Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 20 June 2018 at 9.03am. (9.03am – 10.19am, 10.42am – 12.15pm)

 

present

 

Mayor

Mayor Gary Tong

 

Deputy Mayor

Paul Duffy

 

Councillors

Stuart Baird

 

 

Brian Dillon

 

 

John Douglas

 

 

Bruce Ford

 

 

Darren Frazer

 

 

George Harpur

(9.03am - 10.19am, 10.42am – 11.55am)

 

Julie Keast

 

 

Ebel Kremer

 

 

Gavin Macpherson

 

 

IN ATTENDANCE

 

Chief Executive – Steve Ruru

Group Manager, Services and Assets – Matt Russell

Chief Information Officer – Damon Campbell

Group Manager, Environmental Services – Bruce Halligan

Group Manager, Customer Support – Trudie Hurst

Chief Financial Officer – Anne Robson

Senior Projects Manager – Ian Marshall

Communications Manager – Louise Pagan

Governance and Democracy Manager – Clare Sullivan

Committee Advisor – Fiona Dunlop

 


Council

20 June 2018

 

1             Apologies

 

Apologies for absence were received from Councillors Paterson and Perham.

 

Moved Cr Macpherson, seconded Cr Dillon and resolved:

That the Council accept the apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Council Minutes

 

There were no minutes to confirm.

 

 

Reports - Policy and Strategy

 

 

7.1

Policy on Development and Financial Contributions for Adoption

Record No: R/18/5/12008

 

Policy Analyst – Robyn Rout and Finance Manager – Sheree Marrah were in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Kremer and resolved:

That the Council:

a)            Receives the report titled “Policy on Development and Financial Contributions for Adoption” dated 12 June 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Accepts all updates and amendments to the Policy on Development and Financial Contributions 2018-28.

 

e)            Adopts the Policy on Development and Financial Contributions 2018-28.

 

 

7.2

Revenue and Financing Policy - for Adoption

Record No: R/18/5/11744

 

Policy Analyst – Robyn Rout and Finance Manager – Sheree Marrah were in attendance for this item.

 

 

Resolution

Moved Cr Kremer, seconded Cr Douglas recommendations a to c and d with changes (as indicated) and resolved:

That the Council:

a)            Receives the report titled “Revenue and Financing Policy - for Adoption” dated 12 June 2018.

 

b)           Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Adopts the Revenue and Financing Policy and associated Activity Funding Needs Analysis with the inclusion of targeted rates and grants and subsidies funding for capital expenditure additional capacity in the table in section 2.3 of the policy (Attachment A of the officers report as indicated) as follows:

 

 

Application of Funding Mechanism to Expenditure

Funding Mechanism

Operating Expenditure

Capital Expenditure

Additional Capacity

Increased Level of Service

Renewals

User Fees and Charges

ü

 

ü*

ü*

General Rates (incl. UAGC)

ü

 

ü*

ü*

Targeted Rates

ü

ü

ü*

ü*

Financial Contributions

 

ü

 

 

Development Contributions

 

ü

 

 

Grants and Subsidies

ü

ü

ü

ü

Other Sources, including Reserves

ü

ü

ü

ü

Investment Interest/Dividends and Interest on Reserves

ü

ü

ü

ü

Borrowing

 

ü

ü

ü

Lump Sum Contributions

ü

*

ü*

ü*

Proceeds from Asset Sales

 

 

ü

ü

Depreciation Reserves

 

 

ü

ü

* Application depends on how the activity to which capital expenditure relates is funded

 

 

7.3

Draft Dangerous, Affected and Insanitary Buildings Policy - Consultation

Record No: R/18/5/11273

 

Policy Analyst – Robyn Rout and Policy Analyst – Jane Edwards were in attendance for this item.

 

Mrs Rout advised that the report was to seek approval from Council to consult on the Draft Dangerous, Affected and Insanitary Buildings Policy.

 

 

Resolution

Moved Cr Baird, seconded Cr Keast and resolved:

That the Council:

a)            Receives the report titled “Draft Dangerous, Affected and Insanitary Buildings Policy - Consultation” dated 8 June 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Endorses the draft Dangerous, Affected and Insanitary Buildings Policy.

 

e)            Endorses the Statement of Proposal for the draft Dangerous, Affected and Insanitary Buildings Policy.

 

f)             Releases the Statement of Proposal and draft Dangerous, Affected and insanitary Buildings Policy for public consultation, in accordance with the Special Consultative Procedure outlined in sections 83 and 86 of the Local Government Act 2002, from 8am on 28 June 2018 to 5pm on 30 July 2018.

 

g)           Considers publicising the Statement of Proposal by:

 

·     Placing a newspaper advertisement in the Advocate;

·     Giving notice to Te Ao Marama;

·     Having the draft Policy accessible on Council’s website; and

·     Having copies of the draft Policy available from all Council offices

 

constitutes making the draft Policy as widely available as is reasonably practicable in accordance with section 83 and 87 of the Local Government Act 2002.

 

 

7.4

Trade Waste Bylaw 2018 for Adoption

Record No: R/18/5/11735

 

Policy Analyst – Robyn Rout and Strategic Manager Water and Waste were in attendance for this item.

 

 

Resolution

Moved Cr Frazer, seconded Deputy Mayor Duffy and resolved:

That the Council:

a)            Receives the report titled “Trade Waste Bylaw 2018 for Adoption” dated 11 June 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Revokes the current Trade Waste Bylaw 2008 on 29 June 2018.

 

e)            Confirms and makes the Southland District Council Trade Waste Bylaw 2018.

 

f)             Resolves that the Southland District Council Trade Waste Bylaw 2018 will come into force on 29 June 2018.

 

g)           Ensures as many copies of the bylaw, as so made and confirmed, be executed under seal by the Council, as required from time to time.

 

h)           Ensures that in accordance with Section 157 of the Local Government Act 2002, public notice be given of the making of the Southland District Council Trade Waste Bylaw 2018, advising:

 

                 (i)        That the bylaw will come into force on 29 June 2018.

