Te Anau Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Te Anau Community Board held in the Distinction Te Anau Hotel & Villas, 64 Lakefront Drive, Te Anau  on Tuesday, 1 May 2018 at 2.00pm.

 

present

 

Chairperson

Rachel Cockburn

 

Deputy Chairperson

Sarah Greaney

 

Members

Shaun Cantwell

 

 

Mary Chartres

 

 

Kara Matheson

 

 

Tony O'Loughlin

 

 

Councillor Ebel Kremer

 

 

IN ATTENDANCE

 

Committee Advisor

Jenny Labruyere

Community Partnership Leader

Simon Moran

Group Manager, Services and Assets

Matt Russell

 


Te Anau Community Board

01 May 2018

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Lawton Weber – Canadian Geese Management Plan

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Matheson, seconded Member Chartres  and Resolved;

That the minutes of Te Anau Community Board meeting, held on Wednesday 21 February 2018 be confirmed as a true and correct record of the meeting.

 

Reports

 

7.1

Council Report

Record No: R/18/4/8631

 

Community Partnership Leader – Simon Moran was in attendance for this item.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District Council, as well as high level issues from various Council departments.

 

Mr Moran informed the report highlighted various issues of interest. Particular highlights included;

 

·         Provincial Growth Fund

·         Tourism Infrastructure Fund Application

·         Representation Review

·         Southland Regional Development Agency (SRDA) – Chair enquired whether there is access to the summary of the submissions (staff did not comment on this enquiry).

·         Land and Water Plan Implementation – Chair commented that there is a need for a close eye to be kept on farming in the Te Anau Basin is this regard.

 

Local Projects

 

·         The Board noted the underspend from operating costs and made mention in regard to the ageing festive flags and the need for a working party to work with the Community Engineer and arrange a replacement and upgrade of flags for the coming Christmas/summer season.  The working group to consist of Members Greaney and Matheson along with the Committee Advisor and Committee Engineer.

·         Members requested an update on project and budget variations for the Te Anau township maintenance contract to provide a clear understanding of expenditure for the current financial year.

 

 

Resolution

Moved Cr Kremer, seconded Deputy Chairperson Greaney  and Resolved;

That the Te Anau Community Board:

a)            Receives the report titled “Council Report” dated 16 April 2018.

 

 

Resolution

Moved Member O’Loughlin, seconded Member Chartres; and Resolved

That the Te Anau Community Board:

b)           Requests staff form a working group consisting of Members Greaney and Matheson to arrange for the replacement and upgrade of township flags.

 

c)             Requests staff provide an update on project and budget variations for the Te Anau township maintenance contract to provide a clear understanding of expenditure for the current financial year.

 

 

7.2

Te Anau Community Board to Ratify Submissions to Council's Long Term Plan 2018-2028, and the closing of the Lumsden Birthing Unit.

Record No: R/18/4/7961

 

Committee Advisor, Jenny Labruyere was in attendance for this item.

 

The purpose of the report is to ratify retrospectively the Te Anau Community Board’s submission to the Southland District Council’s Long Term Plan Consultant 2018-2028, and the Board’s submission to the Southern District Health Board on the proposed closure of the Lumsden Birthing Unit.

 

 

Resolution

Moved Member Cantwell, seconded Member Matheson  and Resolved;

That the Te Anau Community Board:

a)            Receives the report titled “Te Anau Community Board to Ratify Submissions to Council's Long Term Plan 2018-2028, and the closing of the Lumsden Birthing Unit. dated 11 April 2018.

 

b)           Ratifies the submission to the Southland District Council’s Long Term Plan 2018-2028.

 

c)            Ratifies the submission to the Southern District Health Board on the proposed closure of the Lumsden Birthing Unit.

 

 

 

Committee Reports

 

8.1

Te Anau Airport Update

Record No: R/18/4/9556

 

Group Manager, Services and Assets, Matt Russell was in attendance for this item.

 

Mr Russell outlined his responsibilities as services and asset manager which includes the airport, and provided an update on the current operations of the airport.

 

Mr Russell added Council is to undertake a review of the long term vision, strategy and commercial options to identify the best options going forward for the airport.

 

 

Resolution

Moved Deputy Chairperson Greaney, seconded Member Cantwell  and Resolved:

That the Te Anau Community Board;

Request staff to develop a scope of costings and commercial options analysis to identify the most effective options going forward for the Te Anau Airport – Manapouri.

 

 

 

8.2

Te Anau Wastewater Discharge Project Update

Record No: R/18/4/9555

 

Group Manager, Services and Assets, Matt Russell was in attendance for this item.

 

Mr Russell provided an update in regard to the Te Anau Wastewater Discharge Project advising that Council has approved the business case for the Kepler option subject to a final decision being made as to the preferred discharge method, adding that staff have been progressing the work needed to give effect to the decision made.

 

Mr Russell added Council has approved changes to the Terms of Reference for the Committee to reflect the current status of the project.

 

 

8.3

Chairperson's Report

Record No: R/18/4/9557

 

The Chairperson, Member Cockburn reported on matters with which she has been involved since the Subcommittee’s previous meeting, these included;

 

·         Research Helicopter meeting to discuss the potential to loss the current service

·         Destination Fiordland meeting with TIA, Trendz

·         Tourism Infrastructure Fund Applications have been lodged for –Te Anau toilets and Te Anau Wastewater Discharge

·         Milford Crescent work due for completion by the end of June

·         Board to have discussions with other entities within the community to identify any genuine connections between various businesses to encourage better coordination in the town centre business area

·         Members requested to revisit the Trading in Public Places bylaw when next due for review

·          Fiordland Retirement Housing is acknowledged as a profitable project with six unconditional contracts signed and building consents being prepared to be lodged

·         Fiordland Community Events Centre programmed for roof repairs and some repaint work, all to be funded by the Trust

·         Fiordland Museum investigating further development with a vision in mind for future expansion

·         Fiordland College multi use turf installed and to be used as a model for other communities/schools

 

 

 

 

Councillor's Report

 

9.1

Councillor's Report

Record No: R/18/4/9558

 

Councillor Kremer reported he had no further items for further update or discussion.

 

 

 

The meeting concluded at 5.35pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Te Anau Community Board HELD ON TUESDAY 1 MAY 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................