Gorge Road and Districts Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Gorge Road and Districts Community Development Area Subcommittee held in the Gorge Road Community Centre, Factory Road, Gorge Road on Monday, 29 October 2018 at 1pm.

 

present

Chairperson

Ray Waghorn

 

Members

Rex Botting

 

 

Julie Keast

 

 

George Kevern

 

 

Gay Munro (1.10pm – 2.28pm)

 

 

 

APOLOGIES

Mark Hamill

 

 

 

ABSENT

Helen O'Connor

 

 

IN ATTENDANCE

Committee Advisor

Fiona Dunlop

Community Partnership Leader

Karen Purdue

Community Engineer

Brendan Gray

 


Gorge Road and Districts Community Development Area Subcommittee

29 October 2018

 

1             Apologies

 

There were apologies from Mark Hamill.

 

Moved Chairperson Waghorn, seconded Member Kevern and resolved:

That the  Gorge Road and Districts Community Development Area Subcommittee accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Botting, seconded Member Kevern and resolved:

That the Gorge Road and Districts Community Development Area Subcommittee confirms the minutes of the meeting held on 22 June 2018 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Financial Report for the year ended 30 June 2018

Record No: R/18/7/17598

 

Community Engineer – Brendan Gray and Community Partnership Leader – Karen Purdue were in attendance for this item.

 

 

Resolution

Moved Member Botting, seconded Member Kevern and resolved:

That the Gorge Road and Districts Community Development Area Subcommittee:

a)            Receives the report titled “Financial Report for the year ended 30 June 2018” dated 4 September 2018.

 

 

7.2

Direction-setting for Annual Plan 2019/2020

Record No: R/18/10/23943

 

Community Partnership Leader – Karen Purdue was in attendance for this item.

 

Mrs Purdue advised that the report was to confirm the direction determined for the 2nd year of the 2018/2028 Long Term Plan.

 

The report provided an overview of the forecasted projects and services for the Gorge Road and Districts Community Development Area in 2019/2020 and includes any variations from what was anticipated in year two of the Long Term Plan 2018-2028.

 

The Subcommittee noted that the table below (in the officer’s report) which indicated the overall impact on rates had one set of incorrect figures.  The correct figures are below (in bold).

 

Overall impact on Rates

 

The changes noted above have the potential impact on the Board’s rates as follows:

Rate Type

Basis of Rate

Budget

2018/2019 (Incl GST)

Proposed 2019/2020 (Incl GST)

Change

Gorge Road Community Development Area Rate

Fixed Charge

$7,121

$6,141

($6,141)

($980)

 

(During discussion on the report Gay Munro joined the meeting at 1.10pm.)

 

Resolution

Moved Member Botting, seconded Member Kevern and resolved:

That the Gorge Road and Districts Community Development Area Subcommittee:

a)            Receives the report titled “Direction-setting for Annual Plan 2019/2020” dated 23 October 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes that any extraordinary projects for the local area have been included in the 2019/2020 Annual Plan, as identified through Council process in the project plan for extraordinary projects/activities/events project template completed by 21 September 2018.

 

e)            Approves minor variations in the Gorge Road and Districts Community Development Area plan from year two of the Long Term Plan 2018-2028. 

 

f)             Budgets for the year commencing 1 July 2019 be adopted for inclusion in the Council’s Draft 2019/2020 Annual Plan as included in the report as appendices 1 to 3.

 

g)           Requests the setting of the following rates and charges (including GST) for the year commencing 1 July 2019 based on the approved budgets in (e) above.

 

Rate Description

Rate (GST Incl)

Gorge Road and Districts Community Development Area Rate

$6,141 

 

 

7.3

Council Report

Record No: R/18/9/22415

 

Community Partnership Leader – Karen Purdue was in attendance for this item.

 

Mrs Purdue took Subcommittee through the Council report and highlighted the following:

·         Water issues

·         Infrastructure commission

·         Southland Regional Development Agency

·         Representation review

·         Community Governance and Elected members representation working group

·         BERL stage 3 – Working towards positive Southland community futures

·         Tourism Infrastructure Fund

 

 

Resolution

Moved Cr Keast, seconded Member Kevern and resolved:

That the Gorge Road and Districts Community Development Area Subcommittee:

a)            Receives the report titled “Council Report” dated 23 October 2018.

 


 

 

Chairperson’s Report

 

Chairperson Waghorn reported that he had met with a structural engineer regarding the war memorial to house the Oteramika church bell, the trees had been cut down at the back of the hall and he had conducted some interviews with people who had lived in the Gorge Road area.

 

Councillor’s Report

 

Councillor Keast to report on matters from the District Council table.  She highlighted the following:

·         Was interviewed for BERL stage 3 – Working towards positive Southland community futures

·         That Council has made a decision on the Te Anau wastewater discharge option

·         Attended a public meeting on Stewart Island/Rakiura on the proposed visitor levy

·         Alternative Coastal route is sealed to Waipapa Point with a section close to Curio Bay to be finished

·         Attended the recent LGNZ Zones 5 and 6 meeting on Stewart Island/Rakiura.

 

 

Next Meeting

 

The Subcommittee agreed that they would meet at 1pm on Monday 11 March 2019 and at 1pm on Monday 1 July 2019.

 

 

The meeting concluded at 2.28pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Gorge Road and Districts Community Development Area Subcommittee HELD ON MONDAY 29 OCTOBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................