 

                 (ii)      That copies of the bylaw may be inspected, without fee, at all Council offices.

 

                 (iii)     That copies of the bylaw can be obtained upon payment of a reasonable charge.

 

 

Reports - Operational Matters

 

 

8.1

Bridge Weight Restriction Postings 2017/2018

Record No: R/18/6/12491

 

Strategic Manager Transport – Hartley Hare, Group Manager, Services and Assets – Matt Russell and Stantec Consultant John Laskewitz were in attendance for this item.

 

During discussion on the report, officers advised that there were bridges that had had the information relating to weight limits amended following the preparation of the agenda.  As a result a revise schedule of information was included when the recommendations were agreed by the meeting and are included below.

 

 

Resolution

Moved Cr Dillon, seconded Cr Douglas recommendations a to c, d with changes, e to h and new i (as indicated) and resolved:

That the Council:

a)        Receives the report titled “Bridge Weight Restriction Postings 2017/2018” dated 14 June 2018.

 

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)        Confirms that in accordance with the Transport Act 1962 and Heavy Motor Vehicle Regulations 1974, the maximum weight and speed limits for heavy motor vehicles on bridges as listed on the attached schedule as follows be imposed:

 

Structure Number

Name of Road

Name of Waterway

Weight Limits Max Wt on Any Axle (kg) Position on Bridge

Gross And Axle Weight    (% Class I)

Max Speed Limit (km/hr)

2861.001

Anderson Rd 4

Bastion Cr

Central on bridge

100%

10

3248.001

Argyle Rd

Steven Burn

Central on bridge

80%

10

1164.001

Ashers Rd

Gorge Cr

Central on bridge

80%

10

1253.001

Badwit Rd

Waituna Cr

Central on bridge

80%

10

2865.001

Benmore Otapiri Rd

Winton Stm

Central on bridge

90%

10

2865.003

Benmore Otapiri Rd

Winton Stm Trib

Central on bridge

70%

10

2865.004

Benmore Otapiri Rd

Winton Stm Trib

Central on bridge

100%

10

2895.001

Benmore Rd

Oreti R

2400
Central on Bridge

30%

10

2895.002

Benmore Rd

Oreti R Trib

Central on Bridge

90%

10

3143.002

Biggar Rd 2

Tomogalak Stm Trib

Central on bridge

90%

10

1186.001

Birch Rd

Waituna Cr

Central on bridge

80%

10

1296.002

Braid Rd

Waimahaka Stm Trib

Central on bridge

80%

10

2494.001

Breeze Rd

Mossburn Cr

Central on bridge

70%

10

1606.001

Bridge Inn Rd

Waikiwi Stm

Central on bridge

100%

10

3346.001

Bruce Rd

Mandeville Drain

Central on bridge

80%

10

2825.001

Caird Rd

Otapiri Stm

Central on bridge

60%

10

3353.001

Carter Rd

Waimea Stm

Central on bridge

60%

10

2563.001

Channel Rd 1

Makarewa Flood Ch

Central on bridge

60%

10

1183.001

Cook Rd

Waituna Cr Brch

Central on bridge

60%

10

3654.001

Cumming Rd

Stag Stm

Central on bridge

100%

10

1565.002

Davidson Rd 3

Gold Cr

Central on bridge

100%

10

2896.001

Dipton Flat Rd

Dipton Stm

Central on bridge

100%

10

3015.004

Dipton Mossburn Rd

Dipton Stm

Central on bridge

100%

30

2371.002

Dunearn Rd

Terrace Cr Trib

Central on bridge

80%

10

3598.002

Dunrobin Valley Rd

Aparima R Trib

 

90%

10

3363.001

Duthie Rd 2 (Bdy Rd)

Kelvin Stm

Central on bridge

90%

10

2115.003

Feldwick Rd

Orauea R

Central on bridge

90%

10

3347.001

Fortune Rd

Mckeller Stm

Central on bridge

100%

10

1373.001

Frazer Rd (Bdy Rd)

Waiarikiki Stm

Central on bridge

70%

10

1992.001

Fryer Rd

Taunoa Stm

Central on bridge

80%

10

1057.001

George Rd

Waikawa R W Brch

Central on bridge

40%

10

2373.001

Harbour Endowment Rd

Henderson Cr Trib

Central on bridge

100%

30

2373.002

Harbour Endowment Rd

Henderson Cr

Central on bridge

90%

10

1498.001

Hedley Rd

Titipua Stm

Central on bridge

100%

10

3626.003

Hillas Rd

Acton Stm

Central on bridge

100%

10

3902.002

Horseshoe Bay Rd

Backwater

 

80%

10

2476.001

Howden Rd

Lochiel Stm

Central on bridge

90%

10

3736.001

Hume Rd

Mataura R

Central on bridge

100%

10

3342.001

Kingsbury Rd

McKeller Stm

Central on bridge

70%

10

1332.001

Klondyke Rd

Caddon Burn

Central on bridge

90%

10

3407.002

Lake Monowai Rd

Waiau River

7,000

28,500kg

10

3407.003

Lake Monowai Rd

Canal

 

60%

10

3407.004

Lake Monowai Rd

Lake Overflow

 

80%

10

3004.002

Lang Rd 2

Dipton Stm

Central on bridge

100%

10

1376.001

Lauderdale Bush Rd

Marairua Stm

Central on bridge

100%

30

2066.005

Lillburn Monowai Rd

Dean Burn Trib

Central on bridge

80%

10

2623.001

Mandeville Rd

Makarewa R Trib

Central on bridge

100%

10

1008.001

Manse Rd

Waikawa R

Central on bridge

100%

10

3582.001

Mararoa Rd

Mararoa R

Central on bridge

50%

10

1065.001

Marinui Rd

Marinui Stm

7,500
Central on bridge

100%

10

1334.002

Matheson Rd 2

Cadden Burn

Central on bridge

80%

10

2826.001

McBride Rd

Otapiri Stm

 

