Edendale-Wyndham Community Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Edendale-Wyndham Community Board held in the Edendale Presbyterian Church, Corner Brydone and Melvin Streets, Edendale on Tuesday, 23 October 2018 at 7.32pm.

 

present

Chairperson

Pam Yorke

 

Deputy Chairperson

Denise Fodie

 

Members

David McKenzie

 

 

Andrew Roy

 

 

Melanie Shepherd

 

 

Calvin Wood

 

 

Councillor Paul Duffy

 

 

 

IN ATTENDANCE

Group Manager – Community and Futures

Rex Capil

Committee Advisor

Fiona Dunlop

Community Partnership Leader

Karen Purdue

 


Edendale-Wyndham Community Board

23 October 2018

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

David McKenzie and Andrew Roy advised that they were both members of the Edendale Community Pool Society.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Deputy Chairperson Fodie, seconded Member Shepherd and resolved:

That the Edendale-Wyndham Community Board confirms the minutes of the meeting held on 28 August 2018 as a true and correct record of that meeting.

 

Reports for Resolution

 

 

7.1

Consideration of a Request from Wyndham and Menzies Rugby Clubs to Erect Sports Field Lights

Record No: R/18/10/23216

 

Strategic Property Manager – Kevin McNaught was in attendance for this item.

 

Mr McNaught advised that the report was to consider a request from the Wyndham and Menzies Rugby Clubs to erect lights on the area developed as sports fields between the Wyndham Rugby Club and Menzies College.

 

 

 

 

 

Resolution

Moved Member Roy, seconded Member Wood and resolved:

That the Edendale-Wyndham Community Board:

a)                  Receives the report titled “Consideration of a Request from Wyndham and Menzies Rugby Clubs to Erect Sports Field Lights” dated 3 October 2018.

 

b)                 Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)                  Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)          Approve the application from the Wyndham and Menzies Rugby Clubs to erect sport field lights on the Wyndham Recreation Reserve noting that the clubs are to retain ownership and insure the lights and be also responsible for applying and complying with any consents that are required for the project.

 

 

7.2

Schedule of Meetings up to October 2019

Record No: R/18/9/22515

 

Committee Advisor – Fiona Dunlop was in attendance for this item.

 

Miss Dunlop advised that the the report was to approve a schedule of meeting dates up to October 2019 so that meetings can be publicly notified in accordance with the requirements set by the Local Government Official Information and Meetings Act 1987.

 

 

Resolution

Moved Chairperson Yorke, seconded Member McKenzie and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Schedule of Meetings up to October 2019” dated 1 October 2018.

 

b)           Determines that this matter or decision be recognised not as significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

d)           Agree to meet at 7.30pm in either the Wyndham or Edendale communities on the following dates in 2019:

·        Tuesday 26 February 2019 (Edendale)

·        Tuesday 30 April 2019 (Wyndham)

·        Tuesday 25 June 2019 (Edendale)

·        Tuesday 27 August 2019 (Wyndham)

 

 

Reports

 

 

8.1

Financial Report for the year ended 30 June 2018

Record No: R/18/7/17846

 

Community Partnership Leader – Karen Purdue was in attendance for this item.

 

Mrs Purdue advised that the financial report for the year ended 30 June 2018 were the financial result for the Edendale and Wyndham business units for the 2017/2018 financial year.

 

 

Resolution

Moved Deputy Chairperson Fodie, seconded Member Shepherd  and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Financial Report for the year ended 30 June 2018” dated 17 September 2018.

 

 

David McKenzie withdrew from the table.

 

8.2

Edendale Community Pool Society Annual General Meeting (Summary)

Record No: R/18/10/23872

 

The Board received a copy of the Edendale Community Pool Society annual general meeting summary.

 

 

Resolution

Moved Member Shepherd, seconded Chairperson Yorke and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Edendale Community Pool Society Annual General Meeting (Summary)” dated 12 October 2018.

 

b)           Receives the Annual Report of the Edendale Community Pool Society.

 

David McKenzie retuned to the table.

 

 

8.3

Appointment of Wyndham Community Housing Liaison Person

Record No: R/18/9/22868

 

The Chair Pam Yorke addressed the meeting regarding the appointment of a new liaison person to the role of Wyndham community housing liaison following the passing of Stuart “Digger” Eunson.  Mrs Yorke was pleased to advise that Board member Calvin Wood had agreed to take on the role.

 

 

Resolution

Moved Deputy Chairperson Fodie, seconded Member McKenzie  recommendations a to c and d with changes (as indicated) and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Appointment of Wyndham Community Housing Liaison Person” dated 1 October 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to appoint Board member Calvin Wood to be the Wyndham community housing liaison person.

 

 

8.4

Council Report

Record No: R/18/9/22344

 

Community Partnership Leader – Karen Purdue was in attendance for this item.

 

Mrs Purdue took the Board through the Council Report.  She particularly highlighted the following:

·         Environmental Health prosecutions

·         Customer Support libraries

·         Community Governance Elected representative working group

·         BERL stage 3 – Working towards positive Southland community futures

·         Tourism Infrastructure Fund applications

·         Venture Southland – application to the Lottery Environment and Heritage fund for a contribution towards the Menzies arch restoration

 

 

Resolution

Moved Member Wood, seconded Member Shepherd and resolved:

That the Edendale-Wyndham Community Board:

a)            Receives the report titled “Council Report” dated 12 October 2018.

 

 

Chair’s Report

 

Chair Yorke advised that she had been involved various issues since the last Board meeting and particularly highlighted the following:

·         A thank you to officers for the work on the change in the intersection of Balaclava and Redan Streets

·         Inspection of trees at racecourse and the future removal

·         Pruning of camellia bush over Dr Menzies grave

·         Shared services project underway with a person employed to assist six groups

·         Officers asked to investigate new access to the wildlife refuge through the Baltic Street land, installation of a park bench in memory of Digger Eunson and installation of more drinking fountains

·         External walls of the Wyndham hall require painting and that the colour of the paint is to be chosen

·         New gardener commencing work at the end of October 2018

·         The need for “rules” on banners to go up poles

·         A response from officer’s regarding a letter from the Wyndham community pool.

 

 

Councillor's Report

 

Councillor Duffy updated Board members on activities that he has been involved with since the last meeting. 

 

He particularly highlighted:

·         That Council had met and agreed on a way forward for the Te Anau wastewater disposal project

·         Had made investigations into a cairn in memory of stillborn babies

·         Suggested some people for Community service awards.

 

 

Next Meeting

 

The Board noted that the next meeting of the Community Board is scheduled for 7.30pm on Tuesday 4 December 2018 at the Memorial Hall, Balaclava Street, Wyndham.

 

 

 

The meeting concluded at 9.10pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Edendale-Wyndham Community Board HELD ON TUESDAY 23 OCTOBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................