Extraordinary Winton Community Board

 

OPEN MINUTES

 

 

Minutes of an Extraordinary meeting of the Winton Community Board held in the Southland District Council, Winton Office, 1 Wemyss Street, Winton on Monday, 30 April 2018 at 5.30pm.

 

present

 

Chairperson

Brian Somerville

 

Deputy Chairperson

Geoffrey Jukes

 

Members

Natasha Mangels

 

 

Doreen McNaught

 

 

Neville McPherson

 

 

Peter Schmidt

 

 

Councillor Neil Paterson

 

 

IN ATTENDANCE

 

Group Manager, Services and Assets

Matt Russell

Committee Advisor

Alyson Hamilton

Senior Projects Engineer, Water and Waste Services

Matt Keil

Financial Accountant

Susan McNamara

 


Extraordinary Winton Community Board

30 April 2018

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

Reports for Recommendation

 

 

6.1

Great North Road Stormwater Renewal

Record No: R/18/4/9318

 

Senior Projects Engineer, Water and Waste Services, Matt Keil and Financial Accountant Susan McNamara were in attendance for this item.

 

Mr Keil advised the purpose of the report is to recommend the Winton Community Board approve the budgeted project increase of $876,500.00 to occur consecutively within 2018-2019 financial year and 2019-2020 financial year for the Contract 18/14 Great North Road stormwater renewal project, to incorporate additional stormwater pipeline along De Joux Road which requires replacement due to capacity and performance issues.

 

Mr Keil explained the stormwater main on De Joux Road was not initially highlighted as requiring replacement, however following investigation it was revealed the existing stormwater reticulation around this catchment was inadequately sized to cater for 10% Annual Exceedance Probability.

 

Mr Keil advised the completed investigation shows that an additional $876,500.00 is needed to replace the stormwater pipes in order to alleviate the flooding that is occurring.  Mr Keil added it is proposed that this work would be completed over two financial years 2018/2018 and 2019/2020.

 

Mrs McNamara advised in regards to costs and funding of this project, contract 18/14 is programmed to occur within year one of the 2018/2028 long term plan and is to be funded via loan within a local Winton stormwater loan over a 30 year term.

 

Mrs McNamara explained currently a budget of $1million is available within 2018/2019.  Mrs McNamara added it will be a requirement to obtain an additional budget of $876,500.00 to finish Contract 18/14 within 2019/2020.

 

Following discussion the Board agreed to option one being a full pipeline replacement of Great North Road, between Eglinton Street and De Joux Road and to 29 De Joux Road to be completed over a two year period.

 

Following further discussion Members agreed that the Board contribute $500,000 from reserves toward this stormwater project.

 

The Board suggested staff arrange a Flyer for distribution to the Winton Community Board community highlighting the stormwater water work to be undertaken along Great North Road and De Joux Road, the costings involved and the Board’s contribution of $500,000 to assist toward the project and the effect of the rates on the community.

 

It was further suggested an invitation be extended to the public to attend a café style meeting with relevant staff and community board members in attendance to publically discuss these issues.

 

 

 

Resolution

Moved Member Schmidt, seconded Councillor Paterson  recommendations a to c, d with additions (as indicated with underline) e and f and resolved:

That the Winton Community Board:

a)            Receives the report titled “Great North Road Stormwater Renewal” dated 26 April 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Recommends to Council that the Stormwater project STO1718 – Stormwater Main Replacement included in the 2018/2028 draft Long Term Plan be increased by $876,518 in 2019/2020 financial year for a total project cost of $1,876,500.    That the project be funded from the Winton reserves in the 2018/2019 financial year of $250,000 and in the 2019/2020 financial year of $250,000 (a total of $500,000) with the remaining balance (of $1,376,500) to be funded by a 30 year loan.

e)            Approves a revised financial budget of $1,876,500 excluding GST, to undertake Contract 18/14 Great North Road Stormwater Renewal Project.

 

f)             Recommends the Chief Executive award the contract under his delegated authority, subject to the recommended Tenderer being under the approved budget amount of $1,876,500.00 (excluding GST).

 

 

 

The meeting concluded at 6.28pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Winton Community Board HELD ON MONDAY, 30 APRIL 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................