50%

10

1504.001

McDonald Rd 2

Hedgehope Stm

Central on bridge

70%

10

3002.002

McDonald Rd 4

Dipton Stm Trib

Central on bridge

100%

10

1584.001

McKerchar Rd 1

Myross Cr

Central on bridge

70%

10

2515.001

McKinnon Rd 2

Mossburn Cr

Central on bridge

70%

10

2444.001

McLeish Rd 2

Middle Cr

Central on bridge

40%

10

3048.001

McLeod Rd 2 North

Okaiterua Stm

Central on bridge

100%

10

1172.001

Moffat Rd 1

Moffat Cr

Central on bridge

80%

10

3158.002

Murphy Rd

Black Swamp Drain

 

90%

10

2475.001

Nelson Rd

Lochiel Stm

Central on bridge

20%

10

9567.001

Off Ardlussa Cattleflat Rd 1

Mataura R Trib

 

60%

10

9568.001

Off Ardlussa Cattleflat Rd 2

Mataura R Trib

Central on bridge

60%

10

2619.001

Off Hall Rd

Makarewa R Trib

Central on bridge

20%

10

2560.001

Off Tussock Ck Grove Bush Rd

Makarewa R Trib

Central on bridge

70%

10

9576.001

Off Webb Rd

Thornbury Stm

 

70%

10

1206.001

Orr Rd 1

Duck Cr N Brch

Central on bridge

80%

10

2828.007

Otapiri Mandeville Rd

Ruhtra Stm

Central on bridge

100%

30

2055.005

Papatotara Coast Rd

Rowallan Burn

Central on bridge

80%

10

3694.001

Parawa Station Rd

Parawa Stm

Central on bridge

90%

10

3245.012

Piano Flat Rd

Charcoal Cr

Central on bridge

80%

10

1002.001

Progress Valley Rd

Waikawa R Trib

Central on bridge

100%

30

2503.001

Pullar Rd

Grove Bush Cr

Central on bridge

60%

10

2128.001

Purvis Rd

Orauea Stm Trib

Central on bridge

100%

10

2897.001

Riverside School Rd

Dipton Stm

Central on bridge

80%

10

2897.002

Riverside School Rd

Dipton Stm Trib

Central on bridge

60%

10

2596.001

Scott Rd 2

Makarewa R

Central on bridge

50%

10

1054.001

Scrubby Hill Rd

Waikawa R E Brch

Central on bridge

100%

10

2555.001

Sharks Tooth Rd

Sharks Tooth Cr

Central on bridge

80%

10

2661.001

Smith Rd 3

Oreti R Trib

Central on bridge

70%

10

3652.005

Sutherland Rd

Murray Cr

Central on bridge

70%

10

3618.001

Taylor Rd 4

Oswald Stm

 

60%

10

2526.001

Thomsons Crossing Rd West

Winton Stm

 

60%

10

3144.001

Tomogalak Rd

Tomogalak Stm

Central on bridge

100%

10

2856.002

Turnbull Rd

Winton Stm Trib

Central on bridge

100%

10

2827.001

Wadworth Rd

Otapiri Stm

Central on bridge

20%

10

1168.001

Waghorn Rd

Currans Cr

Central on bridge

50%

10

1166.002

Waituna Lagoon Rd

Currans Cr Trib

Central on bridge

80%

10

3617.001

West Dome Station Rd

Oswald Stm Trib

Central on bridge

90%

10

3147.001

Wilson Rd 7

Larnach Stm

Central on bridge

80%

10

2858.001

Winton Channel Rd

Bastion Cr

Central on bridge

90%

10

1355.001

Woods Rd 1

Oware Stm

Central on bridge

90%

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Bridges to be Removed from 2017 Posting List

Structure Number

Name of Road

Name of Waterway

Weight Limits Max Wt on Any Axle (kg) Position on Bridge

Gross And Axle Weight    (% Class I)

Max Speed Limit (km/hr)

1692.001

Allison Rd 1

Otakau Cr Trib

Central on bridge

100%

30

2647.001

Deans Rd

Winton Stm

 

70%

10

2896.002

Dipton Flat Rd

Dipton Stm Trib

Central on bridge

70%

10

3598.003

Dunrobin Valley Rd

Aparima R Trib

 

80%

10

1528.001

Halcrow Rd

Waihopai R

Central on bridge

70%

10

1281.001

Mataura Island Titiroa Rd

Mataura Island Backwater

Central on bridge

50%

10

3224.001

McRorie Rd

Washpool Cr

Central on bridge

60%

10

1733.001

Ross Rd

Taunamau Cr

 

70%

10

2466.002

Valley Rd

Oporo Cr Brch

Central on bridge

60%

10

1703.001

Waianiwa Oporo Rd

Oreti R Trib

Central on bridge

50%

10

1067.001

Wairata Rd

Waimahaka Stm

Central on bridge

70%

10

2654.001

Welsh Rd East

Winton Stm

 

10%

10

1328.001

Wyndham Valley Rd

Don Cr

 

90%

10

1321.001

Wyndham River Rd

Kuriwai Cr

 

5%

10

 

e)        Continues to rely on the Central on Bridge (COB) restriction to limit posting restrictions and continues to mitigate this risk through ongoing promotion of posting compliance, particularly in the following areas:

·         For those restrictions which have curved approaches; and

·         Where the posting restriction difference between the central on bridge and eccentrically loaded calculation exceeds 20% and the bridge carries more than two heavy vehicles a day.

 

f)         Confirms there is a commitment to further mitigate the risk associated with the inspection process by incorporating invasive annual testing across all posted bridges which have areas of concern.

 

g)        Notifies the weight limits to the New Zealand Police, New Zealand Transport Agency, Road Transport Forum and by public notice in daily newspapers.

 

 

 

 

h)        Confirms the current closure of the following bridges:

·       1281.001 Mataura Island Titiroa Road until it is replaced.

·       2654.001 Welsh Road East.

 

i)          Directs the Chief Executive that the Wyndham River Road bridge (1321.001) Kuriwai Creek be closed and report back to Council on investigations relating to the future of the bridge.

