Notice is hereby given that a Meeting of the Services and Assets Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 8 February 2018

9am

Council Chambers
15 Forth Street
Invercargill

 

Services and Assets Committee Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Brian Dillon

 

 

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

John Douglas

 

 

Paul Duffy

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

Nick Perham

 

 

IN ATTENDANCE

 

Group Manager Services and Assets

Ian Marshall

 

Committee Advisor

Fiona Dunlop

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


Terms of Reference – Services and Assets Committee

 

The Services and Assets Committee is responsible for overseeing the following Council activities:

·                  

 

 

Transport;

·                 Property management including community facilities, acquisitions and disposals (including land dealings);

·                 Forestry;

·                 Water supply, wastewater and stormwater;

·                 Solid waste management;

·                 Flood protection;

·                 Waste management;

·                 Rural fire management;

·                 Te Anau Airport;

·                 Stewart Island Jetties and Riverton Harbour Committee;

·                 Water supply schemes.

 

The Services and Assets Committee shall have the following delegated powers and be accountable to Council for the exercising of these powers:

 

(a)            Monitoring the delivery of capital works projects and the implementation of the capital works programme.

(b)           Monitoring the delivery of operations and maintenance contracts.

(c)            To approve and/or assign all contracts for work, services or supplies where the value is in excess of $200,000 where those contracts relate to work within approved estimates.  Where the value of the work, services; supplies or business case or the value over the term of the contract is estimated to exceed $2M a prior review and recommendation of the business case by the Finance and Audit Committee is required.  The business case shall include as a minimum; risk assessment, a procurement plan and financial costings.

(d)           To monitor the return on all the Council’s investments including forestry;

(e)           To monitor and track Council contracts and compliance with contractual specifications.

 

The Services and Assets Committee is responsible for considering and making recommendations to Council regarding:

(a)                 Policies relating to the scope of activities of the Services and Assets Committee;

(b)                Changes to Council’s adopted Levels of Service;

(c)                 The dividend from the Forestry Business Unit.

 

The Services and Assets Committee may delegate the management and control of all Riverton harbour assets vested in the Southland District Council to the Riverton Harbour Committee.

 

The Services and Assets Committee may delegate the responsibility to oversee the development and maintenance of jetties located at Fred’s Camp, Millars Beach, Ulva Island, Port William and Little Glory Cove to the Stewart Island Jetties Subcommittee.


Services and Assets Committee

08 February 2018

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1          Apologies                                                                                                                        5

2          Leave of absence                                                                                                           5

3          Conflict of Interest                                                                                                         5

4          Public Forum                                                                                                                  5

5          Extraordinary/Urgent Items                                                                                          5

6          Confirmation of Minutes                                                                                               5

Reports for Resolution

7.1         Otautau Wreys Bush Road Pavement Rehabilitation                                                                27

7.2         Waste Contracts Right of Renewal Process                                                                                     33

Reports

8.1         IFS Growth Forest Manager's Report of Forestry Activity for the period 1 October to 31 December 2017                                                                                                                                                  37

8.2         Roading Operations December 2017                                                                                                   43

8.3         Update on Contract Status                                                                                                                        55

8.4         Downer Water and Wastewater Maintenance Contract 10/01 - Monthly Report for December 2017                                                                                                                                                  59

   


1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)            the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)            that item is a minor matter relating to the general business of the local authority; and

(ii)           the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1             Meeting minutes of Services and Assets Committee, 15 November 2017

 


 

Services and Assets Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Services and Assets Committee held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 15 November 2017 at 9am (9am -10.42am, 1.05pm – 2.15pm) (Public Excluded 1.35pm – 2.08pm).

 

present

 

Chairperson

Brian Dillon

 

 

Mayor Gary Tong

 

Councillors

Stuart Baird

(9.04am – 10.42am, 1.05pm – 2.15pm)

 

John Douglas

 

 

Paul Duffy

(9.01am – 10.42am, 1.05 – 1.23pm)

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

 

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

Nick Perham

(1.36pm – 2.15pm)

 

IN ATTENDANCE

 

Chief Executive

Steve Ruru

 

Group Manager Services and Assets

Ian Marshall

 

Governance and Democracy Manager

Clare Sullivan

 

Committee Advisor

Fiona Dunlop

 

 


1             Apologies

 

Apologies were received from Councillor Perham.

 

Resolution

Moved Cr Harpur, seconded Cr Paterson  and resolved:

That the  Services and Assets Committee accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

(Councillor Duffy joined the meeting at 9.01am.)

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That the Services and Assets Committee confirms the minutes of the meeting held on 27 September 2017 as a true and correct record of that meeting.

 

Reports for Resolution

 

 

7.1

Contract 17/11 Deans Road Bridge Replacement

Record No: R/17/10/25759

 

Strategic Manager Transport – Hartley Hare was in attendance for this item.

 

 

 

Mr Hare advised that the purpose of the report was to re-establish the appropriate level of services along Deans Road, north of Winton by replacing the existing bridge which is restricted to 70% of Class 1.

The Meeting noted that the report outlines the proposed replacement of restricted bridge on Deans Road. The single lane 11 m long timber bridge is proposed to be replaced with a new single span, single lane bridge precast concrete structure designed to support class 1 loading.

(Councillor Baird joined the meeting at 9.04am.)

 

Resolution

Moved Cr Douglas, seconded Cr Paterson  recommendations a to c, d with additions (as indicated and combined with e and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Contract 17/11 Deans Road Bridge Replacement” dated 10 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves the procurement methodologies for the Dean’s Road bridge replacement in line with option 4 (being replace bridge) and approves delegation to the Group Manager Services and Assets to award a contract up to the value of $250,000.

 

e)            approves delegation to the Group Manager Services and Assets to award a contract up to the value of $250,000.

 

 

7.2

Otapiri Gorge Road Pavement Rehabilitation - Contract 17/38

Record No: R/17/10/25760

 

Strategic Manager Transport – Hartley Hare was in attendance for this item.

 

 

Mr Hare advised that the report outlined the tenders received for Contract 17/38 - Otapiri Gorge Road (320 - 1670) Pavement Rehabilitation and to seek approval from the Services and Assets Committee to award Contract 17/38.

 

 

 

Resolution

Moved Cr Macpherson, seconded Cr Kremer  recommendations a to c and d with additions (as indicated) and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Otapiri Gorge Road Pavement Rehabilitation - Contract 17/38” dated 10 November 2017.

