Tuatapere Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Tuatapere Community Board held in the Waiau Town and Country Club, 41 King Street, Tuatapere on Tuesday, 5 June 2018 at 5pm.

 

present

 

Chairperson

Margaret Thomas

 

Deputy Chairperson

Anne Horrell

 

Members

Stephen Crack

 

 

Blayne De Vries

 

 

Maurice Green

 

 

Jo Sanford

 

 

Councillor George Harpur

 

 

IN ATTENDANCE

 

Group Manager, Services and Assets

Matt Russell

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Simon Moran

 


Tuatapere Community Board

05 June 2018

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

Councillor Harpur declared an interest on Item 7.1 - Submission from the Tuatapere Community Board to the Southland District Council Initial Proposal for the Representation Review and took no part in discussions or voting on this matter.

 

The Chair, Member Thomas and Councillor Harpur declared an interest on any discussions relating to the Tuatapere Amenity Trust and as they are Trustees on the Trust.

 

 

4             Public Forum

 

Nicol Horrell (Chairperson, Environment Southland)

 

Mr Horrell addressed the meeting updating on Environment Southland activities which included the proposed Water and Land Plan and also responded to any queries that Board members raised.

 

 

Neil & Robyn Wohlers - Monowai Village Services Society

 

Mr Wohlers addressed the meeting advising he is the Chair of the Monowai Village Services Society and updated on the activities of the Society.

 

Mr Wohlers advised the Society recommends to Council the sewerage rate for the ratepayers of Monowai village.

 

Mr Wohlers informed that the annual meeting with Council staff where the sewerage rate is discussed was cancelled and he expressed concern at the lack of contact with Council staff in relation to the sewerage scheme.

 

Mr Wohlers outlined how the sewerage scheme and septic tank system operates in the Monowai Village which is now being maintained by the Contractor (Downers).

 

Mr Wohlers explained the filter cleaning process and the reduction in cleans being undertaken by the Contractor.

 

The Chair expressed appreciation to Mr and Mrs Wohlers for their attendance at the meeting and their presentation to the Board.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Deputy Chairperson Horrell, seconded Member Sanford  and resolved:

That the minutes of the Tuatapere Community Board meeting held on 10 April 2018 be confirmed as a true and correct record of that meeting.

 

Reports

 

 

7.1

Submission from the Tuatapere Community Board to the Southland District Council Initial Proposal for the Representation Review

Record No: R/18/5/11049

 

Chair Thomas addressed the members on the Board’s submission to the Southland District Council Initial Proposal for the Representation Review.

 

Councillor Harpur declared an interest and took no part in discussions or voting on this issue.

 

 

Resolution

Moved Deputy Chairperson Horrell, seconded Member Green  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Submission from the Tuatapere Community Board to the Southland District Council Initial Proposal for the Representation Review” dated 28 May 2018.

 

b)           Endorses the submission of the Tuatapere Community Board to the Southland District Council initial proposal for the Representation Review.

 

 

7.2

Council Report

Record No: R/18/5/11572

 

Simon Moran, Community Partnership Leader presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mr Moran informed the report highlighted various issues of interest including:

 

§  Water Issues

§  Roading GPS

§  Freedom Camping

§  Road Safety

§  Kotui Library updates

§  Operational and Community Services

§  LED streetlight replacement programme

§  Representation Review

§  Milford Opportunities

§  Leadership Cluster Meetings

§  Community Organisation and Volunteer Sector Shared Services Pilots

§  Tuatapere projects

Tuatapere Railway Station

Seal widening on the Clifden - Blackmount Road has been completed

§  Tuatapere Sewerage Scheme Refund

 

 

Resolution

Moved Member Crack, seconded Member De Vries  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Council Report” dated 21 May 2018.

 

Updates

 

 

8.1

Chairperson's Report

 

Chair Thomas updated the Board on various matters that she had been involved since the Board’s last meeting.   This included: the following:

 

§  Congratulations to the Waiau School for hosting the Southern Area Schools Sports Tournament - good response from the Community for the billeting of children.

 

§  Advice that Powernet may undertake a possible review of power at the Hall.

 

§  Advice of Tui Track signage having been installed and are looking great. The Chair advised this was a project which started with the Tracks Committee and eventually made its way to the Community Board for support.

 

Chairperson Thomas withdrew from the table due to a conflict of interest.

 

Deputy Chairperson Member Horrell assumed the chair.

 

Councillor Harpur declared an interest and took no part in discussion or voting in relation to this item.

 

Deputy Chair Horrell advised an approach has been made from the Tuatapere Community Worker Trust seeking a letter of support from the Board to accompany their funding application to the Tuatapere Amenities Trust.

 

Deputy Chair Horrell explained the Trust are seeking funding to maintain the services of the Community Worker due to the current provider (Whanau Ora) having withdrawn their funding support.

 

Following discussion the Board agreed that whilst being very supportive and understanding of the Trust’s situation Members agreed to refrain from writing a letter of support as the Board felt it would be unwise to support one group over another and that the Board’s role is being representative of all people in the Tuatapere Community Board area.

 

At the conclusion of discussion on the item Chairperson Thomas resumed the chair.

 

The Chair raised the issue of an approach being made from the Tuatapere Promotions Group representative Mrs Ngarita Dixon at the recent workshop of the Board seeking a contribution toward a Promotions project of placing banners along the main street.

 

Members noted twenty banners in total are required; ten Southland District Council banners and ten Tuatapere banners.

 

Following discussion Members agreed to a contribution of $1,500 toward the ten Southland District Council banners to be funded from the existing operating budget and that the Promotions Group be requested to forward a formal design of the proposed Tuatapere banner and total costings to the Board who at that time may review their final contribution.

 

 

Resolution

Moved Member Crack, seconded Member Green  and resolved:

That the Tuatapere Community Board:

a)      Declines the request of the Tuatapere Community Worker Trust for a letter of support to that Trust’s application for funding to the Tuatapere Amenities Trust.

 

b)     Agrees to a contribution of $1,500 toward the ten Southland District Council banners to be funded from the existing operating budget and that the Promotions Group be requested to forward a formal design of the proposed Tuatapere banner and total costings to the Board who at that time may review their final contribution.

 

 

8.2

Councillor’s Report

 

Councillor Harpur updated the Board on various matters that he had been involved with since the last meeting which included:

 

§  advice of upcoming Monowai Village subcommittee meeting

§  attendance at the recent Waiau Working Party Group meeting with Meridian

§  advice of upcoming Citizenship ceremony

§  advice of roading tour with Group Manager, Services and Assets to familiarise with the Tuatapere Ward area

§  ongoing maintenance work at the weir at Monowai.

 

 

 

 

 

 

 

The meeting concluded at 6.32pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Community Board HELD ON TUESDAY 5 JUNE 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................