 

 

8.2

18/19 Forestry Harvesting Activities

Record No: R/18/6/12835

 

Group Manager, Services and Assets – Matt Russell was in attendance for this item.

 

 

Resolution

Moved Cr Kremer, seconded Cr Harpur and resolved:

That the Council:

a)        Receives the report titled “18/19 Forestry Harvesting Activities” dated 14 June 2018.

 

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)        Delegate the power to act to the Group Manager Services and Assets and Services and Assets Committee Chairman jointly - to sell or otherwise dispose of any trees, logs, tree seeds, firewood or other forest produce, consistent with the directions of the Forests Management Plan as approved by the Services and Assets Committee in consultation with the Chief Executive.

 

e)        Approves the harvesting of a 44.6ha compartment of forestry at the Southland District Council Waikaia Forest as per the Southland District Council Forest Estate Long Term Plan, commencing July 2018.

 


 

 

8.3

Management Report

Record No: R/18/6/12554

 

Chief Executive – Steve Ruru was in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Macpherson and resolved:

That Council:

a)            Receives the report titled “Management Report” dated 6 June 2018.

 

 

Reports - Governance

 

 

9.1

Minutes of the Community and Policy Committee Meeting dated 8 February 2018

Record No: R/18/5/10829

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Community and Policy Committee meeting held 8 February 2018 as information.

 

 

9.2

Minutes of the Finance and Audit Committee Meeting dated 16 November 2017

Record No: R/18/5/11583

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Finance and Audit Committee meeting held 16 November 2017 as information.

 

 

9.3

Minutes of the Finance and Audit Committee Meeting dated 11 December 2017

Record No: R/18/5/11586

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Finance and Audit Committee meeting held 11 December 2017 as information.

 

 

9.4

Minutes of the Services and Assets Committee Meeting dated 15 November 2017

Record No: R/18/5/11589

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Services and Assets Committee meeting held 15 November 2017 as information.

 

 

9.5

Minutes of the Services and Assets Committee Meeting dated 8 February 2018

Record No: R/18/5/11587

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Services and Assets Committee meeting held 8 February 2018 as information.

 

 

9.6

Minutes of the Around the Mountains Cycle Trail Project Subcommittee Meeting dated 3 May 2017

Record No: R/18/5/11582

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Around the Mountains Cycle Trail Project Subcommittee meeting held 3 May 2017 as information.

 

 

9.7

Minutes of the Edendale-Wyndham Community Board Meeting dated 20 November 2017

Record No: R/18/5/11592

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Edendale-Wyndham Community Board meeting held 20 November 2017 as information.

 


 

 

9.8

Minutes of the Edendale-Wyndham Community Board Meeting dated 27 February 2018

Record No: R/18/5/11591

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Edendale-Wyndham Community Board meeting held 27 February 2018 as information.

 

 

9.9

Minutes of the Edendale-Wyndham Community Board Meeting dated 24 April 2018

Record No: R/18/5/11590

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Edendale-Wyndham Community Board meeting held 24 April 2018 as information.

 

 

9.10

Minutes of the Otautau Community Board Meeting dated 5 April 2018

Record No: R/18/6/12351

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Otautau Community Board meeting held 5 April 2018 as information.

 

 

9.11

Minutes of the Riverton/Aparima Community Board Meeting dated 9 April 2018

Record No: R/18/6/12703

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Riverton/Aparima Community Board meeting held 9 April 2018 as information.

 


 

 

9.12

Minutes of the Tuatapere Community Board Meeting dated 10 April 2018

Record No: R/18/6/12551

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Tuatapere Community Board meeting held 10 April 2018 as information.

 

 

9.13

Minutes of the Wallacetown Community Board Meeting dated 22 February 2018

Record No: R/18/5/11580

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Wallacetown Community Board meeting held 22 February 2018 as information.

 

 

9.14

Minutes of the Winton Community Board Meeting dated 16 April 2018

Record No: R/18/6/13102

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Winton Community Board meeting held 16 April 2018 as information.

 

 

9.15

Minutes of the Winton Community Board Meeting dated 30 April 2018

Record No: R/18/6/13101

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Winton Community Board meeting held 30 April 2018 as information.

 


 

 

9.16

Minutes of the Winton Community Board Meeting dated 28 May 2018

Record No: R/18/6/13099

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Winton Community Board meeting held 28 May 2018 as information.

 

 

9.17

Minutes of the Athol Community Development Area Subcommittee Meeting dated 16 October 2017

Record No: R/18/5/12083

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Athol Community Development Area Subcommittee meeting held 16 October 2017 as information.

 

 

9.18

Minutes of the Balfour Community Development Area Subcommittee Meeting dated 19 February 2018

Record No: R/18/6/12403

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Balfour Community Development Area Subcommittee meeting held 19 February 2018 as information.

 

 

9.19

Minutes of the Browns Community Development Area Subcommittee Meeting dated 15 March 2018

Record No: R/18/5/11465

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Browns Community Development Area Subcommittee meeting held 15 March 2018 as information.

 

 

9.20

Minutes of the Dipton Community Development Area Subcommittee Meeting dated 31 October 2017

Record No: R/18/5/11548

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Dipton Community Development Area Subcommittee meeting held 31 October 2017 as information.

 

 

9.21

Minutes of the Dipton Community Development Area Subcommittee Meeting dated 21 March 2018

Record No: R/18/5/11576

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Dipton Community Development Area Subcommittee meeting held 21 March 2018 as information.

 

 

9.22

Minutes of the Garston Community Development Area Subcommittee Meeting dated 16 October 2017

Record No: R/18/5/12084

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Garston Community Development Area Subcommittee meeting held 16 October 2017 as information.

 

 

9.23

Minutes of the Gorge Road and Districts Community Development Area Subcommittee Meeting dated 17 October 2017

Record No: R/18/5/11595

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Gorge Road and Districts Community Development Area Subcommittee meeting held 17 October 2017 as information.

 

 

9.24

Minutes of the Gorge Road and Districts Community Development Area Subcommittee Meeting dated 12 March 2018

Record No: R/18/5/11594

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Gorge Road and Districts Community Development Area Subcommittee meeting held 12 March 2018 as information.

