Notice is hereby given that an Ordinary Meeting of Southland District Winton Wallacetown Ward Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 14 March 2018

8.30am

Winton RSA Hall
186 Great North Road, Winton

 

Winton Wallacetown Ward Committee Agenda

OPEN

 

 

MEMBERSHIP

 

 

Mayor Gary Tong

 

Councillors

Darren Frazer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

 

Community Partnership Leader

Michelle Stevenson

 

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 


Winton Wallacetown Ward Committee

14 March 2018

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                5

2             Leave of absence                                                                                                                                                5

3             Conflict of Interest                                                                                                                                             5

4             Public Forum                                                                                                                                                         5

5             Extraordinary/Urgent Items                                                                                                                        5

6             Confirmation of Minutes                                                                                                                               5

Reports - Governance

7.1         Unbudgeted Expenditure for Central Southland Community Swimming Pool            9   


 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Councillors are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a councillor and any private or other external interest they might have.

 

4             Public Forum

 

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the Council to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)        The reason why the item was not on the Agenda, and

(ii)       The reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)       that item may be discussed at that meeting if-

(i)         that item is a minor matter relating to the general business of the local authority; and

(ii)       the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)       no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1      Meeting minutes of Winton Wallacetown Ward Committee, 18 October 2017

 

 


 

Winton Wallacetown Ward Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Winton Wallacetown Ward Committee held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 18 October 2017 at 4.40 pm.

 

present

 

Chair

Mayor Gary Tong

 

Councillors

Darren Frazer

 

 

Gavin Macpherson

 

 

Neil Paterson

 

 

IN ATTENDANCE

Councillors Stuart Baird, Brian Dillon, Paul Duffy, Brian Ford, Darren Frazer, George Harpur, Julie Keast, Ebel Kremer and Nick Perham.

 

Chief Financial Officer (Anne Robson), Governance and Democracy Manager (Clare Sullivan), Graduate Accountant (Kate Westenra), Communications Manager (Louise Pagan) Community Partnership Leader.

 


1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

There were no minutes to confirm as this was the first meeting of the Ward Committee.

 

 

7.1

Local Budgets for the Long Term Plan 2018-28

Record No: R/17/10/24566

 

4          Chief Financial Officer - Anne Robson and Graduate Accountant - Kate Westenra presented the report.  The committee agreed to increase the budget for councillor to $5,000 per councillor and to set aside $10,000 for the High School Pool in Winton to come from reserves.

 

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Local Budgets for the Long Term Plan 2018-28” dated 13 October 2017.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

 

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Recommends to Council that the following rates and charges (including GST) for the year commencing 1 July 2018 be included in the 2018-2028 Long Term Plan.

Rate

Rate GST inclusive

Winton Wallacetown Ward Rate

$90,963

 

e)            Identifies any issues/priority projects for the local area that need to be included in the 2018-2028 Long Term Plan consultation process to encourage feedback from the local community (to be discussed at the meeting, and advised if any).

 

 

Reports - Operational Matters

 

 

8.1

Financial Report to Winton Wallacetown Ward for the year ended 30 June 2017

Record No: R/17/10/24395

 

Chief Financial Officer - Anne Robson and Graduate Accountant - Kate Westenra presented the report.

 

 

Resolution

Moved Cr Frazer, seconded Cr Paterson and resolved:

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Financial Report to Winton Wallacetown Ward for the year ended 30 June 2017” dated 13 October 2017.

 

 

The meeting concluded at 4.54pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Winton Wallacetown Ward Committee HELD ON WEDNESDAY 18 OCTOBER 2017.

 

 

DATE:............................................................................................

 

 

CHAIRPERSON:.........................................................................

 


Winton Wallacetown Ward Committee

14 March 2018

 

Unbudgeted Expenditure for Central Southland Community Swimming Pool

Record No:             R/18/3/4546

Author:                      Michelle Stevenson, Community Partnership Leader

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

Purpose

1        The purpose of this report is to seek a decision from the Winton Wallacetown Ward Committee around bringing forward the allocation of $9000 unbudgeted expenditure from the 2018/19 general Ward reserve, and allocating $1000 from the 2017/18 Ward general projects budget for the Central Southland Community Swimming Pool.

Executive Summary

2        The Winton Wallacetown Ward Councillors have received a letter from the Central Southland Community Swimming Pool Committee seeking contribution by way of financial assistance for a number projects required for the on-going upkeep and running of the pool.

3        The Winton Wallacetown Ward Committee have allocated in the 2018/19 financial year $10,000 towards the Central Southland Community Swimming Pool.

4        Following the letter received from the Winton pool committee, the Winton Wallacetown Ward Councillors have discussed bringing $9000 of these funds forward to 2017/18 to enable the pool to undertake work required in the winter months when the pool is closed to the public.

5        The Winton Wallacetown Ward Committee have also discussed allocating $1000 from the 2017/18 Ward general projects budget in addition to the $9000 from the 2018/19 Ward reserves.

