Notice is hereby given that an Extraordinary Meeting of Southland District Mararoa Waimea Ward Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 December 2018

8.45am

Committee Room
15 Forth Street
Invercargill

 

Extraordinary Mararoa Waimea Ward Committee Agenda

OPEN

 

 

MEMBERSHIP

 

Mayor Gary Tong

 

Councillor Brian Dillon

 

Councillor John Douglas

 

Councillor Ebel Kremer

 

 

 

 

Contact Telephone: 0800 732 732

Postal Address: PO Box 903, Invercargill 9840

Email: emailsdc@southlanddc.govt.nz

Website: www.southlanddc.govt.nz

 

Full agendas are available on Council’s Website

www.southlanddc.govt.nz

 

 

 


 


Extraordinary Mararoa Waimea Ward Committee

18 December 2018

 

TABLE OF CONTENTS

ITEM                                                                                                                                                                                  PAGE

Procedural

1             Apologies                                                                                                                                                                5

2             Leave of absence                                                                                                                                                5

3             Conflict of Interest                                                                                                                                             5

4             Public Forum                                                                                                                                                         5

5             Extraordinary/Urgent Items                                                                                                                        5

6             Confirmation of Minutes                                                                                                                               5

Reports

6.1         Application for funding for two Community talks by Dr Tom Mulholland                   11

  


Extraordinary Mararoa Waimea Ward Committee

18 December 2018

 

1             Apologies

 

At the close of the agenda no apologies had been received.

 

2             Leave of absence

 

At the close of the agenda no requests for leave of absence had been received.

 

3             Conflict of Interest

 

Committee Members are reminded of the need to be vigilant to stand aside from decision-making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4             Public Forum

Notification to speak is required by 5pm at least two days before the meeting. Further information is available on www.southlanddc.govt.nz or phoning 0800 732 732.

 

5             Extraordinary/Urgent Items

To consider, and if thought fit, to pass a resolution to permit the committee to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)     the reason why the item was not on the Agenda, and

(ii)          the reason why the discussion of this item cannot be delayed until a subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)    that item may be discussed at that meeting if-

(i)            that item is a minor matter relating to the general business of the local authority; and

(ii)           the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)             no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

6             Confirmation of Minutes

5.1             Meeting minutes of Mararoa Waimea Ward Committee, 01 November 2018


 

Mararoa Waimea Ward Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of Mararoa Waimea Ward Committee held in the Council Chamber, 15 Forth Street, Invercargill on Thursday, 1 November 2018 at 9.04am.

 

present

 

Chair

Mayor Gary Tong

 

Councillors

Brian Dillon

 

 

Ebel Kremer

 

 

 

APOLOGIES

 

John Douglas

 

 

 

IN ATTENDANCE

 

Group Manager, Environmental Services

Bruce Halligan

Chief Financial Officer

Anne Robson

Committee Advisor

Alyson Hamilton

 


1             Apologies

 

There was an apology from Councillor Douglas.

 

Moved Cr Kremer, seconded Cr Dillon and resolved:

That the Mararoa Waimea Ward Committee accept the apology.

 

 

2             Leave of absence

 

There were no requests for leave of absence.

 

 

3             Conflict of Interest

 

There were no conflicts of interest declared.

 

 

4             Public Forum

 

There was no public forum.

 

 

5             Extraordinary/Urgent Items

 

There were no Extraordinary/Urgent items.

 

 

6             Confirmation of Minutes

 

Resolution

Moved Cr Dillon, seconded Cr Kremer  and resolved:

That the Mararoa Waimea Ward Committee confirms the minutes of the meeting held on 18 October 2017 as a true and correct record of that meeting.

 

Reports

 

 

7.1

Financial Report to Mararoa Waimea Ward for the year ended 30 June 2018

Record No: R/18/10/23876

 

Graduate Accountant, Kate Westenra was in attendance for this item.

 

Miss Westenra advised that the report was to advise of the end of year results for the Mararoa Waimea Ward.

 

 

 

Resolution

Moved Cr Kremer, seconded Mayor Tong  and resolved:

That the Mararoa Waimea Ward Committee:

a)            Receives the report titled “Financial Report to Mararoa Waimea Ward for the year ended 30 June 2018” dated 25 October 2018.

 

 

7.2

Direction-setting for Annual Plan 2019/2020

Record No: R/18/10/24433

 

Corporate Performance Lead, Chantelle Subritzky and Graduate Accountant, Kate Westenra were in attendance for this item.

Miss Subritzky advised the purpose of the report was to confirm the direction determined for the 2nd year of the2018-2028 Long Term Plan and provides an overview of the Forecasted projects for the Mararoa Waimea Ward in 2019/2020.

 

 

 

Resolution

Moved Cr Kremer, seconded Cr Dillon  and resolved:

That the Mararoa Waimea Ward Committee:

a)            Receives the report titled “Direction-setting for Annual Plan 2019/2020” dated 25 October 2018.

 

b)           Determines that this matter or decision be recognised not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves variations in the Mararoa Waimea Ward budgets from year two of the Long Term Plan. 

 

e)             Agrees that the budgets for the year commencing 1 July 2019 be adopted for inclusion in the Council’s Draft 2019/2020 Annual Plan as included in the report as appendices 1 to 3.

