Council

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Council held in the Council Chambers, 15 Forth Street, Invercargill on Wednesday, 19 September 2018 at 9am.

 

present

 

Mayor

Mayor Gary Tong

Deputy Mayor

Paul Duffy

Councillors

Stuart Baird

 

Brian Dillon

 

John Douglas

 

Bruce Ford

 

Darren Frazer

 

George Harpur (9am to 10.39am)

 

Julie Keast

 

Ebel Kremer

 

Gavin Macpherson

 

Neil Paterson

 

Nick Perham

 

IN ATTENDANCE

 

Chief Executive

Steve Ruru

Group Manager, Environmental Services

Bruce Halligan

Group Manager, Services and Assets

Matt Russell

Group Manager, Community and Futures

Rex Capil

Group Manager, Customer Support

Trudie Hurst

Communications Manager

Louise Pagan

Governance and Democracy Manager

Clare Sullivan

Committee Advisor

Fiona Dunlop

 

 


Council

19 September 2018

 

Remembering Stuart “Digger” Eunson

 

The meeting stood for a moments silence to remember Stuart “Digger” Eunson who had been involved with Local Government in Southland for many years.

 

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Ruth Shaw representing Fiordland Sewerage Options Inc. addressed the meeting in relation to the Te Anau Wastewater discharge project.  A copy of Mrs Shaw’s notes are attached to the minutes as appendix 1.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Council Minutes

 

Resolution

Moved Cr Ford, seconded Deputy Mayor Duffy and resolved:

That Council confirms the minutes of Council, held on 8 August 2018, 30 August 2018 and 5 September 2018 as a true and correct record of those meetings.

 

Reports - Policy and Strategy

 

 

7.1

Draft Dangerous, Affected, and Insanitary Buildings Policy 2018 - for Adoption

Record No: R/18/6/15523

 

Policy Analyst – Jane Edwards and Team Leader, Building Solutions – Michael Marron were in attendance for this item.

 

 

Resolution

Moved Cr Perham, seconded Cr Macpherson and resolved:

That the Council:

a)            Receives the report titled “Draft Dangerous, Affected, and Insanitary Buildings Policy 2018 - for Adoption” dated 10 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Adopts the draft Dangerous, Affected and Insanitary Buildings Policy 2018.

 

 

7.2

Draft Roading Bylaw 2008 (Revision 2, 2018) for Adoption

Record No: R/18/8/20156

 

Policy Analyst – Robyn Rout was in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Kremer and resolved:

That the Council:

a)            Receives the report titled “Draft Roading Bylaw 2008 (Revision 2, 2018) for Adoption” dated 11 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Revokes the current Roading Bylaw 2008 (Revision 1, 2015) on 28 September 2018.

 

e)            Confirms and makes the Southland District Council Roading Bylaw (Revision 2, 2018).

 

f)             Resolves that the Southland District Council Roading Bylaw (Revision 2, 2018) will come into force on 28 September 2018.

 

g)           Ensures as many copies of the Bylaw, as so made and confirmed, be executed under seal by the Council, as required from time to time.

 

h)           Ensures that in accordance with Section 22AE of the Land Transport Act 1998 public notice be given to the making of the Southland District Council Roading Bylaw (Revision 2, 2018) advising:

 

(i)           That the Bylaw will come into force on 28 September 2018

 

(ii)          That copies of the Bylaw may be inspected, without fee, at all Council offices.

 

(iii)         That copies of the Bylaw can be obtained upon payment of a reasonable charge.

 

 

7.3

Council Strategic Workshop - Strategic Framework review

Record No: R/18/8/20146

 

Group Manager, Community and Futures – Rex Capil was in attendance for this item.

 

Mr Capil advised that the report was to follow up from the Council Strategic Workshop held on 6-7 August 2018 and to reconfirm the Council’s Strategic Framework as detailed in the Long Term Plan 2018-2028.

