Te Anau Community Board

 

OPEN MINUTES

 

Unconfirmed

 

 

 

Minutes of a meeting of Te Anau Community Board held in the Distinction Hotel & Villas, 64 Lakefront Drive, Te Anau on Wednesday, 24 October 2018 at 2.00pm.

 

present

 

Deputy Chairperson

Sarah Greaney

 

Members

Shaun Cantwell

 

 

Mary Chartres

 

 

Kara Matheson

 

 

Tony O'Loughlin

 

 

Councillor Ebel Kremer

 

 

APOLOGIES

 

Members

Rachel Cockburn

 

Tony O’Loughlin

 

 

IN ATTENDANCE

 

Committee Advisor

Jenny Labruyère

Community Partnership Leader

Simon Moran

Senior Projects Manager

Ian Marshall

Strategy and Policy Manager

Michelle Stevenson

 

 

PUBLIC GALLERY

 

Ray Willett

 

Ruth Shaw

 


Te Anau Community Board

24 October 2018

 

1             Apologies

 

Apologies for non-attendance were lodged by Members Cockburn and O’Loughlin

 

Moved Member Cantwell, seconded Member Matheson and resolved:

That the  Te Anau Community Board  accept the apologies lodged by Members Cockburn and O’Loughlin.

 

 

2             Leave of absence

 

A request for leave of absence was lodged for Member Cockburn.

 

Moved Member Matheson, seconded Cr Kremer and resolved:

That the  Te Anau Community Board  accept the request for leave of absence for Member Cockburn.

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

Mr Ray Willett

 

Mr Willett addressed the Board on the possibility of a review of dogs on a lead being allowed in the town centre of Te Anau, and stated it is his wish that such a rule be permitted providing the dogs are registered.

 

Ruth Shaw

 

Mrs Shaw spoke on behalf of herself and Fiordland Sewerage Options Inc (FSO) thanking both the Te Anau Community Board, Te Anau Wastewater Discharge Project Committee  and Council for the overwhelming support in reaching the decision to proceed with Subsurface Drip Irrigation option.

 

Mrs Shaw advised that Fiordland Sewerage Options Inc are keen to assist and ensure that the process for the resource consent of the subsurface system is not prohibitive and suggested that the Society call a public meeting to express its concern in regard to the consent processes.  Mr Moran suggested Mrs Shaw discuss this matter with Council staff to pursue such concerns.

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member Matheson, seconded Member Chartres  and resolved

That the minutes of Te Anau Community Board meeting held on 29 August 2018 be confirmed as a true and correct record.

 

Reports

 

 

7.1

Council Report

Record No: R/18/9/22399

 

Simon Moran (Community Partnership Leader) and Councillor Kremer presented the report.

 

Mr Moran advised the purpose of the report is to provide an overview of key issues across the Southland District Council, as well as high level local issues from various Council units.

 

Both Mr Moran and Councillor Kremer highlighted the various issues of interest including;

 

§  Infrastructure Commission – link to three waters review

§  Freedom Camping

§  Representation Review – closes 22 August 2018

§  Community  Governance Elected Representative Working Group

§  BERL Stage 3 – Working towards positive Southland community futures

§  Community Futures Research and Analysis Work Programme

§  Tourism Infrastucture Find (TIF)

§  Te Anau Wastewater Discharge Project – Updated business case to be provided to the Te Anau Wastewater Discharge Project Committee, Services and Assets, Finance and Audit Committees and Council for consideration

§  Land and Water Plan – Council submission lodged

 

Mr Moran advised that the income is under budget due to the parks and reserves capital project to be part funded by development contributions and that funding has been equally split over the 12 months of the financial year.

 

 

Resolution

Moved Member Matheson, seconded Member Chartres  and resolved

That the Te Anau Community Board:

a)            Receives the report titled “Council Report” dated 10 October 2018.

 

 

 

7.2

Financial Report for the year ended 30 June 2018

Record No: R/18/7/17589

 

Community Partnership Leader, Simon Moran presented the report.

 

Mr Moran advised the purpose of the report is to provide the Board with the financial results for the year ended 30 June 2018.

 

 

Resolution

Moved Member Chartres, seconded Member Matheson  

That the Te Anau Community Board:

a)            Receives the report titled “Financial Report for the year ended 30 June 2018” dated 4 September 2018.

