 May 2017 at 2pm.

 

present

 

Members

Sue Adams

 

 

Kevin Dixon

 

 

Bill Mather

 

 

Caroline Reed

 

 

Councillor George Harpur

 

 

IN ATTENDANCE

 

Group Manager, Community and Futures

Rex Capil

 

Chief Financial Officer

Anne Robson

 

Committee Advisor

Alyson Hamilton

 

Community Partnership leader

Kelly Tagg

 

 


1          Apologies and Welcome

 

Councillor Harpur opened the meeting and welcomed the Members to the Inaugural meeting of the Ohai Railway Fund Subcommittee for the 2016 – 2019 triennium.

 

Councillor Harpur congratulated the Members present on being elected to the Ohai Railway Fund Subcommittee for the ensuing three year term.

 

Councillor Harpur advised apologies for non-attendance have been received from Councillors Perham, Baird and Mayor Tong.

 

Moved Member Mather, seconded Member Dixon and resolved:

That the Ohai Community Railway Fund Subcommittee accept the apologies for non-attendance from Councillors Perham, Baird and Mayor Tong.

 

2

Election of Chair and Deputy Chair

Record No:         R/17/5/9000

 

Councillor Harpur called for nominations for the position of Chairperson of the Ohai  Development Area Subcommittee.

 

Nominee                                 Moved                                  Seconded

 

Sue Adams                              Bill Mather                            Kevin Dixon

 

There were no further nominations.

 

The nomination of Sue Adams for Chairperson of the Ohai Railway Fund Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Sue Adams was duly elected Chair of the Ohai Railway Fund Subcommittee for the 2016-2019 term.

 

Councillor Harpur then called for nominations for the Deputy Chairperson of Ohai  Railway Fund Subcommittee

 

Nominee                                  Moved                                  Seconded

 

Bill Mather                                Sue Adams                          Kevin Dixon

 

There were no further nominations.

 

The nomination of Bill Mather for Deputy Chairperson of the Ohai Railway Fund Subcommittee for the 2016-2019 term was PUT and declared CARRIED.

 

Bill Mather was duly elected Deputy Chairperson of the Ohai Railway Fund Subcommittee for the 2016-2019 term.

 

 

Resolution

Moved Member Adams, seconded Member Dixon and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Election of Chair and Deputy Chair” dated 1 May 2017.

 

b)         Elects Sue Adams to be Chair of the Subcommittee for the 2016/2019 Triennium.

 

c)         Elects Bill Mather to be Deputy Chair of the Subcommittee for the 2016/2019 Triennium.

 

Councillor Harpur vacated the seat and the Chair, Sue Adams proceeded to chair the meeting from this point.

 

2          Leave of absence

 

There were no requests for leave of absence.

 

3          Conflict of Interest

 

There were no conflicts of interest declared.

 

4          Public Forum

 

There was no public forum.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6          Confirmation of Minutes

 

Resolution

Moved Cr Harpur, seconded Member Mather  and resolved:

That the minutes of Ohai Railway Fund Subcommittee meeting held on 5 April 2017 be confirmed as a true and correct record.

 

Reports

 

7.2

General Explanation from Chief Executive

Record No:         R/17/5/9509

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that Clause 21(5) of Schedule 7 of the Local Government Act 2002 requires the Chief Executive Officer to provide an explanation to elected members on certain legislation which controls the way in which the Council’s business may be conducted and the laws affecting elected members.

 

The subcommittee noted the contents of the report and Mrs Hamilton explained the various parts of the legislation that Members of the Ohai Railway Fund Subcommittee need be aware of.

 

 

 

Resolution

Moved Member Dixon, seconded Member Reed  and resolved:

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “General Explanation from Chief Executive” dated 10 May 2017.

 

7.3

Standing Orders

Record No:         R/17/5/9511

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the purpose of the report was to inform the subcommittee that the Southland District Council adopted Standing Orders at its meeting on Wednesday 26 October 2016.

 

The subcommittee noted the Standing Orders have been adopted for use at all meetings of the Council, Committees, Subcommittees and Community Boards and Community Development Area Subcommittees.

 

 

Resolution

Moved Cr Harpur, seconded Member Reed  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Standing Orders” dated 10 May 2017.

 

b)         Note that Southland District Council at its meeting on Wednesday 26 October 2016 adopted Standing Orders for use at all Council, Committee, Subcommittee, Community Board and Community Development Area Subcommittee meetings of the Southland District Council and that it is required to operate in accordance with the Standing Orders so adopted.

 

7.4

Elected Members Code of Conduct

Record No:         R/17/5/9512

 

Committee Advisor, Alyson Hamilton presented the report.

 

Mrs Hamilton advised that the Elected Members Code of Conduct (the Code) was adopted by the Southland District Council at its meeting on Wednesday 26 October 2016.

 

The subcommittee noted that the Code acts as a guide to ensure a standard of behaviour that is expected by all elected members (Councillors, Community Board and Community Development Area Subcommittees) when they are acting under Council delegations.