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Accept The Roading Company’s tender price of $582,300 plus GST which is option 3 “granular overlay for the Otapiri Gorge Road Pavement rehabilitation”.

 

 

7.3

Transport Programme 2017/2018

Record No: R/17/10/26001

 

Strategic Manager Transport – Hartley Hare was in attendance for this item.

 

 

Mr Hare advised that the purpose of the report was to outline to the programme of works for the 2017/2018 construction season.

The Meeting noted that the report outlined sections of road included in the pavement rehabilitation programme currently being worked on, sites identified for drainage renewal and two guardrail packages.

Mr Hare also advised that as these projects are currently being worked on or close to completed and with the Christmas / New Year holiday period approaching, Services and Assets Committee endorsement of the programme and planned procurement process is sought including delegation to the Group Manager Services and Assets to award the successful tenders.

 

Resolution

Moved Mayor Tong, seconded Cr Duffy and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Transport Programme 2017/2018” dated 10 November 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Endorse the programme of works as part of the 2017/2018 Transport Programme being:

·                Pavement road rehabilitation

Ø   Ferry Road an Edendale-Wyndham Road

Ø   Mabel Woodstock Road

Ø   Kennington Waimatua Road

·                Minor Improvement Programme

Ø   Wreys Bush Mossburn Road – Etal Stream (16km) and Home Creek bridge

Ø   Balfour Area – Keowns Bridge Road and Glenure Road Bridge

·                Drainage Programme – Drainage package 2 (as appended to the minutes.)

 

e)            Delegate’s authority to the Group Manager Services and Assets to let contracts for the projects identified in the report subject to satisfactory tenders being received that provide value to the Southland District Council.

 

 

Reports for Recommendation

 

 

8.1

Roading Operations October 2017

Record No: R/17/10/25726

 

Strategic Manager Transport – Hartley Hare was in attendance for this item.

 

Mr Hare advised that the purpose of report was to update the Committee on the progress of major maintenance contracts.

 

 

Resolution

Moved Cr Kremer, seconded Cr Baird and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Roading Operations October 2017” dated 7 November 2017.

 

 

 

9.3

Forestry Operations - Financial Report to 30 September 2017

Record No: R/17/10/25719

 

Group Manager Services and Assets, Ian Marshall and IFS Growth Forest Manager, Reece McKenzie were in attendance for this item.

 

Mr Marshall advised that the purpose of the report was to update the Committee on the forestry operations financial report to 30 September 2017

 

The Meeting noted that at 30 September 2017 the forestry activity had a $441,000 surplus for the year to date.  Of this surplus $353,000 relates to harvesting activities and $88,000 relates to a gain in value on emissions trading units held.

 

Mr Marshall also advised that the forestry activity was currently anticipated to have a surplus of $1.18 million for the financial year ended 30 June 2018.

 

 

Resolution

Moved Cr Harpur, seconded Cr Keast and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Forestry Operations - Financial Report to 30 September 2017” dated 10 November 2017.

 

 

9.4

IFS Growth Forest Manager's Report of Forestry Activity for the period to 30 September 2017

Record No: R/17/10/26006

 

Group Manager Services and Assets, Ian Marshall and IFS Growth Forest Manager, Reece McKenzie were in attendance for this item.

 

Mr McKenzie presented the report for the period to 30 September 2017.

 

The Meeting noted that during the first quarter had included finishing off harvesting in Ohai and the completion of replanting of the 2017 crop in both Ohai and Dipton.

 

Mr McKenzie also advised that there has been a $1million injection in to the years income.

 

 

Resolution

Moved Cr Macpherson, seconded Cr Paterson and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “IFS Growth Forest Manager's Report of Forestry Activity for the period to 30 September 2017” dated 10 November 2017.

 

 

8.2

Development of the Business Case in Support of Kepler Options

Record No: R/17/11/27034

 

Strategic Manager Water and Waste, Ian Evans, Community Partnership Leader – Simon Moran and Management Accountant, Susan McNamara was in attendance for this item.

 

 

 

 

Mr Evans advised that the purpose of the report was to provide an update to the Committee on the development of the Te Anau Wastewater Business Case.

The Meeting noted that at the Council meeting on 17 May 2017, Council asked officers to proceed with development of a business case for the upgrading of the Te Anau Wastewater Scheme. It also asked that officers develop selection criteria and a process via which possible alternative disposal sites might be identified.

Mr Evans also advised that this report provided an update on the progress being made with development of the business case.  The Business Case currently considers scoring of options that can be undertaken under the current consent, or with a variation to that consent on the Kepler site. It may be appropriate to review these depending on the any Council decision around alternative site selection which will be considered in December

The Meeting also noted that it is anticipated that a draft of the finalised business case can be brought to elected members by November 2017 with a decision to be made on whether to grant formal approval by December 2017. The Business Case has incorporated comments from Alan Bickers who sits on the Te Anau Wastewater Discharge Project Committee. The noted that the version included a procurement plan and timeline as well as financial analysis and detailed risk register.

The Meeting adjourned at 10.42am and reconvened at 1.05pm.

Mayor Tong, Councillors Baird, Dillon, Douglas, Duffy, Ford, Frazer, Harpur, Keast, Kremer, Macpherson and Paterson were present when the meeting reconvened.

 

The Chair advised that item 9.1 Downer Water and Wastewater Maintenance Contract 10/01 - Monthly Report for September 2017 would be taken next and followed by item 9.2 Update on Contract Status.

 

Reports

 

 

9.1

Downer Water and Wastewater Maintenance Contract 10/01 - Monthly Report for September 2017

Record No: R/17/10/25728

 

Strategic Manager Water and Waste, Ian Evans and Operations Manager Water and Waste Services, Bill Witham were in attendance for this item.

 

Mr Witham advised that the purpose of the report was to update the Committee on the progress of contract 10/01 for delivery of water and wastewater services to Council for the Southland District. 

 

The Meeting noted that the contract was awarded in 2010 for a maximum period of 12 years.

 

 

 

 

 

Resolution

Moved Cr Keast, seconded Cr Baird and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Downer Water and Wastewater Maintenance Contract 10/01 - Monthly Report for September 2017” dated 8 November 2017.

 

 

9.2

Update on Contract Status

Record No: R/17/10/25793

 

Group Manager Services and Assets, Ian Marshall was in attendance for this item.

