Te Anau Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Te Anau Community Board held in the Distinction Te Anau Hotel & Villas, 64 Lakefront Drive, Te Anau on Wednesday, 21 February 2018 at 2.00pm.

 

present

 

Chairperson

Rachel Cockburn

 

Deputy Chairperson

Sarah Greaney

 

Members

Shaun Cantwell

 

 

Mary Chartres

 

 

Kara Matheson

 

 

Tony O'Loughlin

2.15pm Arrival

Councillor

Ebel Kremer

 

 

IN ATTENDANCE

 

Committee Advisor

Jenny Labruyere

Community Partnership Leader

Simon Moran

Group Manager Assets and Services

Ian Marshall

Operations Manager

Bill Witham

 


Te Anau Community Board

21 February 2018

 

1             Apologies

 

There were no apologies.

 

2             Leave of absence

 

There were no requests for leave of absence.

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

4             Public Forum

 

Daniel Anderson and Don McFarlane –Te Anau  Community Events Charitable Trust

 

Mr Anderson updated the Board with the successes or otherwise of the various events over the past year, and the benefits of the annual funding from the Board each year which assists  the Trust to generate funds for the community.

 

Mr Anderson also outlined events that have not taken place  over the past year and the reasons why, mostly due to some events  being difficult to raise funds from or are not being strong enough to stand alone and return a profit.

 

The Board was advised the Trust is working on a new modelling structure to help events return a better economic outcome, and to seek other outside funding opportunities.

 

Lloyd Matheson – Drones

 

Mr Matheson from Southern Lakes Helicopters raised his concerns with the Board in relation to drones being flown along the lakefront in close proximity to the company’s helicopter operations, and sought the Board’s support for signage to be put in place to assist with advising drone operators of restrictions in the area.

 

Mr Matheson provided Members with brochures his company use and commented he would be distributing these for wider use.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Kremer, seconded Member O'Loughlin  

Confirms the minutes of Te Anau Community Board meeting, held on 6 December 2017.

 

 

Reports

 

 

7.1

Te Anau Community Events Charitable Trust's report to the Community Board

Record No: R/18/2/2926

 

Simon Moran (Community Partnership Leader) presented this report.

 

This report was considered firstly to allow members of the public present to hear the Board’s discussion and decision on the Trust’s request for funding.

 

In discussing the report and considering the public forum presentation on the matter the Board agreed to continue with the $14,000 funding to maintain and support the Trust which in turn provides benefits back into to the community.

 

 

Resolution

Moved Member Chartres, seconded Member Matheson  

That the Te Anau Community Board:

a)             Receives the report titled “Te Anau Community Events Charitable Trust's report to the Community Board” dated 9 February 2018.

 

b)          Agrees to continue to fund the $14,000 to the Te Anau Community Events Charitable Trust for the 18/19 financial year.

 

 

 

7.2

Te Anau Water Supply Update

Record No: R/18/2/3184

 

Bill Witham (Operations Manager, Water and Waste Services) presented the report.

 

Mr Witham updated the Board as was previously requested by members on a number of ongoing and planned activities to the Te Anau township water supply.

 

In discussing the report members believed there is a need for more education and promotion for the community, and to demonstrate how to gain better economic use of water for example linking through the building code.

 

 

Resolution

Moved Deputy Chairperson Greaney, seconded Member O'Loughlin  

That the Te Anau Community Board:

a)            Receives the report titled “Te Anau Water Supply Update” dated 15 February 2018.

 

 

 

 

7.3

Council Report

Record No: R/18/2/2619

 

Simon Moran (Community Partnership Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District Council, as well as high level issues from various Council departments.

 

Mr Moran informed the report highlighted various issues of interest. Particular highlights included;

 

·         Milford Opportunities

 

The Project Groups visit into Milford and work shopped the project.  The Chair commented on the lack of involvement with the local Members. Mr Moran advised this is expected to happen in the future.

 

·         Te Anau Wastewater Discharge Project

 

Members raised the issue of the purchase of the airport land for the purpose of waste disposal which raised the matter of ownership and why Te Anau Board ratepayers only are paying the airport rate and not the whole district, and requested the matter be investigated and outcome reported back to the Board.

 

·         Central Government

·         Water Management

·         Biodiversity

·         Community Conversation/Community Review/Representative Review Process update

·         Long Term Plan 2018-2028

·         Dog Registration Amnesty

 

 

 

Resolution

Moved Cr Kremer, seconded Member O'Loughlin  

That the Te Anau Community Board:

a)            Receives the report titled “Council Report” dated 8 February 2018.

 

 

Committee Reports

 

 

8.1

Chairperson's Report

Record No: R/18/2/3064

 

The Chairperson, Member Cockburn reported on matters with which she has been involved since the Board’s previous meeting, these included;

 

·         The River Liaison Group has raised it’s concerns in regard to freedom camping in particular in areas where there is access to rivers.

 

Members believed that the freedom camping issue need to be looked at as a whole of town activity with more consideration given to providing more facilities, infrastructure and education in the future. 

 

Councillor Kremer updated the Board on a forthcoming meeting at a government level with all the Mayors to allow for a  national level discussion on the issues.

 

·         Milford Crescent safety project

 

·         Community Boards Representation Review Workshop to be held in Winton 1 March 2018.

 

 

 

 Councillor's Report

 

9.1

Councillor's Report

Record No: R/18/2/3067

 

Councillor Kremer had nothing to reported.

 

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Recommendation

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

C10.1    Te Anau Airport update

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Te Anau Airport update

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the staff be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items Te Anau Airport Update.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 3.45pm

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 4.20pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Te Anau Community Board HELD ON 21 FEBRUARY 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................