Notice is hereby given that a Meeting of the Stewart Island/Rakiura Visitor Levy Subcommittee will be held on:

 

Date:

Time:

Venue:

 

Friday, 1 June 2018

9.30am

Stewart Island Pavilion

Ayr St

Stewart Island

 

 

Stewart Island/Rakiura Visitor Levy Subcommittee Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Councillor Julie Keast

 

Members

Lyndon Cleaver

ISS McKay

 

Greg Everest

SI/Rakiura Community Board

 

Bruce Ford

Councillor

 

Jane Grant

Real Journeys

 

Bill Moffatt

South East Air

 

IN ATTENDANCE

 

Committee Advisor

Kirsten Hicks

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


Terms of Reference – Stewart/Island Visitor Levy Subcommittee

 

The Stewart Island/Rakiura Visitor Levy Subcommittee is responsible for governance of the Stewart Island/Rakiura Visitor Levy Fund and setting strategic objectives to act as the basis for assessing applications for funding.

 

The Subcommittee will be supported by a Technical Advisory Group, appointed by Southland District Council.  The role of the Technical Advisory group will be to provide technical expertise in relation to strategic objectives and applications for funding.

 

 

The Stewart Island/Rakiura Visitor Levy Subcommittee shall have the following delegated powers and be accountable to Council for the exercising of these powers.

 

(a)                 Determining strategic outcomes for the Stewart Island/Rakiura Visitor Levy Fund.

 

(b)                Making decisions regarding funding applications to the Stewart Island/ Rakiura Visitor Levy Fund.

 

(c)                 Setting policy in relation to the collection and enforcement of the Stewart Island/Rakiura Visitor Levy


Stewart Island/Rakiura Visitor Levy Subcommittee

01 June 2018

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                5

2             Leave of absence                                                                                                                                                5

3             Conflict of Interest                                                                                                                                             5

4             Public Forum                                                                                                                                                         5

5             Extraordinary/Urgent Items                                                                                                                        5

6             Confirmation of Minutes                                                                                                                               5

Reports

7.1         Stewart Island / Rakiura Visitor Levy Fund Financial Report and Application Summary - March 2018                                                                                                                                                          15   


1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)     the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)    that item may be discussed at that meeting if-

(i)            that item is a minor matter relating to the general business of the local authority; and

(ii)           the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)             no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1             Meeting minutes of Stewart Island/Rakiura Visitor Levy Subcommittee, 29 June 2017

6.2             Meeting minutes of Extraordinary Stewart Island/Rakiura Visitor Levy Subcommittee, 01 September 2017


sdclogo

 

 

Stewart Island/Rakiura Visitor Levy Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Stewart Island/Rakiura Visitor Levy Subcommittee held in the Stewart Island Pavilion, Ayr Street, Stewart Island on Thursday, 29 June 2017 at 1pm.

 

PRESENT

 

Chairperson

Councillor Julie Keast

 

Members

Councillor Bruce Ford

Ward Councillor

 

Greg Everest

Stewart Island/Rakiura Community Board representative

 

Bill Moffatt

Stewart Island Flights representative

 

Jane Grant

Real Journeys representative

 

Lyndon Cleaver

ISS McKay representative

 

IN ATTENDANCE

 

Committee Advisor

Fiona Dunlop

 

 

 

 

 


1          Apologies

 

There were no apologies.

 

 

2          Leave of absence

 

There were no requests for leave of absence.

 

 

3          Conflict of Interest

 

The following members of the Subcommittee declared conflicts of interest in relation to various application which are noted below:

 

Name

Application

 

 

Councillor Bruce Ford

Application 4a - Southland District Council - Walking Track Maintenance

 

Application 4b - Southland District Council - Mill Creek to Bathing Beach Track

 

Application 4c - Southland District Council - Moturau Punga Fencing

 

Application 4d - Southland District Council - Walking Track/Footpath

Greg Everest

Application 4a - Southland District Council - Walking Track Maintenance

 

Application 4b - Southland District Council - Mill Creek to Bathing Beach Track

 

Application 4c - Southland District Council - Moturau Punga Fencing

 

Application 4d - Southland District Council - Walking Track/Footpath

Jane Grant

Application 5 – Ulva Island Jetty rebuild

Lyndon Cleaver

Application 5 – Ulva Island Jetty rebuild

 

 

4          Public Forum

 

There was no public forum.

 

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6          Confirmation of Minutes

 

There are no minutes for confirmation as this is the first meeting of the Subcommittee for the 2016/2019 Triennium.

 

 

 

Reports

 

 

7.1

Minutes of the Stewart Island/Rakiura Visitor Levy Allocations Committee Meeting held 1 June 2016

Record No:         R/17/6/13862

 

The Subcommittee noted that the minutes before them for noting were from the meeting held on 1 June 2016.

