Tuatapere Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Tuatapere Community Board held in the Waiau Hotel, 47 Main Street, Tuatapere on Tuesday, 10 April 2018 at 5pm.

 

present

 

Chairperson

Margaret Thomas

 

Deputy Chairperson

Anne Horrell

 

Members

Stephen Crack

 

 

Blayne De Vries

 

 

Maurice Green

 

 

Jo Sanford

arrived 5.09pm

 

IN ATTENDANCE

 

 

Mayor Gary Tong

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Simon Moran

 

 

 

 

 

 


Tuatapere Community Board

10 April 2018

 

1             Apologies

 

An apology was received from Councillor Harpur and apology for lateness from Member Sanford.

 

Resolution

Moved Member Crack, seconded Member De Vries  and resolved:

That the Tuatapere Community Board accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Jill Leith and Penny Beckley

 

Mrs Leith and Mrs Beckley addressed the meeting advising that they own land near the Clifden Historic Bridge Reserve and intend in the near future to build on this land.

 

Mrs Leith and Mrs Beckley advised that they oppose the freedom camping designation of this area as a self-contained/ non-self-contained camping area.

 

Mrs Leith explained the area is being abused by freedom campers who are using the nearby bush areas as a toilet, and not using the toilet provided.

 

Mrs Leith informed she would like to see the freedom camping designation removed from this site so that visitors/tourists visiting the historical bridge are not deterred with freedom campers being parked there with washing hanging out etc.

 

Mrs Leith added that she is not opposed to the proposed upgrade to the toilets at this site.

 

Graeme Egerton - Mr Egerton addressed the meeting in relation to self-contained camper vans and whether people actually use the on-board toilets.

 

Val McKay - addressed the meeting in relation to Freedom Camping at the Clifden Historical Bridge Reserve supporting Jill Leith and Penny Beckley stance on this matter.

 

Murray Dowling addressed the meeting in relation to Freedom Camping at the Clifden Historical Bridge Reserve.  Mr Dowling expressed his concerns to the meeting on the matter.

 

Marg McCulloch - addressed the meeting in relation to Freedom Camping at the Clifden Historical Bridge Reserve supporting Jill Leith and Penny Beckley stance on the matter.

 

Mayor Tong advised of his attendance at a meeting with the Tourism Minister, 30 Mayors and Central Government officials to discuss Freedom Camping issues around New Zealand.

 

Mayor Tong advised the discussions were wide ranging and highlighted the diversity of views that exist in relation to freedom camping and how it is best managed.  Mayor Tong added the challenges facing different local authorities vary around the country.

 

Mayor Tong explained of the establishment of a working group to assess the situation nationally.  The group will include representation from local government, the Department of Conservation, Land Information New Zealand and commercial operators.

 

The Chair, Members Thomas expressed appreciation to the Mrs Leith and Mrs Beckley advising that the Board will consider their concerns in the formal part of the meeting.

 

Angus McKay and Delia Riley

 

Mr Angus McKay introduced himself to the meeting advising of his role as Manager at Emergence Management Southland and introduced Ms Delia Riley advising of her position as Team Leader for Emergency Management Southland (EMS).

 

Mr McKay updated the Board on current activities being undertaken by EMS advising introductory community meetings are planned to be undertaken around Southland District in the near future.  Mr McKay added a second round of meetings is to follow for local information gathering purposes.

 

Mr McKay advised the first of the introductory community meetings is scheduled for 10 April 2018 at the Tuatapere Returned Services Association rooms at 7pm.

 

The Chair, Member Thomas expressed appreciation to Angus McKay and Delia Riley

for their attendance at the meeting and presentation to the Board.

 

 

5             Extraordinary/Urgent Items

 

Moved Chairperson Thomas, seconded Deputy Chairperson Horrell and resolved:

That the Tuatapere Community Board consider the following item as a matter of urgent business in order that a decision can be made before the next ordinary meeting, subject to Section 46A of the Local Government Official Information and Meetings Act 1987

Item 1:  Nomination for Southland District Council Community Services Award (Public Excluded Item).

 


 

6             Confirmation of Minutes

 

Resolution

Moved Member Green, seconded Deputy Chairperson Horrell  and resolved:

That the Tuatapere Community Board confirms the minutes of the meeting held on 13 February 2018 as a true and correct record of that meeting.

 

 

Reports

 

7.1

Council Report

Record No: R/18/3/6919

 

Simon Moran (Community Partnership Leader) presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mr Moran informed the report highlighted various issues of interest including;

 

×          Freedom Camping

×          Climate Change

×          Civil Defence Review

×          Southland Regional Development Agency

×          Welcome Ambassador Project Update

×          Community Organisation and Volunteer Sector Shared Services Pilot

×          Tourism Infrastructure Fund Application

×          Representation Review

×          Environmental Health - two new camping rangers

×          Libraries - Kotui Platform system commences 3 May 2018

×          Community Facilities and Housing Review

×          Tuatapere

Mr Moran advised the issue of businesses dumping commercial waste at the transfer station is being attended to by the Water and Waste Department.

 

 

Resolution

Moved Member Sanford, seconded Member Crack  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Council Report” dated 28 March 2018.

 

Updates

 

8.1

Chairperson's Report

 

The Chairperson, Member Thomas, reported on matters with which she has been involved with since the Board’s last meeting.  These included:

 

×          Tuatapere whiteware collection day scheduled for Saturday, 14 April 2018

×          Venture Southland update

×          Invercargill Museum and Information Site closure

 

At this point the Board considered the issues raised by members of the community during the Public Forum section of the meeting with regards to the area at the Clifden Historical Bridge Reserve that is designated as a Freedom Camping site for self-contained/ non-self-contained vehicles.

 

The Board noted that the presenters wished the freedom camping status at this site be removed.

 

Following discussion the Members suggested that staff provide a report to the Board outlining the processes and options involved in undertaking a review of the current Freedom Camping Bylaw for the Clifden Historical Bridge Reserve.

 

 

Moved Deputy Chairperson Horrell, seconded Member Sanford  and resolved:

That the Tuatapere Community Board:

a)      Request staff provide a report to the Tuatapere Community Board outlining the processes and options involved in undertaking a review of the current Freedom Camping Bylaw for the Clifden Historical Bridge Reserve.

 

 

8.2

Councillor's Report

 

Mayor Tong reported on activities from the District Council table.  These included:

 

×          Ouvea Premix

×          Milford Opportunities

×          MBIE Stewart Island Community Plan Update

×          Viaduct restoration project

 

 

C10.0  Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Member Crack, seconded Member Green  and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

 

C10.1 Nomination for SDC Community Service Award – (Public Excluded Item)

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Community Service Award

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Community Partnership Leader and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item C10.1 Nomination for SDC Community Service Award. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 6.50pm.

 

 

RETURN TO OPEN MEETING

 

The Board returned to Open Meeting at this point.

 

 

 

The meeting concluded at 7.04pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Community Board HELD ON TUESDAY 10 APRIL 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................