Notice is hereby given that a Meeting of the Ohai Railway Fund Subcommittee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 31 October 2018

11am

Southland District Council Otautau Office
176 Main Street, Otautau

 

Ohai Railway Fund Subcommittee Agenda

OPEN

 

 

MEMBERSHIP

 

Chairperson

Sue Adams

 

Deputy Chairperson

Bill Mather

 

Members

Kevin Dixon

 

 

Caroline Reed

 

 

Councillor Stuart Baird

 

 

Councillor George Harpur

 

 

Councillor Nick Perham

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

Coummunity Partnership Leader

Kelly Tagg

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 

Terms of Reference – Ohai Railway Fund Subcommittee

 

Ohai Railway Fund Area

“The boundaries of the Ohai Railway Fund Area are generally defined as:-

East           the Aparima River and from the Hundred Line at Aparima North to Home Creek.

West        the Wairaki River from the Wairaki River bridge on the Clifden/Blackmount main highway north along its course into the Takitimu Mountains.

South       the Hundred Line from Aparima to Scotts Gap, along the Scotts Gap Feldwick Road to Feldwick, along the Clifden Gorge Road to Eastern Bush, and the Otahu - Eastern Bush Road to the Wairaki River Bridge. 

North       Takitimu Mountains to Home Creek, then along its water course to the Aparima River.”

 

The boundary of the defined area is indicatively demonstrated on the map attached to this Terms of Reference and is legally described in the New Zealand Gazette Notice, page 1671 of 11 May 1916 that is also attached to this Terms of Reference.  

 

Purpose of Fund

The purpose of the fund is to provide grant(s) for the benefit of the “residents” of the former “Ohai Railway Board Area” as defined on the attached map.  A “resident” being a person or a descendant of a person whose name appeared on the Parliamentary Electoral Roll for a nine year period during the years 1960 to 1999, both years inclusive, and whose address at this time or times was within the area of the district of the former Board.

 

From the date of the Triennial elections of members of the Subcommittee to be held in 2017, the reference in the above subclause to the year ‘1999’ shall read as a reference to ‘2011’, and on the date of each subsequent Triennial election of members of the Subcommittee shall be amended by the addition of a further three years to that reference.”

 

General Information

The Ohai Railway Fund Subcommittee has the discretion to change the level of grants allocated annually.

The Background Paper for the creation of the Ohai Railway Fund Subcommittee is the Local Government Commission Determination on the former Ohai Railway Board 1993.

Ohai Railway Fund Subcommittee, is a Subcommittee of Southland District Council, and will be subject to Southland District Council’s Code of Conduct.

 

Eligible Purposes

Listed below is a summary of eligible purposes:

•           The provision of bursaries for post-secondary school study or adult education.

•           To facilitate Employment Opportunities.

•           The development of:

-           Community facilities, reserves and resources.

-           Recreational and leadership opportunities.

-           Community programmes, activities, events and charitable purposes.

-           Operating costs can be considered where they are incorporated into a specific project.  NOTE:  This is not to be interpreted as an offsetting of rates.

•           Assistance may also be provided to individuals or groups taking part in events, which reflect credit or provide benefit to the community.

•           Consideration may be given to projects aimed at providing public utilities.

•           Loans

•           Community Education and Training

•           Transport - Transport Allowance may be considered for specific projects, but does not allow for transport to and from work or study.

•           Assistance for other initiatives outside the above broad categories may be provided at the discretion of the Subcommittee.

 

Fund Allocation Criteria

Priority is given to assisting new ventures and developments, particularly those that provide ongoing benefit.

The level of assistance should reflect the level of contribution from the applicant and the potential benefits.

Priority may be given to applications where there are limited alternative means of raising funds.

Priority will be given to supporting educational initiatives for applicants whose opportunities are limited by difficult circumstances.

Where projects are of equal merit levels of previous assistance may be considered when establishing priority.

 

Membership

The Ohai Railway Fund Subcommittee comprises the following members:

•           Three representatives whom are appointed by the Southland District Council.

•           Four local representatives whom are elected at the Subcommittee’s Triennial meeting.

 

Triennial Meeting

The Triennial meeting of the Subcommittee is held within the first three months of the year following the Triennial elections of the Southland District Council.

The venue of the Triennial meeting is to alternate between Ohai, Nightcaps and Wairio.

The Triennial meeting is chaired by the current Chairperson of the Ohai Railway Fund Subcommittee.

Advertisement of the Triennial Meeting to be placed in local and public newsletters and flyers placed in local communities.

 

Eligibility of Local Representatives

Persons who are entitled to stand as a local representative on the Ohai Railway Fund Subcommittee must qualify as a ‘resident”, and must reside in the area for a minimum of nine (9) years.

DEFINITIONA “resident” being a person, or a descendant of a person, whose name appeared on the Parliamentary Electoral Roll in any year from 1960 to 1999 (both years inclusive) and whose address at the time was within the area of the former Board. 

From the date of the Triennial Elections of members of the Subcommittee to be held in 2017, the reference above to the year ‘1999’ shall read as a reference to ‘2011’.  On the date of each subsequent Triennial Election of members of the Subcommittee the closing year shall be amended by the addition of a further three years to that reference ie: Triennial Election in 2017 - the applicable years will be amended to read “1960 to 2005 (inclusive)”.

 

Election of Local Representatives

The election of the four local representatives to the Subcommittee is held at the Triennial meeting.

The successful candidates are the four nominees whom receive the highest number of votes at the Triennial meeting.