 

 

Resolution

Moved Member Mather, seconded Member Dixon  and resolved:

That the Ohai Railway Fund Subcommittee:

 

a)         Receives the report titled “Elected Members Code of Conduct” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)         Notes the Elected Members Code of Conduct for Councillors and members of the Community Boards and Community Development Area Subcommittees of the Southland District Council which was adopted by Council at its meeting on 26 October 2016.

 

e)         Adopts the Elected Members Code of Conduct when acting under its statutory powers as provided for in the Local Government Act 2002.

 

f)          Notes that the Elected Members Code of Conduct must be complied with when the Board is acting under its delegations approved by Council at its meeting on 26 October 2016.

 

7.5

Ohai Railway Fund Subcommittee - Terms of Reference

Record No:         R/17/5/9515

 

Committee Advisor, Alyson Hamilton presented the report.

 

Attached to the report were the draft terms of reference approved by Council at its meeting dated 16 November 2016.

 

The subcommittee discussed the draft terms of reference that was reviewed at an earlier workshop where the following amendments were recommended:

 

Item 12 - Applications

Ø  1st bullet point, addition of “….up to $1,500

Ø  3rd bullet point, addition of “….up to $1,000

 

Item 13 - International Opportunities

Ø 1st bullet point, addition of “….;up to $1,500

Ø 2nd bullet point, addition of “….up to $1,000

Ø 2nd bullet point, replace “…..one…with…up …”

Ø 4th bullet point delete and replace with “Applicants who qualify for International Opportunities grants are entitled to one grant only and cannot re-apply for similar type applications”.

 

Item 14 - Community Education and Training Fund

Ø 1st paragraph, deletion of “…per annum…”

Ø 1st paragraph, addition of”….being $1,500

Ø 2nd paragraph delete and replace with “Applicants who qualify for Community Education and Training Fund grants are entitled to one grant only and cannot re-apply for similar type applications”.

 

Resolution

Moved Member Dixon, seconded Member Mather  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Ohai Railway Fund Subcommittee - Terms of Reference” dated 10 May 2017 subject, to the following amendments being recommended to Council for confirmation.

 

Item 12 - Applications

Ø 1st bullet point, addition of “….up to $1,500

Ø 3rd bullet point, addition of “….up to $1,000

 

Item 13 - International Opportunities

Ø 1st bullet point, addition of “….up to $1,500

Ø 2nd bullet point, addition of “…up to $1,000

Ø 2nd bullet point, replace “……..one with…up to…”

Ø 4th bullet point delete and replace with “Applicants who qualify for International Opportunities grants are entitled to one grant only and cannot re-apply for similar type applications”.

                                                                 

Item 14 - Community Education and Training Fund

Ø 1st paragraph, deletion of “….per annum…”

Ø 1st paragraph, addition of”…..being $1,500

Ø 2nd paragraph delete and replace with “Applicants who qualify for Community Education and Training Fund grants are entitled to one grant only and cannot re-apply for similar type applications”.

 

b)         Agrees that grants relating to the above amendments within this funding round are subject to Council approving amendments to the Terms of Reference.

 

7.6

Financial Report to 30 April 2017

Record No:         R/17/5/9480

 

Chief Financial Officer, Anne Robson, presented the report.

 

Ms Robson advised the report provides a summary of the Ohai Railway Fund’s financial position as at 30 April 2017.

 

The meeting was informed that interest income is currently projected at $59,401 for the full financial year based on the average Reserve Bank of New Zealand six month term deposit rate for the 12 months prior to 30 April 2017.

 

Members noted grant expenditure for the year to date totals $14,900 with forecast funds available to be allocated as grants, or to fund expenditure is approximately $42,092 for the remainder of the year to 30 June 2017.

 

Ms Robson advised if there were no further grants made the forecast reserve fund at 30 June 2017 would be approximately $1,869,803.

 

Following a query from members regarding interest rates, Ms Robson explained the financial position of the Ohai Railway Fund clarifying the interest rates to date and  confirming the current interest rate is best for this subcommittee.

Members queried a grant of $700 committed in the October grants for the 2014/2015 financial year which has yet to be uplifted. 

 

Staff responded advising this amount is to be withdrawn as the recipient has not responded to communications and it has been ascertained the funding is no longer required.

 

 

Resolution

Moved Cr Harpur, seconded Member Mather  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Financial Report to 30 April 2017” dated 11 May 2017.

 

7.7

Post-secondary school/adult education/international opportunities applications

Record No:         R/17/5/9504

 

Committee Advisor, Alyson Hamilton, presented the report.

 

Mrs Hamilton advised applications from two individuals seeking a grant to assist with tertiary study has been lodged.

 

 

Resolution

Moved Member Reed, seconded Chairperson Adams  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Post-secondary school/adult education/international opportunities applications” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant             in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)        Agrees to allocate the following grants subject to receipts for course fees being produced by applicants prior to the funds being released.

 

§  Katie Grace Knarston    $1,500

§  Phillip Hames Neylon     $   700

 

7.8

Hospice Southland Charitable Trust - funding application

Record No:         R/17/5/9561

 

Committee Advisor, Alyson Hamilton, presented the report.

