Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Thursday, 22 February 2018 at 9am.

 

present

 

Mayor

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Julie Keast

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

Chief Executive Officer – Steve Ruru

Group Manager, Services and Assets – Ian Marshall

Group Manager, Community and Futures – Rex Capil

Chief Financial Officer – Anne Robson

People and Capability Manager – Janet Ellis

Group Manager, Customer Support – Trudie Hurst

Communications Manager – Louise Pagan

Governance and Democracy Manager – Clare Sullivan

Committee Advisor - Fiona Dunlop

 


Council

22 February 2018

 

1             Apologies

 

Apologies were received from Councillors Duffy, Kremer and Perham.

 

Resolution

Moved Cr Frazer, seconded Cr Dillon and resolved:

That Council accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

Cr Macpherson advised that he had a conflict of interest relating to item 8.3 – Venture Southland 2018-2019 Draft Work Programme.  He would not take part in debate or voting on the matter.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Council Minutes

 

Resolution

Moved Cr Paterson, seconded Cr Dillon and resolved:

That Council confirms the minutes of ordinary meetings held on 27 September 2017 and 13 December 2017 and the extraordinary meeting held on 31 January 2018 as a true and correct record of those meetings.

 

Reports - Policy and Strategy

 

 

7.1

Draft Trade Waste Bylaw 2018

Record No: R/18/1/1282

 

Strategic Manager Water and Waste – Ian Evans and Policy and Planning Consultant – Rebecca McElrea were in attendance for this item.

 

 

Resolution

Moved Cr Dillon, seconded Cr Douglas and resolved:

That the Council:

a)            Receives the report titled “Draft Trade Waste Bylaw 2018” dated 12 February 2018.

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Determines that a bylaw is the most appropriate way of addressing the issues relating to the regulation and management of trade waste.

e)            Determines that the draft Trade Waste Bylaw 2018 is the most appropriate form of bylaw pursuant to Section 155(2)(a) of the Local Government Act 2002.

f)             Determines that the draft Trade Waste Bylaw 2018 does not give rise to any implications under the New Zealand Bill of Rights Act 1990 pursuant to section 155(2)(b) of the Local Government Act 2002.

g)           Endorses the draft Trade Waste Bylaw 2018 (with any desired amendments).

h)           Endorses the Statement of Proposal attached to this report (with any desired amendments).

i)             Releases the draft Trade Waste Bylaw 2018 and the Statement of Proposal for public consultation, in accordance with the Special Consultative Procedure outlined in sections 83 and 86 of the Local Government Act 2002, from 1 March 2018 to 5pm on 2 May 2018.

 

 

Reports - Operational Matters

 

 

8.1

Financial Report for the month ended 31 December 2017

Record No: R/18/1/1161

 

Chief Financial Officer – Anne Robson and Project Accountant - Dipal Patel were in attendance for this item.

 

 

Resolution

Moved Cr Baird, seconded Cr Macpherson and resolved:

That the Council:

a)         Receives the report titled “Financial Report for the month ended 31 December 2017” dated 13 February 2018.

 

 

8.2

Southland Regional Development Strategy (SORDS) - Southland Story Project

Record No: R/18/1/1510

 

Group Manager, Community and Futures – Rex Capil was in attendance for this item.

 

 

Resolution

Moved Cr Ford, seconded Cr Frazer and resolved:

That the Council:

a)            Receives the report titled “Southland Regional Development Strategy (SORDS) - Southland Story Project” dated 27 January 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Endorses Southland District Council involvement with the “Southland Regional Development Strategy (SORDS) - Southland Story Project”

 

e)            Confirms Cr Julie Keast and Cr Brian Dillon as Southland District Council representatives on the Southland Regional Development Strategy (SORDS) - Southland Story Project Advisory Group.

 

 

Councillor Macpherson withdrew from the table due to a conflict of interest.

 

 

8.3

Venture Southland 2018 - 2019 Draft Work Programme

Record No: R/18/2/2268

 

Group Manager, Community and Futures – Rex Capil was in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Paterson and resolved:

That the Council:

a)            Receives the report titled “Venture Southland 2018 - 2019 Draft Work Programme ” dated 7 February 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Endorses its decision of 19 July 2017 to give notice to the Invercargill City Council and Gore District Council of its intention to exit the Venture Southland Agreement 2014 – 2017.

 

e)            Asks Venture Southland to prepare a work programme and budget from 1 July 2018 to 1 February 2019 for Council to consider – with deliverables to be negotiated based on being 7/12 of the operating year time and resource allocation and 7/12 of the allocated Southland District Council annual budget for Venture Southland contribution of $1,742,000 – or specifically $1,016,167.