The election process is by way of nomination from “the floor” from members of the public attending the triennial election.

Numbered voting papers are to be issued to eligible voters on their entrance to the Triennial meeting.

Following the Triennial election in 2017, in the event of a local elected representative retiring during the three year term, a new election will be held to appoint a replacement local representative.

 

 

 

 

Voting Rights at the Triennial Meeting

Persons entitled to voting rights at the triennial meeting:

•           Must qualify as a ‘resident.’

·                 Must have resided within the defined area for a minimum period of three years immediately preceding the date of the triennial election; and

•           Must be in attendance at the triennial meeting.  Proxy votes at the triennial meeting are NOT ACCEPTED.

 

All persons must sign a declaration at the Triennial Meeting confirming their residency in the Ohai Railway Fund defined area for a minimum period of three years.

 

Election of Chairperson and Deputy Chairperson

The Chairperson and Deputy Chairperson shall be elected at the first ordinary meeting of the Subcommittee following the Triennial meeting, and are elected by the members of the Ohai Railway Fund Subcommittee.

 

Applications

Any application submitted for building alterations or extensions to an existing building must have copies of plans, specifications and quotes attached. 

Applicants seeking funding in excess of $15,000 must be accompanied by a
Long-Term Management Plan.

In the event of an organisation winding up within five years of receiving grant monies that organisation must repay the Ohai Railway Fund Subcommittee a portion of the funds allocated on a pro rata basis of 20% depreciation per annum.

Organisations seeking funding must submit their latest financial accounts with their application.

Grants for post-secondary school or adult education assistance are to be allocated as follows:

•           Students who reside in the defined area up to $1,500.

•           Non-resident students who qualify for funds up to $1,000.

•           Short courses (12 months or less) and reside in the defined area up to $1,000.

•           Short courses (12 months or less) and the applicant is not a resident in the defined area up to $700.

 

Applicants who qualify for post-secondary school or adult education grants are entitled to one grant only and cannot re-apply for similar type applications.

NOTE:  Only applications from residents’ children and grandchildren of the Ohai Railway Fund defined area will be considered, and those applicants who reside ‘outside the defined area’ with a parent or grandparent still residing in the area will be given priority, however the Subcommittee has the discretion in respect of every application that is lodged.

Grant monies will not be released until confirmation is received of the project’s commencement date.  Unless an extension is received by the Subcommittee, in writing, and the said project has not commenced by six months from date of confirmation of successful grant application, the grant will become null and void.

Applications that are deemed to have commenced will be classed as retrospective and in normal circumstances will not be considered, however, in special circumstances the Subcommittee has the right to consider same.

 

International Opportunities

For those undertaking a recognised overseas opportunity the following terms of reference applies:

•           Those who qualify under eligibility criteria, reside in the defined area, and the length of the exchange is a minimum of seven months are entitled up to $1,500.

•           Those who qualify under eligibility criteria, reside in the defined area, and the length of the exchange is up to six months are entitled up to $1,000.

•           Those who qualify under eligibility criteria but do not reside in the defined area and:

-           the length of the exchange is for a minimum of seven months are entitled to a maximum figure of $1,000;

-           the length of the exchange is between one-six months are entitled to a maximum figure of $500.

Applicants who qualify for international opportunities grants are entitled to one grant only and cannot re-apply for similar type applications.

 

Community Education and Training Fund

This Subcommittee supports a community education and training fund for persons aged 15 years and older who wish to undertake non-traditional leadership or life skills education programmes, and such applicants must reside in the defined area of the Ohai Railway Fund, and the maximum amount available to any one applicant being $1,500.

Applicants who qualify for community education and training fund grants are entitled to one grant only and cannot re-apply for similar type applications.

 

Loans

This Subcommittee agree to have loans included as part of its terms of reference with each loan application treated on its own merits.

This Subcommittee has the right to place a caveat on the title of any land and property of the applicant, or next of kin, and such caveat to have ‘first-call’ status.

Applications for loans by individuals or community groups shall include the following information:

•           applicant’s details.

•           the loan requirements.

•           bank statements.

•           an audited copy of the latest annual financial report (or a schedule of assets and liabilities for an application by an individual).

•           income and expenditure details.

•           details of security offered.

 

Applications for commercial loans shall include the following information:

•           a company profile.

•           a proposed summary.

•           historical data.

•           a business plan.

•           certification by the applicant.

 

An independent consultant, with suitable qualifications in the relevant industry, shall assess applications for commercial loans and make a recommendation to the Subcommittee.

The applicant shall meet all costs associated with the independent assessment.  Such costs will be met from an initial non-refundable application fee of $500.  If costs are going to exceed the initial application fee the applicant will be asked to agree to the costs before any further work shall proceed.

 

Where loans have been advanced to a business, the company/partnership will be expected to submit financial reports to the Subcommittee on either a quarterly, six monthly or an annual basis.  The basis for reporting will be at the discretion of the Subcommittee.

Loans are to be secured over the assets of the business in accordance with the provision of the Land Transfer Act or the Properties Securities Act 1999.  The assets to be secured shall be determined on a case-by-case basis.

 

Recipients of loan monies will pay an interest rate calculated on a yearly basis (31 March) and based on the current weighted average rate of return of Southland District Council investments.

 

 

Declaration of Interest

If a Subcommittee member has any connection to an application greater than that of the general public that member should declare an interest in the said application, prior to it being considered.

In such circumstances, the member affected shall still be entitled to speaking and voting rights, unless that member has a pecuniary interest in said application.