6        This report recommends bringing forward $9000 from the 2018/19 general Ward reserve and allocating $1000 from the Ward general projects budget 2017/18 to the Central Southland Community Swimming Pool.

 

Recommendation

That the Winton Wallacetown Ward Committee:

a)            Receives the report titled “Unbudgeted Expenditure for Central Southland Community Swimming Pool” dated 5 March 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to bring forward the allocation of $9000 unbudgeted expenditure from the 2018/2019 general Ward reserve for the Central Southland Community Swimming Pool.

 

e)            Agrees to allocate $1000 from the 2017/2018 Ward general projects budget for the Central Southland Community Swimming Pool.

 

Background

7        The Winton Wallacetown Ward Councillors have received a letter from the Central Southland Community Swimming Pool Committee seeking contribution by way of financial assistance for a number projects required for the on-going upkeep and running of the pool.

8        The Winton Wallacetown Ward Committee have allocated in the 2018/2019 financial year $10,000 towards the Central Southland Community Swimming Pool.

9        Following the letter received from the Winton pool committee, the Winton Wallacetown Ward Councillors have discussed bringing $9000 of these funds forward to 2017/2018 to enable the pool to undertake work required in the winter months when the pool is closed to the public.

10      The Winton Wallacetown Ward Councillors have sought and received information from the Pool Committee outlining the fundraising that has already taken place.

Issues

11      The Central Southland Community Pool have sought assistance from the Winton Wallacetown Ward Committee for funding of required maintenance on the pool.

12      The pool committee have identified approximately $33,900 (plus GST) in works required and are seeking funding from multiple sources to reach this amount.

13      The Winton Community Board have recommended in the LTP to raise the local pool rate from $10 per household to $12 per household to acknowledge the greater costs of running and maintaining the pool.

14      The Central Southland Community Pool is a heated pool and has a wide reaching base of users from around the Winton area and beyond.  The pool has facilities that have a wide reaching audience and include swimming lanes, children’s public sessions, aqua aerobics, swimming instruction and usage by the Central Southland Swimming Club.

15      The pool is financially stable on an operational basis, and is seeking funds for large maintenance projects.

Factors to Consider

Legal and Statutory Requirements

16      There are no legal or statutory requirements to consider.

Community Views

17      The Winton Community Board have made an allocation of $10,000 from the general reserve 2017/2018 towards the Central Southland Community Swimming Pool hopper.

18      The Winton Community Board have recommended an increase of $2 per unit in the 2018 LTP towards the Winton pool rate.  This would raise the rate from $15,712pa to $18,035pa.

19      The Central Southland Community Swimming Pool Committee have provided evidence of active fund raising and will also be applying to funding agencies to support the work required at the pool.

20      No other community views have been sought.

Costs and Funding

21      The costs associated with this request is $9000 from the Winton Wallacetown Ward general reserve.

22      This $9000 will be bought forward from the $10,000 allocated to the Central Southland Community Pool in the 2018/19 year.

23      In addition to this unbudgeted expenditure, the Winton Wallacetown Ward Committee will allocate to the pool $1000 from their general projects budget 2017/2018.

Policy Implications

24      There are no policy implications to consider.

Analysis

Options Considered

25      There are 3 options to be considered in this report.

Analysis of Options

Option 1 – Bring forward $9000 from the 2018/2019 general Ward reserve to fund the Central Southland Community Pool

Advantages

Disadvantages

·        The large project works required by the pool will receive a financial contribution from the Ward

·        Additional funding may be attracted by showing financial support from the Ward

·        The pools on-going upkeep and maintenance is enhanced

·        The majority of funds allocated to the pool for the 2018/2019 financial year will have been used

·        There may be additional pools within the Ward area that will seek financial assistance

 

Option 2 – Bring forward a lesser amount than $9000 from the 2018/19 general Ward reserve to fund the Central Southland Community Pool

Advantages

Disadvantages

·        The large project works required by the pool will receive a financial contribution from the Ward

·        Additional funding may be attracted by showing financial support from the Ward

·        The pools on-going upkeep and maintenance is enhanced

·        Additional funds may be available for the pool in 2018/2019

·        A portion of the funds allocated to the pool for 2018/2019 will have been used

·        Works required to maintain the pool may not receive enough funding

 

Option 3 – Do not fund the Central Southland Community Pool

Advantages

Disadvantages

·        Funds allocated for the pool in 2018/19 will still be available

·        Additional funding may not be attracted by not being able to show current financial support from the Ward

·        Required maintenance may not be undertaken for the pool, as required in a timely manner

 

Assessment of Significance

26      This decision is not considered significant in the decision-making provisions of the Local Government Act 2002.

Recommended Option

27      This report recommends Option 1, to bring forward $9000 from the 2018/2019 general Ward reserve to fund the Central Southland Community Pool.

Next Steps

28      Following the decision from the Winton Wallacetown Ward Committee, the option taken will be actioned by Council staff.

 

Attachments

There are no attachments for this report.