 

 

9.25

Minutes of the Limehills/Centre Bush Community Development Area Subcommittee Meeting dated 15 March 2018

Record No: R/18/5/11466

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Limehills/Centre Bush Community Development Area Subcommittee meeting held 15 March 2018 as information.

 

 

9.26

Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 12 February 2018

Record No: R/18/5/12081

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Lumsden Community Development Area Subcommittee meeting held 12 February 2018 as information.

 

 

9.27

Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 16 April 2018

Record No: R/18/6/13287

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Lumsden Community Development Area Subcommittee meeting held 16 April 2018 as information.

 

 

9.28

Minutes of the Nightcaps Community Development Area Subcommittee Meeting dated 20 March 2018

Record No: R/18/6/12359

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Nightcaps Community Development Area Subcommittee meeting held 20 March 2018 as information.

 

 

9.29

Minutes of the Ohai Community Development Area Subcommittee Meeting dated 20 March 2018

Record No: R/18/6/12356

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Ohai Community Development Area Subcommittee meeting held 20 March 2018 as information.

 

 

9.30

Minutes of the Orepuki Community Development Area Subcommittee Meeting dated 6 March 2018

Record No: R/18/5/11720

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Orepuki Community Development Area Subcommittee meeting held 6 March 2018 as information.

 

 

9.31

Minutes of the Riversdale Community Development Area Subcommittee Meeting dated 19 February 2018

Record No: R/18/6/12402

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Riversdale Community Development Area Subcommittee meeting held 19 February 2018 as information.

 

 

9.32

Minutes of the Thornbury Community Development Area Subcommittee Meeting dated 8 March 2018

Record No: R/18/5/12169

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Thornbury Community Development Area Subcommittee meeting held 8 March 2018 as information.

 

 

9.33

Minutes of the Tokanui Community Development Area Subcommittee Meeting dated 24 October 2017

Record No: R/18/5/11593

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Tokanui Community Development Area Subcommittee meeting held 24 October 2017 as information.

 

 

9.34

Minutes of the Waikaia Community Development Area Subcommittee Meeting dated 25 October 2017

Record No: R/18/5/12082

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Waikaia Community Development Area Subcommittee meeting held 25 October 2017 as information.

 

 

9.35

Minutes of the Woodlands Community Development Area Subcommittee Meeting dated 19 March 2018

Record No: R/18/5/11596

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That Council receives the minutes of the Woodlands Community Development Area Subcommittee meeting held 19 March 2018 as information.

 


 

The meeting adjourned for morning tea at 10.19am and reconvened at 10.42am.

 

All members were present when the meeting reconvened.

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Deputy Mayor Duffy, seconded Cr Keast and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Golden Bay Wharf

C10.2 Core Services Review - CAMMS Solution - Project, Strategy and Risk

C10.3 Public Excluded Minutes of the Finance and Audit Committee Meeting dated 11 December 2017

C10.4 Public Excluded Minutes of the Services and Assets Committee Meeting dated 15 November 2017

C10.5 Public Excluded Minutes of the Community and Policy Committee Meeting dated 8 February 2018

C10.6 Public Excluded Minutes of the Tuatapere Community Board Meeting dated 10 April 2018

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Golden Bay Wharf

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Core Services Review - CAMMS Solution - Project, Strategy and Risk

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Finance and Audit Committee Meeting dated 11 December 2017

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

s7(2)(e) - The withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate material loss to members of the public.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

Public Excluded Minutes of the Services and Assets Committee Meeting dated 15 November 2017

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Public Excluded Minutes of the Community and Policy Committee Meeting dated 8 February 2018

s48(1)(d) - Check to make report confidential.

That the exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

 

Public Excluded Minutes of the Tuatapere Community Board Meeting dated 10 April 2018

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

 

That the Chief Executive, Group Manager, Environmental Services, Group Manager, Services and Assets, Chief Financial Officer, Chief Information Officer, Group Manager, Customer Support, Communications Manager, Governance and Democracy Manager and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Golden Bay Wharf, C10.2 Core Services Review - CAMMS Solution - Project, Strategy and Risk, C10.3 Public Excluded Minutes of the Finance and Audit Committee Meeting dated 11 December 2017, C10.4 Public Excluded Minutes of the Services and Assets Committee Meeting dated 15 November 2017, C10.5 Public Excluded Minutes of the Community and Policy Committee Meeting dated 8 February 2018 and C10.6 Public Excluded Minutes of the Tuatapere Community Board Meeting dated 10 April 2018. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The public were excluded at 10.42am.

 

The meeting returned to open session at 11.14am.

 

 

7.5

Adoption of Long Term Plan (LTP) 2018-2028

Record No: R/18/5/12102

 

Management Accountant – Susan McNamara and Project Co-ordinator, Corporate Planning – Nicole Taylor will be in attendance for this item.

 

Miss McNamara introduced Jenna Hills Auditor Manager with Audit New Zealand to the meeting. 

 

Mrs Hills advised the meeting that Audit NZ had completed the audit of the Long Term Plan and thanked the Council, Management and staff for their assistance during the process.

 

 

Resolution

Moved Cr Douglas, seconded Cr Kremer recommendations a to e, f with changes(as indicated) and g and resolved:

That the Council:

a)            Receives the report titled “Adoption of Long Term Plan (LTP) 2018-2028” dated 11 June 2018.

 

b)           Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Adopts the Schedule of Fees and Charges as detailed in the Long Term Plan
2018-2028 (page 173-196 of the 2018-2028 LTP document).

 

e)            Confirms in accordance with section 100 of the Local Government Act 2002, it is financially prudent for the Council to project operating deficits in the first five years of the plan. This principally reflects Council’s policy to move towards fully funding depreciation by 2024/2025.

 

f)             Adopts the Long Term Plan 2018 – 2028 including the audit report with the following changes (as indicated):

 

Page 154 of the Long Term Plan

 

How the rates are assessed

 

The local targeted (ward) rates are set as a rate in the dollar of land value on all land within each ward boundary.

