Ohai Community Development Area Subcommittee

 

OPEN MINUTES

 

 

Minutes of a meeting of Ohai Community Development Area Subcommittee held in the Ohai Hall, 10 Richmond Street, Ohai on Tuesday, 20 March 2018 at 7.30pm.

 

present

 

Chairperson

Kelly Day

 

Members

Martin Anderson

 

 

Vanessa McGeoch

 

 

Clare Miller

 

 

Mark Miller

 

 

Wilfred Peard

 

 

Councillor George Harpur

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Kelly Tagg

 


Ohai Community Development Area Subcommittee

20 March 2018

 

1             Apologies

 

                Apology was received from Councillor Perham.

 

Moved Member Miller, seconded Member Peard and resolved:

That the Ohai Community Development Area Subcommittee accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Alanna Barrett

 

Ms Barrett addressed the meeting on a proposal instigated by herself and her Legal Advisor of nominating the Ohai Railway Board Heritage site and buildings in Wairio being of significant historical and cultural heritage.

 

Ms Barrett advised it is intended the buildings be listed as category 1 which is a historic place of special or outstanding historical or cultural significance or value.

 

Ms Barrett sought a letter of support from the subcommittee to accompany her application to Heritage New Zealand.

 

The Chair expressed appreciation to Ms Barrett for her attendance at the meeting and her presentation to the subcommittee and advised her request for a letter of support will be discussed by the subcommittee later in the formal part of the meeting.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Peard, seconded Member Miller  and resolved:

That the minutes of Ohai Community Development Area Subcommittee meeting held on 10 October 2017 and 29 January 2018 be confirmed as a true and correct record of those meetings.

 

Reports

 

 

7.1

Election of Deputy Chair

Record No: R/18/1/2147

 

The Chair called for nominations for the Deputy Chairperson of Ohai Community Development Area Subcommittee.

 

Nominee                                                        1st Nominator                                   2nd Nominator

 

Mark Miller                                                     Clare Miller                                        Vanessa McGeoch

Vanessa McGeoch                                      Mark Miller                                        Kelly Day

 

There were no further nominations.

 

Due to their being two nominations for the position of Deputy Chair, it was agreed that the election process be decided by the toss of a coin.  The successful nominee was Vanessa McGeoch.

 

The nomination of Vanessa McGeoch for Deputy Chairperson of the Ohai Community Development Area Subcommittee for the remainder of the 2016-2019 term was PUT and declared CARRIED.

 

Vanessa McGeoch was duly elected Deputy Chairperson of the Ohai Community Development Area Subcommittee.

 

 

Resolution

Moved Member Miller, seconded Member Miller  and resolved:

That the Ohai Community Development Area Subcommittee:

a)            Receives the report titled “Election of Deputy Chair” dated 13 March 2018.

 

b)           Elects Vanessa McGeoch to be Deputy Chair of the Subcommittee.

 

 

7.2

Council Report

Record No: R/18/3/5457

 

Community Partnership Leader, Kelly Tagg, was in attendance for this item.

 

Mrs Tagg advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mrs Tagg informed the report highlighted various issues of interest including;

 

§  Community Organisation and Volunteer Sector Shared Services Pilots

§  Lumsden Railway Precinct Upgrade

§  Community Governance Project

§  Representation Review

§  Tourism Infrastructure Fund

§  Long Term Plan 2018 - 2028

§  Venture Southland staff have organised for a stonemason to attend to some lettering and other minor works at the Nightcaps War Memorial

§  Appointment of Steve Manaena as Team Leader Community Engineers

§  Appointment of Matt Russell as Group Manager Services and Assets

 

Funding

Mrs Tagg advised of a request from members for consideration be given to improving the Hall heating as part of the upgrade instead of carrying out the planned internal repaint.

 

Mrs Tagg informed Property staff are awaiting quotes from two contractors.

 

Mrs Tagg advised on receipt of the quotes a report outlining the options will be put forward seeking a recommendation to Council from the CDA that it wishes to alter the scope of work as part of the Ohai Hall Upgrade Project.

