Notice is hereby given that a Meeting of the Riverton Harbour Subcommittee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 12 March 2018

4.30pm

Southland District Council Office

117 Palmerston Street, Riverton

 

Riverton Harbour Subcommittee Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Nick White

Riverton Harbour Berth Owner

Members

Hayley Nelson

Riverton Harbour Berth Owner

 

Blair Stewart

Riverton/Aparima Community Board

 

Graeme Stuart

Riverton/Aparima Community Board

 

Muriel Johnstone

Oraka Aparima Runaka

Councillor

Nick Perham

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

Community Engineer

Greg Erskine

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 

Terms of Reference for Riverton Harbour Committee

 

This committee is a subcommittee of Southland District Council and is responsible for:

·                     The management and control of all Riverton harbour assets

·                     The control and management of all Riverton harbour endowment lands

·                     Parking and traffic management on harbour endowment land

·                     Control of the berthing of vessels

·                     Management of activities in the harbour, including health and safety

·                     Preparing an annual budget, including ensuring any income from assets and activities are spent on the harbour and endowment lands, and on purposes that benefit the Riverton community

·                     Appointing a harbourmaster

·                     Recommending legal action in cases of breaches of the bylaw

 


Riverton Harbour Subcommittee

12 March 2018

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                5

2             Leave of absence                                                                                                                                                5

3             Conflict of Interest                                                                                                                                             5

4             Public Forum                                                                                                                                                         5

5             Extraordinary/Urgent Items                                                                                                                        5

6             Confirmation of Minutes                                                                                                                               5

Reports

7.1         Riverton Wharves Update                                                                                                                          13

7.2         Schedule of Meetings for 2018                                                                                                                15

 

UPDATES

8.1         Chairperson’s Report

 

                Chairperson, Member White, to report on activities with which he has been involved since the Subcommittee’s last meeting.


 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Subcommittee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)            the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)            that item is a minor matter relating to the general business of the local authority; and

(ii)           the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1         Meeting minutes of Riverton Harbour Subcommittee, 16 October 2017


 

Riverton Harbour Subcommittee

 

OPEN MINUTES

 

 

Minutes of a meeting of Riverton Harbour Subcommittee held in the SDC Office, 117 Palmerston Street Riverton on Monday, 16 October 2017 at 4.30pm.

 

present

 

Chairperson

Nick White

Riverton Harbour Berth Owner

Members

Hayley Nelson

Riverton Harbour Berth Owner

 

Blair Stewart

Riverton/Aparima Community Board

 

Muriel Johnstone

Oraka Aparima Runaka

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Engineer

Greg Erskine

 

Environment Southland

Lyndon Cleaver

 

Environment Southland

Ian Coard

 

 


1             Apologies

 

Moved Member White, seconded Member Stewart and resolved:

That the Riverton Harbour Subcommittee accept the apologies for non-attendance from Member Stuart and Councillor Perham.

 

2             Leave of absence

 

There were no requests for leave of absence.

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

4             Public Forum

 

There was no public forum.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6             Confirmation of Minutes

 

Resolution

Moved Member Stewart, seconded Member White  and resolved:

That the minutes of Riverton Harbour Subcommittee meeting held on 24 July 2017 as a true and correct record.

 

Reports

 

7.1

Financial Report to Riverton Harbour Subcommittee for the year ended 30 June 2017

Record No: R/17/9/21018

 

Greg Erskine, Community Engineer presented the report.

 

Mr Erskine advised the purpose of the report is to update the Subcommittee on the financial results for the year ended 30 June 2017.

 

 

Resolution

Moved Member Stewart, seconded Member White  and resolved:

That the Riverton Harbour Subcommittee:

a)         Receives the report titled “Financial Report to Riverton Harbour Subcommittee for the year ended 30 June 2017” dated 9 October 2017.

 

 

7.2

Strategic Framework 2018 - 2028 Long Term Plan

Record No: R/17/9/23118

 

Greg Erskine, Community Engineer presented the report.

 

Mr Erskine advised the purpose of this report is to update Community Boards, Community Development Area Subcommittees and other local Council committees on the revised Strategic Framework that has been developed by Council for the Long Term Plan 2018-2028.

 

Mr Erskine explained the report presents the framework for information and highlights the key changes to the Council’s intended areas of focus in response to the key strategic challenges facing Southland District over the next twenty years.

 

 

Resolution

Moved Member Stewart, seconded Member Nelson  and resolved:

That the Riverton Harbour Subcommittee:

a)         Receives the report titled “Strategic Framework 2018 - 2028 Long Term Plan” dated 9 October 2017.

 

7.3

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/23576

 

Greg Erskine, Community Engineer presented the report.