 

Mr Marshall advised that the purpose of the report was to update the Committee on the Community Services contracts.

 

 

Resolution

Moved Cr Kremer, seconded Cr Macpherson and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Update on Contract Status” dated 10 November 2017.

 

 

 

8.2

Development of the Business Case in Support of Kepler Options (CONTINUED)

Record No: R/17/11/27034

 

Strategic Manager Water and Waste, Ian Evans and Management Accountant, Susan McNamara was in attendance for this item.

 

(Councillor Duffy left the meeting at 1.23pm.)

 

During discussion on the item, the meeting went into public excluded session.

 

 

Moved Mayor Tong, seconded Cr Baird  and resolved that the public be excluded from the following part(s) of the proceedings of this meeting.

8.2 - Development of the Business Case in Support of Kepler Options

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

 

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Development of the Business Case in support of Kepler Options

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive Officer, Group Manager, Services and Assets, Group Manager Community and Futures, Publications Specialist, Governance and Democracy Manager and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item 8.2 Development of the Business Case in support of Kepler Options.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

(Councillor Perham joined the meeting at 1.36pm.)

 

The Meeting returned to open meeting at 2.08pm.

 

 

Resolution

Moved Chairperson Dillon, seconded Cr Kremer and resolved:

That the Services and Assets Committee:

a)            Receives the report titled “Development of the Business Case in Support of Kepler Options” dated 10 November 2017.

 

Please note that recommendations b to e of the officers report were not put by the Committee.

b)            Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)            Notes the process that has been followed to develop a Business Case for the
Te Anau
Wastewater Project.

e)            Recommends to Council the adoption of the Business Case Development of the Business Case in Support of Kepler Options.

 

 


 

 

The meeting concluded at 2.15pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Services and Assets Committee HELD ON WEDNESDAY 15 NOVEMBER 2017.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 

Road ID

Road Name

Direction

Start RP

End RP

Length (m)