 

Mrs Hamilton advised the Hospice Southland Charitable Trust wishes to apply for funding in the amount of $10,000 to assist toward the costs relating to providing palliative care services to Ohai and Nightcaps communities.

In discussing this application members took account the presentation from Mr Andrew Leys (Chief Executive Officer, Hospice Southland) in the Public Forum section of the meeting.

 

The meeting was informed Hospice Southland receives approximately 50% of its funding from Government.  This leaves a shortfall of $2.1 million that needs to be raised this year to keep services free of charge, and ideally in the patients setting of choice.

 

The subcommittee noted the Ohai and Nightcaps communities will continue to receive full access to specialist palliative care services provided by the Hospice free of charge.

 

The subcommittee was advised that the voluntary effort from the community included 300 volunteers providing more than 40,000 hours in 2016.

 

 

Resolution

Moved Member Dixon, seconded Member Reed  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Hospice Southland Charitable Trust - funding application” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves a grant of $5,000 to the Hospice Charitable Trust to assist towards the costs relating to providing specialist palliative care services to Ohai and Nightcaps Communities

 

7.9

Ohai Community Development Area Subcommittee - funding application

Record No:         R/17/5/9562

 

Committee Advisor, Alyson Hamilton, presented the report.

 

Mrs Hamilton advised the purpose of the report is as a result of a request from the Ohai Community Development Area Subcommittee (CDA) for funding in the amount of $3,199 to assist with the costs associated with the refurbishment of the Ohai Hall.

 

In discussing this application members took account the presentation from Mr Chris Mangion (Chairperson, Ohai CDA) in the Public Forum section of the meeting.

 

Mrs Hamilton advised the Ohai Hall has not had any major refurbishment work undertaken for approximately 30 years and the CDA wishes to carry out the refurbishment in order to improve the facility for current users and to make it more attractive to future users.

The subcommittee was advised the CDA will contribute $36,000 towards this project.

 

 

Resolution

Moved Member Mather, seconded Chairperson Adams  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Ohai Community Development Area Subcommittee - funding application” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves a grant of $3,200 to the Ohai Community Development Area to assist with the costs associated with the refurbishment of the Ohai Hall.

 

7.10

Ohai Nightcaps Returned Services Association - funding application

Record No:         R/17/5/9572

 

Committee Advisor, Alyson Hamilton, presented the report.

 

Mrs Hamilton advised the purpose of the report is as a result of a request from the Ohai Nightcaps Returned Services Association (RSA) for funding in the amount of $1,200 to assist with the costs associated with the morning tea for the ANZAC Service (2017) which was held at the Ohai RSA rooms and for the purchase of a new zip.

 

In discussing this application members took account the presentation from Mr Raymond Hunt (President) and Ms Noreen McGee (Secretary-Treasurer) in the Public Forum section of the meeting.

 

The subcommittee was advised funding is necessary to ensure the ANZAC Day services are not lost from the area and due to falling roles members find it difficult to fundraise.

The subcommittee noted the estimated cost (excl GST) of the preparation of food for morning tea is $650.76 based on the quote from the Couplands Bakery.

The subcommittee was further advised funding is being sought for a replacement zip the estimated cost (excl GST) is $904.00 based on a quote received from Edward Gibbon (Plumbing Bathroom and Drainage).

The subcommittee noted the Ohai–Nightcaps RSA advised it will contribute $490.36 toward this project by way of fundraising $265.36 and fees/subs $225.00

In discussing the application the subcommittee requested a copy of the following;

 

 

 

    The Association’s complete financial accounts including the latest Income and Expenditure Statement, Balance Sheet and details of any monies held in term deposits. This information to be forwarded to the Committee Advisor.

 

    A five-year plan highlighting activities the Association will be involved ie ANZAC services.

 

 

Resolution

Moved Member Mather, seconded Member Dixon  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Ohai Nightcaps Returned Services Association - funding application” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Confirms its grant of $500.00 to the Ohai-Nightcaps Returned Services Association to assist toward the costs associated with the morning tea for the ANZAC Service (2017) and for the purchase of a new zip.

 

e)        Requests the Association provide to the Subcommittee a complete set of audited financial accounts including the latest Income and Expenditure Statement, Balance Sheet and details of any monies held in term deposits and a five-year plan highlighting activities the Association will be involved ie ANZAC services.

 

7.11

Southern REAP - NZEA4U - funding application

Record No:         R/17/5/9525

 

Committee Advisor, Alyson Hamilton, presented the report.

 

Mrs Hamilton advised at the previous Ohai Railway Fund Subcommittee meeting held on Friday, 2 December 2016 Members considered an “organisation” application lodged by Southern REAP for the NZEA4U programme.

 

Mrs Hamilton explained the subcommittee resolved this application be treated as an “individual adult education” grant with the adult students having to meet the criteria as outlined in the Terms of Reference 2016/2019.

 

It was noted Southern REAP has requested the subcommittee reconsider its decision and treat the application as an “organisation” application.

 

Following a lengthy discussion the subcommittee noted the objection lodged by Southern REAP, however agreed that due to the application not meeting the criteria applicable to “organisation” grants therefore declined the request.

