Northern Southland Development Fund Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Northern Southland Development Fund Subcommittee held in the Southland District Council Lumsden office, 18 Diana Street, Lumsden on Thursday, 17 May 2018 at 7.15pm.

 

present

 

Chairperson

Councillor Julie Keast

 

 

Jim Guyton

 

 

Lance Hellewell

 

 

Adrian Harris

 

 

Mike Smith

 

 

 

IN ATTENDANCE

 

 

Committee Advisor

Jenny Labruyere

Administration Manager Venture Southland

Bronwyn Affleck

Community Partnership Leader

Kelly Tagg

 


Northern Southland Development Fund Subcommittee

17 May 2018

 

1             Apologies

 

Apologies for non-attendance were lodged by Councillor Douglas, R Scott and G Tither.

 

Moved Member Guyton, seconded Member Hellewell and resolved:

That the  Northern Southland Development Fund Subcommittee accept the apologies lodged by Councillor Douglas, and Members R Scott and G Tither.

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

Member Hellewell declared an interest in the St John Northern Southland Application.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Hellewell, seconded Member Smith  and resolved

That the minutes of Northern Southland Development Fund Subcommittee, held on 24 August 2017 be confirmed as a true and correct record of the meeting.

 

 

Reports

 

7.1

Northern Southland Development Fund Financial Report to 31 March 2018 and Summary of Applications

Record No: R/18/5/10654

 

Administration Manager, Venture Southland, Bronwyn Affleck  was in attendance for this item.

 

In her report Mrs Affleck provided the updated financial report for the  Northern Southland Development Fund as at 31 March 2018.

 

The subcommittee considered the eight applications to assess the merits for accessibility to receive a grant from the fund.  Venture staff and Members of the subcommittee contributed background information regarding the specific groups applications within the geographical area prior to agreement or otherwise for allocation to each application.

 

Athol Sports and Recreation Group

 

Requested assistance towards cost associated to purchase an electronic community notice board for the community.

            

                                                                                         Recommendation                          $1,000.00

 

Friends of Lumsden School

 

a)         Requested assistance towards cost associated for bike storage at the school       

                                                                                        

                                                                                         Recommendation                           $1,500.00

 

b)        Requested assistance towards cost associated with a play equipment storage shed

 

                                                                                         Recommendation                                      $200.00

 

Garston CDA

 

Requested assistance towards cost associated  with construction of a memorial seat in recognition of Russell Glendenning.

 

The subcommittee declined this application believing that the CDA could fund this from it’s reserve fund.

 

                                                                                         Recommendation                                      Decline

 

Lumsden and Areas Activities for Miniature Bodies Society (LAMMBS)

 

Requested assistance towards cost associated to bring a concert/workshop for Northern Southland preschools

 

                                                                                         Recommendation                                      $500.00

 

Lumsden Playcentre

 

Requested assistance towards cost associated to updating the kitchen and the replacing art bench area, the Subcommittee declined this application due to on-going considerations regarding upkeep and or retention of Halls. 

 

                                                                                         Recommendation                          Decline

 

 

 

 

 

Northern Southland Community Resource Centre Charitable Trust

 

Requested assistance towards cost associated with continuing to run programmes for diverse groups in Northern Southland.

                                                                                         Recommendation                          $575.00

St John Northern Southland

 

Requested assistance towards subsidising the rent on a residential unit St John has leased

 

                                                                                         Recommendation                                      $3,000

 

Staff to advise this grant was awarded on the proviso that St John’s  explore other options for future funding as the subcommittee are not prepared to award this grant as a pre-requisite for future funding.

 

Member Hellewell declared an interest and did not vote on the St John Northern Southland Application.

 

Mossburn Senior Citizens Inc

 

Requested assistance towards cost associated with re-roofing the Senior Citizens building.

 

Subcommittee declined this application due to on-going considerations regarding upkeep and or retention of Halls. 

 

                                                                                         Recommendation                          Decline

 

Resolution

Moved Member Smith, seconded Member Guyton  and resolved;

That the Northern Southland Development Fund Subcommittee:

a)            Receives the report titled “Northern Southland Development Fund Financial Report to 31 March 2018 and Summary of Applications” dated 8 May 2018.

 

b)           Approve the allocation of funds for the Northern Southland Development Fund as listed in the schedule including decisions made during the review as per the summary below;

 

·         Athol Sport and Recreation Group                                                                $1,000.00

·         Friends of Lumsden School    (a)                                                         $1,500.00   

                                                                         (b)                                                            $200.00 Garston CDA                                                                                                                Nil

·         Lumsden and Areas Activities for Miniature Bodies Society            $500.00

·         Lumsden Playcentre                                                                                               Nil

·         Northern Southland Community Resource Centre Charitable Trust                                                                                                                                        $575.00

·         St John Northern Southland                                                                 $3,000.00

·         Mossburn Senior Citizen Inc                                                                              Nil

 

                                                                                                                  Total                          $6,775.00

 

  

 

The meeting concluded at 8.05pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Northern Southland Development Fund Subcommittee HELD ON  17 MAY 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................