Riverton/Aparima Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Riverton/Aparima Community Board held in the Southland District Council Office, 117 Palmerston Street, Riverton on Monday, 12 February 2018 at 5.30pm.

 

present

 

Chairperson

Blair Stewart

 

Deputy Chairperson

Jan Breayley

 

Members

Neil Linscott

 

 

Corey Mennell

 

 

Graeme Stuart

 

 

Andrew Wilson

 

 

Councillor Nick Perham

 

 

IN ATTENDANCE

 

Strategic Manager Property

Kevin McNaught

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Simon Moran

 

 


Riverton/Aparima Community Board

12 February 2018

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

The Chair, Member Stewart declared an interest in regards to any discussions involving Graeme Hyde (The Lawn Doctor) and advised that he would not take part in discussion or voting on the matter.

 

 

4             Public Forum

 

Karyn Owen

 

Ms Owen addressed the Board advising of her position as the Operations Manager for the Te Hikoi Museum and Visitor Information Centre and gave an update on museum activities.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Linscott, seconded Member Breayley  and resolved:

That the minutes of Riverton/Aparima Community Board meeting held on 11 December 2017 be confirmed as a true and correct record.

 

Reports

 

 

7.1

Council Report

Record No: R/18/1/2023

 

Simon Moran (Community Partnership Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mr Moran informed the report highlighted various issues of interest including;

§  Central Government update

§  Southern Tourism Workshop

§  Health and Safety Policy update

§  Welcome Ambassador project update

§  Milford Opportunities Project

§  Long Term Plan 2018 - 2028

§  Dog Registration Amnesty

§  Proposed District Plan 2012 - operative 22 January 2018

§  Fluoridation of Drinking Water

 

§  Bylaws Review

Mr Moran advised in October2017 Council decided that it would not proceed with amending the Freedom Camping Bylaw 2015 for Lumsden at this time.  The current bylaw will remain in place for the current summer season.

 

§  Community Leadership Plan - stage 2

Mr Moran advised key issues identified from the workshops for the District going forward were around levels of service, depopulation, volunteering, community development, funding, transport, housing, health and safety.

 

§  Service Delivery Review Update

Mr Moran informed work has been completed to analyse the results of the customer service delivery review survey and has also conducted a demand analysis of services at each Council office and library.

 

Mr Moran advised the general income for the Riverton/Aparima Community Board is within the expected budget range year to date.

 

The meeting noted the Street Works capital expenditure, $100k of footpath work, has not commenced yet, $105K for Walker Street road work has been completed but an expenditure transfer to roading is to be undertaken.

 

Mr Moran advised in regards to the Havelock Street stormwater work this project is yet to be undertaken, $130k is being re-scoped to resolve drainage issues in the project.  Mr Moran added although these capital works exceed the budget there is a carry forward of $49k from last year that will cover the additional cost.

 

Members expressed concern at the lengthy timeframe for this work to be undertaken.

 

 

Resolution

Moved Member Stuart, seconded Member Mennell  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Council Report” dated 1 February 2018.

 

 

7.2

Offer from the Crown to Vest the Causeway and Land along the Riverton Estuary in Council

Record No: R/17/12/32390

 

Strategic Manager (Kevin McNaught) was in attendance for this item.

 

Mr McNaught advised the purpose of the report is for the Board to consider an offer from the Crown to the vesting of the Riverton causeway and Crown Land from Palmerston Street to Delhi Street in Council along the Riverton Estuary as a reserve.

Mr McNaught informed the offer also includes declaring that part of the Crown Land that occupies as part of Bath Street as legal road.

 

Mr McNaught explained since the removal of the Railway Bridge over the Riverton Estuary some years ago discussions have been ongoing about the vesting in the Council of the remaining causeway.

 

The meeting was advised that this causeway was left at the request of the Riverton/Aparima Community Board at the time for harbour protection work, subject to maintenance work being completed to an appropriate standard by the Crown first.

 

Mr McNaught advised over time the local community had also expressed an interest in the land along the estuary from Palmerston Street to Delhi Street coming under the control of Council.   He added the northern part could not have been dealt with in the past given that land was held under occupation licences by local transport firms.

The meeting noted all the issues have now been resolved to a state where the Crown has made the formal offer for Council to take over ownership of all the lands albeit as a local purpose (harbour protection) reserve, recreation reserve, and road.

Following discussion the Board agreed to recommend to Council that the offer from the Crown to Vest the causeway and Land be vested in Council as Local Purpose (Harbour Protection) Reserve and become the responsibility of the Riverton Harbour Subcommittee,

 

Following further discussion it was agreed that the vesting of sections 1, 5 and 6 not be undertaken until the land has been cleared of all concrete, rock debris and any other materials dumped on the site.

