Woodlands Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Woodlands Community Development Area Subcommittee held in the Woodlands Primary School, 8 Woodlands Morton Mains Road, Woodlands on Monday, 16 April 2018 at 7.06pm.

 

present

 

Chairperson

Michael Straith

Deputy Chairperson

Maree Small

Members

Janice McBride (7.14pm – 7.20pm)

 

Keith McKenzie

 

Shane Rhodes

 

IN ATTENDANCE

Councillor Keast

Committee Advisor - Fiona Dunlop

Community Engineer - Brendan Gray

 


Woodlands Community Development Area Subcommittee

16 April 2018

 

1             Apologies

 

Apologies were received from Ashley Michelle and Councillor Duffy.

 

Moved Member Rhodes, seconded Member McKenzie and resolved:

That the Woodlands Community Development Area Subcommittee accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member McKenzie, seconded Member Rhodes and resolved:

That the Woodlands Community Development Area Subcommittee confirms the minutes of the meeting held on 19 March 2018 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Trees on Woodlands South Road (opposite 45)

Record No: R/18/3/6465

 

Community Engineer – Brendan Gray was present for this item.

 

Mr Gray advised that the purpose of the report was to seek direction from the Subcommittee in relation to a letter received from a resident of Woodlands South Road.

 

 

The letter outlined that the trees which are opposite number 45 are affecting the television reception at that residence and also cause the road to be shaded and be slippery.

 

The Subcommittee noted that there were two options from officers to consider.  Option one being the full removal of the trees and vegetation and the second option was for staff to approach the property owners to advise of the alternate option available for television reception.  The second option would not solve the problem of trees shading the road.

 

Mr Gray also advised that this work would funded from the Southland District Council roading maintenance budget and be of no cost to the Woodlands Community Development Area Subcommittee reserves.

 

During discussion on the report Janice McBride joined the meeting at 7.14pm.

 

 

Resolution

Moved Member McKenzie, seconded Deputy Chairperson Small recommendations a and b (with changes as indicated) and resolved:

That the Woodlands Community Development Area Subcommittee:

a)            Receives the report titled “Trees on Woodlands South Road (opposite 45)” dated 10 April 2018.

 

b)           Accept or decline the quote from AWL Tree Services Limited to fell, chip and remove the trees opposite 45 Woodlands South Road, utilising machinery and to be funded from the Southland District Council roading maintenance budget (no cost to the Woodlands Community Development Area Subcommittee reserves) at a cost of up to $3,500 excl GST and this also include the cost of gaining permits from Kiwi Rail.

 

Please note that recommendation c (below) was not considered by the Subcommittee:

 

c)            Advise if they wish staff to approach the property owners at 45 Woodlands South Road to discuss the alternative option provided of a satellite dish and decoder.

 

 

 

The meeting concluded at 7.20pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Woodlands Community Development Area Subcommittee HELD ON MONDAY 16 APRIL 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................