 

f)             Request the Chief Executive to initiate discussions with Invercargill City Council and Gore District Council to determine the process by which the Venture Southland Heads of Agreement 2014-2017 exit process is to be managed.

 

g)           Notes that it will need to make decisions relating to the establishment and funding of the proposed Southland Regional Development Agency once the decision making process for this proposal is more advanced.

 

Councillor Macpherson returned to the table.

 

 

8.4

Offer from Crown to Vest the Causeway and Land in Council along the Riverton Estuary

Record No: R/17/12/32459

 

Group Manager, Services and Assets – Ian Marshall and Strategic Manager Property Kevin McNaught were in attendance for this item.

 

 

Resolution

Moved Cr Paterson, seconded Cr Baird and resolved:

That the Council:

a)            Receives the report titled “Offer from Crown to Vest the Causeway and Land in Council along the Riverton Estuary” dated 14 February 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Resolves to accept the vesting from the  Crown for the following lands and purposes:

 

·      Sections 3 and 4 SO Plan 420004 as Local Purpose (Harbour Protection) Reserve and to become the responsibility of the Riverton Harbour Subcommittee.

·      Sections 1, 5 and 6 as Recreation Reserve and to become the responsibility of the Riverton/Aparima Community Board.

·      Section 2 SO Plan 420004 be declared road and vested in Council.

·      That the vesting of sections 1,5 and 6 not be undertaken untill the land has been cleared of all concrete, rock debris and any other materials dumped on the site.

 

 

8.5

Clarification of a project planned for the current financial year - new toilet and ground works at Fern Gully on Stewart Island/Rakiura

Record No: R/18/2/3077

 

Group Manager, Services and Assets – Ian Marshall and Strategic Manager Property Kevin McNaught were in attendance for this item.

 

 

Resolution

Moved Cr Ford, seconded Cr Keast and resolved:

That the Council:

a)            Receives the report titled “Clarification of a project planned for the current financial year - new toilet and ground works at Fern Gully on Stewart Island/Rakiura” dated 14 February 2018.

 

b)           Confirms the scope of works of the 2017/18 project number 840-A as being; the provision of a new toilet and ground works at Fern Gully on Stewart island/Rakiura.

 

c)            Notes that the Department of Conservation will help with the installation of the toilet and have agreed to fund all cleaning and products and the cost of annual sewage removal to be shared 50/50 between Department of Conservation and Council and those costs be charged to the district toilet activities

 

d)           Confirms the funding for undertaking the project being the reserves of the Stewart Island/Rakiura Community Board and that the annual sewage removal costs be funded from the district toilets budgets.

 

 

8.6

Management Report

Record No: R/18/2/2777

 

Chief Executive – Steve Ruru was in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Frazer and resolved:

That Council:

a)            Receives the report titled “Management Report” dated 8 February 2018.

 

 

Reports - Governance

 

 

9.1

2018 Southland District Council Scholarship Recipients

Record No: R/18/2/2714

 

Group Manager, Community and Futures – Rex Capil was in attendance for this item.

 

 

Resolution

Moved Cr Douglas, seconded Cr Dillon and resolved:

That the Council:

a)            Receives the report titled “2018 Southland District Council Scholarship Recipients” dated 8 February 2018.

 

b)           Approves the 2018 Southland District Council scholarship recipients as recommended by the Southland District Council Scholarship and Bursaries Interview Panel – being:

·                Centennial Bursary (2,000 each recipient): Katelin Cotter and Connor Ballantyne.

·                Valmai Robertson Arts Scholarship ($2,500 contestable):

·                Jordis Cowan $250

·                Ella Kutsyk $250,

·                Tess Kutsyk $250

·                Tallulah Cockburn $250

·                Noah Cockburn $250

·                Kayla Barker $250

·                Shauna McLean $250

·                Isabelle Guise $375

·                Dashane Du Plessis $375.

·                ‘Eric Hawkes Memorial’ Outward Bound Scholarship 18 – 27 years: Jamie Campbell.

·                ‘Eric Hawkes Memorial’ Employee Outward Bound Scholarship: Gloria Eno.

 

 

9.2

Minutes of the Edendale-Wyndham Community Board Meeting dated 24 October 2017

Record No: R/17/12/30159

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Edendale-Wyndham Community Board meeting held 24 October 2017 as information.

 

 

9.3

Minutes of the Otautau Community Board Meeting dated 19 October 2017

Record No: R/17/12/29923

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Otautau Community Board meeting held 19 October 2017 as information.

