Stewart Island/Rakiura Community Board

 

OPEN MINUTES

 

UNCONFIRMED

 

Minutes of a meeting of Stewart Island/Rakiura Community Board held in the Stewart Island Pavilion, Ayr Street, Stewart Island on Monday, 11 June 2018 at 9.45am.

 

present

 

Chairperson

Jon Spraggon

 

Deputy Chairperson

Steve Lawrence

Excluded from meeting 10.25am - 11.00am

Members

Dale Chittenden

 

 

Aaron Conner

 

 

Greg Everest

 

 

Anita Geeson

 

 

IN ATTENDANCE

 

Mayor – Gary Tong

Chief Executive Officer – Steve Ruru

Group Manager, Services and Assets – Matt Russell

Community Partnership Leader – Simon Moran

Community Engineer – Brendan Gray

Committee Advisor – Kirsten Hicks

 

 


Stewart Island/Rakiura Community Board

11 June 2018

 

1             Apologies

 

An apology was received from Councillor Ford

 

Moved Member Everest, seconded Member Conner and resolved

 

That the Stewart Island/Rakiura Community Board accepts the apology.

 

 

2             Leave of absence

 

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

Deputy Chairperson Lawrence declared a conflict of interest in relation to item C11.2 Morrison Low Report – Stewart Island Electrical Supply Authority (SIESA) Contract Renewal May 2018 Market Approach.

 

 

4             Public Forum

 

·         Jen Ross (Department of Conservation)  updated members on DOC activities

·         Ken McAnergney (eradication of deer in Oban village)

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Chittenden, seconded Member Geeson  and resolved

That the Stewart Island/Rakiura Community Board confirms the minutes of the meeting held on 31 May 2018 as a true and correct record of that meeting.

 


 

 

Reports for Resolution

 

 

7.1

SIESA House Tenancy

Record No: R/18/5/11380

 

Community Engineer Brendan Gray was in attendance for this report.

 

Resolution

Moved Member Chittenden, seconded Deputy Chairperson Lawrence  

That the Stewart Island/Rakiura Community Board:

a)            Receives the report titled “SIESA House Tenancy” dated 31 May 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Accepts the recommendation for the SIESA house to remain tenanted by the Rakiura Resource Recovery Centre staff member on a month by month rental basis (option 1).

 

 

Reports

 

 

8.1

Council Report

Record No: R/18/5/11919

 

Chief Executive Officer Steve Ruru was in attendance for this item.

Items drawn to members’ attention included the following:

·         Water issues

·         Climate change

·         Low emissions economy

·         Local Government (Community Wellbeing) Amendment Bill

·         Southland Regional Development

·         Land and Water Plan Implementation

·         LED Street Light Replacement Programme

·         Community Futures Research and Analysis Work Programme

·         Representation Review

·         Stewart Island Community Plan

 

 

 

Resolution

Moved Deputy Chairperson Lawrence, seconded Member Everest  and resolved

That the Stewart Island/Rakiura Community Board: 

a)            Receives the report titled “Council Report” dated 25 May 2018.

 

 

8.2

SIESA - Financial Report to 30 April 2018

Record No: R/18/5/10760

 

Group Manager, Services and Assets Matt Russell was in attendance for this item.

 

 

Resolution

Moved Member Chittenden, seconded Member Geeson  and resolved

That the Stewart Island/Rakiura Community Board:

a)            Receives the report titled “SIESA - Financial Report to 30 April 2018” dated 5 June 2018.

 

 

8.3

SIESA Asset Management Plan 2015-2025 - Review and Transition to 2018-2028 Asset Management Plan

Record No: R/18/5/11332

 

Community Engineer Brendan Gray was in attendance for this report.

 

 

Resolution

Moved Member Conner, seconded Member Everest  and resolved

That the Stewart Island/Rakiura Community Board:

a)            Receives the report titled “SIESA Asset Management Plan 2015-2025 - Review and Transition to 2018-2028 Asset Management Plan” dated 31 May 2018.

 

 

 

 

8.4

Stewart Island/Rakiura Dark Skies Proposal

Record No: R/18/6/12471

 

 

 

Chief Executive Steve Ruru was in attendance for this report.

Amie Reid (Venture Southland) and Paul Wilson (Xyst Ltd) were in attendance via phone link

 

 

Resolution

Moved Member Geeson, seconded Member Everest  and resolved

That the Stewart Island/Rakiura Community Board:

a)            Receives the report titled “Stewart Island/Rakiura Dark Skies Proposal” dated 6 June 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Asks Council to investigate the range of planning and/or other controls which might be able to be put in place to assist with the management of external lighting on Stewart Island/Rakiura in a way which would assist the Stewart Island Promotion Association with its aim to achieve Dark Sky Sanctuary status.

 

e)            Supports the Stewart Island/Rakiura Dark Sky Proposal, to be advanced by Stewart Island Promotion Association.

 

 

8.5

Draft Roading Bylaw 2008 (revision 2, 2018) Stewart Island/Rakiura Community Board Draft Submission

Record No: R/18/6/12564

 

 

 

Resolution

Moved Member Everest, seconded Deputy Chairperson Lawrence  and resolved

That the Stewart Island/Rakiura Community Board:

a)            Receives the report titled “Draft Roading Bylaw 2008 (revision 2, 2018) Stewart Island/Rakiura Community Board Draft Submission” dated 6 June 2018.

 

b)           Endorses the submission of the Stewart Island/Rakiura Community Board to the Southland District Council Draft Roading Bylaw 2008 (revision 2, 2018).

 

Chairperson’s Report

 

Chairperson Spraggon updated members on his involvement in the following:

 

·         ANZAC service

·         Communication with Invercargill MP and Labour List MP

·         Boarding allowances

·         Representation Review submission

·         Roading Review

·         Stewart Island Promotion Association – Dark Sky application

·         SIESA

·         Signage

·         Media calls

·         Amended meeting start times for the remainder of 2018

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Member Chittenden, seconded Member Everest and resolved

That the public be excluded from the following part(s) of the proceedings of this meeting.

C11.1 Golden Bay Wharf

C11.2 Morrison Low Report - Stewart Island Electrical Supply Authority (SIESA) Contract Renewal May 2018 Market Approach

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Golden Bay Wharf

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Morrison Low Report - Stewart Island Electrical Supply Authority (SIESA) Contract Renewal May 2018 Market Approach

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

 

That the Mayor, Chief Executive, Group Manager Services and Assets, Community Partnership Leader, Community Engineer and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items Golden Bay Wharf and Morrison Low Report – Stewart Island Electrical Supply Authority (SIESA) Contract Renewal May 2018 Market Approach. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 9.50am

 

The meeting retuned to open session at 11.00am

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

 

 

The meeting concluded at 12.45pm.                   CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Stewart Island/Rakiura Community Board HELD ON 11 JUNE 2018

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................