Riverton/Aparima Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Riverton/Aparima Community Board held in the Southland District Council Riverton Office, 117 Palmerston Street, Riverton on Monday, 8 October 2018 at 7pm.

 

present

 

Chairperson

Blair Stewart

 

Deputy Chairperson

Jan Breayley

 

Members

Neil Linscott

 

 

Corey Mennell

 

 

Graeme Stuart

 

 

Councillor Nick Perham

 

 

APOLOGIES

 

Member

Andrew Wilson

 

IN ATTENDANCE

 

Strategic Manager Property

Kevin McNaught

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Simon Moran

 


Riverton/Aparima Community Board

08 October 2018

 

1             Apologies

 

There was an apology from Member Wilson.

 

Moved Chairperson Stewart, seconded Member Stuart and resolved:

That the Riverton/Aparima Community Board accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Janice Templeton

 

Mrs Templeton addressed the meeting in regards the relocation of the Wild Bush/Waipango Memorial Gates to the Riverton Cemetery.

 

Mrs Templeton advised the committee has prepared a budget totalling $6,567 for the project and further advised applications have been lodged with various funding agencies with results yet to be advised.

 

The Meeting was advised that an approach has yet to be made to the Ward Councillor or Lions Club of Riverton for possible contributions.

 

The Chair expressed appreciation to Mrs Templeton for her attendance at the meeting and presentation to the Board.

 

Jill Pollock and Wendy Lopez

 

Mrs Pollock and Mrs Lopez addressed the meeting in regards hosting a free Christmas luncheon for Senior Citizens and Community Services Card holders in Riverton and sought Board support to assist toward the purchase of food items.

 

The Chair expressed appreciation to Mrs Pollock and Mrs Lopez for their attendance at the meeting and presentation to the Board stating the request would be considered later in the meeting.

 

The meeting considered item 7.1 - Application to Relocate the Wild Bush/Waipango Memorial Gates to the Riverton Cemetery.


 

7.1

Application to Relocate the Wild Bush/Waipango Memorial Gates to the Riverton Cemetery

Record No: R/18/9/22654

 

Strategic Manager Property, Kevin McNaught was in attendance for this item.

Mr McNaught advised the purpose of the report is for the Board to consider a request from the Wild Bush/Waipango Relocation Restoration Committee to relocate the Wild Bush/Waipango memorial gates to the Riverton Cemetery.

Mr McNaught explained when the Waipango Hall property was closed and disposed of, the memorial gates were left in-situ and a Local Purpose Reserve was created and vested in Council.

The Meeting was advised the gates have remained onsite and untouched since then.   

Mr McNaught added a request was received from the Wild Bush/Waipango Relocation Restoration Committee seeking approval to relocate the gates to the Riverton Cemetery.

Mr McNaught informed as the Riverton/Aparima Community Board administer the cemetery the approval of the Board is required for these gates to be placed at the Riverton Cemetery.

 

In discussing this issue Members took into consideration the letter from Mrs Scarlet stating her objection to the removal of the Memorial Gates to the Riverton Cemetery.

 

This is attached to the minutes as appendix 1

 

Mr McNaught left the meeting at 7.18pm.

 

 

 

Resolution

Moved Cr Perham, seconded Member Linscott  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Application to Relocate the Wild Bush/Waipango Memorial Gates to the Riverton Cemetery” dated 26 September 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees to the relocation of the Wild Bush/Waipango Memorial Gates to the Riverton Cemetery subject to the following conditions:

 

·    That a suitable site at the cemetery be identified by the Community Engineer in consultation with the Riverton/Aparima Community Board Chairman.

 

·    That all costs for the relocation including any consents required be that of the Wild Bush/Waipango Relocation Restoration Committee.

 

·    That when relocation is completed to the satisfaction of the Community Engineer, that Council through the Riverton/Aparima Community Board agree to take ownership responsibility for the memorial gates.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Stuart, seconded Member Mennell  and resolved:

That the minutes of Riverton/Aparima Community Board meeting held on 23 July 2018 be confirmed as a true and correct record of that meeting.

