Edendale-Wyndham Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Edendale-Wyndham Community Board held in the Edendale Presbyterian Church, Corner Brydone and Melvin Streets, Edendale on Tuesday, 27 February 2018 at 7.30pm.

 

present

 

Chairperson

Pam Yorke

 

Deputy Chairperson

Denise Fodie

 

Members

David McKenzie

 

 

Melanie Shepherd

 

 

Calvin Wood

 

 

Councillor Paul Duffy

 

 

IN ATTENDANCE

Councillor Keast (7.34pm – 8.59pm)

Committee Advisor - Fiona Dunlop

Community Partnership Leader - Michelle Stevenson

Team Leader Community Engineers – Steve Manaena

Community Engineer – Shaun Holland

 


Edendale-Wyndham Community Board

27 February 2018

 

1             Apologies

 

Apologies were received from Councillor Duffy and Andrew Roy.

 

Resolution

Moved Chairperson Yorke, seconded Member Shepherd  and resolved:

That the  Edendale-Wyndham Community Board accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

Melanie Shepherd declared a conflict of interest in relation to item 7.2 Award of contract 17/49 - Wyndham hall custodian and advised that she would not take part in discussion or voting on the matter.

 

 

4             Public Forum

 

George Taylor – Chair of the Wyndham and District Historical Museum addressed the meeting and gave an update on activities.

 

(During public forum, Councillor Keast joined the meeting at 7.34pm.)

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Deputy Chairperson Fodie, seconded Member Shepherd and resolved:

That the Edendale-Wyndham Community Board confirms the minutes of meeting held on 20 November 2017 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Edendale-Wyndham Footpath Project Update

Record No: R/18/2/3327

 

Community Engineer – Shaun Holland and Team Leader Community Engineers – Steve Manaena were in attendance for this item.

 

 

Mr Holland advised that the purpose of the report was to update the Board on the Edendale Wyndham footpaths project.

The Meeting noted that following the completion of the footpath report in 2016 by Fulton Hogan, a number of hazards and areas of footpaths in poor condition were identified. A number of significant hazards were identified and remedied in 2015/16.

Mr Holland also advised that the footpath project has the potential for significant safety improvements for the Edendale and Wyndham community’s footpath network, and will include repair and/or replacement of the significant hazards and deteriorated sections of the footpath network not yet remedied.

The Meeting also noted that initially there were significantly larger sections of the footpathing network considered for replacement, however due to concerns of affordability for the Edendale-Wyndham Community Board rating area, these have been scaled back to only the most hazardous areas.

The Chair advised that she had received thank you notes from the Menzies College and Wyndham Primary School for the new footpath in their vicinity.

 

Resolution

Moved Member McKenzie, seconded Member Shepherd  

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Edendale-Wyndham Footpath Project Update” dated 20 February 2018.

 

 

(Melanie Shepherd withdrew from the table due to a conflict of interest.)

 

 

7.2

Award of contract 17/49 - Wyndham hall custodian

Record No: R/17/12/30564

 

Community Partnership Leader – Michelle Stevenson was in attendance for this item.

 

Miss Stevenson advised that the report updated the Board on the appointment of a new Custodian to look after the Wyndham Hall.

 

 

 

Resolution

Moved Chairperson Yorke, seconded Deputy Chairperson Fodie  and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Award of contract 17/49 - Wyndham hall custodian” dated 13 February 2018.

 

(Melanie Shepherd returned to the table.)

7.3

Council Report

Record No: R/18/2/3571

 

Community Partnership Leader – Michelle Stevenson was in attendance for this item.

 

Miss Stevenson took the Board through the Council report and particularly highlighted the following:

·            Community Organisation and Volunteer Sector Shared Services Pilots

·            Community Governance Project and Representation Review

·            Long Term Plan 2018/2028

·            Venture Southland Community Development

·            Edendale Hall Update

·            People and Capability – New Group Manager Services and Assets and Community Engineer

·            Winton Air Quality Update

·            Dog control amnesty

 

 

Resolution

Moved Deputy Chairperson Fodie, seconded Member McKenzie and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Management Report” dated 8 February 2018.

 

Chair’s Report

 

The Chair, Member Yorke reported on activities with which she has been involved since the Board’s last meeting.   This included the following:

·            Power accounting issues at the Wyndham Camping Group are being sorted by officers

·            Trees in Hunter Street and Children’s playground on Seaward Road need trimming or removing because they are in the power lines

·            Remedial work is required on the Edendale War Memorial and also the Wyndham Cenotaph

·            Expressions of interest for a new gardener for Edendale and Wyndham

·            An approach from a group of young people for a skate park in Wyndham

 

Moved Deputy Chairperson Fodie, seconded Member McKenzie and resolved:

That the Edendale-Wyndham Community Board:

a)          Request that Officers prepare a report for the 24 April 2018 meeting on the removal or trimming of trees in Hunter Street (Edendale) and also in the Children’s playground on Seaward Road (Edendale).

b)          Recommends to Officers that as a result of the expressions of interest for gardening services in Edendale and Wyndham, advise that Council proceed with pursuing a contract with Advanced Tree and Garden Care.

 


 

 

Councillor's Report

 

Councillor Keast reported on activities from the Council table.  These included:

·                     Approval of the draft 2018/2028 Long Term Plan for consultation

·                     Sealing of the Coast route well underway

·                     Curio Bay Tumu Toka Natural Heritage Visitor Centre opened in December 2017

·                     Representation Review workshops with Community Boards and Community Development Area Subcommittees

·                     Chaslands Road slip to be fixed with help from NZTA.

 

 

Next Meeting

 

The Board noted that the next meeting of the Community Board is scheduled for 7.30pm, Tuesday 24 April 2018 and will be held at the Memorial Hall Wyndham, Balaclava Street, Wyndham.

 

 

The meeting concluded at 8.59pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Edendale-Wyndham Community Board HELD ON TUEDSAY 27 FEBRUARY 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................