 

 

Resolution

Moved Member Moffatt, seconded Member Grant and resolved:

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Minutes of the Stewart Island/Rakiura Visitor Levy Allocations Committee Meeting held 1 June 2016” dated 22 June 2017.

 

 

7.2

Correspondence - E-mail received from Carolyn Squires

Record No:         R/17/6/13870

 

The Meeting noted that the email from Carolyn Squires was referred to the Subcommittee from the Technical Advisory Group.

 

The Subcommittee considered the email and decided that it should be referred to the Council Roading department.

 

 

Resolution

Moved Cr Ford, seconded Member Everest recommendation a and b with changes (as indicated with strikethrough and underlining)and resolved:

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Correspondence - E-mail received from Carolyn Squires” dated 22 June 2017.

 

b)         Refer the correspondence from Carolyn Squires, highlighting roading and visitor safety issues, to the Stewart Island/Rakiura Community Board Southland District Council Roading department to consider and respond.

 


 

 

7.3

Stewart Island Rakiura Visitor Levy Policy - January 2017

Record No:         R/17/6/13871

 

The Subcommittee noted that the Stewart Island Rakiura Visitor Levy Policy was reviewed by Council in February 2017.

 

 

Resolution

Moved Member Cleaver, seconded Member Everest and resolved:

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Stewart Island Rakiura Visitor Levy Policy - January 2017” dated 22 June 2017.

 

 

7.4

Stewart Island/Rakiura Visitor Levy Fund Financial Report

Record No:         R/17/6/13794

 

The Subcommittee noted the Financial Report as at 31 March 2017.  They requested that the previous years financial figures be included alongside the current years.

 

 

Resolution

Moved Member Everest, seconded Member Grant recommendation a with additions (an indicated) and resolved:

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Stewart Island/Rakiura Visitor Levy Fund Financial Report” dated 22 June 2017 and request that the previous years financial figures be included alongside the current years.

 

 

7.5

Stewart Island/Rakiura Visitor Levy Fund - Summary of Applications including Technical Advisory Group Comments and Recommendations

Record No:         R/17/6/13785

 

The Subcommittee considered the applications to the Stewart Island/Rakiura Visitor Levy Fund.

 

During discussion on the applications, which the Subcommittee reviewed, some questions were raised which required the full applications to be looked at for further information. 

 

The Subcommittee requested that they would like a schedule of previous grants appended to the applications that they are considering and that the full applications also be circulated to the members prior to the agenda being circulated.

 

The Subcommittee noted that there was funding available of $214,056.

 

 

 

 

 

 

Resolution

Moved Member Grant, seconded Member Cleaver and resolved:

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)         Receive the report titled “Stewart Island/Rakiura Visitor Levy Fund - Summary of Applications including Technical Advisory Group Comments and Recommendations” dated 22 June 2017.

 

b)         Approve the allocation of funds for the Stewart Island/Rakiura Visitor Levy Fund as follows:

 

Application No

Applicant

Project

Amount Granted

1

Department of Conservation

DOC Long Term Volunteer Programme

$6,284

Nil

See the note below

No funds granted as there was not enough detail in supporting information to clarify the project for the Subcommittee to make a decision

 

2

Kate Hamilton

Trail Park Playground

Nil

3

Rakiura Heritage Trust

Historical Walkabout Pamphlet

$400

See the note below

Please ensure that the upgraded and extended tracks are to be included into the pamphlet.

 

4a

Southland District Council

Walking Track Maintenance

$25,600

4b

Southland District Council

Mill Creek to Bathing Beach Track

$8,200

See the note below

Advise Stewart Island Promotions that the tracks referred to in the application are to be included in the Promotions map of the township. 

 

Also include the new and upgraded tracks from other applications in this map.

 

4c

Southland District Council

Moturau Punga Fencing

$2,223

4d

Southland District Council

Walking Track / Footpath

$41,000

5

Stewart Island Jetties Subcommittee

Ulva Island Jetty Rebuild

$80,000

See the note below

Plus the balance of any funds remaining after the other grant applications that have been confirmed.

 

 

 

6a

Stewart Island Promotion Assn Inc

Project – Welcome Signage

Nil

$8,123

6b

Stewart Island Promotion Assn Inc

Stewart Island Itineraries

Nil

$850

6c

Stewart Island Promotion Assn Inc

Media and Trade Famil Programme

 

Nil

6d

Stewart Island Promotion Assn Inc

Cruise Ship Liaison and Visitor Experience Host

Nil

$3390

6e

Stewart Island Promotion Assn Inc

Visitor Information Collateral

$3,700

See the note below

To include the extended and upgraded tracks on the township map.