 

Mr Erskine advised that the purpose of the report was to recommend to Council the local budgets for the 2018-2028 Long Term Plan and provides an overview of the local activities and services for Riverton for 2018-2028 which are provided under the governance of the Riverton Harbour Subcommittee. 

The Meeting noted that the report also details the estimated costs of these activities over the 10 years as well as the draft rates.

Mr Erskine informed the draft budgets will be incorporated into the Council’s draft Long Term Plan (LTP) 2018-2028 which will be released for consultation in March 2018.  Once the Plan is finalised (and subject to any changes resulting from submissions), the budgets shown for 2018/2019 will be used to set rates for the year beginning 1 July 2018 (referred to as LTP year 1).

4          Following discussion on the overview of the rates the Subcommittee agreed that the wharf licence fee be adjusted by inflation and that this be reviewed annually.

Mr Erskine raised the issue of the beacon light situated at Taramea (Howells Point) advising renewal is required and this work will need to be included in the Long Term Plan. 

Following discussion Members agreed that the interim repair work that has been scheduled to the beacon needs to be undertaken immediately - the Chair to liaise with subcommittee members to progress this work.

Following further discussion it was agreed to an addition of a beacon light renewal budget of $15,000 to be funded from reserves and scheduled in the 2018/2019 financial year.

 

 

 

 

Resolution

Moved Member White, seconded Member Johnstone  and resolved:

That the Riverton Harbour Subcommittee:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 9 October 2017.

b)           Determines that this matter be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Requests Council sets the fees and charges (including GST) for the year commencing 1 July 2018, subject to the following amendments:

§  Wharf licence fee be adjusted by inflation and that this be reviewed annually

 

§  Taramea (Howells Point) light renewal - $15,000 to be funded by reserves

 

Fee Description

Fee Amount (GST Incl)

Wharf Licence Fee (per metre)

$14.96

Transfer Fee

$154.34

 

e)            Identifies the following issues for the Riverton Harbour area that need to be included in the 2018-2028 Long Term Plan consultation process to encourage feedback from the local community;

§  Taramea (Howells Point) beacon light renewal

 

9.1

Chairperson's Report

 

The Chair, Member White reported on activities with which he has been involved since the Subcommittee’s last meeting.   This included the following:

§  Request for staff to arrange an Informal meeting to further discuss the subcommittee decision of Living on Boats in Riverton Harbour.  Property staff to be in attendance.

§  Advice of berth owners undertaking repair work to the wharves as per the Emtech report.  The Chair advised the wharves are looking good.

§  Advice that “T-wharf” requires new plank work. Staff to arrange for work to be actioned.

§  Advice that loose planks at pleasure boat ramp have been repaired.

§  Advice that minor repair work is required to the Lead Lights.  Staff to arrange for work to be actioned.

§  Advice that the beacon light situated at Taramea (Howells Point) requires urgent repair work.     Staff to arrange for work to be actioned.

§  Advice that Berth L35 which belongs to the Harbour subcommittee is no longer in use - the Leasee has vacated the site. The Chair to liaise with property staff to progress the tender of the berth L35.

 

The issue of the electricity was raised and it was agreed that this matter be discussed at a workshop to include the Chair, Kevin McNaught, Greg Erskine Colin Pemberton, Nick White and Hayley Nelson.

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Member Stewart, seconded Member White  and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C8.1   Riverton Harbour Update

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Riverton Harbour Update

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

That the Committee Advisor, Community Engineer and Environment Southland Staff be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C8.1 Riverton Harbour Update. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 5.25pm.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 


 

 

The meeting concluded at 5.33pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton Harbour Subcommittee HELD ON MONDAY, 16 OCTOBER 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


Riverton Harbour Subcommittee

12 March 2018

 

Riverton Wharves Update

Record No:             R/18/2/4304

Author:                      Colin Pemberton, Property Asset Management Officer

Approved by:         Matthew Russell, Group Manager Services and Assets

 

  Decision                                        Recommendation                                  Information

 

 

Background

1        Following support from the Riverton Harbour Subcommittee, Council staff have undertaken a process to issue new licences for all the wharf structures (including the two Riverton Slipways Ltd slipways) in Riverton Harbour, downstream of the SH99 Bridge over the Aparima River.

2        Inspections were undertaken prior to the licence offers being made, with a condition of the licences being that the recommended repairs were to be completed by the structures’ owners.

Current Situation

3        Of the 39 licences offered, 29 have been signed and returned to Council.

4        At the date of writing the report, Council had been advised by 13 wharf owners, that they had completed the required work. 6 others have advised that they are in the process of undertaking the work, but for one reason or another, have experienced delays in completing the work. Council is accepting of these reasons and will continue to liaise with the owners to ensure the works are completed as soon as possible.