 

The local targeted (community board, community development area and local) rates - are set after considering the recommendation of the relevant community board or subcommittee and can comprise an amount per rating unit and/or a differentiated targeted rate per rating unit. in the dollar on land value.

 

Page 160 of the Long Term Plan

 

How the rate is calculated

 

Residential Dwelling

Where the rating unit is either connected or able to be connected and not connected, a fixed amount per SUIP, being the

District wastewater rate – full charge

This includes residential, lifestyle, dairy and farming properties, within the designated boundaries.

Vacant Land

Where the rating unit is within the designated wastewater boundary and is able to connect (which are not connected), a fixed amount per rating unit, being the

District wastewater rate – half charge

All other properties

Where the rating unit is either connected or able to be connected and not connected, a fixed amount per pan/urinal being the

District wastewater rate – full charge

This includes industrial, mining, forestry, commercial and other properties within the designated boundaries.

 

 

 

 

 

 

 

 

A table of the rates

 

Wastewater Rates

Targeted Rate per Rating Unit/SUIP/Pan/Urinal 2018/19 (incl GST)

Revenue From Rates 2018/19 (incl GST)

Map of Land liable for rate

District Wastewater Rate - Full charge

$449.25

$4,156,798

 

District Wastewater Rate - Half charge

$224.62

$212,940

 

 

 

$4,369,738

Maps 112-135

 

Page 265 and 266 of the Long Term Plan

Application of Funding Mechanism to Expenditure

Funding Mechanism

Operating Expenditure

Capital Expenditure

Additional Capacity

Increased Level of Service

Renewals

User Fees and Charges

ü

 

ü*

ü*

General Rates (incl. UAGC)

ü

 

ü*

ü*

Targeted Rates

ü

ü

ü*

ü*

Financial Contributions

 

ü

 

 

Development Contributions

 

ü

 

 

Grants and Subsidies

ü

ü

ü

ü

Other Sources, including Reserves

ü

ü

ü

ü

Investment Interest/Dividends and Interest on Reserves

ü

ü

ü

ü

Borrowing

 

ü

ü

ü

Lump Sum Contributions

ü

*

ü*

ü*

Proceeds from Asset Sales

 

 

ü

ü

Depreciation Reserves

 

 

ü

ü

* Application depends on how the activity to which capital expenditure relates is funded

 

g)           Delegates authority to the Chief Executive to approve any final minor edits required to the Long Term Plan in order to finalise the document for distribution. 

 

 

7.6

Report on the Audit of the Long Term Plan (LTP) 2018-2028

Record No: R/18/5/12313

 

Project Co-ordinator, Corporate Planning – Nicole Taylor and Finance Manager – Sheree Marrah be in attendance for this item.

 

Mrs Hills advised the meeting that Audit NZ had issued an unqualified audit opinion.

 

 

Resolution

Moved Cr Macpherson, seconded Cr Kremer and resolved:

That the Council:

a)            Receives the report titled “Report on the Audit of the Long Term Plan (LTP) 2018-2028” dated 14 June 2018.

 

 

7.7

Rates Resolution - Setting of Rates for the Financial Year 1 July 2018 to 30 June 2019

Record No: R/17/11/27427

 

Accountant – Shelley Dela Llana and Finance Manager – Sheree Marrah were be in attendance for this item.

 

The officers advised that there were some minor corrections to the text in recommendation d.

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer recommendations a to c, d with changes (as indicated and strikethrough) and e to k and resolved:

That the Council:

a)            Receives the report titled “Rates Resolution - Setting of Rates for the Financial Year 1 July 2018 to 30 June 2019” dated 8 June 2018.

b)           Determines that this matter or decision be recognised as significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Sets the rates detailed below for the financial year commencing 1 July 2018 and ending on 30 June 2019. All rates and amounts are GST inclusive.

                Uniform Annual General Charge

                Pursuant to Section 15(1)(a) of the Act, a uniform annual general charge of $530.16 per rating unit on every rateable rating unit within the Southland District.

                General Rate

Pursuant to Section 13(2)(a) of the Act, a general rate of $0.00051727 in the dollar on the capital value of all rateable rating units within the Southland District.

                Targeted Rates

                Community Facilities Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, the following uniform targeted rates set per separately used or inhabited part of a rateable rating unit situated in the following Community Facility Areas:

Community Facility Areas

Charge

Community Facility Areas

Charge

Aparima Hall

$47.12

Mossburn Hall

$66.65

Athol Memorial Hall

$60.00

Myross Bush Hall

$30.28

Balfour Hall

$38.61

Nightcaps Hall

$80.27

Blackmount Hall

$56.33

Ohai Hall

$59.74

Browns Hall

$21.47

Orawia Hall

$58.77

Brydone Hall

$51.31

Orepuki Hall

$65.33

Clifden Hall

$49.62

Oreti Plains Hall

$72.00

Colac Bay Hall

$55.03

Otahuti Hall

$30.94

Dacre Hall

$43.00

Otapiri-Lora Gorge Hall

$155.25

Dipton Hall

$48.69

Riversdale Hall

$54.07

Eastern Bush Hall

$78.89

Ryal Bush Hall

$41.23

Edendale-Wyndham Hall

$15.40

Seaward Downs Hall

$43.30

Fiordland Community Event Centre

$38.19

Stewart Island Hall

$68.21

Five Rivers Hall

$56.68

Thornbury Hall

$69.40

Fortrose Domain

$28.75

Tokanui-Quarry Hills Hall

$54.31

Glenham Hall

$48.38

Tuatapere Hall

$38.72

Gorge Road Hall

$50.28

Tussock Creek Hall

$55.20

Heddon Bush Hall

$69.00

Tuturau Hall

$46.12

Hedgehope-Glencoe Hall

$69.00

Waianiwa Hall

$69.00

Limehills Hall

$60.93

Waikaia Recreation Hall

$54.09

Lochiel Hall

$36.31

Waikawa Community Centre

$29.48

Lumsden Hall

$36.00

Waimahaka Hall

$69.00

Mabel Bush Hall

$50.14

Waimatuku Hall

$36.58

Manapouri Hall

$36.02

Wairio Community Centre

$39.27

Mandeville Hall

$47.41

Wallacetown Hall

$50.00

Mataura Island Hall

$27.25

Winton Hall

$17.03

Menzies Ferry Hall

$40.25

Wreys Bush Hall

$81.35

Mimihau Hall

$55.00

Wrights Bush Hall

$30.68

Mokoreta-Redan Hall

$70.74

 