 

Resolution

Moved Member Reed, seconded Member Mather  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Southern REAP - NZEA4U - funding application” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Declines the application lodged by Southern REAP for the NZEA4U Programme as the Subcommittee felt this application does not meet the criteria applicable to “organisation” grants.

 

7.12

Southern REAP - Rural Education - funding application

Record No:         R/17/5/9545

 

Committee Advisor, Alyson Hamilton, presented the report.

 

Mrs Hamilton advised Southern REAP are seeking funding in the amount of $2188.52 to assist with a rural education programme to be held in Ohai. 

 

In discussing this application members took account the presentation from Ms Dawn Brocks (Manager) in the Public Forum section of the meeting.

 

The subcommittee noted Southern REAP advises the programme consists of workshops on Flax Weaving, Blokes Workshop and Advanced Korowai Weaving.

 

Members were informed the total cost of these workshops is $7,383.52 with Southern REAP contributing $5,195 toward this project.

 

 

Resolution

Moved Member Dixon, seconded Cr Harpur  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Southern REAP - Rural Education - funding application” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves a grant of $2,200 to assist with a rural education programme to be held in Ohai.

 

7.13

St Patricks School - Prayer Garden - funding application

Record No:         R/17/5/9582

 

Committee Advisor, Alyson Hamilton, presented the report.

 

Mrs Hamilton advised St Patricks School is applying for $300.00 to assist with the cost to set up a prayer garden at the school.

 

In discussing this application members took account the presentation from Mr Steve  Harley (Principal) in the Public Forum section of the meeting.

 

Mrs Hamilton explained it is intended to set up a prayer garden which is easily accessible to the community as well as the students.

 

Members noted funding is necessary to ensure the completion of the garden which will give the community, staff and pupils a place for prayer rest and contemplation.

 

The subcommittee was advised the total cost of the project is $600.00 with St Patricks School contributing $300.00.

 

Resolution

Moved Cr Harpur, seconded Member Dixon  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “St Patricks School - Prayer Garden - funding application” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves a grant of $300 to assist with a with the cost to set up a prayer garden at the school.

 

7.14

St Patricks School - School Camp - funding application

Record No:         R/17/5/9583

 

Committee Advisor, Alyson Hamilton, presented the report.

 

Mrs Hamilton advised St Patricks School is applying for $700.00 to assist with the cost of subsidizing an upcoming school camp.

 

 

In discussing this application members took account the presentation from Mr Steve  Harley (Principal) in the Public Forum section of the meeting.

 

Mrs Hamilton explained the year 6/8 student camp will be at Pounawea; 29 students and 4 staff are expected to participate in a range of activities including abseiling, kayaking and high ropes.

 

The subcommittee was advised funding is necessary to ensure that no families are disadvantaged by costs Further, it will ensure every student is given the same opportunity to challenge themselves and see the world.

 

The subcommittee noted the budget for the project is $1,500.00 with St Patricks School contributing $800.00 which includes $200.00 from the Principal’s Discretionary fund.

 

Resolution

Moved Member Reed, seconded Cr Harpur  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “St Patricks School - School Camp - funding application” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)        Approves a grant of $1,200 to assist with the cost of subsidizing an upcoming school camp.

 

7.15

Takitimu Primary School - funding application

Record No:         R/17/5/9584

 

Member Dixon declared an interest and took no part in discussions or voting on this issue.

 

Committee Advisor, Alyson Hamilton, presented the report.

 

Mrs Hamilton advised Takitimu Primary School is applying for $4,600 to assist with the cost of subsidizing two upcoming school camps.

 

In discussing this application members took account the presentation from Ms Alana Baird (teacher-in-charge) in the Public Forum section of the meeting.

 

1          Mrs Hamilton explained the year 5/6 student camp will be at the Catlins and the year 7/8 student camp will be at Deep Cove.  84 students are expected to participate in a range of activities including ice skating, DOC identification, archery, fishing, hiking, abseiling, kayaking and high ropes.

The subcommittee noted the budget for the project is $11,725.50 with Takitimu Primary School contributing $4,870 which includes $2,990 from Parent Teacher Association.

 

 

Resolution

Moved Chairperson Adams, seconded Member Reed  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Takitimu Primary School - funding application” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Approves a grant of $4,600 to assist with the costs of subsidising two upcoming school camps.

 

7.16

Thomas Tiplady - funding application

Record No:         R/17/5/9587

 

The Subcommittee considered an application from Mrs Tiplady to assist with the upgrade of bathroom facilities at their home in support of an ill family member.

 

The meeting was informed Mr Tiplady is critically ill and for him to remain at his Invercargill home an upgrade to the bathroom facilities is required.

 

In discussing this application members felt this application does not qualify or meet the criteria of the fund and the subcommittee agreed to decline this application.

 

 

Resolution

Moved Member Dixon, seconded Member Mather  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Thomas Tiplady - funding application” dated 10 May 2017.

 

b)         Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)         Declines the application lodged by Thomas Tiplady as the Subcommittee felt this application does not qualify or meet the criteria of the fund.