 

 

Resolution

Moved Cr Frazer, seconded Cr Kremer and resolved:

That the Council:

a)            Receives the report titled “Council Strategic Workshop - Strategic Framework review” dated 6 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Following the Strategic Workshop held on 6-7 August 2018 reconfirms the Strategic Framework as detailed in the Long Term Plan 2018-2028 – specifically:

 

Vision:                                         Southland – one community offering endless opportunities

Community Outcomes:    Proud, connected communities that have an attractive and affordable lifestyle

                                                         Resilient communities that leave a legacy for tomorrow

Mission:                                      Working together for a better Southland

Approach:                                 We will work in partnership with communities

                                                         We will constantly look for better ways

                                                         We will work as one team

Strategic Priorities:             Improve how we work

                                                         Provide appropriate infrastructure/services

                                                         Make informed decisions

                                                         More people.

 

e)            Notes that the council elected for the 2019-2022 triennium will review the Strategic Framework post the 2019 election.

 

 

Reports - Operational Matters

 

 

8.2

Proposed Road Stopping of part of Saleyard Road at Castlerock

Record No: R/18/7/18260

 

Strategic Manager Property – Kevin McNaught was in attendance for this item.

 

Mr McNaught advised that the report was to consider a request to stop a portion of Saleyard Road at Castlerock by reducing its width to allow existing trees to be felled and replanted on land that is currently legal road owned by Council.

 

During the meeting the officers were asked if there had been any value put on the trees which were marked to be felled as part of the proposed road stopping.

 

At this point the meeting resolved to go into public excluded session.

 

 

Resolution

Moved Cr Dillon, seconded Cr Paterson and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

8.2 Proposed Road Stopping of part of Saleyard Road at Castlerock

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Proposed Road Stopping of part of Saleyard Road at Castlerock

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive, Group Manager, Environmental Services, Group Manager, Services and Assets, Group Manager, Community and Futures, Chief Financial Officer, Chief Information Officer, People and Capability Manager, Group Manager, Customer Support, Communications Manager,  be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item 8.2 Proposed Road Stopping of part of Saleyard Road at Castlerock.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

That the Strategic Manager Property be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item 8.2 Proposed Road Stopping of part of Saleyard Road at Castlerock.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

The meeting went into public excluded session at 9.39am.

 

The meeting returned to open session at 9.57am.

 

 

8.2

Proposed Road Stopping of part of Saleyard Road at Castlerock (CONTINUED)

Record No: R/18/7/18260

 

The meeting would not make a decision at this point in the meeting due to more information being provided on the matter.

 

 

 

8.3

Unbudgeted Expenditure for the Supply of Commercial Kitchen Equipment for Winton Memorial Hall

Record No: R/18/8/18748

 

Strategic Manager Property – Kevin McNaught was in attendance for this item.

 

Mr McNaught advised that the report was to consider the request from the Winton Community Board for approval of unbudgeted expenditure for the supply of commercial kitchen equipment for the Memorial Hall.

 

 

Resolution

Moved Cr Paterson, seconded Cr Frazer and resolved:

That the Council:

a)            Receives the report titled “Unbudgeted Expenditure for the Supply of Commercial Kitchen Equipment for Winton Memorial Hall” dated 10 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves the unbudgeted expenditure of $14,618.70, plus GST, for the supply of commercial kitchen equipment for the Winton Memorial hall to be funded from the Winton Community Board’s Property Sales reserve.

 

 

8.4

Confirmation of Road Stopping at Lochiel

Record No: R/18/8/20044

 

Strategic Manager Property – Kevin McNaught was in attendance for this item.

 

Mr McNaught advised that the report was to make the final resolution that a portion of road at Lochiel is stopped, so that it can be disposed of to the adjoining landowner as per a previous Council resolution.