 

 

 

Resolution

Moved Chairperson Stewart, seconded Member Linscott  recommendations a to d with an additional bullet point to d as indicated (with underline) and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Offer from the Crown to Vest the Causeway and Land along the Riverton Estuary in Council” dated 5 February 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.``

 

d)           Recommends to Council that:

 

§  Sections 3 and 4 SO Plan 420004 be vested in Council as Local Purpose (Harbour Protection) Reserve and become the responsibility of the Riverton Harbour Subcommittee.

 

§  Sections 1, 5 and 6 be vested in Council as Recreation Reserve and become the responsibility of the Riverton/Aparima Community Board.

 

§  Section 2 SO Plan 420004 be declared road and vested in Council.

 

§  That the vesting of sections 1,5 and 6 not be undertaken untill the land has been cleared of all concrete, rock debris and any other materials dumped on the site.

 

 

7.3

Art project funding for Aparima College

Record No: R/18/2/2481

 

Community Partnership Leader (Simon Moran) was in attendance for this item.

 

1          Mr Moran advised the purpose of this report is to seek Community Board consideration on a funding request from Aparima College.

Mr Moran advised Glenis Machen and Karl Buckley from Aparima College have made a request for funding for the printing and installation of banners along the main street as an arts project.

Mr Moran explained there are several issues that the Board need to consider before making a decision in particular whether they have confidence that the project will be completed and whether the Board approve the expenditure when the end result is ‘sight unseen’.

Members queried if the college is aware of the Board’s proposal to install FlagTrax, a street flag system along Palmerston Street.  The Committee Advisor responded that the College are not aware of this and any quotations for the banners will need to allow for being compatible to this flag installation system.

The Board requested a copy of the preliminary design for the proposed banners for perusal prior to any funding decision toward this project being made.

It was further suggested that the College make an approach to the Community Development Planner (Kathryn Cowie) to assist with appropriate funding applications.

 

 

 

Resolution

Moved Member Mennell, seconded Member Stuart  recommendations a to c with a new d as indicated (with strikethrough and underline) and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Art project funding for Aparima College” dated 5 February 2018.

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Determines whether or not to fund the Aparima College art project and the installation of the banners.

d)             Support the application from the Aparima College for funding toward the printing and installation of banners along the main street as an arts project, in principle, subject to the Board viewing a draft of the preliminary design of the banners prior to a decision on funding of this project being made.

 

 

8.1

Chairperson's Report

 

The Chair, Member Stewart reported on activities with which he has been involved since the Board’s last meeting.  This included the following:

§  Advice of College receiving monies from Community Trust of Southland toward a playground as part of the Aparima College Tree Project. Appreciation was expressed to the Board for their letter of support to this application.

 

§  Query regarding resource consent requirement from Environment Southland for the disposal of the spoil from the drain clearance along Taramea Bay to be placed in the wet area situated from the sound shell to the top end of the beach.   The Community Partnership Leader to investigate this issue and report back to the Board.

 

§  Request for staff to arrange meeting with Steve Manaena (Team Leader Community Engineers) to discuss the SouthRoads contract pertaining to the Riverton township.

Chairperson Stewart withdrew from the table due to a conflict of interest.

 

Deputy Chair, Member Breayley assumed the chair.

 

Deputy Chair Breayley raised the issue of the gardens at Taramea Bay and the three garden-plots adjoining the Taramea Bay carpark expressing disappointment that they are overrun with weeds and some of the plantings are not surviving.

 

Deputy Chair Breayley advised of the ongoing cost to the Board to have the garden plots cleared and tidied.    Member Breayley added the untidiness of the plots affected the visual appearance of the area.

 

Deputy Chair Breayley informed of an expression of interest from Mr Graeme Hyde (The Lawn Doctor) to clear and landscape all the garden plots.

 

 

Following discussion the Board agreed that the Community Engineer liaise with Mr Hyde to discuss the suggested work to the garden plots in further detail and that to progress this work delegated authority be given to Members Breayley and Mennell and the Community Engineer to discuss the information received and if acceptable to arrange for the work to commence immediately.

 

At the conclusion of discussion on the item Chairperson Stewart resumed the chair.

 

 

8.2

Councillor's Report

 

Councillor Perham reported on activities from the District Council table.  These included:

§  Representation Review update - Members were advised a workshop for all Community Board members is scheduled Monday, 1 March 2018 at the Winton Memorial Hall.

 

 

 

The meeting concluded at 6.27pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton/Aparima Community Board HELD ON MONDAY, 12 FEBRUARY 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................