Browns Community Development Area Subcommittee





Minutes of a meeting of Browns Community Development Area Subcommittee held in the Browns Community Centre, 27 Limeworks Road, Browns on Thursday, 15 March 2018 at 6pm.





Ralph Hamilton


Deputy Chairperson

Simon Kane



Fred Allen



Hannah Forbes



Simon Gilbert



Raewyn Spencer



Councillor Darren Frazer





Committee Advisor

Alyson Hamilton

Community Partnership Leader

Michelle Stevenson


Browns Community Development Area Subcommittee

15 March 2018


1             Apologies


                Apology for absence was received from Hannah Forbes and for lateness from Raewyn Spencer.


Moved Member Allen, seconded Deputy Chairperson Kane and resolved:

That the Browns Community Development Area Subcommittee accept the apologies.



2             Leave of absence


There were no requests for leave of absence.



3             Conflict of Interest


There were no conflicts of interest declared.



4             Public Forum


There was no public forum.



5             Extraordinary/Urgent Items


There were no Extraordinary/Urgent items.



6             Confirmation of Minutes



Moved Chairperson Hamilton, seconded Member Gilbert  and resolved:

That the minutes of Browns Community Development Area Subcommittee meeting held on 31 October 2017 be confirmed as a true and correct record.






Council Report

Record No: R/18/2/3888


Community Partnership Leader (Michelle Stevenson) presented the report.


Ms Stevenson advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.


Ms Stevenson informed the report highlighted various issues of interest including:


§  Community Organisation and Volunteer Sector Shared Services Pilots

§  Community Governance Project

§  Representation Review update

§  Long Term Plan 2018-2028 - 7 March to 9 April; consultation period

§  Winton Air Quality update

§  Dog control Amnesty

§  Browns Community Development Area Income and expenditure is on track and within expected levels





Moved Deputy Chairperson Kane, seconded Member Spencer  and resolved:

That the Browns Community Development Area Subcommittee:

a)            Receives the report titled “Council Report” dated 26 February 2018.



Member Spencer arrived at 6.15pm during discussions on the Council report.




Schedule of Meetings for 2018

Record No: R/18/1/1694


Committee Advisor (Alyson Hamilton) presented the report.

The purpose of the report is to approve a schedule of meeting dates for 2018 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987 following the Council adopting a meeting schedule for 2018.





Moved Member Gilbert, seconded Member Allen  and resolved:

That the Browns Community Development Area Subcommittee:

a)            Receives the report titled “Schedule of Meetings for 2018” dated 26 February 2018.


b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.


c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.


d)           Agrees to meet at 6.30pm at the Browns Community Centre on the following dates in 2018:

·        Thursday 15 March 2018

·        Thursday 17 May 2018

·        Thursday 30 August 2018

·        Thursday 15 November 2018




Chairperson's Report


The Chair, Member Hamilton reported on activities he has been involved since the Subcommittee’s last meeting. This included the following:

§  Browns township looking good


§  Concern at lack of a reliable water source in the township is an ongoing issue


§  Concern that the resource consent for the current Browns sewage scheme is six years through its 10 year term


§  Browns Community Centre looking great since the paint and carpet upgrade


§  Advice of the practical competition of the Otago Southland Regional Final of the Young Farmer of the Year 2018 is to be held Friday, 20 April 2018 at the Browns Community Centre


§  Discussion on suitable locations within the township for the establishment of an apple orchard, trees kindly donated by Robyn Guyton (Riverton).   Members to forward suggestions to the Chair.




Councillor's Report


Councillor Frazer reported on matters from the District Council table which included:

§  Long Term Plan 2018-2028 - 7 March 2018 to 9 April 2018 consultation period

§  Congratulations on a very successful Browns Sports day recently held in the township




The meeting concluded at 7.10pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Browns Community Development Area Subcommittee HELD ON THURSDAY, 15 MARCH 2018.