 

Roading Targeted Rate

Pursuant to Sections 16(3)(a) and 16(4)(a) of the Act, a uniform targeted rate of $92.00 per rateable rating unit within the Southland District; and

Pursuant to Sections 16(3)(a) and 16(4)(b) of the Act, a differential rate in the dollar of capital value for all rateable rating units:

Roading Differentials

Charge

Commercial

$0.00147516

Dairy

$0.00092354

Farming non-dairy

$0.00055846

Forestry

$0.00684201

Industrial

$0.00138178

Lifestyle

$0.00048980

Mining

$0.01906424

Other

$0.00014694

Residential

$0.00048980

 

Regional Heritage Targeted Rate

Pursuant to Sections 16(3)(a) and 16(4)(a) of the Act, a uniform targeted rate of $41.28 set per separately used or inhabited part of a rateable rating unit within the Southland District.

Waste Management Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $87.73 per rating unit on every rating unit within the Southland District including Stewart Island; and

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a rate of $0.00003680 in the dollar of capital value across all rating units within the Southland District including Stewart Island.

Local Targeted Rates (Ward, Community Board, Community Development Area, Local Town)

Pursuant to Sections 16(3)(b), 16(4)(a) or 16(4)(b) of the Act, the following rates per rateable rating unit/rate in the dollar on the land value of all rateable rating units within the below areas:

Local Targeted Rates

Targeted Rate per rating unit

Rate in the dollar on land value

Mararoa Waimea Ward 

 

$0.00002634

Waiau Aparima Ward 

 

$0.00005312

Waihopai Toetoes Ward 

 

$0.00003215

Winton Wallacetown Ward 

 

$0.00001378

Edendale-Wyndham Community Board 

$148.64

 

Otautau Community Board

$303.30

 

Riverton/Aparima Community Board

$338.02

 

Stewart Island/Rakiura Community Board

$185.70

 

Te Anau Community Board Residential 

$291.03

 

Te Anau Community Board Commercial 

$582.06

 

Te Anau Community Board Rural 

$72.76

 

Tuatapere Community Board Residential

$215.05

 

Tuatapere Community Board Commercial

$215.05

 

Tuatapere Community Board Rural 

$43.01

 

Wallacetown Community Board 

$159.65

 

Winton Community Board 

$223.75

 

Athol Community Development Area

$71.04

 

Balfour Community Development Area

$240.48

 

Browns Community Development Area

$219.83

 

Colac Bay Community Development Area

$102.99

 

Dipton Community Development Area

$95.69

 

Garston Community Development Area

$38.60

 

Gorge Road Community Development Area

$36.15

 

Limehills Community Development Area

$89.38

 

Lumsden Community Development Area

$311.66

 

Manapouri Community Development Area

$274.33

 

Mossburn Community Development Area

$355.99

 

Nightcaps Community Development Area

$169.83

 

Ohai Community Development Area

$231.43

 

Orepuki Community Development Area

$113.56

 

Riversdale Community Development Area

$185.61

 

Thornbury Community Development Area

$110.52

 

Tokanui Community Development Area

$224.18

 

Waikaia Community Development Area

$162.90

 

Woodlands Community Development Area

$209.26

 

Drummond Village Local 

$54.57

 

Swimming Pool Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, the following uniform targeted rates set per separately used or inhabited part of a rateable rating unit situated in the following Swimming Pool Areas:

Swimming Pool Area

Charge

Swimming Pool Area

Charge

Fiordland

$16.14

Takitimu

$23.46

Otautau

$21.67

Tuatapere Ward

$15.00

Riverton/Aparima

$22.30

Winton

$13.47

 

Te Anau Airport Manapouri Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $128.00 per rateable rating unit within the Te Anau Manapouri Airport Area.

Stewart Island Waste Management Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $343.88 per unit of service situated in the Stewart Island Waste Management Area.

Rubbish Bin Collection Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $152.69 per unit of service where the collection service is actually provided.

Recycling Bin Collection Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $152.69 per unit of service where the collection service is actually provided.

Te Anau Rural Water Scheme Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) and (b) of the Act, the rates as outlined below:

An annual charge by way of a uniform targeted rate of $566.74 per restricted connection.

In regards to the supply of water, the following rates or combination of below will apply to each rating unit:

•        Pursuant to Section 19(2)(b), a uniform targeted rate of $377.83 for each unit supplied to the rating unit.

•        For rating units with an allocation of multiples of 7.7 units, a uniform targeted rate of $2,909.27 for every 7.7 units allocated.

•        For rating units allocated half a unit, a uniform targeted rate of 50% of a unit being $188.91  For this to apply, the rating unit must already receive at least 1 unit.

Matuku Rural Water Scheme Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $283.55 for each unit made available to the rating unit. 

Metered Property Water Supply Targeted Rate

Pursuant to Section 19 of the Act, a rate for actual water consumption of $1.10 per cubic metre.

Pursuant to Sections 16(3)(b) and 16(4)(b) of the Act, a fixed charge of $196.00 per meter.

District Water Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(b) of the Act, the rates are assessed on a differential basis:

•        For all rating units without meters that are connected to a water supply scheme or are within the scheme rating boundary but are not connected, a uniform targeted rate of $447.35 for each separately used or inhabited part of the rating unit for residential properties and for each rating unit for non-residential properties.

•        For rating units with water troughs with direct feed from Council’s water mains, a uniform targeted rate of $89.47 per trough.

