Regulatory and Consents Committee

 

OPEN MINUTES

 

 

Minutes of a meeting of Regulatory and Consents Committee held in the Council Chambers, 15 Forth Street, Invercargill on Thursday, 16 November 2017 at 9am.

 

present

 

Chairperson

Gavin Macpherson

 

Councillors

Brian Dillon

 

 

Darren Frazer

 

 

Julie Keast

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Group Manager Environmental Services, (Bruce Halligan), Environmental Health Manager (Michael Sarfaiti), Team Leader, Building Solutions (Michael Marron), Team Leader, Resource Management (Marcus Roy), Building Control Senior, Peter Meikle, Roving Museum Officer, Johanna Massey and Committee Advisor, (Alyson Hamilton).

 

 


Regulatory and Consents Committee

16 November 2017

 

1             Apologies

 

Moved Cr Frazer, seconded Cr Dillon and resolved:

That the Regulatory and Consents Committee accept the apologies for non-attendance from Mayor Tong and Councillor Duffy.

 

2             Leave of absence

 

There were no requests for leave of absence.

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

4             Public Forum

 

There was no public forum.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Dillon, seconded Cr Paterson  and resolved:

That the Regulatory and Consent Committee confirms the minutes of the meeting held on 15 August 2017 as a true and correct record of that meeting.

 

Reports

 

8.1

Presentation by Roving Museum Officer on recent work on Stewart Island/ Rakiura

Record No: R/17/10/24024

 

Johanna Massey, Roving Museum Officer, was in attendance and presented a power point presentation on important and interesting heritage preservation work undertaken on Stewart Island/Rakiura.

 

Ms Massey responded to queries raised by Members relating to ongoing research, volunteer and expert assistance and use of technology to store information.

 

 

Resolution

Moved Cr Keast, seconded Cr Paterson  and resolved:

That the Regulatory and Consents Committee:

a)            Receives the report titled “Presentation by Roving Museum Officer on recent work on Stewart Island/ Rakiura ” dated 6 November 2017.

 

Reports for Recommendation

 

7.1

Action Plan for the implementation of Earthquake-prone Buildings Regulations 2016

Record No: R/17/10/25236

 

 

 

Michael Marron, Team Leader, Building Solution, and Peter Meikle, Building Control Senior, were in attendance for this item.

Mr Meikle advised the purpose of this report is to outline Council’s requirements under the Earthquake-prone Buildings (EPBs) Regulations 2016 and to demonstrate how these requirements are going to be met by the Southland District Council.

Mr Meikle informed New Zealand is extremely prone to seismic activity and ensuring the safety of people is paramount. Buildings need to be safe for occupants and users.

Mr Meikle explained the Building (Earthquake-prone Buildings) Amendment Act 2016 introduced major changes to the way EPBs are identified and managed under the Building Act. It uses knowledge learned from past earthquakes in New Zealand and overseas.

The Committee noted the system established via the Amendment Act is consistent across the country and focuses on the most vulnerable buildings in terms of the safety of persons.

Mr Meikle advised it categorises New Zealand into three seismic risk areas and sets time frames for identifying and taking action to strengthen or remove EPBs.

Mr Meikle informed it provides more information for people using buildings such as nationally consistent EPB notices with ratings for EPBs, and a public EPBs register.

The Committee was informed under the new system for managing EPBs territorial authorities, engineers and building owners have key roles to play.

Mr Meikle advised these are set out in the Building Act and can be summarised as:

     territorial authorities identify potentially EPBs

     owners who are notified by their territorial authority must obtain engineering assessments of the building carried out by suitably qualified engineers

     territorial authorities determine whether buildings are earthquake-prone, assign ratings, issue notices and publish information about the buildings in a public register

     owners are required to display notices on their building and to remediate their building.

Mr Meikle explained the Building Act also divides New Zealand into three seismic risk areas - high, medium and low.   Mr Meikle added the Southland District Council has all three zones.

The Committee noted there are set time frames, based on these seismic risk areas. They include time frames for territorial authorities to identify potentially EPBs and for building owners to assess and remediate EPBs.

The Committee queried the number of EPBs in Southland District.