Comment

1045

Niagara Tokanui Hwy

D

1750

1930

180

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

I

1830

2160

330

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

I

2350

2450

100

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

D

2350

2450

100

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

I

2630

2840

210

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

D

2630

2840

210

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

D

3480

4180

700

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

D

4270

4500

230

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

I

6815

6930

115

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

D

6815

6930

115

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

I

7480

7540

60

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

I

9020

9220

200

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

D

9555

9700

145

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

D

13150

13250

100

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

D

14600

14690

90

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

I

15170

15270

100

Create SWC as per contract drawing

1045

Niagara Tokanui Hwy

D

16000

16100

100

Create SWC as per contract drawing

1066

Waimahaka Fortification RD

I

1960

2550

590

Create SWC as per contract drawing

1066

Waimahaka Fortification RD

I

2670

2980

310

Create SWC as per contract drawing

1066

Waimahaka Fortification RD

D

3150

3310

160

Create SWC as per contract drawing

1066

Waimahaka Fortification RD

D

4000

4400

400

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

13430

13720

290

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

13720

13800

80

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

16355

16630

275

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

16760

17015

255

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

I

17330

17500

170

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

17700

17900

200

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

I

18055

18300

245

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

19200

19490

290

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

I

20780

20900

120

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

21050

21340

290

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

21720

21950

230

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

22350

22500

150

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

I

23700

23950

250

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

26940

27100

160

Create SWC as per contract drawing

1117

Tokanui Gorge Road Hwy

D

27860

27960

100

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

0

150

150

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

1340

1480

140

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

2110

2440

330

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

2950

3250

300

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

2990

3190

200

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

3250

3680

430

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

4080

4260

180

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

4350

4460

110

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

4800

5280

480

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

4800

5280

480

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

5350

5500

150

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

5500

5670

170

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

6700

6800

100

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

7020

7560

540

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

7620

7890

270

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

8000

8220

220

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

8400

8600

200

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

I

9000

10100

1100

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

9000

10100

1100

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

11680

11720

40

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

13680

13840

160

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

14750

15260

510

Create SWC as per contract drawing

1124

Mataura Island Fortrose RD

D

16050

16250

200

Create SWC as per contract drawing

1142

Fleming RD

D

2260

2530

270

Create SWC as per contract drawing

1142

Fleming RD

I

3210

3870

660

Create SWC as per contract drawing

1220

Rimu RD

D

2000

2200

200

Create SWC as per contract drawing

1220

Rimu RD

D

4850

5480

630

Create SWC as per contract drawing

1220

Rimu RD

D

5550

6000

450

Create SWC as per contract drawing

1220

Rimu RD

I

5550

5650

100

Create SWC as per contract drawing

1220

Rimu RD

I

9250

9400

150

Create SWC as per contract drawing

1220

Rimu RD

I

10200

10550

350

Create SWC as per contract drawing

1241

Woodlands South RD

D

0

500

500

Create SWC as per contract drawing

1241

Woodlands South RD

I

1130

1315

185

High lip removal

1242

Woodland Morton Mains RD

I

6250

6450

200

Create SWC as per contract drawing

1242

Woodland Morton Mains RD

D

6310

6450

140

Create SWC as per contract drawing

1242

Woodland Morton Mains RD

I

6800

6950

150

Create SWC as per contract drawing

1242

Woodland Morton Mains RD

D

7000

7100

100

Create SWC as per contract drawing

1242

Woodland Morton Mains RD

D

7300

8280

980

Create SWC as per contract drawing

1242

Woodland Morton Mains RD

I

7670

7950

280

Create SWC as per contract drawing

1248

Rimu - Seaward Downs RD

I

7620

7850

230

Create SWC as per contract drawing

1248

Rimu - Seaward downs RD

I

13970

14090

120

Create SWC as per contract drawing

1248

Rimu - Seaward downs RD

D

13970

14800

830

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

340

500

160

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

D

340

600

260

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

D

1580

1730

150

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

D

2240

2860

620

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

2240

2860

620

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

3090

3220

130

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

3420

3500

80

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

D

3420

3500

80

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

3620

4260

640

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

D

3620

4260

640

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

5000

5200

200

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

6340

6630

290

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

D

7000

7370

370

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

7120

7370

250

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

7940

8180

240

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

D

7940

8180

240

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

10820

10980

160

Create SWC as per contract drawing

1262

Seaward Downs Gorge RD

I

12260

12370

110

Create SWC as per contract drawing

1271

Dacre Morton Mains RD

I

1150

1390

240

Create SWC as per contract drawing

1271

Dacre Morton Mains RD

I

3190

3600

410

Create SWC as per contract drawing

1271

Dacre Morton Mains RD

D

3440

3600

160

Create SWC as per contract drawing

1271

Dacre Morton Mains RD

D

7110

7900

790

Create SWC as per contract drawing

1271

Dacre Morton Mains RD

I

8430

8550

120

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

I

2600

3800

1200

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

I

6900

7000

100

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

D

7090

7130

40

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

I

7450

7750

300

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

D

8850

9060

210

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

I

9100

9340

240

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

I

10500

10800

300

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

D

10500

10700

200

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

I

11030

11370

340

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

D

11570

11770

200

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

I

11910

12670

760

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

D

11910

12210

300

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

D

12440

12670

230

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

I

12920

13720

800

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

D

12920

13720

800

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

D

15100

15440

340

Create SWC as per contract drawing

1312

Wyndham Letterbox RD

I

15700

16100

400

Create SWC as per contract drawing

1335

Mokoreta Tahakopa RD

I

530

1100

570

Create SWC as per contract drawing

1335

Mokoreta Tahakopa RD

I

1800

2320

520

Create SWC as per contract drawing

1335

Mokoreta Tahakopa RD

D

2460

2560

100

Create SWC as per contract drawing

1335

Mokoreta Tahakopa RD

D

4020

4310

290

Create SWC as per contract drawing

1335

Mokoreta Tahakopa RD

I

4170

4440

270

Create SWC as per contract drawing

1335

Mokoreta Tahakopa RD

I

5000

5280

280

Create SWC as per contract drawing

1335

Mokoreta Tahakopa RD

I

5900

6215

315

Create SWC as per contract drawing

1335

Mokoreta Tahakopa RD

D

5900

6215

315

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

I

3700

4000

300

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

11000

11200

200

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

I

11500

11650

150

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

13600

13750

150

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

I

14120

14300

180

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

I

14560

14650

90

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

14660

15000

340

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

16940

17315

375

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

I

17150

17315

165

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

17480

17740

260

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

I

17650

18250

600

