Gorge Road and Districts Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Gorge Road and Districts Community Development Area Subcommittee held in the Gorge Road Community Centre, Factory Road, Gorge Road, on Monday, 12 March 2018 at 1.03pm.

 

present

 

Chairperson

Ray Waghorn

 

Members

George Kevern

 

 

Gay Munro

 

 

Helen O'Connor

 

 

Councillor Julie Keast

 

 

IN ATTENDANCE

 

Committee Advisor

Fiona Dunlop

Community Partnership Leader

Michelle Stevenson

 


Gorge Road and Districts Community Development Area Subcommittee

12 March 2018

 

1             Apologies

 

Apologies were received from Rex Botting and Mark Hamill.

 

Resolution

Moved Cr Keast, seconded Member Munro  and resolved:

That the Gorge Road and Districts Community Development Area Subcommittee accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Munro, seconded Member Kevern  and resolved:

That the Gorge Road and Districts Community Development Area Subcommittee confirms the minutes of the meeting held on 17 October 2017 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Gorge Road Septic Tank Issues

 

 

 

Senior Projects Engineer, Water and Waste – Matt Keil and Geoff Gray from Downers were in attendance for this item.

 

Mr Keil advised that there have been some problems with septic tanks in the Gorge Road area and also the location/accessibility of the biofilters for the tanks .  The current septic tanks are programed to be “de-sludged” and the location of the biofilters marked with GPS coordinates to facilitate easier location at a later date, this work will be completed by 1 July 2018.

 

The Subcommittee noted that a letter would be sent to the ratepayers in Gorge Road to advise of their responsibilities for their septic tank and that a laminated diagram advising of who was responsible for what would also be included with the letter.

 

 

7.2

Council Report

Record No: R/18/2/3887

 

Community Partnerships Leader – Michelle Stevenson was in attendance for this item.

 

Miss Stevenson took the Subcommittee through the Council report and particularly highlighted the following:

·             Whakamana te Waituna Trust

·             Community Organisation and Volunteer Sector Shared Services Pilots

·             Community Leadership Planning process

·             Community Governance and Representation Review

·             2018-2028 Draft Long Term Plan

·             People and Capability – New Group Manager, Services and Assets

·             Winton Air Quality

·             Dog Control Amnesty.

 

 

Resolution

Moved Member Munro, seconded Member O'Connor  recommendation a and a new b (as indicated) and resolved:

That the Gorge Road Community Development Area Subcommittee:

a)            Receives the report titled “Council Report” dated 26 February 2018.

 

b)           Request that officers clarify the reserves funds.

 

Councillor’s Report

 

Councillor Keast advised of various issues that she had been involved with since the last meeting of the Subcommittee.

 

She particularly highlighted the following:

·                     The Representation Review

·                     Sealing of the Catlins Alternative Coastal Route

·                     Opening of the Curio Bay Tumu Toka Natural Heritage Visitor Centre

 


 

Chair’s Report

 

Chairperson Waghorn reports on matters that he had been involved with since the last Subcommittee meeting.

 

He particularly highlighted that he had attended numerous meetings on the upcoming Representation Review.

 

Mr Waghorn also advised that he had had communication from the Community Engineer on various issues regarding the Gorge Road Recreation Reserve and the project to get the Oteramika Church bell erected on a suitable structure.

 

Moved Chairperson Waghorn, seconded Member Kevern and resolved that

That the Gorge Road and Districts Community Development Area Subcommittee:

a)          Request that a meeting of the Subcommittee be arranged for 1pm on Monday 9 April 2018, to consider numerous items relating to the Gorge Road Recreation Reserve (without the shelter by shunting block) and the erection of a structure for the Oteramika Church bell and associated work with that project.

b)          Request that officers prepare a report for the meeting above, on the funding for the numerous items relating to the Gorge Road Recreation Reserve (without the shelter by shunting block) and the erection of a structure for the Oteramika Church bell and associated work with that project.

 

 

 

The meeting concluded at 2.35pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Gorge Road and Districts Community Development Area Subcommittee HELD ON MONDAY 12 MARCH 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................