Mr Marron responded advising approximately 1,200 buildings are considered earthquake prone.  Mr Marron clarified staff undertake an assessment of the outside of the building only. 

Mr Marron explained that building staff can advise the property owner of a potential issue with their building  and suggest that the property owner obtain an engineer’s report to ascertain the building.

 

 

Resolution

Moved Cr Frazer, seconded Cr Dillon  and resolved:

That the Regulatory and Consents Committee:

a)            Receives the report titled “Action Plan for the implementation of Earthquake-prone Buildings Regulations 2016” dated 6 November 2017.

b)           Determines that this matter or decision be recognised as not significant in terms of section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Agrees to the Action Plan for the implementation of Earthquake-prone Buildings Regulations 2016.

 

7.2

Winton Air Quality

Record No: R/17/10/25349

 

 

 

Michael Sarfaiti, Environmental Health Manager, was in attendance for this item.

Mr Sarfaiti advised the purpose of the report is for the Committee to consider the recommendations from the Winton Community Board, concerning air quality.

Mr Sarfaiti explained the Board at its meeting on 9 October 2017, resolved to make recommendations to both Environment Southland (ES) due to ES requirement to administer the Resource Management (National Standards for Air Quality) Regulations 2014  and Southland District Council (SDC) who has a duty under the Health Act 1956 to improve, promote and protect public health, for the purpose of improving air quality in the town.

The Committee agreed that based on the results of the survey, there appears to be a strong mandate from the residents for clean air, improved health and a reduction to pollution.

 

 

Resolution

Moved Cr Keast, seconded Cr Frazer  and resolved:

That the Regulatory and Consents Committee:

a)            Receives the report titled “Winton Air Quality” dated 6 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Requests the Manager of Environmental Health to work with Environment Southland to increase awareness of subsidies available, promote the free home health checks, and complete educational initiatives.

 

e)            Recommend to Council that it approves the extension of the Southland District Council wood burner free building consent incentives scheme until 31 December 2020.

 

7.3

Dog Control Amnesty

Record No: R/17/10/25389

 

 

 

Michael Sarfaiti, Environmental Health Manager, was in attendance for this item.

Mr Sarfaiti advised the purpose of the report is for the Committee to consider recommending to Council that a dog control amnesty is conducted.

Mr Sarfaiti explained this is a follow-up report from the staff report Dog Attacks - Research and Recommendations dated 17 May 2017.

Mr Sarfaiti advised non-registration history is a significant factor in attacks.

The Committee noted other councils have completed amnesties successfully, and an amnesty may prove effective in lowering the dog control risk in the District by the registration of unregistered dogs.

Mr Sarfaiti advised there are two basic types of amnesty that Council could consider:

1.       A focus on menacing dogs be breed, in particular American Pit Bull Terriers. This may also include cheap or free de-sexing.

 

2.       Unregistered dogs generally, that would also capture menacing breeds.

Mr Sarfaiti highlighted two options for the Committee’s consideration.  Members felt option two being the preferred option, of making a recommendation to Council to authorise staff to complete an amnesty primarily as an attack prevention measure.

Mr Sarfaiti further sought an additional recommendation (e) that the Committee supports the amnesty being combined with any other southern council that resolves similarly, provided any district funding of desexing is limited to dogs that are ordinarily kept in the Southland District, and provided that a combined approach does not impose undue delays in progressing the amnesty.”

 

The Committee agreed to the addition of recommendation (e).

 

 

Resolution

Moved Cr Dillon, seconded Cr Frazer  and resolved recommendations a to c, with an addition of e (as indicated):

That the Regulatory and Consents Committee:

a)            Receives the report titled “Dog Control Amnesty” dated 2 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Makes a recommendation to Council to authorise staff to complete an amnesty for unregistered dogs, including offering free de-sexing for menacing dogs in early 2018.

 

e)           Supports the amnesty being combined with any other Southland territorial authority which resolves similarly, provided that any funding of dog desexing provided by the Southland District is used solely for desexing dogs that are normally kept in the Southland District, and provided that a combined approach does not impose undue delays in progressing the amnesty.”

 

 

 

 

The meeting concluded at 10.10am                     CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Regulatory and Consents Committee HELD ON THURSDAY 16 NOVEMBER 2017.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................