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

18020

18250

230

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

I

18360

18520

160

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

18360

18520

160

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

19240

19500

260

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

I

19620

19970

350

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

19620

19970

350

Create SWC as per contract drawing

1345

Wyndham Mokoreta RD

D

22570

22870

300

Create SWC as per contract drawing

1366

Waiarikiki Mimihau RD

I

1330

1460

130

Create SWC as per contract drawing

1366

Waiarikiki Mimihau RD

D

1330

1460

130

Create SWC as per contract drawing

1366

Waiarikiki Mimihau RD

I

3580

3860

280

Create SWC as per contract drawing

1375

Mill RD

I

600

670

70

Create SWC as per contract drawing

1375

Mill RD

D

600

670

70

Create SWC as per contract drawing

1384

Marairua RD

I

0

170

170

Create SWC as per contract drawing

1384

Marairua RD

D

0

170

170

Create SWC as per contract drawing

1384

Marairua RD

I

660

740

80

Create SWC as per contract drawing

1384

Marairua RD

D

720

1470

750

Create SWC as per contract drawing

1384

Marairua RD

I

1115

1470

355

Create SWC as per contract drawing

1384

Marairua RD

I

1910

2120

210

Create SWC as per contract drawing

1384

Marairua RD

D

1940

2120

180

Create SWC as per contract drawing

1385

Skanks RD

I

0

50

50

Create SWC as per contract drawing

1385

Skanks RD

I

1550

1650

100

Create SWC as per contract drawing

1385

Skanks RD

D

2220

2560

340

Create SWC as per contract drawing

1385

Skanks RD

I

2220

2700

480

Create SWC as per contract drawing

1385

Skanks RD

I

2980

3060

80

Create SWC as per contract drawing

1385

Skanks RD

I

3140

3460

320

Create SWC as per contract drawing

1385

Skanks RD

D

3300

3460

160

Create SWC as per contract drawing

1392

Oughton RD

I

1200

1790

590

Create SWC as per contract drawing

1392

Oughton RD

I

2000

2130

130

Create SWC as per contract drawing

1392

Oughton RD

D

2000

2120

120

Create SWC as per contract drawing

1392

Oughton RD

I

2700

2840

140

Create SWC as per contract drawing

1392

Oughton RD

D

3200

3560

360

Create SWC as per contract drawing

1392

Oughton RD

D

4180

4380

200

Create SWC as per contract drawing

1392

Oughton RD

I

4420

4990

570

Create SWC as per contract drawing

1397

Mimihau School RD

I

1180

1550

370

Create SWC as per contract drawing

1397

Mimihau School RD

D

1260

1630

370

Create SWC as per contract drawing

1491

Homestead RD 2

I

300

710

410

Create SWC as per contract drawing

1491

Homestead RD 2

I

1100

1970

870

Create SWC as per contract drawing

1491

Homestead RD 2

I

2040

2700

660

Create SWC as per contract drawing

1511

Brydone Glencoe RD

D

10

100

90

Create SWC as per contract drawing

1511

Brydone Glencoe RD

D

4500

4800

300

Create SWC as per contract drawing

1511

Brydone Glencoe RD

D

10300

10630

330

Create SWC as per contract drawing

1511

Brydone Glencoe RD

D

12990

13080

90

Create SWC as per contract drawing

1511

Brydone Glencoe RD

I

13120

13430

310

Create SWC as per contract drawing

1511

Brydone Glencoe RD

D

13300

13430

130

Create SWC as per contract drawing

1511

Brydone Glencoe RD

I

13350

13750

400

Create SWC as per contract drawing

1511

Brydone Glencoe RD

D

13350

13750

400

Create SWC as per contract drawing

1511

Brydone Glencoe RD

D

14750

15000

250

Create SWC as per contract drawing

1511

Brydone Glencoe RD

D

15560

15660

100

Create SWC as per contract drawing

1511

Brydone Glencoe RD

I

17650

17750

100

Create SWC as per contract drawing

1513

Te Tipua School RD

I

300

1300

1000

Create SWC as per contract drawing

1513

Te Tipua School RD

D

1800

2050

250

Create SWC as per contract drawing

1513

Te Tipua School RD

I

2100

2530

430

Create SWC as per contract drawing

1513

Te Tipua School RD

D

3300

3670

370

Create SWC as per contract drawing

1513

Te Tipua School RD

D

4120

4480

360

Create SWC as per contract drawing

1513

Te Tipua School RD

D

4980

5140

160

Create SWC as per contract drawing

1513

Te Tipua School RD

D

6400

6520

120

Create SWC as per contract drawing

1513

Te Tipua School RD

D

6720

6800

80

Create SWC as per contract drawing

1517

Cross RD

D

340

620

280

Create SWC as per contract drawing

1517

Cross RD

D

1090

1200

110

Create SWC as per contract drawing

1517

Cross RD

D

1860

1960

100

Create SWC as per contract drawing

1517

Cross RD

I

3840

4150

310

Create SWC as per contract drawing

1517

Cross RD

D

4820

4990

170

Create SWC as per contract drawing

1517

Cross RD

I

5820

6040

220

Create SWC as per contract drawing

1517

Cross RD

I

6540

6690

150

Create SWC as per contract drawing

1517

Cross RD

I

8100

8400

300

Create SWC as per contract drawing

1517

Cross RD

I

8850

9280

430

Create SWC as per contract drawing

1518

Old Dunedin RD

I

500

630

130

Create SWC as per contract drawing

1556

Mabel Woodstock RD

I

1500

2120

620

Create SWC as per contract drawing

1556

Mabel Woodstock RD

I

5540

5760

220

Create SWC as per contract drawing

1556

Mabel Woodstock RD

D

5540

5780

240

Create SWC as per contract drawing

1556

Mabel Woodstock RD

I

6000

6500

500

Create SWC as per contract drawing

1590

Grove Bush Woodlands RD

I

2100

2370

270

Create SWC as per contract drawing

1590

Grove Bush Woodlands RD

D

2100

2370

270

Create SWC as per contract drawing

1590

Grove Bush Woodlands RD

D

6500

6650

150

Create SWC as per contract drawing

1590

Grove Bush Woodlands RD

D

8650

8860

210

Create SWC as per contract drawing

1593

Rakahouka Hedgehope RD

I

3300

3450

150

Create SWC as per contract drawing

1593

Rakahouka Hedgehope RD

I

3950

4060

110

Create SWC as per contract drawing

1593

Rakahouka Hedgehope RD

D

4820

4900

80

Create SWC as per contract drawing

1593

Rakahouka Hedgehope RD

D

5020

5130

110

Create SWC as per contract drawing

1598

Tussock Creek Grove Bush RD

D

3800

4210

410

Create SWC as per contract drawing

1598

Tussock Creek Grove Bush RD

I

4560

4740

180

Create SWC as per contract drawing

1598

Tussock Creek Grove Bush RD

D

4750

4890

140

Create SWC as per contract drawing

1625

Mill RD North

I

4370

4470

100

Create SWC as per contract drawing

1625

Mill RD North

D

4520

4690

170

Create SWC as per contract drawing

1625

Mill RD North

I

6270

6500

230

Create SWC as per contract drawing

1625

Mill RD North

D

6270

6500

230

Create SWC as per contract drawing

1625

Mill RD North

D

6580

6700

120

Create SWC as per contract drawing

1625

Mill RD North

D

8000

8390

390

Create SWC as per contract drawing

1625

Mill RD North

I

8280

8400

120

Create SWC as per contract drawing

1628

Flora RD East

D

3240

3400

160

Create SWC as per contract drawing

1628

Flora RD East

I

4000

4110

110

From culvert create SWC as per contract drawing

1635

Orion RD East

D

1740

1780

40

Create SWC as per contract drawing

1635

Orion RD East

D

1860

1950

90

Create SWC as per contract drawing

1635

Orion RD East

I

1930

2010

80

Create SWC as per contract drawing

1635

Orion RD East

D

2100

2470

370

Create SWC as per contract drawing

1652

Ryal Bush Wallacetown RD

D

460

700

240

Create SWC as per contract drawing

1652

Ryal Bush Wallacetown RD

I

1130

1535

405

Create SWC as per contract drawing

1652

Ryal Bush Wallacetown RD

D

2600

3170

570

Create SWC as per contract drawing

1652

Ryal Bush Wallacetown RD

D

6170

6290

120

Create SWC as per contract drawing

1652

Ryal Bush Wallacetown RD

I

6605

7675

1070

Create SWC as per contract drawing

1652

Ryal Bush Wallacetown RD

D

6785

6960

175

Create SWC as per contract drawing

2481

Wilsons Crossing RD

I

10300

11670

1370

Create SWC as per contract drawing

2501

North Makarewa Grove Bush RD

I

3250

4000

750

Create SWC as per contract drawing

2501

North Makarewa Grove Bush RD

I

6940

7400

460

Create SWC as per contract drawing

2501

North Makarewa Grove Bush RD

D

7380

7500

120

Create SWC as per contract drawing

2505

Collinson RD

I

2010

2960

950

Create SWC as per contract drawing

2511

Cooper RD 2

D

0

190

190

Create SWC as per contract drawing

2511

Cooper RD 2

I

0

170

170

Clean drain

2511

Cooper RD 2

D

380

640

260

Create SWC as per contract drawing

2511

Cooper RD 2

I

690

810

120

Create SWC as per contract drawing

2511

Cooper RD 2

D

720

880

160

Create SWC as per contract drawing

2511

Cooper RD 2

I

900

950

50

Create SWC as per contract drawing

2527

Thomsons Crossing East

D

1150

1410

260

Create SWC as per contract drawing

2527

Thomsons Crossing East

D

1560

1700

140

Create SWC as per contract drawing

2527

Thomsons Crossing East

I

4200

4390

190

Create SWC as per contract drawing

2527

Thomsons Crossing East

D

4200

4320

120

Create SWC as per contract drawing

2527

Thomsons Crossing East

I

4770

4950

180

Create SWC as per contract drawing

2527

Thomsons Crossing East

D

4770

4950

180

Create SWC as per contract drawing

2532

Gap RD West

I

270

380

110

Create SWC as per contract drawing

2533

Gap RD East

I

75

440

365

Remove high lip

2533

Gap RD East

I

450

790

340

Create SWC as per contract drawing

2533

Gap RD East

D

1645

1700

55

Create SWC as per contract drawing

2533

Gap RD East

D

3160

3210

50

Create SWC as per contract drawing

2556

Springhills Tussock Creek RD

I

1740

1860

120

Create SWC as per contract drawing

2644

Devereux RD

I

500

570

70

Create SWC as per contract drawing

2644

Devereux RD

I

935

1000

65

Remove high lip

2644

Devereux RD

I

1220

1620

400

Create SWC as per contract drawing

2644

Devereux RD

D

1370

1620

250

Create SWC as per contract drawing

2644

Devereux RD

I

1900

2760

860

Create SWC as per contract drawing

2644

Devereux RD

I

2950

3500

550

Create SWC as per contract drawing

2644

Devereux RD

D

3080

4470

1390

Create SWC as per contract drawing

2644

Devereux RD

I

3680

4450

770

Create SWC as per contract drawing

2808

Forrester RD

I

0

660

660

Create SWC as per contract drawing

2808

Forrester RD

D

840

940

100

Create SWC as per contract drawing

Total Length =

78635

 