 

 

Resolution

Moved Mayor Tong, seconded Cr Douglas and resolved:

That the Council:

a)            Receives the report titled “Confirmation of Road Stopping at Lochiel” dated 10 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Resolves pursuant to Section 4 of the Tenth Schedule to the Local Government Act 1974 to publish a notice that Section 1 SO Plan 523458 is stopped and shall thereafter cease to be road.

 

e)            Resolves that Section 1 SO Plan 523458 be sold to the adjoining owners P A and J A Donnelly and be amalgamated with CFR SL158/260.

 

 

8.5

Consideration of a request from the Department of Conservation to have land next to the Te Anau Golf Course vested in Council

Record No: R/18/8/20521

 

Strategic Manager Property – Kevin McNaught was in attendance for this item.

 

Mr McNaught advised that the report was to consider a Department of Conservation and the Te Anau Community Board, to have land at the western end of the Te Anau Golf Course vested in Council so it can be added into the lease of the Golf Club.

 

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That the Council:

a)            Receives the report titled “Consideration of a request from the Department of Conservation to have land next to the Te Anau Golf Course vested in Council” dated 11 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Resolves to accept the offer from the Department of Conservation to have vested in Council as a recreation reserve all that land west of Section 1 SO Plan 7608 through to Golf Course Road and the land when vested to be added to the lease held by the Te Anau Golf Club.  

 

 

8.1

Woodlands Walking Track Upgrade - Approval for Unbudgeted Expenditure

Record No: R/18/9/20691

 

Community Engineer - Brendan Gray was in attendance for this item.

 

Mr Gray advised that the report was to seek approval from Council for unbudgeted expenditure to upgrade Woodlands walking track.

 

 

Resolution

Moved Cr Dillon, seconded Cr Frazer and resolved:

That the Council:

a)            Receives the report titled “Woodlands Walking Track Upgrade - Approval for Unbudgeted Expenditure” dated 11 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to approve the unbudgeted expense of $26,411.32 + GST from Woodlands General Reserve to be used for the upgrade of the Woodlands Walking Track Project.

 

 

8.6

Amended Triennial Agreement 2016-2019

Record No: R/18/8/18557

 

Chief Executive – Steve Ruru was in attendance for this item.

 

Mr Ruru advised that the report was to present an amended triennial agreement to Council for approval to allow for the Mayoral forum to meet more than four times a year and to increase the membership because of the increased focus on regional development.

 

 

Resolution

Moved Cr Kremer, seconded Cr Baird and resolved:

That the Council:

a)            Receives the report titled “Amended Triennial Agreement 2016-2019” dated 10 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

d)           Approves the Mayor, Deputy Mayor and Chief Executive executing the attached Triennial Agreement under seal pursuant to Section 15 of the Local Government Act 2002.

 

 

8.7

Management Report

Record No: R/18/8/20503

 

Chief Executive – Steve Ruru was in attendance for this item.

 

 

Resolution

Moved Mayor Tong, seconded Cr Macpherson and resolved:

That the Council:

a)            Receives the report titled “Management Report” dated 10 September 2018.

 

 

Reports - Governance

 

 

9.1

Schedule of Meetings for 2019

Record No: R/18/8/20400

 

Governance and Democracy Manager – Clare Sullivan was in attendance for this item.

 

 

Resolution

Moved Cr Keast, seconded Cr Kremer and resolved:

That the Council:

a)            Receives the report titled “Schedule of Meetings for 2019” dated 11 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Adopts the schedule of Council and Committee meetings for 2019 as follows

 

Thursday 7 February 2019

9am - Council

Wednesday 13 February 2019

9am – Services and Assets

1pm – Community and Policy

Thursday 14 February 2019

9am – Regulatory and Consents

Tuesday 5 March 2019

9am – Finance and Audit

Wednesday 6 March 2019

9am - Council

Wednesday 27 March 2019

9am – Regulatory and Consents

Thursday 28 March 2019

9am – Services and Assets

1pm – Community and Policy

Tuesday 9 April 2019

9am – Council (Annual Plan hearings)