 

 

9.4

Minutes of the Stewart Island/Rakiura Community Board Meeting dated 13 February 2017

Record No: R/17/11/28930

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Community Board meeting held 13 February 2017 as information.

 


 

 

9.5

Minutes of the Stewart Island/Rakiura Community Board Meeting dated 10 April 2017

Record No: R/17/11/28932

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Community Board meeting held 10 April 2017 as information.

 

 

9.6

Minutes of the Stewart Island/Rakiura Community Board Meeting dated 12 June 2017

Record No: R/17/11/28933

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Community Board meeting held 12 June 2017 as information.

 

 

9.7

Minutes of the Stewart Island/Rakiura Community Board Meeting dated 15 August 2017

Record No: R/17/11/28936

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Community Board meeting held 15 August 2017 as information.

 

 

9.8

Minutes of the Stewart Island/Rakiura Community Board Meeting dated 30 October 2017

Record No: R/17/11/28940

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Community Board meeting held 30 October 2017 as information.

 


 

 

9.9

Minutes of the Tuatapere Community Board Meeting dated 17 October 2017

Record No: R/17/12/30250

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Tuatapere Community Board meeting held 17 October 2017 as information.

 

 

9.10

Minutes of the Wallacetown Community Board Meeting dated 26 October 2017

Record No: R/17/11/29009

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Wallacetown Community Board meeting held 26 October 2017 as information.

 

 

9.11

Minutes of the Winton Community Board Meeting dated 9 October 2017

Record No: R/17/12/29563

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Winton Community Board meeting held 9 October 2017 as information.

 

 

9.12

Minutes of the Stewart Island Jetties Subcommittee Meeting dated 1 September 2017

Record No: R/17/11/28950

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receive the Minutes of the Stewart Island Jetties Subcommittee Meeting dated 1 September 2017 for information.

 


 

 

9.13

Minutes of the Stewart Island Jetties Subcommittee Meeting dated 30 October 2017

Record No: R/17/11/28944

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island Jetties Subcommittee meeting held 30 October 2017 as information.

 

 

9.14

Minutes of the Stewart Island/Rakiura Visitor Levy Subcommittee Meeting dated 29 June 2017

Record No: R/17/11/28942

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Visitor Levy Subcommittee meeting held 29 June 2017 as information.

 

 

9.15

Minutes of the Te Anau Basin Water Supply Subcommittee Meeting dated 8 August 2017

Record No: R/18/1/552

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Te Anau Basin Water Supply Subcommittee meeting held 8 August 2017 as information.

 

 

9.16

Minutes of the Manapouri Community Development Area Subcommittee Meeting dated 30 August 2017

Record No: R/18/1/644

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Manapouri Community Development Area Subcommittee meeting held 30 August 2017 as information.

 


 

 

9.17

Minutes of the Otautau Community Board Meeting dated 7 December 2017

Record No: R/18/2/3144

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Otautau Community Board meeting held 7 December 2017 as information.

 

 

9.18

Minutes of the Riverton/Aparima Community Board Meeting dated 11 December 2017

Record No: R/18/2/3145

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That Council receives the minutes of the Riverton/Aparima Community Board meeting held 11 December 2017 as information.

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Dillon, seconded Cr Keast and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Update on Representation Review

C10.2 Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 12 June 2017

C10.3 Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 1 September 2017

C10.4 Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 30 October 2017

C10.5 Public Excluded Minutes of the Stewart Island Jetties Subcommittee Meeting dated 1 September 2017

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 


 

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Update on Representation Review

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 12 June 2017

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 1 September 2017

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 1 September 2017

 

Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 30 October 2017

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Public Excluded Minutes of the Stewart Island Jetties Subcommittee Meeting dated 1 September 2017

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

 

That the Chief Executive Officer, Group Manager, Services and Assets, Group Manager, Community and Futures, Chief Financial Officer, People and Capability Manager, Group Manager, Customer Support, Communications Manager, Committee Advisor, Governance and Democracy Manager be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Update on Representation Review, C10.2 Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 12 June 2017, C10.3 Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 1 September 2017, C10.4 Public Excluded Minutes of the Stewart Island/Rakiura Community Board Meeting dated 30 October 2017 and C10.5 Public Excluded Minutes of the Stewart Island Jetties Subcommittee Meeting dated 1 September 2017. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 9.43am.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 10.20am.                    CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON THURSDAY 22 FEBRUARY 2018.

 

 

DATE:............................................................................................

 

 

CHAIRPERSON:........................................................................