 

 

 

7.3

Use of Unmanned Aerial Vehicle Policy

Record No: R/18/9/22948

 

1          Strategy and Policy Manager, Michelle Stevenson presented the report.

Ms Stevenson outlined that the report is in response to the request to Council from the Te Anau Community Board (the Board), dated 12 September, to amend the Use of Unmanned Aerial Vehicle (UAV) Policy (the policy).

2          Ms Stevenson added that the amendment was requested to include Council owned land, from Marakura Yacht Club to Bluegum Point, as a prohibited zone.

Ms Stevenson advised that the Use of Unmanned Aerial Vehicle Policy is an enabling policy that generally allows UAVs (such as drones) to be flown on or above Council owned or controlled land., adding that the policy sets out that where there are situations where flying UAVs is restricted, or where the use of UAVs is prohibited, Council approval is required. Furthermore Ms Stevenson added that the policy currently contains no prohibited areas.

7          Ms Stevenson commented that Te Anau Community Board, at its meeting on 29 August, requested that Council make Council owned land from the Marakura Yacht Club to Bluegum Point, a prohibited area in the policy.

8          Ms Stevenson advised that internal discussions have resulted in a suggestion to propose to Council an amendment to the confusing wording within the current policy.  At present, Restrictions and Prohibited Areas, are stated with similar limitations.   In each, UAV usage can be permitted with Council approval.

9          In the amendment proposed Ms Stevenson added that Restrictions will continue to have the option of UAV usage with Council approval, while Prohibited Areas will state that UAV usage is forbidden under any circumstances.

10       Therefore it is requested that the Board consider the future level of control they would like for the Te Anau lakefront as this will impact on where it is placed within the policy.

 

 

 

 

 

 

 

Resolution

Moved Member Matheson, seconded Member Cantwell  

That the Te Anau Community Board:

a)            Receives the report titled “Use of Unmanned Aerial Vehicle Policy” dated 15 October 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Determines the level of control the Board would consider appropriate for the Council owned and administered land from the Marakura Yacht Club to Bluegum Point for a distance of up to 60m right angles from the physical edge of Lake Te Anau.

 

e)            Recommends Option 1  that Council amend the policy to include the Te Anau lakefront within the Restrictions and staff be involved with appropriate subsequent community education/engagement.

 

f)             Note that in recommending to Council the policy be amended to include the Te Anau lakefront within the Restrictions, Council may give written approval for Unmanned Aerial Vehicle usage in appropriate circumstances.

 

 

 

7.4

Bird Strike Risk Assessment - Te Anau Airport

Record No: R/18/6/13584

 

Senior Projects Manager, Ian Marshall presented the report.

1          Mr Marshall outlined the purpose of the report is to inform the Te Anau Community Board of the outcome of an assessment of bird strike risk at the Te Anau Airport Manapouri.  He advised the work was commissioned to assess the risk in relation to the present situation and the possible future scenarios of wastewater effluent irrigation on the adjacent land.  Both irrigation options of centre pivot irrigation and sub-surface irrigation are contemplated in the report.

 Mr Marshall advised that             Avisure have carried out bird activity surveys on the airport property and on the adjacent land known as the Kepler Block which is the site for wastewater effluent irrigation project.

3          Mr Marshall added that the irrigation site is already highly attractive to birds under the current farming practice of allowing grass regrowth and then grazing to very short grass along with shelter belts and water ponding around the bog area. He stated If mitigation is not applied, this attraction could be exacerbated by the introduction of nutrient rich treated wastewater, which will flush invertebrates to the surface for food.

4          Furthermore, Avisure’s assessment indicates that the centre pivot irrigation system is likely to be slightly more attractive to birds than sub-surface irrigation which would be less likely to saturate the soil.

Mr Marshall further advised the production of silage would also be a potential bird attraction, particularly during cutting, which exposes insects and other prey items to birds and encourages fresh grass shoots that species such as Canada Geese can graze on.

5          Mr Marshall added that the airport currently operates a Bird Management Strategy to mitigate the risk of bird strike and has done so for many years.  He believes the current Bird Management Strategy must be enhanced and a comprehensive management plan developed that details the mitigation required to manage the risk and is backed by regular monitoring and evaluation.

In summarising Mr Marshall advised that mitigation at the site should include adopting a long grass policy, eliminating standing water, infilling existing depressions and dispersing roosting birds. If applied well, mitigation could significantly reduce the risk currently created by the site. Such reduction in risk makes it feasible to adopt a centre pivot irrigation system rather than a sub-surface option. It is critical that risks are regularly monitored and reviewed and, if necessary, corrective actions taken to ensure the risk is maintained to acceptable levels.