 

Applications Received After Closing Date

Applications lodged but received after the closing date for applications are decreed to be out of time and not to be considered for allocation of grant monies, unless the Subcommittee determines there is a special case that requires consideration.

 


Ohai Railway Fund Subcommittee

31 October 2018

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                8

2             Leave of absence                                                                                                                                                8

3             Conflict of Interest                                                                                                                                             8

4             Public Forum                                                                                                                                                         8

5             Extraordinary/Urgent Items                                                                                                                        8

6             Confirmation of Minutes                                                                                                                               8

Reports

7.1         Financial Report to 30 September 2018                                                                                             15

7.2         Organisation Application Summary                                                                                                    21

7.3         Tertiary Application Summary                                                                                                              123

7.4         Grants schedule                                                                                                                                             149

 

   


 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Subcommittee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)            the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)           that item may be discussed at that meeting if-

(i)            that item is a minor matter relating to the general business of the local authority; and

(ii)           the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)          no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

6.1         Meeting minutes of Ohai Railway Fund Subcommittee, 30 April 2018


 

Ohai Railway Fund Subcommittee

 

OPEN MINUTES

 

 

Minutes of a meeting of Ohai Railway Fund Subcommittee held in the Southland District Council Otautau Office, 176 Main Street, Otautau on Monday, 30 April 2018 at 10.15am.

 

present

 

Chairperson

Sue Adams

 

Deputy Chairperson

Bill Mather

 

Members

Kevin Dixon

 

 

Caroline Reed

 

 

Councillor George Harpur

 

 

Councillor Stuart Baird

 

 

Councillor Nick Perham

 

 

IN ATTENDANCE

 

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Kelly Tagg

 


1             Apologies

 

There was no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

The Chair, Member Adams declared a conflict of interest in regards to the Tertiary Application lodged by Nicole Adams and took no part in discussions or voting on this matter.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Dixon, seconded Member Mather  and resolved:

That the minutes of Ohai Railway Fund Subcommittee meeting held on 10 November 2017 be confirmed as a true and correct record of that meeting.

 

Reports

 

 

7.1

Financial Report to 31 March 2018

Record No: R/18/4/7499

 

Community Partnership Leader, Kelly Tagg presented the report.

 

Mrs Tagg advised the report provides a summary of the Ohai Railway Fund’s financial position as at 31 March 2018.

 

Mrs Tagg advised funds available to be allocated is forecast to be $47,805 for the remainder of the year to 30 June 2018.

 

Mrs Tagg advised if grants and expenditure are incurred as budgeted this year, the forecast reserve fund at 30 June 2018 would be approximately $1,889,049 (30 June 2017 actual $1,860,838.)

 

 

Resolution

Moved Councillor Perham, seconded Councillor Baird  and resolved:

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Financial Report to 31 March 2018” dated 20 April 2018.

 

 

7.2

Tertiary Application Summary

Record No: R/18/4/8984

 

Committee Advisor, Alyson Hamilton presented the report.

Mrs Hamilton advised applications from six individuals seeking a grant to assist with tertiary study have been lodged.

The Chair, Member Adams declared an interest on the application relating to Nicole Adams and withdrew from the table at this point and left the room.

Deputy Chair, Member Mather assumed the chair.

The application for an educational grant relating to Nicole Adams was considered at this point.

At the conclusion of discussion on the item Chairperson Adams resumed the chair.

Applications for the remaining five individuals seeking educational grants were considered at this point.

 

 

 

Resolution

Moved Member Dixon, seconded Member Reed  and resolved:

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Tertiary Application Summary” dated 19 April 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to allocate the following grants subject to receipts for course fees being produced by applicants prior to the funds being released.

 

§  Jessica Ballantyne           $1,000

§  Jaydin Forde Keen           $1,000

§  Dylan Moore                       $1,000

§  Karen Reid                            $700

 

 

Resolution

Moved Member Dixon, seconded Cr Harpur and resolved:

That the Ohai Railway Fund Subcommittee:

e)          Agrees to allocate the following grant subject to receipts for course fees being produced by the applicant prior to the funds being released.

 

§  Nicole Adams                        $1,500

 

 

Resolution

Moved Member Dixon, seconded Member Mather and resolved:

That the Ohai Railway Fund Subcommittee:

f)            Agrees that the application from Rebecca Harris be declined due the applicant not meeting the criteria of the Fund i.e. not residing in the defined area for the relevant nine year period.

g)           Recommends the applicant reapply to the Fund next year (2019).

 

 

 

7.3

Organisation Application Summary

Record No: R/18/4/8987

 

Committee Advisor, Alyson Hamilton presented the report

Mrs Hamilton advised applications from two organisations have been lodged, these being the Takitimu Community Development Committee and the Takitimu District Pool who are seeking grants to assist with community projects and requests the subcommittee consider the applications and direct accordingly.

 

 

 

Resolution

Moved Cr Harpur, seconded Member Dixon  and resolved:

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Organisation Application Summary” dated 19 April 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves a grant of $5,000 to the Takitimu Community Development Committee to assist with the costs associated with the replacement of the roof at the community workers office in Ohai.

 

e)            Approves a grant of $7,200 to the Takitimu District Pool to assist with the costs associated with repair work to be undertaken to the coal fire boiler, grate and firebox.

 

 

7.4

Grants schedule

Record No: R/18/4/8975

 

Committee Advisor Mrs Hamilton presented the report.

 

Mrs Hamilton advised the purpose of the report is to provide an alphabetical schedule of Ohai Railway Fund grant monies allocated since October 1993 for Members’ information.