Services and Assets Committee

8 February 2018

 

Otautau Wreys Bush Road Pavement Rehabilitation

Record No:             R/18/1/1894

Author:                      Hartley Hare, Strategic Manager Transport

Approved by:         Ian Marshall, Group Manager Services and Assets

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The report outlines to the Services and Assets Committee, Contract 18/5 – Otautau Wreys Bush (10500 - 11800) Pavement Rehabilitation and seeks approval from the Services and Assets Committee to award Contract 18/5.

 

Executive Summary

2        The report covers the design philosophy for the Rehabilitation of 1,300 metres of Otautau Wreys Bush Road from route position (RP) 10,500 to (RP) 11,800.   

3        The report covers the background to the project, the engineers estimate and recommendations for letting the contract.

4        As this projects is currently being finalised for tender and with the end of the construction season approaching, Services and Assets Committee endorsement of the project and planned procurement process is sought including delegation to the Group Manager Services and Assets to award the successful tender.

 

Recommendation

That the Services and Assets Committee:

a)            Receives the report titled “Otautau Wreys Bush Road Pavement Rehabilitation” dated 31 January 2018.

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Endorses that the rehabilitation project proceed as part of the 2017/2018 Transport Programme along with design and procurement process.

e)            Delegates authority to the Group Manager Services and Assets to let the contract up to the value of $540,750.00 subject to satisfactory tenders being received that provide value to the Southland District Council.

 

 

Background

5        The section of Otautau Wreys Bush Road from route position (RP) 10,500 to 11,800 was originally programmed for reseal in 2017/18. Due to the rapid pavement deterioration occurring and associated increased maintenance costs the Central Alliance Management Team raised this site for review for potential pavement rehabilitation.

6        The greatly increased volume of heavy traffic using the road, and associated increased pavement loading, has been attributed as the primary cause of this.

7        The outcome of the review showed that the ongoing maintenance costs have reached the point where rehabilitation is the lowest cost option to address this ongoing deterioration.

8        This section of road has a Secondary Collector classification, carrying 350 vehicles per day of which 25% are heavy. At 6.0 m wide it is generally 1.0 m under width from the ideal standard set for this classification.

9        It is proposed as part of this rehabilitation to widen the road to the recommended width for a Secondary Collector Road.

10      The proposed rehabilitation works will include drainage, construction, supply and placing of subbase and basecourse and sealing.

11      The tender will be advertised Local Government Online and in the Tenders Gazette.

12      A Net present value calculation (NPV) will be carried out post receiving the preferred tender price to ensure the rehabilitation does infact provide best value for money.

13      The lowest conforming price will be the recommended tenderer subject to it providing value to Southland District Council.

 

Issues

14      As part of this contract works the curve at (RP) 11,340 will have its super elevation reduced from 11.6% to 8.0% to meet best practise.

15      The design speed of this corner as a result will reduce to 85kmh but this will be confirmed post construction and signed appropriately.

 

Factors to Consider

Legal and Statutory Requirements

16      No unusual legal considerations are involved with this project.  As with all projects, but larger value projects in particular, there is the risk of a legal challenge regarding the tender results from unsuccessful Tenderers.  To reduce this risk the Tender Evaluation Team carefully follow the NZTA procurement procedures.

 

Community Views

17      Although no specific community views have been sought, feedback has been received from Council’s Community Engineers and the Alliance Contractors.

 

Costs and Funding

18      The activity forms part of the overall roading budget with the NZTA share (52%) being apportioned appropriately.

19      The engineers estimate for this rehabilitation is $540,750.00 (total construction cost) which includes a contingency of $70,000.00 and Dayworks Rates of $16,800.00.

20      We note that this estimate seems to be on the high side, but as it is Bonisch Consultants first rehabilitation project for Southland District Council; they did not have access to historic/current market rates. 

21      Once we receive the lowest price conforming tender an economic analysis will be carried out to ensure that the pavement rehabilitation is the best option and provides value for money to the Southland District Council and the rate payers.

 

Policy Implications

22      This project will be tendered and evaluated under the Lowest Price Conforming Tender methodology and in compliance with Council’s Procurement Policy.

23      The activity forms part of the overall roading budget with the NZTA share (52%) being apportioned appropriately.

Analysis

Options Considered

24      Generally three main options have been considered and outlined below.

25      The Do Minimum option of continued reactive maintenance has an increasing risk as existing patching is already beginning to fail and new areas of pavement failure are becoming apparent.

26      Pavement Stabilisation with lime or cement was rejected due to variable pavement depths which increase the risk of further pavement failures. Also existing stabilisation patches on this section of road are already starting to fail under traffic loading.

27      Granular overlay was considered the lowest risk option when used in conjunction with scarification of the pavement, in areas where rutting has been excessive.

 

Analysis of Options

Option 1 - Do Minimum (Status Quo)

Advantages

Disadvantages

·        Reduced financial input required in the short term.

·        Greater number of small defects can be treated in isolation over the whole of the Southland District Council roading network.

·        Continued reduction in levels of service and likely increase in road user safety risk and cost over time.

·        Increased risk of road deterioration requiring an increased maintenance expenditure and in turn imposing a significant financial requirement over the longer term.

Option 2 – Stabilisation

Advantages

Disadvantages

·      Maintain levels of service on the network.

·      Removing inconvenience to road users and providing improved road user experience.

·      Long term cost savings.

·      Possible reduced maintenance cost which can be redistributed elsewhere on the network.