 

7.17

Grants schedule

Record No:         R/17/5/9514

 

1        Mrs Hamilton, Committee Advisor, advised the purpose of the report is to provide an alphabetical schedule of Ohai Railway Fund grant monies allocated since October 1993 for Members’ information.

 

 

 

Resolution

Moved Chairperson Adams, seconded Cr Harpur  and resolved:

That the Ohai Railway Fund Subcommittee:

a)         Receives the report titled “Grants schedule” dated 9 May 2017.

 

 

The meeting concluded at 3.30pm                CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ohai Railway Fund Subcommittee HELD ON FRIDAY, 26 MAY 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


Ohai Railway Fund Subcommittee

10 November 2017

 

Ohai Railway Fund Subcommittee-Term of Reference

Record No:             R/17/11/26266

Author:                      Alyson Hamilton, Committee Advisor

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

Purpose

1        A copy of the terms of reference approved by Council at its meeting dated 6 September 2017 is attached for Members’ information.

 

 

Recommendation

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Ohai Railway Fund Subcommittee-Term of Reference” dated 2 November 2017.

 

 

Attachments

a             UPDATED Terms of Reference - Ohai Railway Fund Subcommittee     

 


Ohai Railway Fund Subcommittee

10 November 2017

 

 

SOUTHLAND DISTRICT COUNCIL

OHAI RAILWAY FUND SUBCOMMITTEE

TERMS OF REFERENCE

 

1.      Ohai Railway Fund Area

“The boundaries of the Ohai Railway Fund Area are generally defined as:-

East       the Aparima River and from the Hundred Line at Aparima North to Home Creek.

West      the Wairaki River from the Wairaki River bridge on the Clifden/Blackmount main highway north along its course into the Takitimu Mountains.

South     the Hundred Line from Aparima to Scotts Gap, along the Scotts Gap Feldwick Road to Feldwick, along the Clifden Gorge Road to Eastern Bush, and the Otahu - Eastern Bush Road to the Wairaki River Bridge. 

North     Takitimu Mountains to Home Creek, then along its water course to the Aparima River.”

 

The boundary of the defined area is indicatively demonstrated on the map attached to this Terms of Reference and is legally described in the New Zealand Gazette Notice, page 1671 of 11 May 1916 that is also attached to this Terms of Reference.  

 

2.      Purpose of Fund

 

The purpose of the fund is to provide grant(s) for the benefit of the “residents” of the former “Ohai Railway Board Area” as defined on the attached map.  A “resident” being a person or a descendant of a person whose name appeared on the Parliamentary Electoral Roll for a nine year period during the years 1960 to 1999, both years inclusive, and whose address at this time or times was within the area of the district of the former Board.

 

From the date of the Triennial elections of members of the Subcommittee to be held in 2017, the reference in the above subclause to the year ‘1999’ shall read as a reference to ‘2011’, and on the date of each subsequent Triennial election of members of the Subcommittee shall be amended by the addition of a further three years to that reference.”

 

3.      General Information

The Ohai Railway Fund Subcommittee has the discretion to change the level of grants allocated annually.

The Background Paper for the creation of the Ohai Railway Fund Subcommittee is the Local Government Commission Determination on the former Ohai Railway Board 1993.

Ohai Railway Fund Subcommittee, is a Subcommittee of Southland District Council, and will be subject to Southland District Council’s Code of Conduct.

4.      Eligible Purposes

 

Listed below is a summary of eligible purposes:

 

•        The provision of bursaries for post-secondary school study or adult education.

 

•        To facilitate Employment Opportunities.

 

•        The development of:

 

-         Community facilities, reserves and resources.

 

-         Recreational and leadership opportunities.

 

-         Community programmes, activities, events and charitable purposes.

 

-         Operating costs can be considered where they are incorporated into a specific project.  NOTE:  This is not to be interpreted as an offsetting of rates.

 

•        Assistance may also be provided to individuals or groups taking part in events, which reflect credit or provide benefit to the community.

 

•        Consideration may be given to projects aimed at providing public utilities.

 

•        Loans

 

•        Community Education and Training

 

•        Transport - Transport Allowance may be considered for specific projects, but does not allow for transport to and from work or study.

 

•        Assistance for other initiatives outside the above broad categories may be provided at the discretion of the Subcommittee.

 

5.      Fund Allocation Criteria

 

Priority is given to assisting new ventures and developments, particularly those that provide ongoing benefit.

 

The level of assistance should reflect the level of contribution from the applicant and the potential benefits.

 

Priority may be given to applications where there are limited alternative means of raising funds.

 

Priority will be given to supporting educational initiatives for applicants whose opportunities are limited by difficult circumstances.

 

Where projects are of equal merit levels of previous assistance may be considered when establishing priority.


 

6.      Membership

 

The Ohai Railway Fund Subcommittee comprises the following members:

 

•        Three representatives whom are appointed by the Southland District Council.

 

•        Four local representatives whom are elected at the Subcommittee’s Triennial meeting.

 

7.      Triennial Meeting

 

The Triennial meeting of the Subcommittee is held within the first three months of the year following the Triennial elections of the Southland District Council.

 

The venue of the Triennial meeting is to alternate between Ohai, Nightcaps and Wairio.