 

 

Resolution

Moved Chairperson Adams, seconded Member Mather  and resolved:

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Grants schedule” dated 19 April 2018.

 

 

 

The meeting concluded at 11.35am                     CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ohai Railway Fund Subcommittee HELD ON MONDAY, 30 APRIL 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Ohai Railway Fund Subcommittee

31 October 2018

 

Financial Report to 30 September 2018

Record No:             R/18/9/22661

Author:                      Brie Lepper, Graduate Accountant

Approved by:         Anne Robson, Chief Financial Officer

 

  Decision                                        Recommendation                                  Information

 

 

Financial Report

1        This report provides a summary of the Ohai Railway Fund’s financial position as at 30 September 2018.

2        No grants have been allocated in the current financial year to date.

3        For 2018/2019 year budgeted funds available to be allocated for grants is $55,000, however forecast amount available for grants after considering projected interest is $59,112 for the remainder of the year (to 30 June 2019).

4        Interest income on the fund for the full financial year is currently projected at $60,896 (3.27%) based on the average Reserve Bank of New Zealand (RBNZ) six month term deposit rate for the 12 months prior to 30 September 2018. Actual interest at year end will be allocated based on the average RBNZ six month term deposit rate for the 12 months prior to 30 June 2019. There is a risk that the actual interest rate may differ from what is forecast (and consequently paid out as grants), however in the event that there is a shortfall, the Committee has sufficient reserve funds available to fund such a deficit.

5        If grants and expenditure are incurred as budgeted this year, the forecast reserve fund at 30 June 2019 would be approximately $1,894,759 (30 June 2018 actual: $1,890,647).

6        This report also includes the final financial results for the year ended 30 June 2018 (Appendix 1). Staff note that there was a $29,809 surplus for the year as a result of less grants being awarded than budgeted.  These results were recently reviewed by Audit New Zealand as part of the Council’s audit for the year ended 30 June 2018.

7        The Committee could choose to allocate the 2017/2018 surplus in the current year if there are suitable applicants. 

 

 

 


 

Appendix 1:

 

Recommendation

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Financial Report to 30 September 2018” dated 15 October 2018.

 

 

Attachments

There are no attachments for this report.  

 


Ohai Railway Fund Subcommittee

31 October 2018

 

Organisation Application Summary

Record No:             R/18/10/24300

Author:                      Alyson Hamilton, Committee Advisor

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The purpose of the report is for the subcommittee to consider applications from four organisations, seeking grants to assist with community projects and it is requested the subcommittee consider the applications and direct accordingly.

2        The applications to be considered include the following:

1)   Epilepsy Association of New Zealand

2)   Nightcaps Community Development Area Subcommittee

3)   Southland Life Education Community Trust

4)   St Patrick’s School, Nightcaps

 

Summary

Epilepsy Association of New Zealand

3        The Epilepsy Association of New Zealand wishes to apply for funding in the amount of $650.00 to provide print materials to update brochures for the field service program in the Southland region.

4        The funding is required to ensure that updated information relating to medical and social changes to epilepsy is included in the new brochures.

5        The total project cost is $2,205.00 with the contribution from the Epilepsy Association being $750.

Nightcaps Community Development Area Subcommittee (CDA)

6        The Nightcaps CDA wishes to apply for funding in the amount of $1,211.00 to assist towards funding costs for a children’s Christmas party to be held in December 2018 for all local children in the Nightcaps and Ohai area.

7        The funding is required to assist toward the purchase of catering supplies and a small gift for each child. It is estimated approximately 150 children to attend the function.

8        The total project cost is $1,411.00 with the contribution from the Nightcaps CDA being $200.00.

Southland Life Education Community Trust

9        The Southland Life Education Community Trust wishes to apply for funding in the amount of $2,000.00 to assist towards annual operating costs of the Trust.

10      The funding is required to assist towards the administrative and operating costs of a mobile classroom, and resources to schools.

11      The total project cost is $117,640.00 with the contribution from the Southland Life Education Community Trust being $117,264.00.

St Patrick’s School

12      The St Patrick’s School wishes to apply for funding in the amount of $2,920.00 for a shade cloth to replace the previous shade cloth which lasted more than twenty years and has recently been destroyed in strong winds.

13      The funding is required to ensure the children have a shaded area that covers the students’ eating area and provides a shaded play area.

14      The total cost of the project is $3,920.00 with the contribution from St Patrick’s School being $1,000.00.

15      Copies of the organisational applications are attached to this report.

 

Recommendation

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Organisation Application Summary” dated 23 October 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to fund or decline the applications.

 

 

Attachments

a             Application - Epilepsy Association of New Zealand

b             Application - Nightcaps Community Development Area Subcommittee

c             Application - Southland Life Education Community Trust

d            Application - St Patrick's School    

 


Ohai Railway Fund Subcommittee

31 October 2018

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ohai Railway Fund Subcommittee

31 October 2018

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ohai Railway Fund Subcommittee

31 October 2018

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ohai Railway Fund Subcommittee

31 October 2018

 


 


 


 


 


 


Ohai Railway Fund Subcommittee

31 October 2018

 

Tertiary Application Summary

Record No:             R/18/10/24374

Author:                      Alyson Hamilton, Committee Advisor

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

Purpose

1        The purpose of the report is for the subcommittee to consider applications from 5 individuals seeking grants to assist with tertiary study.  The Subcommittee is requested to consider the applications and direct accordingly.

