Edendale-Wyndham Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Edendale-Wyndham Community Board held in The Staffroom, Edendale Primary School, Salford Street, Edendale on Wednesday, 30 May 2018 at 7.32pm.

 

present

 

Chairperson

Pam Yorke

 

Deputy Chairperson

Denise Fodie

 

Members

David McKenzie

 

 

Andrew Roy

 

 

Melanie Shepherd

 

 

Calvin Wood

 

 

Councillor Paul Duffy

 

 

IN ATTENDANCE

 

Committee Advisor

Fiona Dunlop

Governance and Democracy Manager

Clare Sullivan

 


Edendale-Wyndham Community Board

30 May 2018

 

1             Apologies

 

There were apologies from Councillor Duffy.

 

Moved Member McKenzie, seconded Member Roy and resolved:

That the Edendale-Wyndham Community Board accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

Chairperson Yorke declared a conflict of interest in relation to report 7.1 - Submission from the Edendale-Wyndham Community Board to the Southland District Council Initial Proposal for the Representation Review and advised that she would not take part in discussion or voting on the item.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Deputy Chairperson Fodie, seconded Member Shepherd  and resolved:

That the Edendale-Wyndham Community Board confirms the minutes of the meeting held on 24 April 2018 as a true and correct record of that meeting.

 

Reports

 

Chairperson Yorke withdrew from the meeting and Deputy Chairperson Fodie assumed the Chair.

 

7.1

Submission from the Edendale-Wyndham Community Board to the Southland District Council Initial Proposal for the Representation Review

Record No: R/18/5/10899

 

Deputy Chair Fodie took the Board through the draft submission to the Southland District Council Initial Proposal for the Representation Review.

The Board discussed the content of their submission and made some additions to the draft circulated with the agenda.

 

 

Resolution

Moved Member McKenzie, seconded Member Roy recommendation a, b with changes (as indicated) and a new c (as indicated) and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Submission from the Edendale-Wyndham Community Board to the Southland District Council Initial Proposal for the Representation Review” dated 24 May 2018.

 

b)           Endorses the amended submission of the Edendale-Wyndham Community Board to the Southland District Council initial proposal for the Representation Review appended to the minutes as appendix 1.

 

c)            Agree that the Deputy Chair of the Board speak on the Boards behalf at the oral submissions on Monday 18 June 2018.

 

 

 

 

The meeting concluded at 8.28pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Edendale-Wyndham Community Board HELD ON WEDNESDAY 30 MAY 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................


 

Appendix 1

 

Submission to the Southland District Council Initial Proposal from the Edendale-Wyndham Community Board 2018


What does local decision making look like? There needs to be clear and consistent roles and responsibilities.

Planning and decision around District wide service and rating needs to be communicated across the whole District.

We need to retain the ability to be involved with discussions around the district wide funding projects in our local areas.

Clear and defined lines for all council representatives.

Support the concept of the Community Development Advisors to provide a high level of support to Community Groups such as the present Community Development Area Subcommittees and appropriate support from organisations that are relevant to the decisions and projects they make, as they transition and find what best fits their needs.

Remuneration: This needs to relevant to the expectations and tasks involved in moving forward under the new structure.

Existing Community Board’s and Community Development Area Subcommittees reserves held be protected for a time frame to give their communities time to plan around how best to use these funds.

We need to retain the ability to set rates at a local level.

The Representation Review needs to be future proof. All avenues understood so there is no major shift in the next 6-12 years.

There needs to be clear systems and stability around transitions within the districts when there is personnel changes.

Council need to be committed to their part in making sure communication is priority.

Training that is effective, worthwhile, and relevant, thought provoking, directive, and regular is paramount in moving forward under this new structure.

An awareness campaign be conducted on the promotion and role of Community Boards and this be district wide.

Incorporate the communities of Te Tipua, Mabel Bush, Roslyn Bush, Rakahouka and Grove Bush into the proposed Waihopai ToeToe Ward.

We argue that these changes reflect the proposed Ward boundary, recognising that is likely to impact on the plus or minus 10% but argue to the council that this be considered as an exception as this is seen as reflecting the community of interest eg school boundaries, sporting connections, community activities.

We support the proposal for Stewart Island/Rakiura to be a standalone Ward and Community Board.

We know that this is not part of the review but we would like to have the Council investigate the long term viability of the amalgamation of the three local authorities in the Southland Region.