·      Greater shorter term financial input required compared to patch and reseal option.

·      Potential risk of isolated pavement deterioration requiring an increase maintenance cost.

·      Higher risk of early failure given variable pavement depths and lower success rate with stabilisation patches.

Option 3 – Granular Overlay

Advantages

Disadvantages

·      Maintain levels of service on the network.

·      Removing inconvenience to road users and providing improved road user experience.

·      Long term cost savings.

·        Reduced maintenance cost which can be redistributed elsewhere on the network.

·        Greater shorter term financial input required compared to patch and reseal option.

·        Reduced risk of isolated pavement deterioration.

28      The recommended pavement design is to:

•        Scarify the sealed surface in areas of rutting prior to the placing the overlay to prevent moisture being trapped by the old seal coat and weakening the new pavement.

•        Place a 110 mm granular overlay over high spots. The basecourse shall meet the SDC grading requirements and NZTA M/4 properties.

•        Reduce the superelevation at curve (RP) 11,340 to a design speed of 85 km/hr as a minor improvement.

 

Assessment of Significance

29      Based on the Council’s Policy on Significance and given that any decision made is in line with the Annual Plan and budget expectations, it is believed that the decision made based on this recommendation is not significant.

30      The procurement method proposed, along with this activity forming part of the Annual Plan and Long Term Plan, means that the letting of this contract is not significant in terms of Section 76 of the Local Government Act 2002.

Recommended Option

31      This report provides an outline of the proposed Otautau Wreys Bush Rehabilitation being added to the 2017/18 Pavement Rehabilitation programme and how it will be procured.

32      The proposed procurement methodology has been chosen to balance minimising professional services inputs with obtaining competitive prices and managing risks and price certainty.

33      The overall aim is to obtain value for money. For this project it is proposed that it will be tendered on a Lowest Price Conforming basis.

34      It is recommended that the Committee endorse the proposed Otautau Wreys Bush Pavement Rehabilitation and procurement methodology, including that the successful tender be let under staff delegated authority subject to it being satisfactory to the Southland District Council.

Next Steps

35      To finalise design and release the work for procurement.

 

Attachments

There are no attachments for this report.    


Services and Assets Committee

8 February 2018

 

Waste Contracts Right of Renewal Process

Record No:             R/17/10/25321

Author:                      Ian Evans, Strategic Manager Water and Waste

Approved by:         Ian Marshall, Group Manager Services and Assets

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        To inform the Services and Assets Committee of the intentions to review the solid waste contractual arrangements for kerbside collection and transfer station operation, and for provision of recycling operations.

Executive Summary

2        Invercargill City Council is part of the solid waste shared service, WasteNet Southland.
In partnership with the other WasteNet councils (ie, Southland District Council and Gore District Council), Invercargill City Council has entered into Contract 550 Collection and Transfer Station Services and Contract 650 Recyclables Acceptance.

3        These Contracts have contract terms of eight years and include a right of renewal clause for a further eight year period.  The Contracts are currently in their sixth year, and the contract document requires the WasteNet councils to make a decision on the right of renewal clause this financial year.

4        The Waste Management Group is recommending to Waste Advisory Group that they should enter into negotiations with these Contractors as part of the right of renewal process.

 

Recommendation

That the Services and Assets Committee:

a)            Receives the report titled “Waste Contracts Right of Renewal Process” dated 31 January 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees that WasteNet Southland leads the process of reviewing Contracts 550 and 650 on behalf of the Southland District Council.

 

 

Background

5        Invercargill City Council is part of the solid waste shared service - WasteNet Southland - along with Gore District Council and Southland District Council.  The purpose of WasteNet is to provide the co-ordinated delivery of solid waste services on behalf of the territorial authorities.

6       The WasteNet councils have three joint Contracts:

Issues

Contract

Details

Southland Regional Landfill (Contract 279)

·        Awarded to AB Lime in 2003

·        Commenced  July 2004

·        Contract Term: 35-years

·        Expires 2039.

Collection and Transfer Station Services (Contract 550)

·        Awarded to Bond Contracts

·        Commenced 1 July 2011

·        Contract Term: Eight years

·        Expires 30 June 2019

·        Right of Renewal Clause - further  eight year term

Recyclables Acceptance (Contract 650).

 

·        Awarded to Southland disAbility Enterprises

·        Commenced 1 July 2011

·        Contract Term: Eight

·        Expires 30 June 2019

·        Right of Renewal Clause - further eight term

Factors to Consider

Right of Renewal Process

7       Contract 550 and 650 are currently in their sixth year.  The contract document requires the WasteNet Councils to make a decision on the right of renewal clause this financial year.

8       The Waste Management Group (Solid Waste Managers of the WasteNet councils’) are recommending to the Waste Advisory Group to enter into negotiations with the Contractors for Contracts 550 and 650 as part of the Right of Renewal process.  This would involve:

•        Review performance of the Contract to date

•        Amendments to the contact specifications ie, take advantage of six learnings

•        Amend contracts to include the revised scope of works i.e. Bluff Transfer Station service delivery, Invercargill Central Business District service delivery, and Invercargill District public place waste receptacles service delivery.

9       If the WasteNet councils’ do not wish to enter into negotiations/right of renewal process then WasteNet Southland will need to begin preparing a procurement process for solid waste services.

10     Given the high level of customer satisfaction with the service and the performance of the Contractor it does give a level of confidence that pursuing a roll-over of the contract is a worthwhile exercise and has the potential to opportunity to provide a value for money outcome for Council. 

Funding Implications

11     There are no expected significant financial implications due to entering into the Right of Renewal process for these contracts. 

Implications

12     Has this been provided for in the Long Term Plan/Annual Plan?

Yes.

13     Is a budget amendment required?

No.

14     Is this matter significant in terms of Council’s Policy on Significance?

Not applicable.

15     Implications in terms of other Council Strategic Documents or Council Policy?

Invercargill City Council is a member of the shared service, WasteNet Southland.  If the WasteNet councils’ do not wish to enter into negotiations/right of renewal process then WasteNet Southland will need to begin preparing a procurement process for solid waste services. 

16     Have the views of affected or interested persons been obtained and is any further public consultation required?

Not applicable.

Conclusion

17     The WasteNet councils’ have entered into service delivery contracts with:

·              Bond Contracts - Collection and Transfer Station Services (Contract 550)

·              Southland disAbility Enterprises - Recyclables Acceptance (Contract 650).