2        The Subcommittee is directed to section 12, section 13 and section 14 of the Ohai Railway Fund Terms of Reference approved by Council on 6 September 2017 which sets out the criteria for individual applications.

3        A summary of the individual applications is attached for Members information.

4        A copy of applicants supporting information is also attached to the report.

 

Recommendation

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Tertiary Application Summary” dated 23 October 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to fund or decline the applications.

 

 

Attachments

a             Ohai Railway Fund Subcommittee - Tertiary Application Summary - September 2018

b             Supporting papers - Grace Church

c             Supporting papers - Diane Griffiths

d            Supporting papers - Benjamin McMaster

e             Supporting papers - Joshua Milne

f             Supporting papers - Georgia Stevens    

 


Ohai Railway Fund Subcommittee

31 October 2018

 


Ohai Railway Fund Subcommittee

31 October 2018

 


 


 



Ohai Railway Fund Subcommittee

31 October 2018

 


 


 


 


 


 


 


 


 


Ohai Railway Fund Subcommittee

31 October 2018

 


 


 


Ohai Railway Fund Subcommittee

31 October 2018

 


 


 


Ohai Railway Fund Subcommittee

31 October 2018

 


 


 


Ohai Railway Fund Subcommittee

31 October 2018

 

Grants schedule

Record No:             R/18/10/23987

Author:                      Alyson Hamilton, Committee Advisor

Approved by:         Rex Capil, Group Manager Community and Futures

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        An alphabetical schedule of Ohai Railway Fund Grant monies allocated since October 1993 is attached for Members’ information.

 

 

Recommendation

That the Ohai Railway Fund Subcommittee:

a)            Receives the report titled “Grants schedule” dated 19 October 2018.

 

 

Attachments

a             Ohai Railway Fund Approved Grants - updated April 2018    

 


Ohai Railway Fund Subcommittee

31 October 2018

 

Ohai Railway Fund Approved Grants (Alpha)

 

 

 

Surname

First Name

Misc

Grant

Date

Abbari

J A

subject to eligibility

$200

Nov-07

Adams

Janelle

 

$850

Mar-94

Adams

Matthew David

 

$1,000

Dec-13

Adams

Charlotte Emma

 

$350

Nov-17

Adams

Nicola

 

$1,500

Mar-18

Adams

Rebecca Sarah

 

$1,500

Nov-17

Allan

Bianca Indra

 

$1,000

Nov-11

Allan

Robert Prakash

 

$700

Apr-13

Allan

Yvonne

 

$850

May-95

Amataiti

Tangi

 

$1,000

Oct-93

Amataiti

Tangi

 

$1,000

Mar-94

Anderson

Daniel Trevor

 

$1,000

Nov-09

Anderson

L R

 

$250

Apr-96

Anderson

Tracy Michele

 

$250

May-97

Annear

Geoff

 

$1,000

Apr-10

Annear

Hamish John

 

$250

May-02

Annear

M J

 

$250

Apr-99

Annear

Nicholas Carl

 

$250

May-05

Aparima Hall

 

 

$2,205

May-95

Aparima Hall

 

 

$2,000

Apr-04

Aparima Hall

 

 

$4,000

Apr-13

Aparima Playgroup

 

conditions

$1,500

Nov-11

Aparima Playgroup

 

conditions

$4,000

Oct-14

Armitage

A E

 

$250

Apr-99

Auld

S J

 

$1,250

Nov-98

Baker

Jeremy Andrew

 

$700

Dec-13

Ballantyne

Jessica

 

$1,000

Mar-18

Bannerman

George

 

$250

Mar-03

Bannerman

Sarah Louise

 

$250

May-02

Barnett

K R

 

$850

May-95

Barrett

M J

 

$500

Apr-96

Beaman

Leon

 

$500

Mar-94

Beaman

Leon William

 

$250

May-97

Beaman

Marcia Jayne

 

$250

Apr-04

Beck

Joelene Elizabeth

 

$250

May-06

Beck

Larissa

 

$1,000

Nov-17

Beck

Lindsay

 

$850

Oct-93

Beck

Michelle Joan

 

$1,000

Nov-12

Bennett

Melissa

 

$200

Mar-00

Bennett

Melissa M

 

$1,250

Oct-02

Bennett

Monique F

 

$1,250

Oct-00

Bennett

Nicola Alice

 

$1,250

May-05

Bennett

Samuel David

 

$750

May-07

Bennie

David John W

 

$250

May-97

Birchwood Hunt Club

 

 

$1,000

Oct-95

Birchwood Hunt Club

 

 

$2,000

Oct-01

Blair

Jane Alexandra

 

$250

May-02

Blair

Jonathan Findlay

Chq of $250 returned-pd by training organisation

$-

May-05

Blair

Jonathan Findlay

 

$250

May-06

Blair

R E

 

$250

Apr-99

Blight

W

 

$6,495

Oct-95

Blue Light Ventures

 

 

$300

Nov-96

Bokser

Aliesha Leslie

 

$700

Nov-09

Bokser

Nathan Gregory

 

$1,000

Nov-11

Bokser

Richard

 

$1,000

Mar-94

Bokser

Samantha Jane

 

$700

May-14

Booth

Emma Jayne

 

$300

Apr-12

Booth

Jonathan David

 

$700

May-14

Booth

Mathew John

 

$500

Nov-03

Booth

Nathan Paul

 

$750

Nov-06

Borland Lodge Adventure & Education Trust

 

 

$450

May-09

Boult

Carolyn Maree

 

$1,250

May-97

Boult

Lisa

 

$500

May-02

Boult

Matthew Donald

 