•        For vacant non-contiguous rating units within the scheme rating boundary(which are not connected but able to be connected), a uniform targeted rate of $223.68 being half of one unit rate for the provision of the service due to the ability to connect to the scheme. 

District Wastewater Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(b) of the Act, the following rates:

•        For all residential rating units either connected or are within the scheme rating boundary and able to be connected, a uniform targeted rate of $449.25 for each separately used or inhabited part of the rating unit.

•        For vacant non-contiguous rating units within the scheme rating boundary, a uniform targeted rate of $224.62 being half of one unit rate for the provision of the service due to the ability to connect to the scheme. 

•        All other properties either connected or able to be connected, a uniform targeted rate of $449.25 for each pan/urinal.

Woodlands Septic Tank Cleaning Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $48.01 in respect of each separately used or inhabited part of a rating within the Woodlands Septic Tank Cleaning Area.

 

 

 

 

 

 

 

 

 

Water Supply Loan Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(b) of the Act, a uniform targeted rate per rating unit on the option that the ratepayer has previously chosen to pay either a one-off capital contribution for a new scheme or pay it over a selected period as below:

Water Supply Loan Rates

Charge

Edendale Water Loan Charge - 10 years

$274.80

Edendale Water Loan Charge - 15 years

$227.80

Edendale Water Loan Charge - 25 years

$150.14

Wyndham Water Loan Charge - 10 years

$271.13

Wyndham Water Loan Charge - 15 years

$199.59

Wyndham Water Loan Charge - 25 years

$144.19

Sewerage Supply Loan Targeted Rates

Pursuant to Sections 16(3)(b) and 16(4)(a) and (b) of the Act, a uniform targeted rate per unit on the option that the ratepayer has previously chosen to pay either a one-off capital contribution for a new scheme or pay it over a selected period as below:

 

Sewerage Supply Loan Rates

Charge

Edendale Sewerage Loan - 10 years (incl connection cost)

$1,195.39

Edendale Sewerage Loan - 15 years (incl connection cost)

$878.51

Edendale Sewerage Loan - 25 years (incl connection cost)

$632.89

Edendale Sewerage Loan - 10 years (excl connection cost)

$989.29

Edendale Sewerage Loan - 25 years (excl connection cost)

$523.79

Gorge Road Sewerage Loan - 15 years

$475.53

Oban Sewerage  Loan Charge Extension - 15 years

$725.18

Tuatapere Sewerage Loan Charge - 15 years

$404.63

Tuatapere Sewerage Loan Charge - 25 years

$363.84

Wallacetown Sewerage Loan Charge - 15 years

$465.13

Wallacetown Sewerage Loan Charge - 25 years

$333.34

Wyndham Sewerage Loan - 10 years (incl connection cost)

$1,084.53

Wyndham Sewerage Loan - 15 years (incl connection cost)

$798.25

Wyndham Sewerage Loan - 25 years (incl connection cost)

$576.68

Wyndham Sewerage Loan - 10 years (excl connection cost)

$881.18

Wyndham Sewerage Loan - 15 years (excl connection cost)

$648.61

Wyndham Sewerage Loan - 25 years (excl connection cost)

$468.58

Sandy Brown Road Utility Loan Targeted Rate

Pursuant to Sections 16(3)(b) and 16(4)(a) of the Act, a uniform targeted rate of $119.37 per rating unit.

 

 

 

e)            Resolves under Section 24 of the Act that all rates (excluding metered water targeted rates) will be payable in four equal instalments with the due dates for payment being:

•        Instalment One - 24 August 2018.

•        Instalment Two   - 23 November 2018.

•        Instalment Three - 22 February 2019.

•        Instalment Four - 24 May 2019.

The due date for payment of metered water targeted rates will be

•        Instalment One - 20 July 2018.

•        Instalment Two- 19 October 2018.

•        Instalment Three - 18 January 2019.

•        Instalment Four – 19 April 2019.

f)             Resolves under Sections 57 and 58 of the Act to apply penalties to unpaid rates as follows:

•        A penalty of 10% will be added to the amount of any instalment remaining unpaid after the relevant due date in recommendation (e) above, as shown in the table below:

Instalment

Date Penalty Added

1

27 August 2018

2

26 November 2018

3

25 February 2019

4

27 May 2019

 

•        A further penalty of 10% will be added to any amount of rates that are unpaid from previous years and remains unpaid at 1 July 2018. The penalty will be added on 2 July 2018.

g)           Delegates’ authority to remit penalties above $100 to the Chief Financial Officer and Finance Manager.

h)           Resolves that under Section 88 of the Act where a postponement fee may be added to postponed rates, Council charges $200 GST inclusive for an administration fee to cover the cost of registering a Statutory Land Charge and interest annually at Council’s internal borrowing interest rate as prescribed in the Long Term Plan 2018-2028.

i)             Resolves that under Section 54 of the Act, where rates charged on a rating unit are less than or equal to $10 (GST incl), Council will not collect these as it believes it to be uneconomic.

 

 

 

 

 

 

j)             Agrees that valuation roll and rate records for the District of Southland are open for inspection by ratepayers at all District offices (as listed below), during normal office hours:

-      Invercargill Office

        15 Forth Street, Invercargill 9810

-                                                Oban Office

                                                                               10 Ayr Street, Oban, Stewart Island 9846

-      Lumsden Office

        18 Diana Street, Lumsden 9730

-      Te Anau Office

        116 Town Centre, Te Anau 9600

24 Milford Crescent, Te Anau 9600

-      Otautau Office

        176 Main Street, Otautau 9610

-      Winton Office

        1 Wemyss Street, Winton 9720

-      Riverton Office

        117 Palmerston Street, Riverton 9822

-      Wyndham Library

        41 Balaclava Street, Wyndham 9831

k)            Agrees the following options be available for payment of rates:

•        Direct Debit.

•        Credit card (Visa or Mastercard).

•        Internet banking, telephone.

•        By cash, cheque or Eftpos.

 

 

The meeting returned to public excluded session at 11.38am.

 

Councillor Harpur left the meeting at 11.55am.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 12.15pm.                   CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 20 JUNE 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................