 

The Triennial meeting is chaired by the current Chairperson of the Ohai Railway Fund Subcommittee.

 

Advertisement of the Triennial Meeting to be placed in local and public newsletters and flyers placed in local communities.

 

8.      Eligibility of Local Representatives

 

Persons who are entitled to stand as a local representative on the Ohai Railway Fund Subcommittee must qualify as a ‘resident”, and must reside in the area for a minimum of nine (9) years.

 

DEFINITIONA “resident” being a person, or a descendant of a person, whose name appeared on the Parliamentary Electoral Roll in any year from 1960 to 1999 (both years inclusive) and whose address at the time was within the area of the former Board. 

 

From the date of the Triennial Elections of members of the Subcommittee to be held in 2017, the reference above to the year ‘1999’ shall read as a reference to ‘2011’.  On the date of each subsequent Triennial Election of members of the Subcommittee the closing year shall be amended by the addition of a further three years to that reference ie: Triennial Election in 2017 - the applicable years will be amended to read “1960 to 2005 (inclusive)”.

 

9.      Election of Local Representatives

 

The election of the four local representatives to the Subcommittee is held at the Triennial meeting.

 

The successful candidates are the four nominees whom receive the highest number of votes at the Triennial meeting.

 

The election process is by way of nomination from “the floor” from members of the public attending the triennial election.

 

Numbered voting papers are to be issued to eligible voters on their entrance to the Triennial meeting.

 

Following the Triennial election in 2017, in the event of a local elected representative retiring during the three year term, a new election will be held to appoint a replacement local representative.

 

10.    Voting Rights at the Triennial Meeting

 

Persons entitled to voting rights at the triennial meeting:

 

•        Must qualify as a ‘resident.’

 

·           Must have resided within the defined area for a minimum period of three years immediately preceding the date of the triennial election; and

 

•        Must be in attendance at the triennial meeting.  Proxy votes at the triennial meeting are NOT ACCEPTED.

 

All persons must sign a declaration at the Triennial Meeting confirming their residency in the Ohai Railway Fund defined area for a minimum period of three years.

 

11.    Election of Chairperson and Deputy Chairperson

 

The Chairperson and Deputy Chairperson shall be elected at the first ordinary meeting of the Subcommittee following the Triennial meeting, and are elected by the members of the Ohai Railway Fund Subcommittee.

 

12.    Applications

 

Any application submitted for building alterations or extensions to an existing building must have copies of plans, specifications and quotes attached. 

 

Applicants seeking funding in excess of $15,000 must be accompanied by a
Long-Term Management Plan.

 

In the event of an organisation winding up within five years of receiving grant monies that organisation must repay the Ohai Railway Fund Subcommittee a portion of the funds allocated on a pro rata basis of 20% depreciation per annum.

 

Organisations seeking funding must submit their latest financial accounts with their application.

 

Grants for post-secondary school or adult education assistance are to be allocated as follows:

 

•        Students who reside in the defined area up to $1,500.

 

•        Non-resident students who qualify for funds up to $1,000.

 

•        Short courses (12 months or less) and reside in the defined area up to $1,000.

 

•        Short courses (12 months or less) and the applicant is not a resident in the defined area up to $700.

 

Applicants who qualify for post-secondary school or adult education grants are entitled to one grant only and cannot re-apply for similar type applications.

 

NOTE:  Only applications from residents’ children and grandchildren of the Ohai Railway Fund defined area will be considered, and those applicants who reside ‘outside the defined area’ with a parent or grandparent still residing in the area will be given priority, however the Subcommittee has the discretion in respect of every application that is lodged.

 

Grant monies will not be released until confirmation is received of the project’s commencement date.  Unless an extension is received by the Subcommittee, in writing, and the said project has not commenced by six months from date of confirmation of successful grant application, the grant will become null and void.

 

Applications that are deemed to have commenced will be classed as retrospective and in normal circumstances will not be considered, however, in special circumstances the Subcommittee has the right to consider same.

 

13.    International Opportunities

 

For those undertaking a recognised overseas opportunity the following terms of reference applies:

 

•        Those who qualify under eligibility criteria, reside in the defined area, and the length of the exchange is a minimum of seven months are entitled up to $1,500.

 

•        Those who qualify under eligibility criteria, reside in the defined area, and the length of the exchange is up to six months are entitled up to $1,000.

 

•        Those who qualify under eligibility criteria but do not reside in the defined area and:

-        the length of the exchange is for a minimum of seven months are entitled to a maximum figure of $1,000;

-        the length of the exchange is between one-six months are entitled to a maximum figure of $500.

Applicants who qualify for international opportunities grants are entitled to one grant only and cannot re-apply for similar type applications.

 

14.    Community Education and Training Fund

 

This Subcommittee supports a community education and training fund for persons aged 15 years and older who wish to undertake non-traditional leadership or life skills education programmes, and such applicants must reside in the defined area of the Ohai Railway Fund, and the maximum amount available to any one applicant being $1,500.

 

Applicants who qualify for community education and training fund grants are entitled to one grant only and cannot re-apply for similar type applications.