$1,000

Dec-13

Boulter

Courtney Dawn

 

$200

May-07

Boulter

Summer-Lee

 

$1,250

Apr-04

Bower

Dianne M

 

$250

May-98

Bower

J N

 

$1,000

May-95

Bower

Kyle J

 

$500

Mar-94

Bowls Southland

 

conditions

$1,500

Nov-12

Boyer

D T

 

$250

Nov-98

Boyle

Andrea L

 

$250

Nov-97

Boyle

Jacob Thomas

 

$1,000

Nov-08

Brand

E R

 

$200

Nov-07

Brand

Gina Louise

 

$250

May-05

Brookland

Caitlin Leigh

 

$250

Apr-10

Brookland

Mikaela Catherine

 

$250

Apr-10

Broughton

Alfie Hugh

 

$1,000

Nov-11

Broughton

Amanda Claire

 

$250

Nov-05

Broughton

Martha Ann Nicola

 

$1,000

Oct-15

Broughton

Oliver Merrivale

 

$1,000

Nov-08

Broughton

William

 

$700

Nov-10

Bruce

Kylie Marie

 

$1,000

Apr-10

Buckingham

Anita M

 

$250

Mar-00

Bulmer

Natalie Anne

 

$1,000

Apr-10

Bulmer

Rebecca Marie

 

$300

May-15

Burgess

Janine

 

$250

May-05

Burr

Bailey Karen

 

$700

Jun-16

Burr

Leigh A

 

$250

Oct-02

Bye

R M

 

$250

Apr-99

Campbell

C A

 

$250

Oct-99

Campbell

Craig A

 

$250

Nov-97

Campbell

S L

 

$800

Nov-98

Cappie

C A

 

$250

Apr-99

Cappie

Casey

 

$500

May-95

Cappie

Jared Lindon

 

$250

May-02

Cappie

Jonathan Ian

 

$250

Apr-04

Cappie

Scott H

 

$250

May-98

Cardwell

Alice

 

$250

Oct-00

Carmichael

Penelope J

 

$1,250

Oct-00

Carran

Rachel

 

$250

Apr-04

Central Southland Charitable Hospital Trust

 

 

$3,000

Nov-96

Central Southland Netball Centre

conditions met & monies released May 2009

$20,000

May-08

Central Southland Toy Library Inc

 

 

$3,000

Nov-03

Chamberlain

Gina Isobel

 

$250

May-02

Chamberlain

Rev Fr. Mark

 

$250

Apr-01

Church

Nicola Jane

 

$250

Nov-96

Clark

Amber Vivian

 

$1,000

Mar-16

Clarke

Chelsea

 

$1,000

Oct-14

Clarke

J M

 

$850

Apr-96

Clarke

Leanne Olive

 

$1,250

May-97

Clarke

Murray H

 

$250

Nov-97

Coalfields Netball Club

 

 

$1,000

Oct-93

Cochrane

Ryan David

 

$700

Apr-10

Cochrane

Shannen Leigh

 

$700

Dec-13

Collie

Anna M

 

$1,250

May-98

Collie

Brigitte Paul

 

$500

May-97

Collie

K M

 

$1,250

Apr-96

Colligan

Lynette

 

$850

Oct-93

Colligan

Shona

 

$850

Oct-93

Cook

Caitlin Rose

 

$300

Oct-15

Cooke

Benjamin

 

$700

May-15

Cooke

Nicola

 

$700

Nov-10

Cormack

Caycee Jordan

 

$1,000

Apr-12

Couling

Malcolm

 

$700

Mar-94

Couling

Nathan

 

$750

Mar-94

Couling

R J

 

$250

Apr-99

Cournane

Alister P

 

$250

Mar-00

Cournane

Brenda Catherine

 

$250

May-97

Cournane

V M

 

$850

Oct-95

Crawford

Maria A

 

$250

Nov-97

Crowe

Mary P

 

$250

Apr-01

Crowther

Anna Maree

 

$700

May-14

CSC (Central Southland College)

 

 

$3,000

Mar-94

CSC (Central Southland College)

 

 

$2,113

Oct-95

CSC Rugby League Team (8) *

Grant of $2,208 not uplifted due to funding being received in its entirety from Ohai - Nightcaps Lions Club

$-

Apr-12

CSC U16 Rugby (5)

Roberts Paul, Hazeldine, Bradley, Molloy Kurt

Helman Milton, Smith Mathew

$1,250

May-02

Curtin

C B

 

$1,250

Nov-98

Curtin

H M

 

$1,250

Apr-96

Curtin

Kevin

 

$850

Mar-94

Curtin

Nick J

 

$1,250

May-98

Day

Kelly Jean

 

$300

Nov-11

Dempster

Justin John

 

$1,000

May-09

Dobbie

Trina

 

$850

Mar-94

Dobson

Terri

 

$125

Mar-94

Dodds

Carolyn

 

$500

Mar-94

Dodds

Melanie

 

$850

Mar-94

Dodds

Suzanne Lesley

 

$500

May-97

Donaldson

Correen V

 

$250

Apr-01

Donnelly

G L

 

$700

Oct-94

Douglas

Bobby James

 

$200

May-09

Drain

Ashley Raymond

 

$700

Nov-12

Drain

Richard Samuel

 

$250

Nov-04

Duncan

Colleen Anne

 

$1,250

Nov-05

Duncan

Kristy-Lee

 

$1,000

Nov-10

Dungey

C M

 

$2,000

Nov-07

Dykes

Christopher A

 