 

7

Stewart Island/Rakiura Community and Environment Trust (SIRCET)

Halfmoon Bay Habitat Restoration Project

$6,500

8

Toi Rakiura Arts Trust

Arts on Tour New Zealand

$4,720

Nil

 

 

The meeting concluded at 2.40pm.               CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Stewart Island/Rakiura Visitor Levy Subcommittee HELD ON THURSDAY 29 JUNE 2017.

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 


sdclogo

 

 

Extraordinary Stewart Island/Rakiura Visitor Levy Subcommittee

 

OPEN MINUTES

 

UNCONFIRMED

 

Minutes of a meeting of Extraordinary Stewart Island/Rakiura Visitor Levy Subcommittee held in the Committee Room, SDC, Invercargill on Friday, 1 September 2017 at 3.30pm.

 

MEMBERSHIP

 

Chairperson

Julie Keast

 

Members

Lyndon  Cleaver

ISS McKay

 

Greg Everest

Community Board

 

Bruce Ford

Councillor

 

Jane Grant

Real Journeys

 

Bill Moffatt

South East Air

 

IN ATTENDANCE

 

 

Chief Executive Steve Ruru, Chief Financial Officer Anne Robson, Management Accountant Robert Tweedie, Management Accountant Susan McNamara, Community Partnership Leader Michelle Stevenson, Manager Governance and Democracy Clare Sullivan, Property Manager Kevin McNaught, Community Engineer Greg Erskine, Committee Advisor Kirsten Hicks


1          Apologies

 

No apologies were received.

 

2          Leave of absence

           

            There was no leave of absence requested.

 

3          Conflict of Interest

 

There were no conflicts of interest

 

4          Public Forum

 

There were no members of the public seeking speaking rights.

 

5          Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Ford, seconded Member Everest 

That the public be excluded from the following part(s) of the proceedings of this meeting.

C6.1  Golden Bay Wharf Ownership

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Golden Bay Wharf Ownership

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive Steve Ruru, Councillor Julie Keast, Chief Financial Officer Anne Robson, Management Accountant Robert Tweedie, Management Accountant Susan McNamara, Community Partnership Leader Michelle Stevenson, Manager Governance and Democracy Clare Sullivan, Property Manager Kevin McNaught, Community Engineer Greg Erskine, Committee Advisor Kirsten Hicks be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item C6.1 Golden Bay Wharf Ownership. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

 

The public were excluded at 3.32pm

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 4pm                     CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Stewart Island/Rakiura Visitor Levy Subcommittee HELD ON 1 SEPTEMBER 2017

 

 

 

DATE:...................................................................

 

 

 

CHAIRPERSON:...................................................

 

 


Stewart Island/Rakiura Visitor Levy Subcommittee

1 June 2018

 

Stewart Island / Rakiura Visitor Levy Fund Financial Report and Application Summary - March 2018

Record No:             R/18/5/11728

Author:                      Bronwyn Affleck, Administration Manager

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Stewart Island / Rakiura Visitor Levy Fund financial report and summary of applications received in the funding round closing 31 March 2018

1        Summary of applications and TAG recommendations for review and approval.

 

Recommendation

That the Stewart Island/Rakiura Visitor Levy Subcommittee:

a)            Receives the report titled “Stewart Island / Rakiura Visitor Levy Fund Financial Report and Application Summary - March 2018” dated 23 May 2018.

 

b)           Approve the allocation of funds for the Stewart Island / Rakiura Visitor Levy Fund as per the attached schedule, including any amendments made during the review.

 

 

Attachments

a             Stewart Island / Rakiura Visitor Levy Fund Financial Report to 31 March 2018 and Summary of Applications including TAG Recommendations    

 


Stewart Island/Rakiura Visitor Levy Subcommittee

01 June 2018

 


Stewart Island/Rakiura Visitor Levy Fund

Summary of Applications

 

Funding available $117,956                                             Total of Recommendation: $111,409

 

1           Department of Conservation

           

            Project – Development of Observation Rock Viewing Platform

 

            Request assistance towards costs associated with providing a facility and infrastructure of great tourism benefit for visitors and locals alike.                                                             

            Provide a designated area for people to congregate safely with a well-defined wheelchair accessible track to mitigate environmental impacts.

           

            Enhance the look and feel of Oban by providing visitors with a facility that showcases what Stewart Island has to offer.

 

            It will enhance the experience around Dark Sky Sanctuary viewing bringing social and economic benefit to the community.

 

            Currently the Observation Rock viewing area is bare ground with a drop off, with no safety barriers and insufficient space to serve requirements.  The track is not wheelchair accessible and has trip hazards.

 

            The Department of Conservation would be responsible for any on-going maintenance of the viewing platform.

 

            Total Project Cost                         $115,000

            Amount Requested                        $95,000                       Recommendation        $ 95,000

 

            TAG Comment: If full funding not provided project will not occur. Funding project will allow project to start and finish.