Wednesday 10 April 2019

9am - Council

Wednesday 8 May 2019

9am – Services and Assets

1pm – Community and Policy

Thursday 9 May 2019

9am – Council (Annual Plan)

Wednesday 22 May 2019

9am - Council

Wednesday 5 June 2019

9am – Services and Assets

1pm – Community and Policy

Thursday 6 June 2019

9am - Finance and Audit

1pm – Regulatory and Consent

Tuesday 18 June 2019

9am – Finance and Audit

Wednesday 19 June 2019

9am – Council (Annual Plan)

Wednesday 10 July 2019

9am – Services and Assets

1pm – Community and Policy

Thursday 11 July 2019

9am – Regulatory and Consents

Wednesday 24 July 2019

9am – Council

Wednesday 7 August 2019

9am – Services and Assets

1pm – Community and Policy

Thursday 8 August 2019

9am – Regulatory and Consents

Wednesday 21 August 2019

9am – Council

Wednesday 4 September 2019

9am – Services and Assets

1pm – Community and Policy

Thursday 5 September 2019

9am – Regulatory and Consents

1pm – Finance and Audit

Wednesday 18 September 2019

9am – Council (Annual Report)

Wednesday 2 October 2019

9am - Council

 

e)            Delegates authority to the Chief Executive to make any amendments to the schedule following consultation with the Mayor or Committee Chair.

 

 

9.2

Minutes of the Finance and Audit Committee Meeting dated 26 March 2018

Record No: R/18/9/21177

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Finance and Audit Committee meeting held 26 March 2018 as information.

 

 

9.3

Minutes of the Finance and Audit Committee Meeting dated 14 June 2018

Record No: R/18/9/20760

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Finance and Audit Committee meeting held 14 June 2018 as information.

 

 

9.4

Minutes of the Services and Assets Committee Meeting dated 9 May 2018

Record No: R/18/9/21174

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Services and Assets Committee meeting held 9 May 2018 as information.

 

 

9.5

Minutes of the Services and Assets Committee Meeting dated 26 July 2018

Record No: R/18/9/21175

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Services and Assets Committee meeting held 26 July 2018 as information.

 

 

9.6

Minutes of the Otautau Community Board Meeting dated 31 May 2018

Record No: R/18/8/18425

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Otautau Community Board meeting held 31 May 2018 as information.

 

 

9.7

Minutes of the Tuatapere Community Board Meeting dated 5 June 2018

Record No: R/18/8/19359

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Tuatapere Community Board meeting held 5 June 2018 as information.

 

 

9.8

Minutes of the Edendale-Wyndham Community Board Meeting dated 26 June 2018

Record No: R/18/9/21172

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Edendale-Wyndham Community Board meeting held 26 June 2018 as information.

 

 

9.9

Minutes of the Edendale-Wyndham Community Board Meeting dated 30 May 2018

Record No: R/18/9/21169

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Edendale-Wyndham Community Board meeting held 30 May 2018 as information.

 

 

9.10

Minutes of the Riverton/Aparima Community Board Meeting dated 6 June 2018

Record No: R/18/7/17797

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Riverton/Aparima Community Board meeting held 6 June 2018 as information.

 

 

9.11

Minutes of the Stewart Island/Rakiura Community Board Meeting dated 11 June 2018

Record No: R/18/8/20057

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Stewart Island/Rakiura Community Board meeting held 11 June 2018 as information.

 

 

9.12

Minutes of the Wallacetown Community Board Meeting dated 26 April 2018

Record No: R/18/9/21164

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Wallacetown Community Board meeting held 26 April 2018 as information.

 

 

9.13

Minutes of the Wallacetown Community Board Meeting dated 31 May 2018

Record No: R/18/9/21165

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Wallacetown Community Board meeting held 31 May 2018 as information.

