Tuatapere Community Board

 

OPEN MINUTES

 

 

Minutes of a meeting of Tuatapere Community Board held in the Waiau Hotel, 47 Main Street, Tuatapere on Tuesday, 9 October 2018 at 5pm.

 

present

 

Chairperson

Margaret Thomas

 

Members

Stephen Crack

 

 

Blayne De Vries

 

 

Maurice Green

 

 

Jo Sanford

 

 

Councillor George Harpur

 

 

 

APOLOGIES

 

 

Deputy Chairperson

Anne Horrell

 

 

IN ATTENDANCE

 

 

Committee Advisor

Alyson Hamilton

Community Partnership Leader

Simon Moran

 


Tuatapere Community Board

09 October 2018

 

1             Apologies

 

There was an apology from the Deputy Chairperson Horrell.

 

Moved Member Sanford, seconded Member Crack and resolved:

That the Tuatapere Community Board accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Member De Vries, seconded Member Green  and resolved:

That the minutes of Tuatapere Community Board meeting held on 14 August 2018 be confirmed as a true and correct record of that meeting.

 

Reports

 

 

7.1

Financial Report for the year ended 30 June 2018

Record No: R/18/7/17843

 

Community Partnership Leader, Simon Moran presented the report.

 

Mr Moran advised the purpose of the report is to provide the Board with the financial results for the year ended 30 June 2018.

 

Members noted that in regards to the Tuatapere Ward Pool rate, there were no applications to this fund and the monies were subsequently transferred to the Tuatapere Pool reserve.

Following discussion Members agreed that it be recommended to Council that the pool rate be reduced by 50% in the 2019/2020 financial year and requested staff include the adjustment in the annual plan.

 

 

Resolution

Moved Member Sanford, seconded Member Green  recommendation a and a new b (as indicated) and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Financial Report for the year ended 30 June 2018” dated 4 September 2018.

 

b)             Recommends to Council that the Tuatapere Pool rate be reduced by 50% in the 2019/2020 financial year and requested staff include the adjustment in the annual plan.

 

 

7.2

Council Report

Record No: R/18/9/22331

 

Community Partnership Leader, Simon Moran presented the report.

 

The Board was advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Members noted the report highlighted various issues of interest including:

 

§  Central Government Three Waters Review

§  Central Government establishment of a new Infrastructure Commission

§  Southland Regional Development Agency

§  Dog Control

§  Library

 

§  Representation Review update

Mr Moran advised that when Council adopted the Final Proposal, one of the resolutions it passed was to recommend to the incoming Council, that following the elections in October 2019, reserves held by community boards and community development area subcommittees be ring fenced for a period of up to three years when the Revenue and Financing Policy is reviewed.

 

§  Community Governance Elected Representative Working Group

The Meeting was advised that matters the group will consider include the introduction of new standing orders, role of members, code of conduct, induction and training for members, reporting to the community, reporting to Council and the relationship with Council and protocols relating to groups operating in their local community.

 

§  BERL - Stage 3 - working towards positive southland community futures

§  Milford Opportunities Project

§  Tourism Infrastructure Fund

§  Southland Museum Consultation - Our Tale Project

§  Venture Southland

§  Te Anau Wastewater Discharge Project

§  Land and Water Plan Implementation

§  LED street light conversion

§  Finance

Mr Moran provided an update on finances relating to the Tuatapere Community Board.

 

 

Resolution

Moved Cr Harpur, seconded Member Crack  and resolved:

That the Tuatapere Community Board:

a)            Receives the report titled “Council Report” dated 26 September 2018.

 

Updates

 

 

8.1

Chairperson’s Report

 

Chair Thomas reported on matters with which she has been involved with since the Board’s last meeting.  This included the following:

§  concern at no toilet facilities at the Waiau Mouth for the many whitebaiters that are occupying the area

 

§  concern at a property located in the township applying for an exemption to the Animal Control Bylaw to allow various animals to be housed on the property.   The Chair advised Animal Control staff are monitoring the particular property

 

§  attendance at meeting with BERL consultant Hillmare Schulze

 

§  concern at delay of toilets being placed at Clifden bridge

 

§  advice of Clifden Hall to be given an exterior paint, the Chair felt that with the minimal amount of usage of the Hall the monies would have been better spent on upgrading the toilet and kitchen facilities in the Hall.

 

 

8.2

Councillor's Report

 

Councillor Harpur reported on activities from the District Council table.  These included:

§  suggestion of Clifden bridge area being beautified

§  suggestion of potential project at the Clifden caves

 


 

 

 

 

The meeting concluded at 6.42pm.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tuatapere Community Board HELD ON TUESDAY, 9 OCTOBER 2018

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................