            General comments – easy 80 meter walk, track is good condition, DOC will responsible for on-going maintenance                   

 

 

2          Rakiura Heritage Centre Trust

 

            Project – Rakiura Heritage Centre Development Project

           

Request a contribution of $100,000 (+GST) towards the Museum development costs to confidently enable construction to commence in May 2018.

 

Application and supporting information appended.

                                                              

            Total Project Cost       $100,000

            Amount Requested      $100,000   Recommendation                                                    Nil

           

            TAG Comment: Not supporting the allocation of $100,000 will not stop the project progressing.                  General comments – not first priority (2nd best project)

           

3          Rakiura Heritage Trust

 

            Project – Historical Walkabout Pamphlet

           

Request assistance towards costs associated with reprinting the Historical Walkabout pamphlet which has proved very popular (300 copies). The pamphlets are free and contain information relating to the history of the area, as well as things to do and see.

                                                              

            Total Project Cost              $404

            Amount Requested             $400                                            Recommendation        $ 800

           

            TAG Comment:                      

            Increase order from 300 copies to 600 copies and double funding requested.      

           

 

4          Stewart Island Promotion Assn

           

(a)  Project – Street Map print

 

Request assistance towards costs associated with reprinting the street map.

 

With no independent visitor information centre on the Island, visitors are required to be self-reliant when it comes to locating places of interest, business contacts and accommodation providers.

 

The street map is distributed free of charge and is readily available at entry points to the Island as well as from local retailers.

 

SIPA aims to improve the quality of visitor experience by ensuring visitor collateral is reviewed, updated and made readily available on an annual basis.

 

                   Total Project Cost    $1,658

                   Amount Requested   $1,658                                            Recommendation         $700

            

            TAG Comment:

            Partial funding, recommendation that businesses are contacted to contribute to remaining associated cost, as they receive advertising via maps.

           

(b)  Project – Install Free Visitor Wifi

 

Request assistance towards costs associated with making free Wifi available for visitors on the Halfmoon Bay Waterfront.

Currently free Wifi operates in part of Ayr Street however this is an unsatisfactory arrangement and Stewart Island Promotions Assn wish to extend the service onto the water front.

Improve communications while on the Island for all visitors including cruise ship passengers.

 

Total Project Cost       $2,849 (for one year trial)

Amount Requested     $2,849                                            Recommendation     $ 4,909

 

TAG Comment:

Increase trial period from one year to two years, allowing one year for trail then a further year to allow time for businesses to be approached for on-going support. $2849 year one (connection and fee) $ 2,060 year two (fee).

5          Stewart Island / Rakiura Community and Environment Trust (SIRCET)

 

(a)  Project – SIRCET Vehicle Replacement

 

            Request assistance towards costs associated with a replacement vehicle to support the delivery of the Trust’s main projects including: the Halfmoon Bay Habitat Restoration Project and Community Nursery Project.

 

            Our projects directly benefit visitors in the following ways: by increasing the native bird and plant life by mitigating against the impact of visitors on the natural environment between Golden Bay and Acker’s Point and by providing the opportunity to volunteer in meaningful conservation activities.

 

            Application and supporting information appended.

 

            Total Project Cost        $20,350

            Amount Requested          $5,000                                            Recommendation      $5,000

                                                              

            TAG Comment:   Yes in full

           

(b)  Project – Halfmoon Bay Habitat Restoration Project

           

            Request assistance towards costs associated SIRCET’s Halfmoon Bay Habitat Restoration project with a goal to improve the coastal forest from Golden Bay to Acker’s Point.   In particular vehicle, bait, traps, field equipment and project admin expenses.  By controlling rats, cats, possums and weeds we allow the native plants and wildlife to thrive.  This improves the look and feel of Oban Township, as visitors between Golden Bay and Acker’s Point experience a richer birdlife and a natural coastal forest experience, making their visit to Stewart Island unforgettable.

 

            Volunteer opportunities are also available to visitors and residents, giving people an opportunity to engage in meaningful conservation.

 

            Total Project Cost        $55,071

            Amount Requested          $5,000                                            Recommendation     $5,000

           

            TAG Comment:

            Yes in full, project 5A and 5B work in tandem, support to both required to allow outcome of objectives.

 

 

6          Stewart Island Rakiura Community Board

 

            Project –Horseshoe Bay Road Walking Track / Footpath - Stage One

 

            Request assistance towards costs associated with the installation of a footpath along Horseshoe Bay Road for locals and visitors to use instead of walking on the road.

 

            Total Project Cost      $173, 349

            Amount Requested        $52,000                                            Recommendation           Nil

 

            TAG Comment:

            Project can wait.  Suggestion of Council Reserves be used.