 

 

Resolution

Moved Member Miller, seconded Member McGeoch  and resolved:

That the Ohai Community Development Area Subcommittee:

a)            Receives the report titled “Council Report” dated 28 February 2018.

 

 

7.3

Schedule of Meetings for 2018

Record No: R/18/1/1698

 

Committee Advisor (Alyson Hamilton) presented the report.

The purpose of the report is to approve a schedule of meeting dates for 2018 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987 following the Council adopting a meeting schedule for 2018.

 

 

 

Resolution

Moved Member Miller, seconded Member Peard  and resolved:

That the Ohai Community Development Area Subcommittee:

a)          Receives the report titled “Schedule of Meetings for 2018” dated 26 February 2018.

 

b)          Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)          Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)          Agrees to meet at the Ohai Hall on the following dates and times in 2018:

·        Tuesday 20 March 2018         7.30pm

·        Tuesday 29 May 2018              6pm

·        Tuesday 28 August 2018       7.30pm

·        Tuesday 1 November 2018   6pm

 

 

8.1

Chairperson's Report

 

Chairperson, Member Day, reported on activities with which she has been involved since the Subcommittee’s last meeting. This included the following:

§  Attendance at Representation Review meeting.

 

§  Attendance at Chairperson’s meeting recently held at the Invercargill office with Mayor Tong.

 

§  The subcommittee was advised Nightcaps CDA are investigating the possibility of a kerbside white ware/rubbish collection and have suggested combining with the Ohai township.

 

Members were further advised an approach is being made to the Ohai Nightcaps Lions Club for their possible support.

 

§  Advice that Wairio cemetery has been mown following complaints of grass being overgrown.

 

§  Advice of donation from Ohai/Nightcaps Lions Club of a memorial seat celebrating 100 years to be placed at McKay Reserve.

 

§  Advice that the orchard fence has been erected and the newly planted apple trees survived the summer drought.

 

The Chair suggested that next season a Harvest Festival be held with various activities, BBQ etc for the community to enjoy.

 

The Chair raised the issue of a request from Alanna Barrett for a letter of support to accompany her application to Heritage New Zealand to list the Ohai Railway Board Heritage buildings situated at Wairio as a category 1 historic building.

 

In discussing this issue Members took into account the presentation from Alanna Barrett in the public forum section of the meeting.

Members agreed that whilst Ms Barrett’s intentions were creditable they were mindful the buildings belonged to KiwiRail and felt that an approach be made to them in the first instance to ascertain whether they have any current or future plans for the buildings.

Members also requested staff forward a letter of response to Ms Barrett advising of the subcommittee’s intention to investigate this matter further with KiwiRail.

The Chair advised of an approach from members of the local Ohai Returned Services Association (RSA) seeking use of the Hall at no charge.

 

Following discussion Members offered no objection to the RSA usage of the Hall however agreed at this stage the RSA be offered free use of the Hall for ANZAC days only.

 

Members provided updates on their respective portfolios as follow:

 

Parks and Reserves

Member Anderson informed the rugby posts are to be installed shortly.

 

Member Anderson advised of the donation of a basketball hoop and backing and would like to install it at the courts.  It was agreed Member Anderson liaise with the tennis club and the hoop be installed at a site that is acceptable to the Club.

 

 

Resolution

Moved Member Miller, seconded Member Peard  and resolved:

That the Ohai Community Development Area Subcommittee:

a)      Request staff make an approach to KiwiRail to ascertain their current and long term plan for the Ohai Railway Buildings situated at Wairio.

 

b)   Request requested staff forward a letter of response to Ms Barrett advising that it is the subcommittee’s intention to investigate this matter further with KiwiRail.

 

 

8.2

Councillor's Report

 

Councillor Harpur to report on matters from the District Council table which included:

 

§  Tourism Infrastructure Fund

§  Representation Review

§  Godzone Adventure Race

§  Township signage to be standardised around the District

Councillor Harpur encouraged members to access the Southland District Council web page and view the Long Term Plan and make online submissions.

 


 

 

 

 

The meeting concluded at 9pm                             CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ohai Community Development Area Subcommittee HELD ON TUESDAY, 20 MARCH 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................