 

 

9.14

Minutes of the Wallacetown Community Board Meeting dated 28 June 2018

Record No: R/18/9/21166

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Wallacetown Community Board meeting held 28 June 2018 as information.

 

 

9.15

Minutes of the Winton Community Board Meeting dated 12 June 2018

Record No: R/18/8/18846

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Winton Community Board meeting held 12 June 2018 as information.

 

 

9.16

Minutes of the Riverton Harbour Subcommittee Meeting dated 12 March 2018

Record No: R/18/9/20869

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Riverton Harbour Subcommittee meeting held 12 March 2018 as information.

 

 

9.17

Minutes of the Te Anau Basin Water Supply Subcommittee Meeting dated 17 April 2018

Record No: R/18/8/19521

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Te Anau Basin Water Supply Subcommittee meeting held 17 April 2018 as information.

 

 

9.18

Minutes of the Balfour Community Development Area Subcommittee Meeting dated 28 May 2018

Record No: R/18/9/21187

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Balfour Community Development Area Subcommittee meeting held 28 May 2018 as information.

 

 

9.19

Minutes of the Colac Bay Community Development Area Subcommittee Meeting dated 24 May 2018

Record No: R/18/8/20055

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Colac Bay Community Development Area Subcommittee meeting held 24 May 2018 as information.

 

 

9.20

Minutes of the Dipton Community Development Area Subcommittee Meeting dated 9 May 2018

Record No: R/18/9/21182

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Dipton Community Development Area Subcommittee meeting held 9 May 2018 as information.

 

 

9.21

Minutes of the Limehills/Centre Bush Community Development Area Subcommittee Meeting dated 17 May 2018

Record No: R/18/9/21352

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Limehills/Centre Bush Community Development Area Subcommittee meeting held 17 May 2018 as information.

 

 

9.22

Minutes of the Lumsden Community Development Area Subcommittee Meeting dated 11 June 2018

Record No: R/18/8/19541

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Lumsden Community Development Area Subcommittee meeting held 11 June 2018 as information.

 

 

9.23

Minutes of the Manapouri Community Development Area Subcommittee Meeting dated 22 May 2018

Record No: R/18/8/18998

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Manapouri Community Development Area Subcommittee meeting held 22 May 2018 as information.

 

 

9.24

Minutes of the Ohai Community Development Area Subcommittee Meeting dated 29 May 2018

Record No: R/18/9/21355

 

 

 

Resolution

M Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Ohai Community Development Area Subcommittee meeting held 29 May 2018 as information.

 

 

9.25

Minutes of the Orepuki Community Development Area Subcommittee Meeting dated 22 May 2018

Record No: R/18/8/19821

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Orepuki Community Development Area Subcommittee meeting held 22 May 2018 as information.

 

 

9.26

Minutes of the Nightcaps Community Development Area Subcommittee Meeting dated 29 May 2018

Record No: R/18/9/21357

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Nightcaps Community Development Area Subcommittee meeting held 29 May 2018 as information.

 

 

9.27

Minutes of the Riversdale Community Development Area Subcommittee Meeting dated 28 May 2018

Record No: R/18/9/21191

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Riversdale Community Development Area Subcommittee meeting held 28 May 2018 as information.

 

 

9.28

Minutes of the Thornbury Community Development Area Subcommittee Meeting dated 24 May 2018

Record No: R/18/8/20056

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Thornbury Community Development Area Subcommittee meeting held 24 May 2018 as information.

 

 

9.29

Minutes of the Tokanui Community Development Area Subcommittee Meeting dated 5 March 2018

Record No: R/18/9/21173

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Tokanui Community Development Area Subcommittee meeting held 5 March 2018 as information.

 

 

9.30

Minutes of the Woodlands Community Development Area Subcommittee Meeting dated 16 April 2018

Record No: R/18/9/21180

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Frazer and resolved:

That Council receives the minutes of the Woodlands Community Development Area Subcommittee meeting held 16 April 2018 as information.

