Lumsden Community Development Area Subcommittee






Minutes of a meeting of Lumsden Community Development Area Subcommittee held in the Southland District Council Lumsden Office, 18 Diana Street, Lumsden on Monday, 11 June 2018 at 6pm.





Rob Scott



Carolyn Smith



Greg Tither



Councillor John Douglas














Committee Advisor

Rose Knowles

Community Partnership Leader

Kelly Tagg


Lumsden Community Development Area Subcommittee

11 June 2018


1             Apologies


There were apologies received from Members Williams and Skoropada




Moved Member Smith, seconded Member Tither and resolved:


That the Lumsden Community Develo0pment Area Subcommittee accept the apologies.


2             Leave of absence


There were no requests for leave of absence.



3             Conflict of Interest


There were no conflicts of interest declared.



4             Public Forum


There was no public forum.



5             Extraordinary/Urgent Items


There were no Extraordinary/Urgent items.



6             Confirmation of Minutes



Moved Councillor Dillon, seconded Member Tither and resolved;

That the Lumsden Community Development Area Subcommittee confirms the minutes of the meeting held on 16 April 2018 as a true and correct record of the meeting.






Council Report

Record No: R/18/5/11922

Community Partnership Leader – Kelly Tagg was in attendance for this item.

She took the Subcommittee through the report and highlighted the following;                           

·                  Freedom Camping

·                  Road Safety Summit

·                  Forestry

·                  Te Anau Wastewater Discharge Project

·                  LED Streetlight Replacement Programme

·                  Lumsden Railway Precinct Upgrade

·                  Representation Review

·                  Catchment Groups

·                  Community Organisation and Volunteer Sector Shared Services Pilots

·                  Lumsden CDA Finance which included;


The major variance is for “Street Works – Lumsden” which is under spent year to date due to the status of the Lumsden Railway Precinct Upgrade project.  This business unit reflects where the total project funds will be credited and as the payment has not been received from MBIE to date, shows a large deficit. 


Operating Costs – Lumsden which shows negative income budgeted for this financial year.  This is due to funds being transferred from reserves to offset the townships operating costs at year end.


Cemetery income is slightly over budget year to date due to a higher than anticipated number of interments at the Lumsden Cemetery.  This is balanced by the higher than expected expenditure for the Lumsden Cemetery.  


Expenditure for the CDA is within expected budget levels.  Of note, the higher than budgeted costs at the recreation grounds relate to maintenance works that have been undertaken.




Moved Member Tither, seconded Member Smith:

That the Lumsden Community Development Area Subcommittee: 

a)            Receives the report titled “Council Report” dated 23 April 2018.






Extraordinary Vacancy - Lumsden Community Development Area Subcommittee

Record No: R/18/5/12225

Committee Advisor – Rose Knowles presented the report.

Mrs Knowles advised the purpose of the report is to consider and decide on the filling of the extraordinary vacancy on the subcommittee created by the resignation of Mr Gary Maclean.





Moved Chairman Scott, seconded Member Tither

That the Lumsden Community Development Area Subcommittee:

a)            Receives the report titled “Extraordinary Vacancy - Lumsden Community Development Area Subcommittee” dated 1 June 2018.


b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Accepts Mr Gary Maclean resignation and agrees that they remain at 5 locally elected representatives for the Lumsden CDA.



8.1      Chairperson’s Report


The Chairman, Rob Scott, reported on matters with which he has been involved since the subcommittee’s last meeting, which included;


·         Lumsden Market Day issues

·         Lumsden Memorial Hall request for a quote to update the toilets and kitchen

·         Roading Meeting to be included in the next cluster meeting

·         Freedom Camping update

·         Representation Review update

·         Building Consent Processes



8.2      Councillor’s Report


             Councillor Douglas reported on matters from the District Council table. These included;


· Water Issues

· Freedom Camping

· Southland Regional Development

· Lumsden Maternity Centre update



The meeting concluded at 7.40pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 11 JUNE 2018.