5        Where wharf owners have not returned signed licences, or have failed to undertake the work to satisfaction of Council, they are deemed to be in breach of the conditions of their licence and ultimately the Environment Southland issued Resource Consent held by Council. As this is unacceptable, Council will take action to ensure, it is not exposed to action by Environment Southland for being in breach of that consent.

6        Such action will be in line with legal advice received by Council;

·    while the licensee may own the structure, the continued presence of the structure in the Harbour depends on the occupation licence and the coastal permit. There is no right apart from that given by those two documents that allows continued use of the wharves in the Harbour.

·    any occupier who fails to carry out the required wharf repairs within the stipulated time frame is in breach of the licence agreement (clause 5). The consequences of that breach are:

Ø The Council may terminate the licence 40 days after written notice of the breach, or immediately if the want of repair causes a danger to any person or damage to property.

Ø Subject to arbitration, if the licence is terminated, the licensee has 2 possible choices if the licensee does not wish to completely remove the wharf at his costs. The licensee can:

v Repair the wharf.

v Transfer to an approved third party.

·    If the licensee does not take any steps at all, the Council would have civil remedies to enforce compliance or obtain damages.

·    The licensee is responsible for the proper use of the wharf. If there is a third party living on a yacht, it is the licensee’s responsibility to stop the occupation. Failure to do so would have the consequences discussed above.

7        It is proposed to have Emtech Engineering Limited reinspect all the structures within the next few months, at which time the need to take action as mentioned above will be determined.

 

 

Recommendation

That the Riverton Harbour Subcommittee:

a)            Receives the report titled “Riverton Wharves Update” dated 1 March 2018.

 

 

Attachments

There are no attachments for this report. 

 


Riverton Harbour Subcommittee

12 March 2018

 

Schedule of Meetings for 2018

Record No:             R/18/1/1705

Author:                      Alyson Hamilton, Committee Advisor

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

Purpose

1        The purpose of the report is to approve a schedule of meeting dates for 2018 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987 following the Council adopting a meeting schedule for 2018.

Executive Summary

2        The adoption of a meeting schedule allows for reasonable public notice preparation and planning for meeting agendas.  The Local Government Official Information and Meetings Act 1987 which has requirements for Local Authorities to follow for public notification of meetings.

3        The meeting schedule for the Riverton Harbour Subcommittee is required to be set for 2018.

4        Southland District Council approved the Terms of Reference for the Community Development Area Subcommittees at its meeting on 26 October 2016.  In the approved terms of reference was the frequency of meetings Subcommittees are to meet on the same timetable as the 2013/2016 triennium.

Recommendation

That the Riverton Harbour Subcommittee:

a)            Receives the report titled “Schedule of Meetings for 2018” dated 5 March 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to meet at 4.30pm at the Southland District Council Riverton office on the following dates in 2018:

·        Monday 12 March 2018

·        Wednesday, 6 June 2018

·        Monday 3 September 2018

·        Monday 3 December 2018

 

 

Background

5        An approved schedule of meetings dates is required so that meetings can be publicly notified in accordance with the Local Government Official Information and Meetings Act 1987.

Factors to Consider

Legal and Statutory Requirements

6        The legal and statutory requirements for meetings of Council, Committees, Subcommittees and Community Boards are spelt out in the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987.

Community Views

7        There are no community views.

Costs and Funding

8        The only costs for the implementation of a meeting schedule are the public notification via the newspaper once a month in accordance with the Local Government Official Information and Meetings Act 1987.

Policy Implications

9        There are no policy implications.

Analysis

Options Considered

10      Options considered are that if no meeting schedule be agreed, then no meetings of the Riverton Harbour Subcommittee could be held.  The other option is to adopt a meeting schedule as proposed in the recommendations which enables dialogue between the Community Board/Community Development Area Subcommittee and District Council Staff on a regular basis.

Analysis of Options

Option 1 – No meeting schedule

Advantages

Disadvantages

·        There are no advantages

·        Council officers and Subcommittees unable to achieve work in the Subcommittees area as no meetings are being held.

 

Option 2 – Adoption of a schedule of meetings

Advantages

Disadvantages

·        Council officers and Subcommittees are able to achieve work in the Subcommittees area as meetings are being held on a regular basis

·        There are no disadvantages

Assessment of Significance

11      The assessment of significance is that this is not significance as defined in the Local Government Act 2002.

Recommended Option

12      The recommended option is option 2 – Adoption of a schedule of meetings.

Next Steps

13      The next steps once the schedule is adopted it to ensure that each month the meetings are publicly notified to enable the Subcommittee to meet.

 

Attachments

There are no attachments for this report.