 

Reports

 

 

8.1

Financial Report for the year ended 30 June 2018

Record No: R/18/7/17593

 

Community Engineer, Greg Erskine presented the report.

 

Mr Erskine advised the purpose of the report is to provide the financial result for the Riverton/Aparima Community Board business units for the 2017/2018 financial year.

 

 

Resolution

Moved Member Linscott, seconded Deputy Chairperson Breayley  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Financial Report for the year ended 30 June 2018” dated 21 September 2018.

 


 

8.2

Council Report

Record No: R/18/9/22306

 

Community Partnership Leader, Simon Moran presented the report.

 

The Board was advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Members noted the report highlighted various issues of interest including:

 

§  Central Government Three Waters Review

§  Central Government establishment of a new Infrastructure Commission

§  Southland Regional Development Agency

§  Library information update

 

§  Representation Review

Mr Moran advised that when Council adopted the Final Proposal, one of the resolutions it passed was to recommend to the incoming Council, that following the elections in October 2019, reserves held by community boards and community development area subcommittees be ring fenced for a period of up to three years when the Revenue and Financing Policy is reviewed.

 

§  Community Governance Elected Representative Working Group

The Meeting noted the Working Group are to consider the following items: the introduction of new standing orders, role of members, code of conduct, induction and training for members, reporting to the community, reporting to Council and the relationship with Council and protocols relating to groups operating in their local community.

 

§  BERL - Stage 3 - working towards positive southland community futures

§  Policy and Bylaw Updates

§  Milford Opportunities Project

§  Tourism Infrastructure Fund

§  Southland Museum Consultation - Our Tale Project

§  Land and Water Plan Implementation

§  LED street light conversion

§  Finance

Mr Moran provided an update on finances relating to the Riverton/Aparima Community Board.

 

 

Resolution

Moved Member Mennell, seconded Chairperson Stewart  and resolved:

That the Riverton/Aparima Community Board:

a)            Receives the report titled “Council Report” dated 26 September 2018.

 


 

Updates

 

 

9.1

Chairperson's Report

 

Chair Stewart reported on matters with which he has been involved with since the Board’s last meeting.  This included the following:

§  invitation to Riverton Volunteer Fire Brigade Annual Honours night to be held Saturday, 27 October 2018.  It was agreed Member Linscott represent the Board at the function

 

§  advice of meeting with BERL representative Hillmare Schulze

 

§  concern at quality of Riverton water due to complaints received from Riverton residents.  Mr Moran advised staff are undertaking ongoing testing and monitoring of the water supply

 

§  advice of issue with roadside vegetation encroaching on road reserve outside a property on Thames Street - the Community Engineer advised he is continuing to liaise with the property owner on this matter

 

§  an approach to the Chair from local residents undertaking a voluntary project of hosting a free dinner on Christmas Day for Riverton Senior Citizens and Community Services Card holders in Riverton

 

The Board were in support of the Riverton Community project and agreed to a contribution of up to $600 by way of vouchers from local businesses and requested that the Group liaise with the Community Engineer on this matter.

 

§  the Board noted that the next meeting of the Community Board is scheduled for Monday, 3 December 2018 at 5.30pm.

 

 

Resolution

Moved Chairperson Stewart, seconded Member Stuart  and resolved:

That the Riverton/Aparima Community Board:

a)          Agrees to support the Riverton Community project of hosting a free Christmas dinner for Senior Citizens and Community Service Card Holders by way of a  contribution of $600 toward the project to be funded from the Riverton operating costs business unit and that the Volunteer Group liaise with the Community Engineer on this matter.

 

 

9.2

Councillor's Report

 

Councillor Perham reported on activities from the District Council table.  These included:

§  proposed changes to the Stewart Island/Rakiura visitor levy

§  Council Strategic Retreat update

§  adoption of annual report.

 

 

 

 

The meeting concluded at 8.30pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Riverton/Aparima Community Board HELD ON 8 OCTOBER 2018

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................