 

15.    Loans

 

This Subcommittee agree to have loans included as part of its terms of reference with each loan application treated on its own merits.

 

This Subcommittee has the right to place a caveat on the title of any land and property of the applicant, or next of kin, and such caveat to have ‘first-call’ status.

 

Applications for loans by individuals or community groups shall include the following information:

 

•        applicant’s details.

•        the loan requirements.

•        bank statements.

•        an audited copy of the latest annual financial report (or a schedule of assets and liabilities for an application by an individual).

•        income and expenditure details.

•        details of security offered.

 

Applications for commercial loans shall include the following information:

 

•        a company profile.

•        a proposed summary.

•        historical data.

•        a business plan.

•        certification by the applicant.

 

An independent consultant, with suitable qualifications in the relevant industry, shall assess applications for commercial loans and make a recommendation to the Subcommittee.

 

The applicant shall meet all costs associated with the independent assessment.  Such costs will be met from an initial non-refundable application fee of $500.  If costs are going to exceed the initial application fee the applicant will be asked to agree to the costs before any further work shall proceed.

 

Where loans have been advanced to a business, the company/partnership will be expected to submit financial reports to the Subcommittee on either a quarterly, six monthly or an annual basis.  The basis for reporting will be at the discretion of the Subcommittee.

 

Loans are to be secured over the assets of the business in accordance with the provision of the Land Transfer Act or the Properties Securities Act 1999.  The assets to be secured shall be determined on a case-by-case basis.

 

Recipients of loan monies will pay an interest rate calculated on a yearly basis (31 March) and based on the current weighted average rate of return of Southland District Council investments.

 

16.    Declaration of Interest

 

If a Subcommittee member has any connection to an application greater than that of the general public that member should declare an interest in the said application, prior to it being considered.

 

In such circumstances, the member affected shall still be entitled to speaking and voting rights, unless that member has a pecuniary interest in said application.

 

17.    Applications Received After Closing Date

 

Applications lodged but received after the closing date for applications are decreed to be out of time and not to be considered for allocation of grant monies, unless the Subcommittee determines there is a special case that requires consideration.


 

Ohai Railway Board District A4P 1 200k


Ohai Railway Fund Subcommittee

10 November 2017

 

Financial Report to 30 September 2017

Record No:             R/17/10/26015

Author:                      Ben du Mez, Graduate Accountant

Approved by:         Anne Robson, Chief Financial Officer

 

  Decision                                        Recommendation                                  Information

 

 

 

Financial Report

1        This report provides a summary of the Ohai Railway Fund’s financial position as at 30 September 2017.

2        This report also includes the final financial results for the year ended 30 June 2017. Staff note that there was a $32,134 surplus for the year as a result of less grants being awarded. The sub-committee may choose to award some or all of these funds in the current year, in addition to this year’s funds, if there are suitable applications.

3        Interest income on the fund for the full financial year is currently projected at $59,909 (3.29%) based on the average Reserve Bank of New Zealand (RBNZ) six month term deposit rate for the 12 months prior to 30 September 2017. Actual interest at year end will be awarded based on the average RBNZ six month term deposit rate for the 12 months prior to 30 June 2018.

4        No grants have been allocated in the current financial year to date.

5        Funds available to be allocated as grants is forecast to be $58,125 for the remainder of the year (to 30 June 2018).

6        If grants and expenditure are incurred as budgeted this year, the forecast reserve fund at 30 June 2018 would be approximately $1,900,466 (30 June 2017 actual: $1,860,838).

 

Recommendation

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Financial Report to 30 September 2017” dated 3 November 2017.

 

 

Attachments

There are no attachments for this report.   


Ohai Railway Fund Subcommittee

10 November 2017

 

Tertiary Application Summary

Record No:             R/17/11/26268

Author:                      Alyson Hamilton, Committee Advisor

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

Purpose

1        Applications from nine individuals seeking grants to assist with tertiary study has been received.  The Subcommittee is requested to consider the applications and direct accordingly.

2        The Subcommittee is directed to section 12 section 13 and section 14 of the Ohai Railway Fund Terms of Reference approved by Council on 6 September 2017 which sets out the criteria for individual applications.

Recommendation

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Tertiary Application Summary” dated 2 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Considers the applications and directs accordingly.

 

 

Attachments

a             Ohai Railway Fund - Tertiary Application Summary - September 2017    

 


Ohai Railway Fund Subcommittee

10 November 2017

 

 

Name

Course & Institution

Length of Course & Start Date

Resident (R), OR

Non Resident (N)

Short / Long Course

 

Residential Eligibility

 

(Relatives who have lived in the area in the defined time period)

Residential Eligibility

 

(Relatives who CURRENTLY live in the defined area)

 

ADAMS, Charlotte Emma Villa

42 Kinmont Crescent

Kinmont Park

Mosgiel  9024

 

 

Bridging Programmer

 

Otago University

 

6 weeks

 

August 2017

 

N

 

S

 

John Wilson Adams (Father)

 

Chris & Sue Adams

(Cousins)

 

 

 

 

ADAMS, Rebecca Sarah

112 Birchwood Wairio Road

RD 1

Otautau  9689

 

 

