Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 16 May 2018 at 9am.

 

present

 

Mayor

Mayor Gary Tong

Councillors

Stuart Baird

 

Brian Dillon

 

John Douglas (9.05am –10.21am, 10.47am – 10.54am)

 

Bruce Ford

 

Darren Frazer

 

George Harpur

 

Julie Keast

 

Ebel Kremer(9.25am –10.21am, 10.47am – 10.54am)

 

Gavin Macpherson

 

Neil Paterson

 

IN ATTENDANCE

 

Chief Executive – Steve Ruru

Group Manager, Environmental Services – Bruce Halligan

Group Manager, Services and Assets – Matt Russell

Group Manager, Community and Futures – Rex Capil

Chief Financial Officer – Anne Robson

Group Manager, Customer Support – Trudie Hurst

Communications Manager – Louise Pagan

Governance and Democracy Manager – Clare Sullivan

Committee Advisor – Fiona Dunlop

 

 

 


Council

16 May 2018

 

1             Apologies

 

There were apologies for absence from Councillors Duffy and Perham and for lateness from Councillors Douglas and Kremer.

 

Moved Cr Frazer, seconded Cr Ford and resolved:

That Council accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

1.            The Rural Connectivity Group – Caitlin Metz (Engagement Manager) addressed the meeting regarding mobile blackspots and broadband connectivity in the Southland area.

 

(During the Rural Connectivity Group public forum, Councillor Douglas joined the meeting at 9.05am.)

 

(During the Rural Connectivity Group public forum, Councillor Kremer joined the meeting at 9.25am.)

 

2.            Southland Warm Homes Trust – Jim Hargest (Trustee) and Allan Beck (Financial Controller) addressed the meeting and presented their Annual report for the year ended 30 June 2017.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Council Minutes

 

There were no minutes to confirm.

 


 

 

Reports - Policy and Strategy

 

 

7.1

Draft Trade Waste Bylaw 2018- Feedback and Deliberations

Record No: R/18/4/10149

 

Policy Analyst – Robyn Rout and Strategic Manager Water and Waste – Ian Evans were in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Baird recommendations a to f with a new g (as indicated) and resolved:

That the Council:

a)        Receives the report titled “Draft Trade Waste Bylaw 2018- Feedback and Deliberations” dated 10 May 2018.

 

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)        Consider the submission and informal comments received on the draft Trade Waste Bylaw 2018.

 

e)        Deliberate on the submission and informal comments received on the draft Trade Waste Bylaw 2018.

 

f)         Endorse the draft Trade Waste Bylaw 2018, including the following minor amendments:

 

          Altering the formatting of paragraph 3.2.1

          Adding to paragraph 3.2.1.4 “Standard fees for permitted discharges are set out in Council’s Schedule of Fees and Charges, published annually”

          Removing the numbering from paragraph 3.3.1

          Rearranging the order of paragraphs 3.4 and 3.5

          Adding to paragraph 6.4.1 “and consent does not include any transfer of rights”

          Adding to Appendix A -

2.7      Radioactivity

Radioactivity levels shall not exceed the Office of Radiation Safety Code of Practice CSP1 for the Use of Unsealed Radioactive Material.

The Ministry of Health’s Office of Radiation Safety administers the Radiation Safety Act 2016 and the Radiation Safety Regulations 2016 on behalf of the New Zealand Government. This legislation controls all dealings with ionising radiation.

          Also adding to Appendix A -

“3.4   Pharmaceutical Waste

3.4.1  Pharmacies must not discharge more liquid pharmaceutical waste per month than the volumes listed below. The volume limit is based on the concentration of active ingredients in the product.

 

Table 4 – Liquid Waste from Pharmacies

Volume Limit

Active Concentration

10 Litres

125mg/5ml

5 Litres

250mg/5ml

3 Litres

Above 250mg/5ml

 

Any discharge above these limits should be a controlled discharge and require a trade waste agreement.

No waste may contain cytotoxic waste or liquid antibiotics, which are prohibited.”

