Te Anau Basin Water Supply Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Te Anau Basin Water Supply Subcommittee held in the Southland District Council Te Anau Office, 116 Town Centre, Te Anau on Tuesday, 17 April 2018 at 2.00pm.

 

present

 

Acting Chairperson

Murray Hagen

 

Members

Henry Douglas

 

 

Graham Johnston

 

 

Ebel Kremer

 

 

IN ATTENDANCE

 

Committee Advisor

Jenny Labruyere

Operations Manager

Bill Witham

 


Te Anau Basin Water Supply Subcommittee

17 April 2018

 

1             Apologies

 

Apologies for non-attendance were lodged by Members Bayler, Hunter, Millar and Thompson .

 

Moved Member Johnston, seconded Member Douglas and resolved:

That the Te Anau Basin Water Supply Subcommittee accept the apologies lodged by, Members Bayler, Hunter, Millar and Thompson.

 

2             Leave of absence

 

There were no requests for leave of absence.

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

4             Public Forum

 

There was no public forum.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

6             Confirmation of Minutes

 

Resolution

Moved Member Johnston, seconded Cr Kremer  

Confirms the minutes of Te Anau Basin Water Supply Subcommittee, held on 11 October 2017.

 

Reports

 

 

7.1

Financial Report to the Te Anau Basin Water Supply Subcommittee for the period ended 28 February 2018

Record No: R/18/4/8057

 

Mr Witham, Operations Manager, presented the report.

 

Mr Witham updated the subcommittee on the project list advising that the pipeline renewal project for the Ramparts, Takitimu and Kakapo Scheme has been completed.

 

Mr Witham advised that an order for concrete tanks that are due for replacement  on the Kakapo scheme have been placed.  

 

In discussing the replacement tanks for  the Kakapo scheme Members believed there may be advantages in considering heavy duty plastic tanks rather than concrete, and requested Mr Witham investigate whether it might still be put in place given the timing of supply of the ordered tanks.

 

Mr Witham updated Members on the low flow of supply to the Homestead Scheme over the very dry summer period, and advised investigation of  potential options to deepen and lengthening the line for the draw off of more water to prevent the issue in the future.

 

Mr Witham advised that Environment Southland are now requesting fish screens be installed at inlets for schemes drawing from rivers meaning this will affect the Duncraigen scheme which draws water from the lower Waiau River.

 

In discussing this matter Members believed a discussion with Meridian and Landcorp should take place as to costing and an investigation for the potential for Council to dispose of this scheme.

 

Members raised the matter of lack of communication when there is a  problem or water shut down on any of the schemes, and that all users be notified of the situation and an expected response timeframe.  A suggestion was made for a “Whats App”  chain link to alert all users of a failure to supply or issue with an affected scheme.   Members requested staff to investigate this possibility and report back to the members.

 

 

Resolution

Moved Member Hagen, seconded Member Douglas  

That the Te Anau Basin Water Supply Subcommittee:

a)       Receives the report titled “Financial Report to the Te Anau Basin Water Supply Subcommittee for the period ended 28 February 2018” dated 10 April 2018.

 

b)      Request staff investigate the potential to alter the order of concrete tanks for the Kakapo scheme to plastic tanks.

 

c)        Request staff investigate the responsibility for installation of Fish Screens with Meridian and Landcorp,  and/or  the potential for disposal of the Duncraigen Scheme.

 

d)       Request staff investigate an instant communication process to alert scheme users of failures to supplies.

 

 

 

7.2

Contract 17/14 Te Anau Basin Rural Watermain Renewals Project Update

Record No: R/18/3/7181

 

Bill Witham, Operations Manager, presented the report.

 

Mr Witham updated the subcommittee on the completion of pipeline upgrades to the Kakapo, Ramparts and Takitimu schemes and the costings for each project.

 

Mr Witham advised of the completion of the replacement of eight reservoir tanks at Mt York  with the result being  a greatly improved increase in water flows to scheme .

 

Mr Witham added that due to the Kakapo tank project budget being reallocated to Mt York, a new budget has been included in the Long Term Plan for the replacement of the existing reservoir on the Kakapo scheme which is in line with previous discussions held between the subcommittee and Council..

 

 

Resolution

Moved Cr Kremer, seconded Member Hagen  

That the Te Anau Basin Water Supply Subcommittee:

a)            Receives the report titled “Contract 17/14 Te Anau Basin Rural Watermain Renewals Project Update” dated 9 April 2018.

 

 

 

 

 

 

The meeting concluded at 3.25pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Te Anau Basin Water Supply Subcommittee HELD ON 17 APRIL 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................