Bachelor of Criminal Justice

 

Canterbury University

 

3 years

 

February 2018

 

R

 

L

 

Derek & Jill Adams

(Grandparents)

 

 

Chris & Sue Adams

(Parents)

 

BECK, Larissa

1262 Otautau/Nightcaps Road

Wairio

RD 1

Otautau  9689

 

 

Hairdressing

Salon Support

 

Southern Institute of Technology

 

10 months

 

February 2017

 

R

 

S

 

 

 

Murray & Tania Beck

(Parents)

 

Colin & Jenny

(Grandparents)

 

Laidlaw, Reegan Andrew

480 Robinsons Road

RD 6

Christchurch  7676

 

 

 

International Opportunities

 

NZ Trampoline Team

 

 

Bulgaria

 

November 2017

 

N

 

S

 

Robin & Stephanie Laidlaw

(Parents)

 

Kevin & Maymie Laidlaw

(Grandparents)

 

 

LE LIEVRE, Andre

106 Waimairi Road

llam

Christchurch  8041

 

 

 

Bachelor of Engineering with Honors

 

Canterbury University

 

4 years

 

February 2017

 

N

 

L

 

Andrew & Eleanor Colligan

(Grandparents)

 

 

MCMASTER, Bradley

122 Winton Hedgehope Highway

RD 2

Winton  9782

 

 

Bachelor of Commerce

 

Canterbury University

 

 

3 years

 

February 2018

 

 

N

 

L

 

Tracey Arlene Keast

(Mother)

 

William & Heather Keast

(Grandparents)

 

 

Gordon Bennett

(Cousin)

 

REID, Nicola

224 King Street

Waverley

Invercargill  9810

 

 

Bachelor of Commerce

 

Southern Institute of Technology

 

 

3 years

 

February 2017

 

N

 

L

 

Robert & Jessie Terry

(Grandparents)

 

Karen Reid

(Mother)

 

 

Lyal Terry

(Third Cousin)

 

Robert Terry

(Third Cousin)

 

 

WEEDS, Nardia Frances

1 Paisley Place

Roxburgh  9500

 

 

 

 

Certificate in Health

Level 4

Midwifery Elective

 

Otago Polytechnic

 

1 Year

 

February 2017

 

N

 

L

 

 

 

Daryn & Charmane Murray

(Parents)

 

WILSON, Maraea

54 Hastings Street

Ohai  9635

 

South Island Secondary Schools Netball Tournament

 

 

 

1 Week

 

September 2017

 

R

 

S

 

 

 

Ron & Nepa Wepa Haora

(Guardians)

 

 

 

 


Ohai Railway Fund Subcommittee

10 November 2017

 

Organisation Application Summary

Record No:             R/17/11/26270

Author:                      Alyson Hamilton, Committee Advisor

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        Applications from three organisations, these being Nightcaps Community Development Area Subcommittee, Nightcaps Community Medical Trust and Nightcaps Playcentre Playgroup seeking grants to assist with community projects have been received and it is requested the subcommittee consider the applications and direct accordingly.

Summary

Nightcaps Community Development Area Subcommittee

2        The Nightcaps Community Development Area Subcommittee (CDA) wishes to apply for funding in the amount of $613.00 to assist with the costs associated with a Children’s Christmas party to be held December 2017.

3        The funding is required to assist with catering and supplying a small gift for each child, it is anticipated that approximately 150 children will attend the party.

4        The total project cost is $1,413.00 with an application being lodged with the Southland District Council Community Initiatives fund for $600.00 and a contribution from the CDA of $200.00.

Nightcaps Community Medical Trust

5        The Nightcaps Community Medical Trust wishes to apply for funding in the amount of $1,400.00 to assist with the costs associated with an upgrade to both patient treatment rooms at the Nightcaps Medical Centre.

6        The funding is required to ensure the building complies with changing Building and Health and Safety regulations.

7        The total project cost is $1,400.00 with the amount requested being $1,400.00.

Nightcaps Playcentre Playgroup

8        The Nightcaps Playcentre Playgroup wishes to apply for funding in the amount of $1,734.86 to assist with the costs associated with the upgrade to the Playcentre playground.

9        The funding is required to assist with the purchase of a fire engine equipment set.

10              The total cost of the project is $21,314.86 with the contribution from the Playgroup being estimated at $19,580.00. This includes sponsorship from the Invercargill North Rotary of $4,000.00 and $15,580.00 being obtained through various grant applications, some of which the results are not yet known.

Recommendation

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Organisation Application Summary” dated 3 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Considers the applications and directs accordingly.

 

 

Attachments

There are no attachments for this report.  

 


Ohai Railway Fund Subcommittee

10 November 2017

 

Grants schedule

Record No:             R/17/11/26260

Author:                      Alyson Hamilton, Committee Advisor

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        An alphabetical schedule of Ohai Railway Fund Grant monies allocated since October 1993 is attached for Members’ information.

 

 

Recommendation

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Grants schedule” dated 3 November 2017.

 

 

Attachments

a             Ohai Railway Fund Grants (Alpha Order)    

 


Ohai Railway Fund Subcommittee

10 November 2017

 

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