Lumsden Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Lumsden Community Development Area Subcommittee held in the Southland District Council Lumsden Office, 18 Diana Street, Lumsden on Monday, 15 October 2018 at 6pm.

 

present

 

Chairperson

Rob Scott

 

 

 

 

Members

Kevin Skoropada

 

 

Carolyn Smith

 

 

Greg Tither

 

 

Morris Williams

 

 

Councillor John Douglas

 

 

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

Community Partnership Leader

Kelly Tagg

 


Lumsden Community Development Area Subcommittee

15 October 2018

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Williams, seconded Member Smith

That the Lumsden Community Development Area Subcommittee confirms the minutes of the meeting held on 11 June 2018 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Unbudgeted Expenditure Approval to Undertake some Upgrading of the Pavilion at the Lumsden Recreation Reserve

Record No: R/18/10/23486

Community Partnership Leader, Kelly Tagg presented the report.

 

Mrs Tagg advised the purpose of this report by Kevin McNaught (Strategic Manager Property) is for the subcommittee to approve unbudgeted expenditure in the amount of $9,700 (excl GST) in order to undertake carpentry and water supply upgrading work at the pavilion.

The Subcommittee noted that the project be funded from the Subcommittee’s Property Sales reserve of $5,700 with the balance of $4,000 being funded from the Subcommittee’s General reserve.

 

 

Resolution

Moved Member Skoropada, seconded Member Tither

That the Lumsden Community Development Area Subcommittee:

a)            Receives the report titled “Unbudgeted Expenditure Approval to Undertake some Upgrading of the Pavilion at the Lumsden Recreation Reserve” dated 10 October 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Resolves to approve the unbudgeted expenditure of $9,700 plus GST including contingency to undertake carpentry and water supply upgrading work at the pavilion located at the Lumsden Recreation Reserve.

 

e)            Approve that the project be funded from the Subcommittee’s Property Sales reserve with the balance being funded from the Subcommittee’s General reserve.

 

 

 

 

7.2

Financial Report for the year ended 30 June 2018

Record No: R/18/6/15549

Community Partnership Leader, Kelly Tagg presented the report.

 

Mrs Tagg advised the purpose of the report is to provide the subcommittee with the financial results for the year ended 30 June 2018.

 

The subcommittee noted that they are subject to review by Audit New Zealand in September 2018, and therefore may change.

 

Resolution

 

Moved Member Williams, seconded Member Tither

 

That the Lumsden Community Development Area Subcommittee receives the report titled “Financial Report” for the year ended 30 June 2018 dated 25 September 2018.

7.3

Council Report

Record No: R/18/9/22334

Community Partnership Leader – Kelly Tagg was in attendance for this item.

She took the Subcommittee through the report and highlighted the following:

 

·                     Tourism Infrastructure Fund

·                     Public Housing Plan

·                     Freedom Camping

·                     Representation Review

·                     Waikaia Museum Redevelopment

·                     Lumsden CDA Finances which included;

 

1.              With the exception of streetworks, all income business units for Lumsden are on track year

2.              to date.  The debit against streetworks relates to an accrual for income that was reversed

3.              in error relating to the Lumsden Railway Precinct Upgrade.  This will be rectified when the

4.              co-funding is received from MBIE in due course.

5.               

6.              Expenditure is also tracking within the year to date budget with the exception of the

7.              operating costs business unit which is overspent due to the incorrect coding of an

8.              internal rates charge.  Staff are working to investigate and rectify this error at present.

9.               

10.          The capital expenditure projects relate to the purchase of new books for the Lumsden

11.          library, footpath renewals and the balance of the Lumsden Railway Precinct Upgrade

 

Councillor Douglas highlighted the following:

·                     Water Issues

·                     Southland Regional Development Agency

·                     Representation Review

·                     Lumsden Maternity Home

·                     Stewart Island Visitor Levy

·                     Risk Management Seminar

 

 

8.1        Chairperson’s Report

 

  The Chairman, Rob Scott, reported on matters with which he has been involved since the  subcommittee’s last meeting, which included;

 

·           Freedom Camping update

·           Representation Review update

·           Memorial Hall upgrade 

·           Recreation Grounds

·           Roading safety issues

·           Lumsden Heritage Trust

·           Swimming Pool

 

 

 

8.2     Committee Reports

 

Hall –  Meeting with Property Staff to discuss upgrade to be arranged.

 

           

 

The meeting concluded at 8.30pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 15 OCTOBER 2018.

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................