$250

Apr-01

Dykes

Melissa Johanna

 

$250

May-06

Eastern Bush Hall Committee

 

conditions

$2,000

Nov-07

Eastern Bush Hall Committee

 

conditions

$2,150

Nov-10

Eastern Bush Hall Committee

 

 

$2,000

Apr-12

Earl

Christine Mary

 

$1,000

Nov-10

Eaves

Alison

 

$200

Nov-97

Eaves Steam Sawmill Nightcaps Trust

 

conditions

$1,600

Nov-07

Eaves Steam Sawmill Nightcaps Trust

 

 

$1,500

Nov-08

Edwards

Teia Jade

 

$750

Apr-12

Egan

W J

 

$500

Apr-96

Ellis

Bryan D

 

$250

Mar-00

Ellis

Kirsten

 

$850

Mar-94

Ellis

R M

 

$250

Nov-98

Evans

Louise

 

$250

May-06

Excell

Grant W

 

$1,250

May-98

Excell

Maria

 

$850

Oct-93

Ffitch

Blair Michael

 

$250

May-02

Findlay

R J

 

$250

Apr-99

Flynn

N F

 

$500

Apr-96

Forde

Elizabeth

 

$250

Oct-93

France

Rachel

 

$700

Mar-94

France

Sister Susan

 

$250

Apr-01

Francis

Ethan Andrew

 

$200

May-08

Fraser

C B

 

$200

Nov-07

Fraser

E M

 

$200

Nov-07

Genge

A J

 

$850

Oct-95

Genge

A J

 

$250

Nov-98

Genge

C W

 

$250

Nov-98

Genge

Margaret L

 

$250

Oct-02

Gibson

B G

 

$200

Nov-07

Gilbert

D M

 

$125

Oct-94

Gilbert

Jacinta M

 

$250

Nov-97

Gilbert

M M

 

$250

Oct-94

Gilbert

Manu

 

$250

Mar-94

Glover

Trinity Janice

 

$1,000

Apr-12

Glynn & Powell

Dawn & Jan

 

$500

May-95

Goldsmith

Carl V

 

$250

Mar-03

Grant

Bruce

*subject to eligibility

$700

Apr-10

Gray

David W

 

$250

Apr-01

Gray

Esnes M

Subject to residency clarification

$1,250

Oct-00

Gray

Hannah Louise

 

$250

May-02

Gray

Helen M

 

$1,250

Oct-02

Gray

Jeremy J

 

$250

Oct-00

Gray

Mark Bengamin

 

$250

May-06

Gray

Robert James

 

$250

Nov-05

Green

Susan Dale

Subject to eligibity

$250

Nov-04

Greene

Katie Ellen

 

$750

Nov-11

Greenwood

A T

 

$250

Oct-99

Greenwood

Sandra L

 

$1,250

Mar-00

Greer

Andrew Walter

 

$1,250

May-97

Greer

Bridget M

 

$1,250

Mar-03

Greer

Patricia Grace

 

$500

Apr-04

Greer

Richard

 

$1,000

Oct-93

Greer

Simon S

 

$1,250

Oct-00

Greer

T W

 

$1,000

Oct-94

Groters

A C

 

$1,250

Nov-98

Groters

Jonothan J

 

$250

Mar-00

Guttery

D J

 

$250

Oct-99

Guttery

Damian

 

$500

Oct-93

Guttery

Samara Anne

 

$700

Apr-10

Guttery

Tennille Mary

 

$200

May-08

Guttery

Walter

 

$4,313

Oct-15

Hamilton

Bronwyn

 

$850

Mar-94

Harding

James W

 

$500

May-98

Harding

Ricky P

 

$250

Mar-03

Harris

Bevan Edward

 

$250

May-02

Harris

Serena Joy

 

$250

May-06

Harris

Taamati

 

$370

Oct-14

Hartman

Alexander David

 

$700

Nov-08

Harvey

Louise Ellen

 

$1,250

May-06

Hazeldine

J

 

$250

Nov-98

Hazeldine

Janelle Marie

 

$1,250

Nov-05

Hazeldine

Joanne

 

$500

Mar-94

Hazeldine

T A

 

$500

Apr-96

Hicks

Kirsti

 

$850

Mar-94

Hogg

Clayton Roger

Chq $1,250 not uplifted

$-

May-05

Hogg

Kevin William

 

$250

May-06

Hogg

Mitchell

 

$700

May-15

Hogue

Jennifer Patricia

 

$250

May-06

Horrell

Jennifer Margaret

 

$700

Apr-13

Horrell

John William

 

$1,000

Nov-08

Hospice Southland Charitable Trust

 

 

$5,000

Nov-05

Hospice Southland Charitable Trust

 

 

$3,000

Nov-06

Hospice Southland Charitable Trust

 

 

$1,000

Nov-07

Hospice Southland Charitable Trust

 

plus GST

$5,000

May-10

Hospice Southland Charitable Trust

 

 

$8,000

Apr-13

Hospice Southland Charitable Trust

 

 

$5,000

Mar-16

Hospice Southland Charitable Trust

 

 

$5,000

Mar-17

Hoten-Walker

Ashleigh Jade

 

$500

Oct-14

Hoten-Walker

Georgia Lee

 

$500

Dec-13

Howden

Eric James

subject to proof of eligibility

$1,250

May-02

Howden

J A

 

$1,250

Apr-99

Howden

Karyn J

 

$1,250

Mar-00

Hunt

Ben Patrick

 

$1,250

May-05

Hunt

E M

 

