Extraordinary Around the Mountains Cycle Trail Project Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Extraordinary Around the Mountains Cycle Trail Project Subcommittee held in the Council Chamber, 15 Forth Street, Invercargill on Friday, 14 December 2018 at 9.02am.

 

present

 

Chairperson

Brian Dillon

 

 

Mayor Gary Tong

 

Councillors

Stuart Baird

 

 

Paul Duffy

 

 

Julie Keast

 

 

Ebel Kremer

 

 

 

IN ATTENDANCE

Bruce Robertson – External Member of the Finance and Audit Committee

Chief Executive

Steve Ruru

Group Manager, Services and Assets

Matt Russell

Chief Financial Officer

Anne Robson

Group Manager – Community and Futures

Rex Capil

Communications Manager

Louise Pagan

Committee Advisor

Fiona Dunlop

 


Extraordinary Around the Mountains Cycle Trail Project Subcommittee

14 December 2018

 

1             Apologies

 

There were no apologies.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Kremer, seconded Cr Keast and resolved:

That the Around the Mountains Cycle Trail Project Subcommittee confirms the minutes of the meeting held on 15 November 2017 and the extraordinary meeting held on 6 December 2017 as a true and correct record of those meeting.

 

 

Public Excluded

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

Resolution

Moved Chairperson Dillon, seconded Cr Duffy and resolved:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C6.1 Around the Mountains Cycle Trail Management options

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Around the Mountains Cycle Trail Management options

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists.

 

That the Chief Executive, Group Manager, Services and Assets, Group Manager, Community and Futures, Chief Financial Officer, Communications Manager, Senior Projects Manager, Management Accountant – Susan McNamara and Committee Advisor be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of the item C6.1 Around the Mountains Cycle Trail Management options. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge on the issues discussed and meeting procedure.

 

That Bruce Robertson – External member of the Finance and Audit Committee permitted to remain at this meeting, after the public has been excluded, because of his knowledge of the item C6.1 Around the Mountains Cycle Trail Management options. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant to those matters because of their knowledge and expertise as the external member of the Finance and Audit Committee.

 

The public were excluded at 9.03am.

 


 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available unless released here.

 

 

The meeting concluded at 10.45am.                    CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Around the Mountains Cycle Trail Project Subcommittee HELD ON FRIDAY 14 DECEMBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................