     Adding to Appendix B, “h) Cytotoxic waste or liquid antibiotics”.

g)          Acknowledges that staff will be presenting a change to control the discharge of liquid antibiotics when the bylaw is presented for adoption.

 

 

7.2

Southland Cycling Strategy

Record No: R/18/4/9942

 

Commercial Lead Roading – Dylan Rabbidge and Senior Projects Manager – Ian Marshall were in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Kremer recommendation a and a new b (as indicated) and resolved:

That the Council:

a)            Receives the report titled “Southland Cycling Strategy” dated 10 May 2018.

 

b)           Request staff to report back to Council at a future meeting.

 

The following recommendations in the officers report were not considered by the meeting.

 

b)            Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)            Adopts the Southland Cycling Strategy.

 

 

Reports - Operational Matters

 

 

8.1

Wyndham Camping Ground Electrical Compliance

Record No: R/18/5/10257

 

Strategic Manager Property – Kevin McNaught and Community Engineer – Shaun Holland were in attendance for this item.

 

 

Resolution

Moved Cr Keast, seconded Cr Macpherson recommendations a to d and a new e (as indicated) and resolved:

That the Council:

a)        Receives the report titled “Wyndham Camping Ground Electrical Compliance” dated 10 May 2018.

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)        Approves the electrical compliance work submitted by AMTEC Electrical for the price of $17,250.34.

 

e)        Approves unbudgeted expenditure of $17,250.34 (incl gst) to undertake electrical compliance work at the Wyndham Camping Ground to be funded from the Edendale-Wyndham General reserve.

 


 

 

8.2

Financial Report for the month ended 31 March 2018

Record No: R/18/4/10025

 

Project Accountant – Dipal Patel and Chief Financial Officer – Anne Robson were in attendance for this item.

 

 

Resolution

Moved Cr Douglas, seconded Cr Paterson and resolved:

That the Council:

a)            Receives the report titled “Financial Report for the month ended 31 March 2018” dated 10 May 2018.

 

 

8.3

Management Report

Record No: R/18/4/10027

 

Chief Executive – Steve Ruru was in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Kremer and resolved:

That Council:

a)            Receives the report titled “Management Report” dated 30 April 2018.

 

 

Reports - Governance

 

 

9.1

Minutes of the Regulatory and Consents Committee Meeting dated 7 March 2018

Record No: R/18/4/9834

 

 

 

Resolution

Moved Cr Douglas, seconded Cr Frazer and resolved:

That Council receives the minutes of the Regulatory and Consents Committee meeting held 7 March 2018 as information.

 


 

 

9.2

Minutes of the Stewart Island/Rakiura Community Board Meeting dated 11 December 2017

Record No: R/18/4/9145

 

 

 

Resolution

Moved Cr Douglas, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Community Board meeting held 11 December 2017 as information.

 

 

9.3

Minutes of the Stewart Island/Rakiura Community Board Meeting dated 12 February 2018

Record No: R/18/4/9146

 

 

 

Resolution

Moved Cr Douglas, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Community Board meeting held 12 February 2018 as information.

 

 

9.4

Minutes of the Winton Community Board Meeting dated 19 February 2018

Record No: R/18/4/8749

 

 

 

Resolution

Moved Cr Douglas, seconded Cr Frazer and resolved:

That Council receives the minutes of the Winton Community Board meeting held 19 February 2018 as information.

 

 

The meeting adjourned for morning tea at 10.21am and reconvened at 10.47am.

 

Mayor Tong and Councillors Baird, Dillon, Douglas, Ford, Frazer, Harpur, Keast, Kremer, Macpherson and Paterson were present when the meeting reconvened.

 


 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Mayor Tong, seconded Cr Macpherson and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Southland Water and Land Plan

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Southland Water and Land Plan

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive, Group Manager, Environmental Services, Group Manager, Services and Assets, Group Manager, Community and Futures, Chief Financial Officer, Group Manager, Customer Support, Senior Projects Manager, Communications Manager, Governance and Democracy Manager, Committee Advisor and Strategic Manager Water and Waste be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items c10.1 – Southland Water and Land Plan. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 10.47am.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 10.54am.                    CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 16 MAY 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................