$1,000

May-95

Hunt

Kimily Elizabeth

 

$1,250

May-02

Hunt

Nicholas

 

$750

May-08

Hunt

Paul Thomas

 

$500

May-02

Hunter

Ashley

 

$700

Mar-94

Hutchings

Kimberley K

 

$500

Oct-01

Hutchins

L-M

 

$1,250

Oct-99

Hyslop

James Andrew

 

$700

May-15

Irvine

D W

 

$100

Mar-94

Jackson

A M

 

$1,250

Oct-99

Jackson

Samantha

 

$1,250

May-05

Jefferies

Sophie Jane

 

$1,000

Nov-08

Johnston

Lisa Rae

 

$1,000

Nov-09

Johnston

Sally

 

$700

Mar-94

Jones

A L

 

$850

May-95

Jones

Adele L

 

$250

May-98

Jones

Daniel J

 

$250

May-98

Jones

Daniel J

 

$250

Mar-03

Jones

L E

 

$200

Nov-07

Jones

Rennae J

 

$250

Mar-03

Jones

Susan O

 

$250

Mar-03

Keast

Jenna-Lee

 

$1,250

Nov-05

Keen

Bridget

 

$1,250

Mar-00

Keen

David

 

$850

Mar-94

Keen

J B

 

$700

May-95

Keen

Jaydin

 

$1,000

Mar-18

Keen

K M

 

$350

May-95

Keen

Nathan Bruce

 

$250

May-97

Kennedy

Grant M

 

$250

Mar-03

Knarston

Gillian Gail

 

$250

May-06

Knarston

Greta Lynley

 

$200

May-08

Knarston

Ingrid May

 

$300

Apr-12

Knarston

Katie Grace

 

$1,500

Mar-17

Knarston

Kurt Robert

 

$1,000

May-15

Knarston

Matthew Francis L

 

$250

May-06

Knowler

Stephanie Megan

 

$700

Nov-12

Laidlaw

Reegan Andrew

 

$700

Nov-17

Lawrence

Tracey

 

$1,000

Oct-93

Lawrence

Tracey

 

$125

Mar-94

Lawson

A M

subject to eligibility

$200

Nov-07

Lawson

Nadine Jan

 

$1,000

Nov-09

Lawson

Shane Maurice

 

$1,250

May-97

Lear

Helen Jane

 

$250

Nov-05

Leggett

Grant

 

$1,100

Oct-93

Leishout

Morgan Luke

 

$1,000

May-09

Le Lievre

Andre

 

$1,000

Nov-17

Levett

Eveline Margaret Grace

$1,000

Mar-16

Levett

Lucy Samantha

 

$1,000

Apr-10

Levett

Anthony George

 

$1,250

Nov-05

Levett

Emma Joan

 

$500

Nov-04

Levett

Greg T

 

$1,250

Apr-01

Lindsay

J D

 

$250

Nov-98

Livingstone

Daniel B

 

$250

May-98

Livingstone

Mark D

 

$250

May-98

Lloyd

Cara J

 

$500

Nov-97

Lloyd

D J

 

$250

Apr-99

Lloyd

Jody Eileen

 

$250

Nov-05

Lloyd

Kelly Eva

 

$250

May-05

Lloyd

Kimerly

 

$850

Oct-93

Lloyd

Raelene Joy

 

$700

Mar-16

Lloyd

Toni R

 

$500

Mar-00

Lowe

J E

 

$500

Apr-96

Lowe

Tineka

 

$850

Oct-93

Lumsden

J

 

$1,000

May-95

Lynch

Andrea Janna

 

$250

May-97

Lynch

Bridget A

 

$250

May-98

Macfie

James W

 

$250

Oct-02

Mangels

Natasha E

 

$250

May-98

Mangos

Hannah Beverley

 

$700

Dec-13

Mangos

Jessica Margaret

 

$700

Dec-13

Mangos

Joshua Arthur

 

$750

Nov-11

Manson

Niki

 

$200

Apr-99

Marnane

Elizabeth Robyn

 

$250

May-05

Marshall

Ruben Stewart

Declined.  To reapply once @ varsity

$-

Nov-11

Marshall

Rueben Stewart

 

$700

Nov-12

Marshall

Scott R

 

$250

Oct-00

Marshall

Sophie Christina

 

$300

Apr-12

Mather

Aimee A

 

$1,000

Apr-01

Mather

Brett P

 

$500

Mar-03

Maxwell

C A

 

$850

Oct-95

Mayors for Jobs Taskforce (SDC Working Party)

 

Max 4 persons

$4,000

May-02

McCallum

Deborah M

 

$250

Oct-00

McColl

Michael David

 

$700

May-09

McConnochie

Bridget Grace

 

$700

Apr-13

McCully

Bevan

 

$850

Mar-94

McCully

Cherie E

 

$1,250

Nov-97

McDonald

Carolyn M

 

$250

Mar-03

McEwan

Anna M

 

$250

Mar-00

McEwan

Maria

 

$200

Nov-06

McEwan

Nicholas John

 

$250

Nov-03

McGee

Noreen Joyce

 

$1,250

Nov-96

McGee

Troy Raymond Noel

 

$300

Apr-99

McGregor

J G

 

$1,250

Apr-96

McGregor

Jenny-Ann

 

$250

Apr-01

McHugh

Benjamen P

 

$250

May-98

McHugh

Kate L

 

$250

May-98

McInerney

James

 

$5,328

Oct-00

McKay

Donella

 

$1,000

Mar-94

McKay

Karlee Georgia