 

f)             Requests the setting of the following rates and charges (including GST) for the year commencing 1 July 2019 based on the approved budgets in (e) above.

 

Rate Description     

Rate (GST Incl)

Mararoa Waimea Ward Rate

$103,621

 

g)           Approves $1,000 from Councillor Kremer’s allocation of $5,000 for a remembrance seat at Manapouri.

 

 

 

The meeting concluded at 9.51am.                      CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Mararoa Waimea Ward Committee HELD ON THURSDAY 1 NOVEMBER 2018.

 

 

 

DATE:............................................................................................

 

 

 

CHAIRPERSON:........................................................................

 


Extraordinary Mararoa Waimea Ward Committee

18 December 2018

 

Application for funding for two Community talks by Dr Tom Mulholland

Record No:             R/18/12/27935

Author:                      Janet Ellis, People and Capability Manager

Approved by:         Steve Ruru, Chief Executive

 

  Decision                                        Recommendation                                  Information

 

 

 

Purpose

1        The purpose of this report is for the Mararoa Waimea Ward Committee to approve a contribution of $2,500 for the costs of the Community talks by Dr Tom Mulholland on Healthy Thinking, depression and anxiety in Te Anau on 11 December 2018.

Executive Summary

2        Southland District Council has been working closely with Dr Tom Mulholland over the last year on workshops with our staff on healthy thinking.

3        On 11 December 2018, Dr Mulholland will be doing community talks in Te Anau.  Dr Mulholland will be speaking on healthy thinking, depression and anxiety.

4        Officers are seeking a contribution from the Mararoa Waimea Ward Committee of $2,500 to cover the costs of the Te Anau Community Talks as these events are for not only Southland District Council staff but the community as well.  The costs include Dr Mulholland’s fees, hire of portable PA system and advertising costs.

 

Recommendation

That the Mararoa Waimea Ward Committee:

a)            Receives the report titled “Application for funding for two Community talks by Dr Tom Mulholland” dated 10 December 2018.

 

b)           Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002.

 

c)            Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter.

 

d)           Approves a contribution of $2,500 to the costs of the Community events by Dr Tom Mulholland in Te Anau on 12 December 2018 from the Mararoa Waimea ward reserves.

 

 

Background

5        Southland District Council has been working closely with Dr Tom Mulholland over the last year on workshops with staff on healthy thinking.

6        Dr Tom Mulholland is currently circumnavigating New Zealand in a catamaran and a Chevy ambulance as part of HOPP tour, Healthy Oceans People and Ports.  He has been providing community talks and testing to people along the way as part of this tour.  He has received sponsorship from a number of corporates but also requires funding from organisations hosting his events.

7        Southland District Council has been provided the opportunity to provide community events in Te Anau and Winton for all the community and an event for staff family and friends in Invercargill.

8        The Te Anau events are scheduled for Tuesday 11 December 2018 at Te Anau Club, Pop Andrew Drive at 1 p.m. and 6.p.m.  Dr Mulholland will be speaking on healthy thinking, depression and anxiety.  Very relevant topics in today’s society.  Attached is a poster advertising the events in Te Anau on 11 December.

9        The overall cost for all of these events in Winton, Te Anau and Invercargill is approximately $7,500. 

10      Officers are seeking a contribution from the Mararoa Waimea Ward Committee of $2,500 to cover the costs of the Te Anau Community Talks as these events are for not only Southland District Council staff but the community as well.  The costs include Dr Mulholland’s fees, hire of portable PA system and advertising costs

Issues

11      The key issue for the committee to determine are whether to contribute to funding for these community events.

Factors to Consider

Legal and Statutory Requirements

12      There are no legal and statutory requirements to consider.

Community Views

13      This type of funding request is not unusual for the board to receive. Therefore there is no need to specifically seek the community’s views, they are however welcome to speak in the public forum section of the meeting should they wish.

Costs and Funding

Policy Implications

14      There are no policy implications

Analysis

Options Considered

15       The options are to contribute $2,500 to the funding of the community events; contribute a smaller amount to the event or to not contribute to the funding.

Analysis of Options

Option 1 – Contribute $2,500 to the Funding

Advantages

Disadvantages

·        The costs for the community events in Winton are covered by the funding contribution

·        Sends a strong message to the Mararoa and Waimea communities that health and wellbeing is important within the community.

·        Current ward allocations will be diminished and will not be available for other events or funding.

 

Option 2 – Contribute less than $2,500 to the Funding

Advantages

Disadvantages

·        There are additional funds within the ward allocation to use on other funding.

·        Other business units within Southland District Council would pay for this event.

 

Option 3 – Do not contribute to the Funding

Advantages

Disadvantages

·        There are additional funds within the ward allocation to use on other funding.

·        In the future additional community events may not be held or organised because of budget restrictions.

 

 

Assessment of Significance

16      The request for a funding contribution is not considered significant in terms of Council’s significant and engagement policy.

Recommended Option

17      It is recommended that the Committee contribute $2,500 to the funding of the Community Events in Winton on 12 December 2018.

Next Steps

18      If the funding contribution is agreed, finance will be asked to manage the internal transfer of funds.

 

Attachments

a             Te Anau poster    

 



Mararoa Waimea Ward Committee

18 December 2018