Lumsden Community Development Area Subcommittee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Lumsden Community Development Area Subcommittee held in the Southland District Council Lumsden Office, 18 Diana Street, Lumsden on Monday, 3 December 2018 at 6pm.

 

present

 

Chairperson

Rob Scott

 

 

 

 

Members

Carolyn Smith

 

 

Greg Tither

 

 

Morris Williams

 

 

Councillor Douglas

 

 

 

 

 

APOLOGIES

 

Kevin Skoropada

 

 

 

 

 

 

 

IN ATTENDANCE

 

Committee Advisor

Rose Knowles

Community Partnership Leader

Manager Community Facilities

Kelly Tagg

Mark Day

 


Lumsden Community Development Area Subcommittee

03 December 2018

 

1             Apologies

 

Apology for non-attendance was lodged by Member Skoropada

 

Moved Member Smith, seconded Member Williams and resolved:

 

That the Lumsden Community Development Area Subcommittee accept the apology lodged by Member Skoropada.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 Resolution

Moved Member Williams, seconded Member Smith and resolved:

That the Lumsden Community Development Area Subcommittee confirms the minutes of the meeting held on 15 October 2018 as a true and correct record of the meeting.

 

Reports

 

 

7.1

Direction-setting for Annual Plan 2019/2020

Record No: R/18/10/25090

 

Community Partnership Leader – Kelly Tagg was in attendance for this item.

 

Mrs Tagg advised that the purpose of the report was to confirm the direction determined

for the 2nd year of the 2018/2028 Long Term Plan.

 

The report also provided an overview of the forecasted projects and services for the

Lumsden Community Development Area in 2019/2020.  There are no variations from

what was anticipated in year two of the Long Term Plan 2018-2028.

 

Members noted that the $3394 for internal rates in operating expenditure budget is to be remove due to an incorrect charge and that $4000 from the Ward Contribution to refuse collections is to be added to the budget.

 

 

 

 

Recommendation

That the Lumsden Community Development Area Subcommittee:

a)            Receives the report titled “Direction-setting for Annual Plan 2019/2020” dated 28 November 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Notes that any extraordinary projects for the local area have been included in the 2019/2020 Annual Plan, as identified through Council process in the project plan for extraordinary projects/activities/events project template completed by 21 September 2018.

 

e)            Budgets for the year commencing 1 July 2019 be adopted for inclusion in the Council’s Draft 2019/2020 Annual Plan subject to the following amendments made at this meeting:

               

·                       Operating Expenditure    Remove $4514.00 under General Projects

·                       Operating Expenditure    Remove $3394.00 Internal Rates

·                       Refuse Collection Budget            Add $4000.00 from Ward Contribution

·                       Lumsden Hall Rate               To stay at $36.00 per household

 

f)             Requests the setting of the following rates and charges (including GST) for the year commencing 1 July 2019 based on the approved budgets in (e) above.

 

Rate Description     

Rate (GST Incl)

Lumsden Community Development Area Rate

$122,058   $108,364

Lumsden Community Centre

$12,398      $36.00 per

household

  

g)           Request the setting of the halls fees and charges (including GST) for the year commencing 1 July 2019, as included  in Appendix 5, for inclusion in the 2019/2020 Annual Plan.

 

 

7.2

Unbudgeted Expenditure Approval to Undertake Refurbishment of the Kitchen and Toilets at the Lumsden Hall

Record No: R/18/11/26915

 

Community Facilities Manager – Mark Day was in attendance for this item.

 

To st   The Subcommittee has requested that some works be undertaken to bring the kitchen and toilet areas of the building up to an appropriate standard. The scope and indicative costing’s are attached for consideration and approval for unbudgeted expenditure to undertake the work.

 

 

 

Resolution

Moved Chairman Scott, seconded Member Williams

That the Lumsden Community Development Area Subcommittee:

a)            Receives the report titled “Unbudgeted Expenditure Approval to Undertake Refurbishment of the Kitchen and Toilets at the Lumsden Hall” dated 27 November 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Agrees that the project be funded from the Lumsden Property Reserve with any shortfall being funded from the Lumsden Community Development general reserve.

 

e)            Agrees to accept the quotes from Regal Floors for $7613.00 and T Lynch (Painter) for $4531.00.

 

e)            Recommends to Council to approve the unbudgeted expenditure of $11,960 plus GST to replace the vinyl and paint and wallpaper the kitchen and toilets (including the accessible toilet) in the Lumsden Hall.

 

 

7.3

Council Report

Record No: R/18/11/26715

Community Partnership Leader Kelly Tagg and Councillor Douglas presented the report.

 

Mrs Tagg advised the purpose of the report is to provide an overview of key issues across the Southland District, as well as high level local issues from various Council units.

 

Mrs Tagg and Councillor Douglas highlighted various issues of interest including:

 

·                     Three Waters

·                     Representation Review

·                     Local Authority Elections 2019

·                     Stewart Island Dark Sky Application

·                     Corporate Performance Framework

·                     Risk Management Framework

·                     Shared Services

·                     BERL Stage 3

·                     Venture Southland update

·                     The Southern Scenic Route

·                     Pyramid Bridge update

·                     Te Anau Wastewater Discharge Project

·                     Review of Solid Waste Contract Arrangements

·                     Lumsden CDA Budgets update.

 

 

 

Resolution

Moved Member Smith, seconded Member Tither

That the Lumsden Community Development Area Subcommittee:

a)            Receives the report titled “Council Report” dated 26 November 2018.

 

 

8.1         Chairperson’s Report

 

The Chairman, Rob Guyton, reported on matters with which he has been involved since the    subcommittee’s last meeting, which included;

 

·           Road Safety Issues

·           Recreation Grounds – water issues

·           Lumsden Camping Ground update

·           Lumsden Heritage Trust

·           Chairs Meeting in Winton

·           Meeting with S Manaena (Team Leader Community Engineers) re Railway Station    upgrade.

·           Tourism Advisory Group

·           Letter to Council for support in reducing the speed limit

·           New Caretaker for the Memorial Hall to start beginning February

 

Moved Chairman Scott, seconded Member Smith and resolved:

 

That the Lumsden Community Development Area Subcommittee purchase two cork  notice boards to be installed at the Railway Station with funding from General Projects.

 

 

Moved Chairman Scott, seconded Member Williams and resolved:

 

That the Lumsden Community Development Area Subcommittee supports the letter to Council for reducing the speed limits in Northern Southland.

 

 

8.2      Councillor’s Report

 

             Councillor Douglas reported on matters from the District Council table. These included;

 

·      Risk Workshop

·      Cycle & Celebrate Day with the opening of the Lumsden Toilets

·      Lumsden Maternity Centre update

·      Stewart Island Visitor Levy increase

·      Down River Dash on the 16 December

 

 

           

 

 

The meeting concluded at 8.45pm                       CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Lumsden Community Development Area Subcommittee HELD ON 3 DECEMBER 2018

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................