In discussing the report concern was raised in regard to lack of reporting of near miss bird strikes at the airport.  The Board believes on-going reporting from Avisure on a quarterly basis to the Airport Manager and Chief Executive for the Airport, and for these results to be part of the key performance indicators (KPI) for both Avisure and the Airport Management to report on.

 

Board members also discussed the structure of management reporting requesting staff provide an in-depth and detailed summary of airport operations with the added suggestion that a meeting be arranged involving the Airport Manager, Chief Executive of the Airport and the Community Board to identify  and clarify such matters as  management, operations and detailed reporting in respect of the airport.

 

 

 

Recommendation

That the Te Anau Community Board:

a)            Receives the report titled “Bird Strike Risk Assessment - Te Anau Airport” dated
15 October 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Request Council commence a quarterly/seasonal bird monitoring programme to better understand bird populations in and around the Te Anau Airport airspace and provide guidance on wild life management to mitigate the risk to the airport users and provide an in-depth and detailed summary of airport operations with a meeting to be arranged involving the Airport Manager, Chief Executive of the Airport and the Community Board to identify  and clarify such matters as  management, operations and detailed reporting in respect of the airport.

 

 

 

7.5

Te Anau Airport Manapouri Manager's Report - September 2018

Record No: R/18/10/23714

 

Community Partnership Leader, Simon Moran presented the report.

 

Mr Moran outlined the Te Anau Airport Manapouri Manager’s report which identified operational issues, aircraft movement, operators changes and management matters.

 

 

Resolution

Moved Cr Kremer, seconded Member Cantwell  

That the Te Anau Community Board:

a)        Receives the report titled “Te Anau Airport Manapouri Manager's Report - September 2018” dated 15 October 2018.

 

b)        Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)         Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

 

 

Committee Reports

 

8.1

Chairperson's Report

Record No: R/18/10/23703

 

The Deputy Chairperson, Member Greaney reported on matters with which she has been involved since the Board’s last meeting, these included;

 

§  Te Anau Dog Bylaw Review –  some submission to date with further advertising to assist with awareness , closing date for submissions is 15 November 2018

§  Lumsden Maternity Centre further discussion for the future and type of the services for the community

§  Partial pontoon instalment for Labour Weekend; still awaiting replacement of faulty section which is under warranty.

 

Community Updates

§  Tourism – Destination Fiordland involvement with another successful

annual Labour Weekend Fishing Competition

§  Interviewing for the replacement of the Manager of Destination Fiordland in process

§  The Town has had a busy start to the summer season

 

Fiordland Retirement Village

§  A number of units have had the concrete layed and two units have the roof on and frame work erected;, it is hoped the first residents may occupy some units may be in by February 2019

§  A report is expected for the next Board meeting to consider street names within the retirement village

§  Letterbox design being considered to avoid mail delivery confusion for the 14 units

§  Budgets are tracking well to date

 

Fiordland Community Events Centre

§  Installation of several security cameras in and around the building

§  Grant monies received to install drinking fountains to complement other facilities

§  Busy Labour weekend with the Steptoe Auction, arts exhibition and market days among other events

§  Naming rights for sponsorship being progressed

 

Milford Road

§  Barrier installations on corners and high risk areas along the road

§  Composting toilets have been installed at campsite along Milford road

 

Museum

 

§  It is understood concept plans for the museum at the Alpine Centre are progressing and that the Society is seeking funding to assist with the project.

 

Members raised the question of the renewal of the grazing lease on the Luxmore subdivision and suggested this be extended for a six month period to allow time for the policy to be reviewed.

 

 

 

 

 

 

 

 

 

 

Councillor's Report

 

 

9.1

Councillor's Report

Record No: R/18/10/23705

 

Councillor Kremer reported on matters with which he has been involved since the Board’s previous meeting, these included;

 

§  Councillor Kremer and staff met with a delegation from Iceland to discuss and share ideas around  tourism including Milford Opportunities

§  Attended Stewart Island Visitor Levy meeting and workshop to  discuss the impact of the levy increases on visitors, marketing and potential exemptions for levies

 

 

 

 

 

 

 

The meeting concluded at 3.45pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Te Anau Community Board HELD ON 24 OCTOBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................