 

The meeting adjourned for morning tea at 10.39am and reconvened at 10.58am.

 

Councillor Harpur left the meeting at 10.39am.

 

Mayor Tong, Councillors Baird, Dillon, Douglas, Duffy, Ford, Frazer, Keast, Kremer, Macpherson, Paterson and Perham were present when the meeting reconvened.

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Cr Perham, seconded Cr Kremer and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C10.1 Orawia Water Intake Land Acquisition

C10.2 WasteNet Southland Contract 550 - Right of Extension

C10.3 Regional Development Activity Areas of Focus

C10.4 Organisational Service Delivery - Community Led Development Approach

C10.5 Public Excluded Minutes of the Finance and Audit Committee Meeting dated 26 March 2018

C10.6 Public Excluded Minutes of the Finance and Audit Committee Meeting dated 14 June 2018

C10.7 Public Excluded Minutes of the Riverton/Aparima Community Board Meeting dated 6 June 2018

8.2 Proposed Road Stopping of part of Saleyard Road at Castlerock

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Orawia Water Intake Land Acquisition

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

WasteNet Southland Contract 550 - Right of Extension

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Regional Development Activity Areas of Focus

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Organisational Service Delivery - Community Led Development Approach

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Public Excluded Minutes of the Finance and Audit Committee Meeting dated 26 March 2018

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

s7(2)(e) - The withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate material loss to members of the public.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Public Excluded Minutes of the Finance and Audit Committee Meeting dated 14 June 2018

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(e) - The withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate material loss to members of the public.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

Public Excluded Minutes of the Riverton/Aparima Community Board Meeting dated 6 June 2018

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.           

 

Proposed Road Stopping of part of Saleyard Road at Castlerock

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive, Group Manager, Environmental Services, Group Manager, Services and Assets, Group Manager, Community and Futures, Chief Financial Officer, Chief Information Officer, People and Capability Manager, Group Manager, Customer Support, Communications Manager,  be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Orawia Water Intake Land Acquisition, C10.2 WasteNet Southland Contract 550 - Right of Extension, C10.3 Regional Development Activity Areas of Focus, C10.4 Organisational Service Delivery - Community Led Development Approach, C10.5 Public Excluded Minutes of the Finance and Audit Committee Meeting dated 26 March 2018, C10.6 Public Excluded Minutes of the Finance and Audit Committee Meeting dated 14 June 2018 and C10.7 Public Excluded Minutes of the Riverton/Aparima Community Board Meeting dated 6 June 2018 and 8.2 Proposed Road Stopping of part of Saleyard Road at Castlerock.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

That the Strategic Manager Property be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.1 Orawia Water Intake Land Acquisition and 8.2 Proposed Road Stopping of part of Saleyard Road at Castlerock.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

That the Management Accountant be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the items C10.2 WasteNet Southland Contract 550 - Right of Extension.  This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

The public were excluded at10.59am.

 

The meeting returned to open session at 11.30am.

 

8.2

Proposed Road Stopping of part of Saleyard Road at Castlerock (CONTINUED)

Record No: R/18/7/18260

 

Strategic Manager Property – Kevin McNaught was in attendance for this item.

 

 

Moved Cr Douglas, seconded Cr Perham, recommendations a to d with a new e (as indicated) and resolved:

That the Council:

a)            Receives the report titled “Proposed Road Stopping of part of Saleyard Road at Castlerock” dated 10 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to commence the process as set out in the Local Government Act 1974 to stop an approximately 18 m wide portion of Saleyards Road at Castlerock to allow the land to be disposed of to the adjoining landowners on the condition that the existing track to the Oreti River remains on the residual portion of road.

 

e)            Note that the landowners have requested that a portion of the road be stopped and transferred to them to allow the replanting to happen on their own property.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 11.31am.                    CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council HELD ON WEDNESDAY 19 SEPTEMBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 

 

 


 

APPENDIX 1