18     Both of these contracts have an eight year contract term and include a right of renewal clause for a further eight year period.   The contracts are currently in their six year, and the contract document requires the WasteNet councils to make a decision on the right of renewal clause this financial year.

19     The Waste Management Group is recommending to Waste Advisory Group that they should enter into negotiations with these Contractors as part of the right of renewal process.

 

Attachments

There are no attachments for this report. 

  


Services and Assets Committee

8 February 2018

 

IFS Growth Forest Manager's Report of Forestry Activity for the period 1 October to 31 December 2017

Record No:             R/18/1/1651

Author:                      Ian Marshall, Group Manager Services and Assets

Approved by:         Ian Marshall, Group Manager Services and Assets

 

  Decision                                        Recommendation                                  Information

 

 

 

Report Summary

1        The IFS Growth Forest Manager’s Report advises of forestry activity for the period 1 October to 31 December.

Southland District Council Forestry Activity

2        The IFS Growth Forest Manager’s report received is attached.

 

Recommendation

That the Services and Assets Committee:

a)            Receives the report titled “IFS Growth Forest Manager's Report of Forestry Activity for the period 1 October to 31 December 2017” dated 30 January 2018.

 

 

Attachments

a             IFS Report to Services and Assets Committee to be held 8 February 2018    

 


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08 February 2018

 


 


 


 


Services and Assets Committee

8 February 2018

 

Roading Operations December 2017

Record No:             R/18/1/1202

Author:                      Dylan Rabbidge, Commercial Lead Roading

Approved by:         Ian Marshall, Group Manager Services and Assets

 

  Decision                                        Recommendation                                  Information

 

 

 

1       SouthRoads currently have the Waimea and Central Alliance maintenance contracts with
Fulton Hogan having the Foveaux Alliance.

Purpose

2       The purpose of this report is to update the Committee on the progress of the major roading maintenance contracts.  A representative of Strategic Transport will be in attendance to speak to the report.

Summary

3       Customer Satisfaction; 70 Requests for Service (RFS), across the three Alliance contracts were received in December with two not completed on time.  2016/17 48 RFS’s were received in December.  The two RFS’s not completed on time were due to an administration error on the contractors behalf (not closed off in time), however the work was completed on time. 

4       Health and Safety; three near misses were reported for December with no Lost Time Injuries reported. Four Site Safety Audits were completed in December.

5        Activity Performance:

·              Metalling, 23,493m3 or 43.1% is completed Year to Date.

·              Grading, 7,282 km have been graded Year to Date.

·              2017/18 Pre-Reseal Repairs, all sites have been completed and released to Downers for resealing

·              2018/19 Pre-Reseal Repairs, 48 of 182 sites have been released for inspection. 
The length completed is 29.67 km of 152.34 km or 19.48%.

·              Stabilisations, 2,723.7 m2 (34.76%) have been completed.

·              Edge Break, 8,833 m2 (34.77%) has been completed.

6        Risk and Strategy:

·              Slips, Brydone Glencoe has had a Willow wall installed with this site to be monitored and remaining pavement works have been completed with the road now open to two lanes.  The roading team have received the draft Geotechnical and Risk Assessment report on the Chaslands Highway slip options.  The design and estimated costs are expected to be completed in January.   

·              Roads, Mataura Island-Titiroa Bridge will remain closed until the proposed causeway is constructed.  The design has been completed with resource consent and fish passage due to be applied for in January.

Financial

7        There were no outstanding claims or variations to the contract.  All claims and invoices for completed work were certified and accepted.

8        Alternative Coastal Route Seal Extension:

·              The Project Status Report is attached.

 

 

Recommendation

That the Services and Assets Committee:

a)            Receives the report titled “Roading Operations December 2017” dated 30 January 2018.

 

 

Attachments

a             17 03 - Waimea Alliance A3 Report December 2017

b             17 02 - Central Alliance A3 report for December 2017

c             Foveaux Alliance A3 progress reports - December 2017

d            Alliances Health and Safety Report December 2017

e             Alternative Coastal Report December 2017    

 


Services and Assets Committee

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Services and Assets Committee

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Services and Assets Committee

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Services and Assets Committee

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Services and Assets Committee

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Services and Assets Committee

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Services and Assets Committee

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Services and Assets Committee

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Services and Assets Committee

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Services and Assets Committee

8 February 2018

 

Update on Contract Status

Record No:             R/18/1/1448

Author:                      Trudy Saunders, Contracts Adminstrator

Approved by:         Ian Marshall, Group Manager Services and Assets

 

  Decision                                        Recommendation                                  Information

 

 

 

Background

1       The Services and Assets Contract Management register tracks Roading, Water and Waste and Property Divisions operations and capex contracts.  This report only updates the status of the Community Services contracts.

2       The Water and Waste and Roading opex and capex contracts are reported through their respective operations reports.

Purpose

3       The purpose of this report is to update the Committee on the progress of status of all Community Services Contracts within Services and Assets.

Summary

4       Community Service Contracts as at 23 January 2018.

Department

Current

Due Soon

Work in Progress

Overdue

Total

Community Engineers

30

 

2

8

40

Property

18

 

4

 

22

Property – land related

2

 

4

 

6

 

50

0

10

8

68

 

Overview

5       Property Department contracts cover hall custodians and cleaning of buildings owned by SDC, such as offices and libraries.

Type of Service (CE’s)

Number

Type of Service (Property’s)

Number

Beautification

22

Land related

5

Beautification / cleaning (townships)

3

Major projects

2

Cleaning (public toilets)

13

Hall Custodians

7

Project

1

Compliance

1

Lease

1

Cleaning (offices and libraries)

13

SUB TOTAL

40

 

28

 

6        Community Engineers contracts cover township Maintenance, mowing, gardening and cleaning of public toilets.

7        Some cleaning of toilets and mowing areas are covered within the Roading Alliance Contracts.

Analysis

8        The eight contracts that are overdue are currently with Community Engineers to discuss scope and price with the contractors. These include:

Ø 15/32 – Cleaning of Gorge Road Toilets – CE (BG) confirming rollover with contractor

Ø 16/23 – Browns gardening – CE (MT) confirming rollover with contractor, this could be merged with Winton Gardening contract as per 17A review.

Ø The following contracts need to be updated and / or formalised. These are currently with the CE (BM) and have been escalated through manageme